2552- Emergency Rental Assistance Program (ERAP) Notification of Funding

Summary Information

1. Awarding Agency Name: Department of Human Services
2. Agency Contact:

Michael Steward, Associate Director

Office of Adult Services and Basic Supports

Phone: 312-919-9475

Email: Michael.steward@illinois.gov

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument:  Competitive Grant
5. Funding Opportunity Number: 22-444-80-2552-01
6. Funding Opportunity Title: Emergency Rental Assistance Program (ERAP)
7. CSFA Number: 444-80-2552
8. CSFA Popular Name: ERAP
9. CFDA Number(s): 21.023
10. Anticipated Number of Awards: To be determined based on coverage of services needed statewide.
11. Estimated Total Program Funding: $46,650,000 Federal; $10,000,000 State
12. Single Award Range $10,000 - $1,000,000 estimated; agency capacity will determine award amounts
13. Source of Funding: Federal or Federal pass-through

14. Cost Sharing

Cost Sharing Match Requirement:

Yes

No

15. Indirect Costs Allowed

Restrictions on Indirect Costs

Yes

No

16. Posted Date: May 17, 2021
17.Application Date Range:

Start Date: May 17, 2021

End Date: June 15, 2021  12:00 p.m.

18. Technical Assistance Session:

Session Offered: Yes

Session Mandatory:  No

Date & Time: Thursday, May 27, 2021 at 11:00 a.m.

Conference Info/Registration Link, via webex/phone.  RSVP by noon May 25, 2021 to Martin.Rojas@illinois.gov

19. NOFO/Application Frequently Asked Questions

Due date for or submitting question: June 7, 2021

Submit Questions to:  DHS.ERAP@illinois.gov

Posting date for the master list of submitted questions and state agency responses:  June 9, 2021

NOFO Contents

A. Program Description

The Emergency Rental Assistance Program (ERAP) is a new initiative to provide prevention rental assistance, utility assistance, and other expenses (such expenses include: relocation expenses and rental fees if a household has been temporarily or permanently displaced due to the COVID-19 outbreak); reasonable accrued late fees (if not included in rental or utility arrears and if incurred due to COVID-19); and Internet service provided to the rental unit. This effort will require multi-agency collaboration and build upon and expand existing infrastructure which will be needed after the COVID 19 eviction moratorium expires. Grantees will develop and document a culturally sensitive preference system they plan to use to prioritize distribution of funds and should inform all applicants about available services. All funds will be provided in compliance with https://home.treasury.gov/policy-issues/cares/emergency-rental-assistance-program.

Selected organizations will be required to:

Use Periodic Programmatic Reports (PPR) reporting forms as provided, respond timely to requests from IDHS for information.

Track the similar participant data, including demographic data of community served to compare and contrast results and outcomes. Program evaluation will necessitate accurate data collection, best practices, and lessons learned.

Provide monthly reports, disaggregated by gender, race, and ethnicity, that include data on the individual and aggregate levels:

Collect and maintain: Household data: address, landlord info, income, type of support, amount of support, term of support, amount of outstanding arrears.

Collect and maintain aggregate data: # of households served, acceptance rate of applicants, type of assistance, average funding per household, household income, average months assistance received.

IDHS requires the successful grantees to meet the following performance standards:

Services provided to at least 80% of the projected number of customers.

Successful outcomes for at least 80% of services delivered.

Timely and accurate fiscal and program reports.

Program Deliverables/Exhibit language

  1. The provider will adhere to all the stipulations outlined in the Department of Treasury link provided here:https://home.treasury.gov/policy-issues/cares/emergency-rental-assistance-program .
  2. The Provider will adhere to the IDHS program requirements including non-discrimination and community-wide access to Program Services.
  3. The Provider is responsible for protecting client information. Any sharing of information, particularly personally identifying information, should not occur without the client's written consent.
  4. The Provider is responsible to ensure households do not duplicate with IHDA's rental assistance program. Provider will check IHDA database to avoid duplication of services.
  5. The Provider is responsible for uploading application information to the IHDA database weekly to assist in avoiding duplication of services.
  6. The participants will have a complete intake and assessment done upon entry into the program. Providers are to maintain records verifying client eligibility for a period of five years.
  7. The Provider will report deliverables and outcomes by the 20th of the month following the end of the quarter utilizing the reporting tool created by IDHS.

Description of State awarding agency's funding priorities, technical or focus areas in which the State awarding agency intends to provide assistance.

-The funding award is an estimated amount and may be subject to change.

-The number, distribution and level of award will depend on the receipt and availability of federal funds and the service areas.

Authorizing statutes and regulations for the funding opportunity

Federal Funding: CFDA 21.023

Federal Regulations: https://home.treasury.gov/policy-issues/cares/emergency-rental-assistance-program

Goals and performance measures of the program including timing and scope of expected performance related to outcomes intended to be achieved by the program

PERFORMANCE REQUIREMENTS (Contract Exhibit E)

  1. Number of participants that will have a complete intake and assessment done for Emergency Rental Assistance Program eligibility.
  2. Number of applicants who submitted, completed an application and received a payment.
  3. Number of providers that will report in the timeframes designated by IDHS, the program deliverables and outcomes.

B. Funding Information

1. Source of Funding

x Federal or Federal pass-through

Applications for renewal or supplementation of existing projects are eligible to compete with applications for new awards x Yes

Renewals are at the discretion of the department and based on the performance of the grantee.

Successful applicant(s) will receive a x Grant

Award Period and Available Funds

7/1/2021 - 6/30/2022 $46,650,000, federal; $10,000,000 state

2. Payment Terms

The Illinois Department of Human Services (IDHS) payment policy complies with 2 CFR 200.302, 2 CFR 200.305, and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods) and the and the Cash Management Improvement Act and the Treasury-State Agreement (TSA) default procedures codified at 31 CFR 205. IDHS Payments to grantees will be governed in accordance with the established criteria set forth in IDHS Administrative Directive 01.07.01.070 - Grant Payments. In accordance with IDHS Administrative Directive 01.07.01.070 - Grant Payments, grantees have the following payment options.

  • Advance and Reconcile
  • Reimbursement
  • Working Capital Advance Method

All requests for authorization to receive advance payment, working capital advance and reimbursement must be submitted on forms prescribed and approved by the Department as set forth in IDHS Administrative Directive 01.07.01.070 - Grant Payments and the executed grant agreement (Exhibit C). Additional data may be requested by the Department,

Funding is contingent upon and subject to the availability of fund and amendments to awards may be necessary within the grant cycle.

IDHS Approved Forms

Emergency Rental Assistance Program Expenditure Documentation Form (EDF)

Schedule of Payments

Payments to the Provider are scheduled on a monthly basis based on expenditure documentation. Expenditure documentation forms (EDFS) are due by the 20th of each month.

Method of Submission

Email to DHS.ERAP@illinois.gov

C. Eligibility Information

1. Eligible Applicants

This Funding Application is limited to those public or private, not-for-profit community-based agencies subject to 26 U.S.C. 501 (c) 3 in good standing with the State of Illinois. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.

  1. Has experience and successful track record of providing housing and rental assistance services
  2. Has prior experience or knowledge in housing and utility assistance program models
  3. Has knowledge and expertise in working with federal and state policies regarding rental assistance and housing services
  4. Is able to meet the program goals described in this NOFO
  5. Has expertise in outreach, and screening of households for services in a culturally relevant and linguistically appropriate way resulting in equitable outcomes
  6. Has ability to collaborate and serve the assigned geographic area/designated counties, with existing relationships and experience in collaborating with entities (community organizations, local governments, etc.)
  7. Strong organizational capacity
  8. Strong financial and program reporting systems
  9. Ability to coordinate manage subrecipients
  10. Ability to collect and manage data from multiple entities for reporting purposes

Statewide Eligibility to Apply for a Grant - Pre-award and Prequalification

All entities are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov/portal to be eligible apply for a grant, How To Access The Grantee Portal. An Illinois.gov public account authenticates the relationship between the individual and the organization they represent, How to create an Illinois.gov Public Account.

The following information is required to complete registration:

  1. Organization's Dun & Bradstreet number (DUNS)
  2. Organization's federal employer identification number (FEIN)
  3.  Organization type
  4. Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations)
  5.  Organization's name
  6.  Organization's mailing address
  7.  Organization's primary email address
  8.  Organization's primary phone number
  9.  Organization's fiscal year-end date

Entities are federally required to have an active SAM.gov entity registration, How to register with SAM.gov. Illinois uses SAM.gov automation to determine qualification status based on the entity's registration. Refer to GATA Administrative Rules on Grantee Pre-qualification Status: http://www.ilga.gov/commission/jcar/admincode/044/044070000A00700R.html. An entity may apply for a grant award prior to qualified status. The entity must be in "qualified status" based on the Grantee Portal by the Application Review Date. See #18 in the NOFO Transmittal. [Non-competitive applications aren't subject to MBR so the more generic term Application Review Date vs. Merit Based Review Date may be appropriate.]

The Grantee Portal will indicate in red if a status is not qualified. Links for self-remediation help are provided in the Portal.

  1.  Current SAM.gov account;
  2.  Current FEIN
  3.  Good standing with the Illinois Secretary of State (Illinois Secretary of State Business Services website: http://www. cyberdriveillinois.com/departments/business services/home.html
  4.  Not on the Illinois Stop Payment List;
  5.  Not on the SAM.gov Exclusion List;
  6.  Not on the DHFS Sanctioned Party List

State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal and administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal and administrative component. Entities are required to access, complete and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. The programmatic risk assessment is distributed by the state awarding agency as part of the application process. Both the ICQ and the programmatic risk assessment must be accepted by the state and approved before a grant award can be executed.

2. Cost Sharing or Matching

This program has no cost sharing or matching requirement.

3. Indirect Cost Rate

Annually, each organization receiving an award from a State grant making agency is required to record an indirect cost rate election through the Grantee Portal or negotiate an indirect cost rate through the Indirect Cost Rate System. Indirect costs cannot be compensated without an election or a negotiated rate is one file with the State of Illinois.

The following elections for indirect costs to State and federal pass-through grants are available through the Grantee Portal:

  1. Report a Federal Negotiated Indirect Cost Rate Agreement (NICRA);
  2. Elect the de minimis rate of 10% of Modified Total Direct Costs; or
  3. Elect not to charge indirect costs.

An indirect cost rate may be negotiated through the Indirect Cost Rate System.

Refer to the Indirect Cost Rate Election and Negotiation Manual for technical assistance.

The awardee shall make an election or negotiate a rate that all State agencies must accept unless specific federal or State program limitations, caps or supplanting issues apply.

4. Administrative Costs

Funding allocated under this grant is intended to provide direct services to those in need of rental and utility assistance. It is expected that administrative costs, both direct and indirect, will be reasonable of the overall program budget and will not exceed 10% of the overall budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved negotiated indirect cost rate agreement (NICRA) be exceeded under this agreement. Documentation will be required to verify the approved NICRA.

D. Application and Submission Information

1. Address to Request Application Package

All components of the application package can be accessed through the Catalog of State Financial Assistance (CSFA) CSFA | GATA | Illinois.gov .

2. Content and Form of Application Submission:

  1.  Application content requirements: Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.
  2.  Application format requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. The entire proposal should be typed in black ink on white paper. The program plan narrative must be typed single-spaced, with 1-inch margins on all sides. The narrative must not exceed the page totals specified below additional pages will not be reviewed or scored. Items included as Attachments are NOT included in the page limitation. The entire application must be sequentially numbered and submitted as a single PDF document.

3. Unique Entity Identifier/Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:

  1. Be registered in SAM.gov before the specified application review date. To establish a SAM.gov registration, go to https://governmentcontractregistration.com/sam-registration.asp and/or utilize this instructional link: "How To Register in SAM" https://www2.illinois.gov/sites/GATA/Documents/Resource%20Library/SAM-Registration.pdf Provide a valid DUNS number in its application
  2. Provide a valid DUNS number in its application
  3. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  4. The State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

4. Submission Dates and Times

The completed application including all required narratives and attachments in the prescribed order must be submitted electronically to DHS.ERAP@illinois.gov  no later than 12:00 p.m. (noon) on June 15, 2021. The electronic copy must be a complete single PDF file. Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. The application will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail. The subject line of the email MUST state: "22-444-80-2552-01 Emergency Rental Assistance Program". Applications will NOT be accepted if received by fax machine, hard copy, disk, or thumb drive. Applications will be opened as they are received. Applications received after the due date and time will not be considered for review or funding.

Submit the completed grant application to:

DHS.ERAP@illinois.gov  via email with the subject line stating:

  1. Provider's Organization Name
  2. Funding Opportunity # (22-444-80-2552-01)
  3. Program Contact Name (Michael Steward)

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. Please follow the instructions to attach your application. Don't forget the subject line above.

To be considered, application materials must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.

 5.  Intergovernmental Review Not Applicable x

 6.  Funding Restrictions

Refer to Section C. Eligibility Information, 3. Indirect Cost Rate for Indirect Cost Rate Restrictions and Match Requirement details.

 The following funding restrictions apply (specify n/a for non-applicable items):

  • Unallowable activities dictated by the funding terms 
  • 2 CFR 200 - Subpart E Allowable/Unallowable Costs 
  • Restrictions on Pre-award Costs 90% of funds must be used for rental assistance; 10% may be used for administrative and indirect costs.

E. Application Review Information

  1. All competitive grant applications are subject to merit-based review. Review criteria is based upon the requirements set forth in the following:

As dictated by the authoritative references above, the following minimum review criteria apply:

  • Need: Identification of stakeholders, facts and evidence that demonstrate the proposal supports the grant program purpose.
  • Capacity: The ability of an entity to execute the grant project according to project requirements.
  • Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.
  • Other unique program criteria.

Application is subject to Merit Based Review X Yes

2. Criteria and Weighting of Each Criteria

ALL applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in the Eligible Applicants and Mandatory Requirements of Applicants as identified in Section C Eligibility Information will not be evaluated and considered for funding.

Grant applications received will be reviewed by IDHS staff.

The maximum possible score is 100 points.

5 Points Executive Summary
25 Points 1. Capacity/Agency Qualification:

Capacity/Agency Qualifications: The extent to which the applicant demonstrates:

a. Strong management, supervision, and well-organized internal organizational structure to insure effective program/service delivery and sound fiscal conditions.

b. Successful history of working with housing stabilization, high-risk populations and/or individuals with multiple or complex needs including having the expertise and capacity to deliver the services procured in the NOFO, such as: cultural competency, track record of providing effective services for all groups (including communities of color and people with disabilities), delivering successful and equitable program outcomes and access of services to all communities.

c. Evidence of staff qualifications, experience, and capability to carry out the proposed program.

25 Points 2. Community Identification/Description of Need: The extent to which the applicant clearly defines and describes the geographic communities and the proposed target population the applicant plans to serve, and how the applicant is rooted in the community(s) it proposes to serve.
25 Points 3.

Quality/Description of Program Services, Design and Implementation: The extent to which the overall program design adequately and effectively addresses:

a. Qualifications to provide housing stabilization services

b. Method and Strategies to provide comprehensive case management services, crisis management services, and referral services to the agencies social service partner network.

c. Describe linkages that are already in place with other service providers. Ability and experience in building and sustaining community alliances, and collaborative efforts with community providers and public agencies.

d. Ability to provide required data/information reports on a monthly basis to evaluate the program.

10 Points 4.

Budget & Costs Justification: The extent to which the budget narrative provides:

a. Thorough and clear justification for all proposed line item expenditures.

b. All expenditures and program costs are reasonable and allowable.

c. Proposed staffing is sufficient to address customer projections and needs.

d. Where available, supplemental or companion funding is clearly identified.

10 Points 5.

Applications from not-for-profit community-based organizations (501c3) may submit, a "Statement of Priority," if they are serving communities disproportionately adversely impacted by the COVID-19 virus and pandemic, and if their leadership is also reflective of that community.

Attach a "Statement of Priority" for review and consideration as part of the application process. If the applicant organization is an otherwise qualified applicant under this funding notice, and is able to demonstrate and attest to being led by individuals that share the cultural background of the community being served, as defined by the make-up of the Board of Directors and the Organizations' leadership and management being more than 50% led by individuals that share the cultural background of the community being served, the applicant will receive up to 10 priority points as part of the application review/scoring process.

Is the award subject ot Cost Sharing/Matching?  X NO

1. Review and Selection Process Review teams are comprised of up to 3 individuals. Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application review team score.

In accordance with Section C. Eligibility Information, an entity must be in qualified status as of the Application Review Date for their grant application to be considered by the state awarding agency.

Merit-Based Review Appeal Process

In accordance with GATA Administrative Rules, Section 350, Merit Based Review of Grant Applications, a merit-based application review is required for competitive (discretionary) Grants and Cooperative Agreements, unless prohibited by State or federal statute. http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html

Under a competitive grant, the evaluation process may be subject to appeal. Evaluation scores or funding determinations/outcomes cannot be appealed. Refer to the Merit Based review Appeal Process as stated in GATA Administrative Rules, Section g: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html

Appeals submission IDHS contact information:

2. Anticipated Announcement and State Award Dates, if applicable.

Anticipated Program Start Date:  7/1/2021

Anticipated Program End Date:   6/30/2022

F. Award Administration Information

1. State Award Notices

Applicants recommended for funding under this NOFO following the above review and selection process will receive a notice of award. The award notice shall include:

  1. The terms and conditions of the award.
  2. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review.

The announcement of the grant award shall be published by the awarding grantor to www.grants.illinois.gov

A written Notice of Denial shall be sent to the applicants not receiving the award.

2. Administrative Requirements

Upon the receipt of an award, the successful applicant is obligated to comply with the following:

  1.  The Grant Accountability and Transparency Act (30 ILCS 708);
  2.  The applicable requirements of the Uniform Guidance (2 CFR 200), and;
  3. Any additional programmatic and administrative special conditions that may be required.
  4. Other https://home.treasury.gov/policy-issues/cares/emergency-rental-assistance-program

The applicant awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section C - Eligibility, of the NOFO.

The legal agreement between DHS and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return.

3. Reporting

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:

  • Periodic Financial Report (PFR),
  • Periodic Performance Report (PPR),
  • Annual Audit in conformance with Audit Requirements set forth in the grant agreement.

Frequency of periodic financial reporting: X Quarterly

Frequency of periodic performance reporting: X Quarterly

Other Unique Programmatic Reporting Requirements

Grantees must submit required data to the IHDA portal as often as daily and no less than weekly.

Non-compliance with any of the above reporting requirements may lead to being placed on the Illinois Stop Payment List.

G. State Awarding Agency Contact(s)

Name:   Michael Steward

Email Address: Michael.Steward@illinois.gov

Phone Number:  312-919-9475

Technical Assistance Information:

Technical Assistance Inquiries:

  • Frequently asked "Questions and Answers" will be posted to DHS Website.
  • The "Questions and Answers" will be posted in a timely, responsive manner to ensure current information regarding NOFO clarifications are available to applicants;
  • All questions submitted to the program area must be answered publicly through the designated public forum (presently DHS website) within 48 hours or 2 business days (excluding weekends and holidays).

Technical Assistance Session:

* See transmittal page for setting, URL link and dates.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance
  2. Application
  3. Uniform Grant Budget Template | Instructions

ALL Applications MUST also include the following mandatory forms/attachments in the order identified below.

  1.  A Screenshot or statement indicating the applicants has completed Pre-Qualification steps and is currently Pre-Qualified
  2.  Statement indicating the ICQ and PRA have been completed
  3. Signed Uniform Application for State Grant Assistance
  4.  Executive Summary
  5.  Organization Qualifications
  6.  Community Identification/Description of Need
  7.  Program Design and Implementation
  8.  Budget & Costs Justification
  9.  Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application.
  10.  Attachments to Your Application

Attachment 1: Copy Federal or State approved NICRA if applicable

Attachment 2: Program Staff Contact Information

Attachment 3: Fiscal Staff Contact Information

Attachment 4: Contract Staff Contact Information

Attachment 5: Job Descriptions

Attachment 6: Budget Information

Attachment 7: Subcontractor Budgets, Narratives, and agreements (if applicable)

Attachment 8: Copy of Applicant's current Federal Form W-9 (if using subcontractor(s) include subcontractor's W-9)

Attachment 9: Organizational Chart

Attachment 10: Program Director/Coordinator/Job Description and Resume

NAME OF ORGANIZATION:

ADDRESS:

TELEPHONE:

E-MAIL:

CONTACT PERSON:

TOTAL AMOUNT OF FUNDING REQUEST:________________________________________

1. Executive Summary (1 page)

Provide a one-page summary of the proposal, including the completion of the information below.

a. Total number of agencies included in the grant application: _____________

(note - Any organization listed as a subrecipients can be listed as well in different applications)

b. Geographic coverage of the entire application and description of the need for rental assistance in this area (provide community area, zip code and county):_______________________________________________________

c. Target population served _______________________

d. Total number of unduplicated customers proposed to be served for the grant period (annually) including ethnicity, gender, and age:____________________________

e. Specific deliverables for the grant period:

  • Total number of households identified for the programs
  • Total number of households identified with rental assistance
  • Total number of households identified with utility assistance
  • Total number of individuals referred to other social services and/or public benefits programs

Proposed Measures:

  • Total number of households served for the housing assistance program
  • Total number of households served for the utility assistance program
  • Total number of referrals

Performance Outcomes:

80% of goals met for each component

2. Capacity/Agency Qualifications (5 pages maximum)

  1. Provide a brief history of the organization and its accomplishments. Discuss why your Organization is qualified to provide the proposed services specific to this program area and how those services fit within the overall Organization mission. Discuss any appropriate certifications that apply.
  2. Provide brief description of qualifications of key staff who will be responsible for the delivery of the services including their educational background, years of experience, language capacity and other relevant information. Attach current resumes of key staff.
  3. Describe how the Organization collects and maintains data, measure activities versus outcomes, how data is used for program planning, evaluation, and improvement.

3. Community Identification/Description of Need (3 pages maximum)

  1. Describe the geographic coverage proposed in this application. Include information on the populations currently served by the Organization, such as race/ethnicity, estimated size, age groups, general economic status of the community and the number/percentage of low-income households.
  2.  Describe the priority populations, specifically communities adversely impacted by COVID-19 virus and pandemic, that are the most in need of services. What are their greatest service needs? What are the common barriers they face while trying to access human services? What are the unmet needs of the target population in the geographic service location?
  3. Describe the services the Organization anticipates will be in high demand, or require high-level of attention, in the community to be provided through this program.
  4.  If the applicant is a new Organization proposing service under this initiative, how do you propose to recruit/identify customers? What Organization or agencies are currently serving the populations for whom you are proposing service? If community linkages do not currently exist, describe how they will be established.

4. Quality/Description of Program Services, Design, and Implementation (5 pages maximum):

  1. Provide a detailed, clear and accurate picture of the intended program design, project implementation details and associated outcomes.
  2. Describe the qualifications that allow for the Organization to provide housing assistance services including agency's data collection and reporting practices, including staff involved, technology used and experience with data analysis and reporting.
  3. Provide a brief summary of how the project will be implemented in the organization. Who will manage the project, how will the Organization track measurables and outcomes and who will be providing services?
  4. Describe existing community alliances, partnerships, and linkages with community providers for the provision of appropriate services, including but not limited to health care, immigration legal services, mental health services, substance abuse treatment, and urgent care services.
  5. Describe experience or plan for working with walk-ins and new customers - not turning people away because they do not have documentation readily available when enrolling for services.

5. Budget & Costs Justification:

Applicant needs to submit a budget for the period for which the services are anticipated to be delivered, within the State Fiscal Year 2022.

Federal Funding Source Requirements: Emergency Rental Assistance (ERA) program established by section 501 of Division N of the Consolidated Appropriations Act, 2021, Pub. L. No. 116-260 (Dec. 27, 2020) (the Act), the Act provides that not more than 10 percent of the amount paid to a grantee under the ERA program may be used for administrative costs attributable to providing financial assistance and housing stability services to eligible households. The revised award term issued by Treasury permits recipients to use funds provided to cover both direct and indirect costs. In accordance with the statutory limitation on administrative costs, the total of all administrative costs incurred by the grantee and all subrecipients, whether direct or indirect costs, may not exceed 10 percent of the total amount of the award provided to the grantee from Treasury.

Note: Pre-award costs for services in anticipation of an award are allowable where necessary for the efficient and timely performance of the program and are subject to 2 CFR 200.458. Applicants who have been performing the services specified in this NOFO since July 1, 2021, must provide proof of services and associated expenses.

Only applicants who receive an award as a result of the NOFO and merit-based review process will be eligible for pre-award costs. Any applicant who has performed services since July 1, 2021, that does not receive an award under this NOFO will not be eligible for reimbursement of costs incurred.