Update Files
The above screen appears after Utilities is selected from the menu bar and Update Files is selected from the drop down list.
DHS will return your processed transactions via the data source in which your file was created. These results are needed to update the files on your PC. By selecting the data source and clicking on UPDATE, the transactions will be updated with the appropriate ''Status'' and all additional data returned by DHS. Remember to update your files as soon as possible after the returned file(s) arrive from DHS. If files submitted transmitted by FTP need to be updated a second time, click on Compressed Result File and select the location of the file to be updated. This location will be \PRS\DOWNLOAD\BACKUP on the drive where your software is located.
Click on VIEW FTP TRANSMISSION LOG to print/view a report detailing the specific files which have been updated by the FTP process. Refer to Appendix E for Warning and Error Codes and Messages.
A report is also printed listing the results of the returned transactions. NOTE: If you have more than one file to process for update, do not process the next file until the report created for the previously processed file has completed printing. Otherwise, the complete report will not be printed.
Case Files - Updates the Case Information Files with processed results from DHS.
Grant Service Files - Updates the ROCS Service Reporting/Mental Health billing transaction files with results from DHS.
Fee For Service Files - Updates Fee for Services billing files with provider, billing, income, and voucher results from DHS.
