Instructions and Measurement
Monitoring Priority: Effective General Supervision Part C / Effective Transition
Compliance indicator: The percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:
- Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday;
- Notified (consistent with any opt-out policy adopted by the State) the State educational agency (SEA) and the local educational agency (LEA) where the toddler resides at least 90 days prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services; and
- Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services.
(20 U.S.C. 1416(a)(3)(B) and 1442)
Data Source
Data to be taken from monitoring or State data system.
Measurement
- Percent = [(# of toddlers with disabilities exiting Part C who have an IFSP with transition steps and services at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday) divided by the (# of toddlers with disabilities exiting Part C)] times 100.
- Percent = [(# of toddlers with disabilities exiting Part C where notification (consistent with any opt-out policy adopted by the State) to the SEA and LEA occurred at least 90 days prior to their third birthday for toddlers potentially eligible for Part B preschool services) divided by the (# of toddlers with disabilities exiting Part C who were potentially eligible for Part B)] times 100.
- Percent = [(# of toddlers with disabilities exiting Part C where the transition conference occurred at least 90 days, and at the discretion of all parties not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B) divided by the (# of toddlers with disabilities exiting Part C who were potentially eligible for Part B)] times 100.
Account for untimely transition planning under 8A, 8B, and 8C, including the reasons for delays.
Instructions
Indicators 8A, 8B, and 8C: Targets must be 100%.
Describe the results of the calculations and compare the results to the target. Describe the method used to collect these data. Provide the actual numbers used in the calculation.
Indicators 8A and 8C: If data are from the State's monitoring, describe the procedures used to collect these data. If data are from State monitoring, also describe the method used to select EIS programs for monitoring. If data are from a State database, describe the time period in which the data were collected (e.g., September through December, fourth quarter, selection from the full reporting period) and how the data accurately reflect data for infants and toddlers with IFSPs for the full reporting period.
Indicators 8A and 8C: States are not required to report in their calculation the number of children for whom the State has identified the cause for the delay as exceptional family circumstances, as defined in 34 CFR §303.310(b), documented in the child's record. If a State chooses to report in its calculation children for whom the State has identified the cause for the delay as exceptional family circumstances documented in the child's record, the numbers of these children are to be included in the numerator and denominator. Include in the discussion of the data, the numbers the State used to determine its calculation under this indicator and report separately the number of documented delays attributable to exceptional family circumstances.
Indicator 8B: Under 34 CFR §303.401(e), the State may adopt a written policy that requires the lead agency to provide notice to the parent of an eligible child with an IFSP of the impending notification to the SEA and LEA under IDEA section 637(a)(9)(A)(ii)(I) and 34 CFR §303.209(b)(1) and (2) and permits the parent within a specified time period to "opt-out" of the referral. Under the State's opt-out policy, the State is not required to include in the calculation under 8B (in either the numerator or denominator) the number of children for whom the parents have opted out. However, the State must include in the discussion of data, the number of parents who opted out. In addition, any written opt-out policy must be on file with the Department of Education as part of the State's Part C application under IDEA section 637(a)(9)(A)(ii)(I) and 34 CFR §§303.209(b) and 303.401(d).
Indicator 8C: The measurement is intended to capture those children for whom a transition conference must be held within the required timeline and, as such, only children between 2 years 3 months and age 3 should be included in the denominator.
Indicator 8C: Do not include in the calculation, but provide a separate number for those toddlers for whom the parent did not provide approval for the transition conference.
Indicators 8A, 8B, and 8C: Provide detailed information about the timely correction of noncompliance as noted in OSEP's response table for the previous SPP/APR. If the State did not ensure timely correction of the previous noncompliance, provide information on the extent to which noncompliance was subsequently corrected (more than one year after identification). In addition, provide information regarding the nature of any continuing noncompliance, methods to ensure correction, and any enforcement actions that were taken.
If the State reported less than 100% compliance for the previous reporting period (e.g., for the FFY 2020 SPP/APR, the data for FFY 2019), and the State did not identify any findings of noncompliance, provide an explanation of why the State did not identify any findings of noncompliance.
8A - Prior FFY Required Actions
Because the State reported less than 100% compliance for FFY 2019, the State must report on the status of correction of noncompliance identified in FFY 2019 for this indicator. When reporting on the correction of noncompliance, the State must report, in the FFY 2020 SPP/APR, that it has verified that each EIS program or provider with noncompliance identified in FFY 2019 for this indicator: (1) is correctly implementing the specific regulatory requirements (i.e., achieved 100% compliance) based on a review of updated data such as data subsequently collected through on-site monitoring or a State data system; and (2) has corrected each individual case of noncompliance, unless the child is no longer within the jurisdiction of the EIS program or provider, consistent with OSEP Memo 09-02. In the FFY 2020 SPP/APR, the State must describe the specific actions that were taken to verify the correction.
If the State did not identify any findings of noncompliance in FFY 2019, although its FFY 2019 data reflect less than 100% compliance, provide an explanation of why the State did not identify any findings of noncompliance in FFY 2019.
Response to actions required in FFY 2019 SPP/APR
In FFY2019, no new findings were identified as the only CFC with non-compliance was CFC 11. However, with the FFY20 APR, Illinois is very excited to announce that the oldest long-standing noncompliance for Indicator 8A by CFC 11 has finally been resolved. As reported on the il-c-ffy2020prior9findings-final.docx attached document, the Bureau was able to confirm that the CFC is correctly implementing the requirements though a subsequent review of a sample of manually provided IFSPs. The State was able to verify that the program was 100% compliant and that all children received their transition steps and services timely in their IFSP. In addition, each individual case of noncompliance was also resolved as the children are no longer within the jurisdiction of the program.
8A - OSEP Response
The State provided an explanation of how COVID-19 impacted its ability to collect FFY 2020 data for this indicator and steps the State has taken to mitigate the impact of COVID-19 on data collection.
8A - Required Actions
Historical Data
Indicator 8A: Early Childhood Transition
Compliance Indicator: The percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:
- Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday.
IFSP WITH TIMELY TRANSITION STEPS/SERVICES
| CFC # |
Sampling of Toddlers Exiting in October 2020 |
Files with Transition Steps and Services |
Percent with Transition Steps and Services |
| 1 |
2 |
2 |
100.00% |
| **2 |
1 |
1 |
100.00% |
| 3 |
1 |
1 |
100.00% |
| **4 |
1 |
1 |
100.00% |
| **5 |
1 |
1 |
100.00% |
| *6 |
1 |
1 |
100.00% |
| *7 |
0 |
0 |
N/A |
| *8 |
2 |
2 |
100.00% |
| *9 |
1 |
1 |
100.00% |
| *10 |
3 |
3 |
100.00% |
| *11 |
4 |
2 |
50.00% |
| *12 |
1 |
1 |
100.00% |
| 13 |
0 |
0 |
N/A |
| 14 |
0 |
0 |
N/A |
| **15 |
3 |
3 |
100.00% |
| 16 |
0 |
0 |
N/A |
| 17 |
3 |
3 |
100.00% |
| 18 |
2 |
2 |
100.00% |
| 19 |
2 |
2 |
100.00% |
| 20 |
1 |
1 |
100.00% |
| 21 |
2 |
2 |
100.00% |
| 22 |
0 |
0 |
N/A |
| 23 |
2 |
0 |
0.00% |
| 24 |
0 |
0 |
N/A |
| **25 |
0 |
0 |
N/A |
| Statewide |
33 |
29 |
87.88% |
| *Chicago - Cook County |
10 |
8 |
80.00% |
| *Suburban - Cook County |
2 |
2 |
100.00% |
| ** Collar Counties (2, 4, 5, 15, * 25) |
6 |
6 |
100.00% |
| Downstate (All Others) |
15 |
13 |
86.67% |
*Cook County Offices:
- CFC 6 - North Suburban
- CFC 7 - West Suburban
- CFC 8 - Southwest Chicago
- CFC 9 - Central Chicago
- CFC 10 - Southeast Chicago
- CFC 11 - North Chicago
- CFC 12 - South Suburban
