Instructions and Measurement
Monitoring Priority: Effective General Supervision Part C / Effective Transition
Compliance indicator: The percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:
- Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday;
- Notified (consistent with any opt-out policy adopted by the State) the State educational agency (SEA) and the local educational agency (LEA) where the toddler resides at least 90 days prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services; and
- Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services.
(20 U.S.C. 1416(a)(3)(B) and 1442)
Data Source
Data to be taken from monitoring or State data system.
Measurement
- Percent = [(# of toddlers with disabilities exiting Part C who have an IFSP with transition steps and services at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday) divided by the (# of toddlers with disabilities exiting Part C)] times 100.
- Percent = [(# of toddlers with disabilities exiting Part C where notification (consistent with any opt-out policy adopted by the State) to the SEA and LEA occurred at least 90 days prior to their third birthday for toddlers potentially eligible for Part B preschool services) divided by the (# of toddlers with disabilities exiting Part C who were potentially eligible for Part B)] times 100.
- Percent = [(# of toddlers with disabilities exiting Part C where the transition conference occurred at least 90 days, and at the discretion of all parties not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B) divided by the (# of toddlers with disabilities exiting Part C who were potentially eligible for Part B)] times 100.
Account for untimely transition planning under 8A, 8B, and 8C, including the reasons for delays.
Instructions
Indicators 8A, 8B, and 8C: Targets must be 100%.
Describe the results of the calculations and compare the results to the target. Describe the method used to collect these data. Provide the actual numbers used in the calculation.
Indicators 8A and 8C: If data are from the State's monitoring, describe the procedures used to collect these data. If data are from State monitoring, also describe the method used to select EIS programs for monitoring. If data are from a State database, describe the time period in which the data were collected (e.g., September through December, fourth quarter, selection from the full reporting period) and how the data accurately reflect data for infants and toddlers with IFSPs for the full reporting period.
Indicators 8A and 8C: States are not required to report in their calculation the number of children for whom the State has identified the cause for the delay as exceptional family circumstances, as defined in 34 CFR §303.310(b), documented in the child's record. If a State chooses to report in its calculation children for whom the State has identified the cause for the delay as exceptional family circumstances documented in the child's record, the numbers of these children are to be included in the numerator and denominator. Include in the discussion of the data, the numbers the State used to determine its calculation under this indicator and report separately the number of documented delays attributable to exceptional family circumstances.
Indicator 8B: Under 34 CFR §303.401(e), the State may adopt a written policy that requires the lead agency to provide notice to the parent of an eligible child with an IFSP of the impending notification to the SEA and LEA under IDEA section 637(a)(9)(A)(ii)(I) and 34 CFR §303.209(b)(1) and (2) and permits the parent within a specified time period to "opt-out" of the referral. Under the State's opt-out policy, the State is not required to include in the calculation under 8B (in either the numerator or denominator) the number of children for whom the parents have opted out. However, the State must include in the discussion of data, the number of parents who opted out. In addition, any written opt-out policy must be on file with the Department of Education as part of the State's Part C application under IDEA section 637(a)(9)(A)(ii)(I) and 34 CFR §§303.209(b) and 303.401(d).
Indicator 8C: The measurement is intended to capture those children for whom a transition conference must be held within the required timeline and, as such, only children between 2 years 3 months and age 3 should be included in the denominator.
Indicator 8C: Do not include in the calculation, but provide a separate number for those toddlers for whom the parent did not provide approval for the transition conference.
Indicators 8A, 8B, and 8C: Provide detailed information about the timely correction of noncompliance as noted in OSEP's response table for the previous SPP/APR. If the State did not ensure timely correction of the previous noncompliance, provide information on the extent to which noncompliance was subsequently corrected (more than one year after identification). In addition, provide information regarding the nature of any continuing noncompliance, methods to ensure correction, and any enforcement actions that were taken.
If the State reported less than 100% compliance for the previous reporting period (e.g., for the FFY 2020 SPP/APR, the data for FFY 2019), and the State did not identify any findings of noncompliance, provide an explanation of why the State did not identify any findings of noncompliance.
8B - Indicator Data
Historical Data
| Baseline Year |
Baseline Data |
| 2005 |
78.50% |
| FFY |
2015 |
2016 |
2017 |
2018 |
2019 |
| Target |
100% |
100% |
100% |
100% |
100% |
| Data |
100.00% |
100.00% |
100.00% |
100.00% |
100.00% |
Targets
| FFY |
2020 |
2021 |
2022 |
2023 |
2024 |
2025 |
| Target |
100% |
100% |
100% |
100% |
100% |
100% |
FFY 2020 SPP/APR Data
Data include notification to both the SEA and LEA: YES
| Number of toddlers with disabilities exiting Part C where notification to the SEA and LEA occurred at least 90 days prior to their third birthday for toddlers potentially eligible for Part B preschool services |
Number of toddlers with disabilities exiting Part C who were potentially eligible for Part B |
FFY 2019 Data |
FFY 2020 Target |
FFY 2020 Data |
Status |
Slippage |
| 1,089 |
1,089 |
100.00% |
100% |
100.00% |
Met target |
No Slippage |
Number of parents who opted out:
This number will be subtracted from the "Number of toddlers with disabilities exiting Part C who were potentially eligible for Part B" field to calculate the denominator for this indicator.
Provide reasons for delay, if applicable. N/A
Describe the method used to collect these data.
Illinois utilizes a data sharing agreement with the Illinois State Board of Education (ISBE), the State Education Agency (SEA), to assure that every child who reached 25 months of age or who started EI services after the age of 25 months were made known to the local education agency (LEA). This has been changed in response to stakeholder feedback from 27 months to ensure that transitions are achieved in a timely fashion. The Bureau of EI has confirmed that notifications were sent to the SEA and LEA at least 90 days prior to the toddler's third birthday for all toddlers who reached 25 months of age. The calculation excludes children who were referred to the program less than 90 days prior to their third birthday. In FFY20/SFY21, Illinois demonstrated 100 percent compliance. ISBE implemented a new automated system to share the data with the LEAs in Illinois. Current improvement plans include a method to better update when a family relocates after the initial data is sent to help connect the more current LEA with the family to avoid any extra work of CFC to manually send the updated information. Illinois also continues to help update the data efficiently by working on reports indicating addresses not meeting United States Postal Service requirements. This practice has greatly reduced any misidentification of the LEA.
Do you have a written opt-out policy? (yes/no) NO
What is the source of the data provided for this indicator?
State database
Provide the time period in which the data were collected (e.g., September through December, fourth quarter, selection from the full reporting period).
October 2020
Describe how the data accurately reflect data for infants and toddlers with IFSPs for the full reporting period.
The month of October does reflect the average number of children potentially eligible who exit the program through the year. This also aligns the data collection and reporting across all Compliance Indicators as well.
Provide additional information about this indicator (optional).
Correction of Findings of Noncompliance Identified in FFY 2019 - NA
8B - Prior FFY Required Actions
N/A
8B - OSEP Response
The State reported that it used data from a State database to report on this indicator. The State further reported that it did not use data for the full reporting period (July 1, 2020 - June 30, 2021). The State described how the time period in which the data were collected accurately reflects data for infants and toddlers with IFSPs for the full reporting period.
8B - Required Actions
N/A
