The hours of participation which are reported must correspond to the hours the individual actually worked or participated in Countable activities. Participation must be supervised.
For more on verification of time spent in Countable activities, refer to individual activites at PM 21-02-00 and PM 21-03-00.
Supervised by Provider
The provider tracks, monitors and reports the client's hours of attendance.
If the provider has access to an electronic reporting system, hours of actual participation are reported to the FCRC electronically on a weekly basis. The provider retains paper documentation of the client's attendance. The FCRC reviews the information, resolves any discrepancies, makes any necessary revisions, and approves the information in the reporting system.
If the provider does not have access to the electronic reporting system, the provider signs off on a attendance report form. The provider or client provides the completed forms to the FCRC weekly. The FCRC resolves any discrepancies and enters and approves the information in the electronic reporting system.
Supervised by Educational Program
The class instructor or other school personnel are expected to sign an attendance report form. The school or client provides the completed forms to the FCRC no less often than monthly. The FCRC reviews the information, resolves any discrepancies, and enters and approves the information in the electronic reporting system.
Supervised by FCRC
The customer provides the attendance information on the attendance reporting form or job search form as frequently as requested by the FCRC, but no less often than monthly. Information is reviewed and discrepancies resolved during the case management contacts. The FCRC enters and approves the information in the electronic reporting system.
Verifying Hours of Employment
Project hours of employment for up to 6 months at a time based on prior, documented actual hours of work.
Any time there is a change in employment hours, it must be reported. This includes at REDE and when completing the Mid-Point Report (MPR) form.
For counting and verifying hours of Self-Employment, see PM 03-06-01-c.
If the hours can be verified by wage stubs provided, or through the Work Number, proceeed to update the RSP if needed and make the necessary changes to the hours of employment and income for the remaining months in the 6-month period. If the customer is also receiving SNAP benefits, make the necessary changes to the SNAP calculation.
If the customer's hours or employment meet their Participation Target, the RSP can be updated by mail. If the customer's hours of employment do not meet the Participation Target, schedule a case management contact to review and update the RSP.
If verification is not established by wage stubs or the Work Number:
- Continue to use best estimate based on the customer's statement of their rate of pay, hours of work, and number of expected paychecks. Project income and hours based on the best estimate;
- Revise the RSP if needed based on the client's statement; AND
- Request verification of the change. See WAG 08-01-01 for earned income verification sources.
If requested verification is not received at REDE or Mid-Point Report, SWAP the case to Medical. If requested verification is not received any other time, the client has failed to comply with an eligibility requirement (PM 19-02-06).