Create Files Menu
When all individual information, service reporting, service reporting, adjustments, and/or billings have been entered for a reporting period, the files should be created for submission to DHS.
These following options are available under Create Files.
Client Information - Creates client case registration information transaction files.
Service Reporting/MH Billing - Creates ROCS Service Reporting/MH billing services and/or adjustments transaction files.
Fee For Service - Creates Fee for Services transaction files.
Agency Plans - Creates Agency Plan transaction file.
File Transfer Protocol (FTP) Secure Submissions using TLS
Community providers must register with the Department of Human Services (DHS), Management Information Services, in order to submit their information to the department using FTP. Registration information can be found at www.dhs.state.il.us/page.aspx?item=32575.
Refer to Appendix J for registration information and file transfer instructions.)
Production Schedule
Production files are processed on the following schedule:
- Case Registration Information is processed weekly.
- Service Reporting/Mental Health Billing Information is processed twice a month - the 2nd and 4th Tuesdays of each month.
- Fee For Service Provider, Client Financial Information, and Fee For Service Billing Information are processed weekly.
The cut-off for all FTP files is Monday of each week, at 5:00 p.m. Multiple FTP file submissions will be accepted for a production schedule.
If the production file is received after the cutoff date, it will be held and processed with the following cycle.
