5.5.1: Guardian Information Glossary

Guardian Information Glossary

FIELD NAMES DESCRIPTION
Client ID Display - The Client ID and name reported on the Client's Demographic Information.
Status Display - Indicates the status of the DD Information record.
PENDING - The record has not been submitted to DHS.
SUBMITTED - The record has been submitted to DHS and is awaiting results.
ACCEPTED - The record has been approved.
REJECTED - The record has been rejected by DHS with an error.
Guardian Type

Display - Describes the relationship of the guardian to the client. The provider must obtain a copy of the legal guardianship documents to verify that guardianship is official, except for parent of minor child.

01 - Delete guardian(s)
02 - Parent of minor child (0-17)
03 -Limited of Person
04 - Limited of Estate 
05 - Plenary of Person
06 - Plenary of Estate

NOTE:  To delete ALL previous DHS accepted guardian information, report ''01" in Guardian Type on the first guardian.
Guardian Name Information

Mandatory - Complete name and address of the guardian or responsible person.

First Name:  The complete first name
Middle Initial (MI):  The middle initial
Last Name:  The complete last name

NOTE:  If the person listed is not the parent of a minor child or a court appointed guardian, the provider must have in the client's file a current signed release of information to authorize release of this information.
Guardian Address Information

Mandatory - The complete address of the guardian or responsible person.

Address:  Street or box number
City:  City
State:  Post Office abbreviation for State
Zip Code/Suffix:  The five position postal zip code plus the four position suffix, if known.