2562 - Faith Based Housing Awareness and Assistance Program Notice of Funding Opportunity

Summary Information

1. Awarding Agency Name: Illinois Human Services
2. Agency Contact: Stephanie Pointer, Assistant Director Office/Office of Adult Services & Basic Support Stephanie.Pointer@illinois.gov 
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant Cooperative Agreement - Competitive -
5. Agency Opportunity Number: None
6. Funding Opportunity Title: Faith Based Housing Awareness and Assistance Program
7. CSFA Number: 444-80-2562
8. CSFA Popular Name: Housing Awareness & Assistance Program
9. CFDA Number(s): N/A
10. Anticipated Number of Awards: To be determined based on coverage of services
11. Estimated Total Program Funding: $2,000,000
12. Single Award Range $100,000 - $300,000
13. Source of Funding: State

14. Cost Sharing or Matching Allowed:

  Cost sharing or Match Required:

YES

NO

15. Indirect Costs Allowed:

  Restrictions on Indirect costs:

Yes

NO

16. NOFO Posting Date: May 10, 2021
17. Application Due Date: June 10, 2021 at 12:00 p.m.
18. Application Review Date June 10, 2021
19. Technical Assistance Session:

Yes

Session Mandatory: Yes

Date and Time: Tuesday, May 17, 2021

Conference Info/Registration Link: Via Webex/phone

RSVP by noon Friday, May 14, 2021 to Stephanie.Pointer@illinois.gov

20. NOFO/Application FAQ's

Submit questions by 5/17/21 to Stephanie.Pointer@Illinois.gov

Posting date for the master list of submitted questions and state agency responses: May 21, 2021

Agency-specific Content for the Notice of Funding Opportunity

A. Program Description

The Faith-Based Housing Awareness and Assistance Program (HAAP) seeks to engage Faith-Based Grassroots Organizations (FBGO) located in neighborhoods severely impacted by high rates of COVID positivity and COVID related deaths, and disproportionately impacted communities to provide direct contact with community members to raise awareness of rental and utilities assistance programs available statewide.

The Housing Awareness and Assistance Program (HAAP) educates individuals that have been disproportionately impacted by the COVID-19 Pandemic and are in danger of eviction or have lost or in danger of losing utility services of available resources. The goals of the Housing Awareness and Assistance Program are to stabilize unemployed and under-employed low-income individuals and families in their existing homes and to provide trusted, culturally competent outreach, messaging and Application assistance to sustain thriving communities

The Faith Based Housing Awareness and Assistance Program main components:

  1. Outreach in black communities disproportionately impacted by COVID-19 job loss and evictions
    1. Inform community members of various rental assistance programs
    2. Refer community members to agencies to assist with application completion and verification
  2. Rental and Utility Application Assistance and Follow up
    1. Assist # of individuals/Families with Rental Assistance Application
    2. Assist # of Individuals/Families with Utility Assistance Application
    3. Assess requirements and qualification for Rental and Assistance Program
    4. Submit approved application to IDHS for payment
  3. Referral program
    1. Refer and follow up to ensure community members are getting the support they need to complete the applications
    2. Track referrals to ensure individuals and families are receiving the services from the entity assisting with rental assistance
    3. Link community member to the legal resources to prevent evictions

The applicant awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section C - Eligibility, of the NOFO.

The legal agreement between DHS and the successful applicant(s) will be the standard DHS Uniform Grant Agreement.  If selected for funding the applicant will be provided a DHS grant agreement for signature and return.

FBGOs are expected to:

  1. Have appropriate resources to provide culturally and community appropriate outreach in disproportionately impacted communities in a self-identified geographical area.
  2. Have a strong working knowledge of the target population's needs
  3. Be located in the Black disproportionately impacted communities to be served
  4. Be equipped with the resources to work cooperatively with other organizations who provide direct services, assistance, and make appropriate referrals to households
  5. Be knowledgeable of all existing rental and utilities assistance programs and eligibility requirements
  6. Be able to refer community members to the appropriate agency to complete the application and verification
  7. Provide advocacy on behalf of individuals to increase application approvals

Deliverables:

  1. Provide information to community members about resources available for rental and utilities assistance.
  2. Provide rental and utility Application assistance to community members
  3. Provide information to community members about all IDHS resources.
  4. Make and track referrals to all partner agencies
    1. Track contact with determining partner when advocating on behalf of community member who are denied benefits
    2. Track geographical data (zip codes) of community served to compare and contrast outcomes
    3. Produce and distribute IDHS approved collateral (flyers, business/palm cards, resource guide)
    4. The Provider will adhere to the IDHS program requirements including non- discrimination and community-wide access to Program Services.

IDHS requires the successful applicants to meet the following performance standards

  1. Outreach provided to at least 80% of the projected number of customers.
  2. Application assistance provided to at least 80% of the projected number of customers.
  3. The Provider will report deliverables and outcomes by the 20th of the month following the end of the month utilizing the web-based reporting system.
  4. Use Periodic Programmatic Reports (PPR) reporting forms as provided, respond timely to requests from IDHS for information
  5. Timely and accurate fiscal and program reports.
  6. Provide monthly reports of verifiable engagement efforts,

Housing Awareness and Assistance Program Priorities:

Special consideration will be given to proposals that represent the ability to serve the following identified priorities. Those priorities are as follows:

  1. Geography
  2. Priority Consideration for organizations led by Black/African-American individuals and/or individuals that share the cultural background of the community being served
Goals and performance measures of the program including timing and scope of expected performance related to outcomes intended to be achieved by the program
  1.  # of people reached through outreach
  2. # of people assisted with rental applications
  3. # of people assisted with unitality applications
  4. Timely and accurate fiscal and program reports

B. Award and Funding Information

1. Source of Funding: State Funds

Applications for renewal or supplementation of existing projects are eligible to compete with applications for new awards Yes XNo

Renewals are at the discretion of the department and is based on the performance of the grantee.

Successful applicant(s) will receive a X Grant or Cooperative Agreement Award Period and Available Funds

Award Period and Available Funds: July 1, 2021 - June 30, 2022

2. Payment Terms:

  • IDHS Approved Forms

Financial information must be submitted using approved Periodic Financial Reports (PFR)

  • Schedule of Payments

Payments are made upon receipt and approval of Periodic Financial Reports (Finance Vouchers)

  • Method of Submission:

Periodic Financial Reports (PFR) must be emailed to DHS.BRIS.Fiscal@Illinois.gov

  • Supporting Documentation Requirements

A monthly ledger to track expenses

  • Advance and Reconcile
  • Reimbursement
  • Working Capital Advance Method

Other:

  • This is a competitive funding opportunity
  • The release of this NOFO does not obligate the Illinois Department of Human Services to make an award
  • Subject to appropriation, the grant funding is subject to state budget approval
  • Grantee budgets must be pre-approved by the Department and on file with the Department.
  • Quarterly submission of additional documentation for auditing purposes

C. Eligibility Information

1. Eligible Applicants

This Funding Application is limited to those public or private, not-for-profit community/faith-based agencies subject to 26 U.S.C. 501 (c) 3 in good standing with the State of Illinois. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.

  1.  Is able to meet the program goals described in this NOFO
  2. Has current and active ties to the community being served
  3.  Associated with a fully functional church or place of worship
  4. Has prior experience and knowledge of the target population
  5. Demonstrates understanding in ethnic diversity of the Black community and the need for culturally appropriate services unique to this program

FBGOs Experience

The FBGO should have experience working in the community they wish to serve. FBGO should demonstrate the ability to track data and produce outcome reports. The FBGO should be currently working with low-income populations in the provision of services or outreach

Staff Qualifications:

Staff assigned to the Faith based Housing Assistance Awareness Program should have the appropriate training and capability to provide culturally competent outreach and education to the target population.

2. Statewide Eligibility to Apply for a Grant - Pre-award and Prequalification

All entities are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov/portal  to be eligible apply for a grant, How To Access The Grantee Portal. An Illinois.gov public account authenticates the relationship between the individual and the organization they represent, How to create an Illinois.gov Public Account.

The following information is required to complete registration:

  1. Organization's Dun & Bradstreet number (DUNS)
  2.  Organization's federal employer identification number (FEIN)
  3. Organization type
  4.  Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations)
  5.  Organization's name
  6.  Organization's mailing address
  7. Organization's primary email address
  8.  Organization's primary phone number
  9.  Organization's fiscal year-end date

Entities are federally required to have an active SAM.gov entity registration, How to register with SAM.gov. Illinois uses SAM.gov automation to determine qualification status based on the entity's registration. Refer to GATA Administrative Rules on Grantee Pre-qualification Status: http://www.ilga.gov/commission/jcar/admincode/044/044070000A00700R.html. An entity may apply for a grant award prior to qualified status. The entity must be in "qualified status" based on the Grantee Portal by the Application Review Date. See #18 in the NOFO Transmittal. [Non- competitive applications aren't subject to MBR so the more generic term Application Review Date vs. Merit Based Review Date may be appropriate.]

The Grantee Portal will indicate in red if a status is not qualified. Links for self-remediation help are provided in the Portal.

  1. Current SAM.gov account.
  2.  Current FEIN
  3. Good standing with the Illinois Secretary of State -Illinois Secretary of State Business Services website:  http://www. cyberdriveillinois.com/departments/business_services/home.html
  4.  Not on the Illinois Stop Payment List;
  5. Not on the SAM.gov Exclusion List;
  6.  Not on the DHFS Sanctioned Party List.

State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal and administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal and administrative component. Entities are required to access, complete and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. The programmatic risk assessment is distributed by the state awarding agency as part of the application process. Both the ICQ and the programmatic risk assessment must be accepted by the state and approved before a grant award can be executed.

3. Cost Sharing or Matching

There is no cost-sharing requirement for this program Not applicable

4. Indirect Cost Rate

Annually, each organization receiving an award from a State grant making agency is required to record an indirect cost rate election through the Grantee Portal or negotiate an indirect cost rate through the Indirect Cost Rate System. Indirect costs cannot be compensated without an election or a negotiated rate is one file with the State of Illinois.

The following elections for indirect costs to State and federal pass-through grants are available through the Grantee Portal:

A) Report a Federal Negotiated Indirect Cost Rate Agreement (NICRA);

B) Elect the de minimis rate of 10% of Modified Total Direct Costs; or

C) Elect not to charge indirect costs.

An indirect cost rate may be negotiated through the Indirect Cost Rate System.

Refer to the Indirect Cost Rate Election and Negotiation Manual for technical assistance.

The awardee shall make an election or negotiate a rate that all State agencies must accept unless specific federal or State program limitations, caps or supplanting issues apply.

D. Application and Submission Information

1. Address to Request Application Package

All components of the application package can be accessed through the Catalog of State Financial Assistance (CSFA).

Since high-speed internet access is not yet universally available for downloading documents or accessing the electronic application, and applicants may have additional accessibility requirements, applicants may request paper copies of materials by contacting: Stephanie.Pointer@illinois.gov

2. Content and Form of Application Submission:

  1. Submission Format, Location and Deadline
    1. A Letter of Intent must be submitted by noon May 21, 2021. The Letter of Intent is NOT a pre-requisite to the grant application. However, IDHS needs the information provided from the Letter of Intent to prepare the application review process.
    2. Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order. Applications must be received submitted electronically to Stephanie.Pointer@illinois.gov no later than 12:00p.m. (noon) on June 1, 2021 The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to the emails provided above. The subject line of the email MUST state: "Faith Based Eviction Mitigation Awareness NOFO". The electronic copy must be a complete single PDF file. Applications will NOT be accepted if received by fax machine, hard copy, disk, or thumb drive.

3.  Unique Entity Identifier/Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:

  1. Be registered in SAM.gov before the specified application review date. To establish a SAM.gov registration, go to https://governmentcontractregistration.com/sam- registration.asp and/or utilize this instructional link: "How To Register in SAM" https://www2.illinois.gov/sites/GATA/Documents/Resource%20Library/SAM- Registration.pdf
  2. Provide a valid DUNS number in its application; and
  3. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

The State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

4. Submission Dates and Times

Application dates are stated in the NOFO transmittal. Any application not fully submitted by the Application Due Date will not be considered. Application submission must be submitted by email to Stephanie.Pointer@illinois.gov

5. Funding Restrictions

Refer to Section C. Eligibility Information, 3. Indirect Cost Rate for Indirect Cost Rate Restrictions and Match Requirement details.

The following funding restrictions apply (specify n/a for non-applicable items):

  • Unallowable activities dictated by the funding terms
  • Institution of Higher Education Indirect Cost Rate Restrictions
  • 2 CFR 200 - Subpart E Allowable/Unallowable Costs
  • Restrictions on Pre-award Costs
  • Other unique and regulatory programmatic restrictions

6. Other Submission Requirement

The applicant must additionally submit the following:

  1. Program Plan and Narrative - The program narrative at a minimum must include the categories to be evaluated in the merit review process:
    1. Agency Qualification
    2. Community Identification and Client Projection
    3. Outreach and Referral Plan
    4. Budget & Cost Justification
  2. Budget
    1. The budget and narrative must tie fiscal activity to program objectives and deliverables and demonstrates that all proposed costs are:
      1. Reasonable and necessary
      2. Allocable
      3. Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable.
    2. The applicant must submit a budget using the appropriate IDHS designated template/system (presently CSA).
  3. Electronic submission addresses:
    1. Email: Stephanie.Pointer@illinois.gov

E. Application Review Information

All competitive grant applications are subject to merit-based review. Review criteria is based upon the requirements set forth in the following:

As dictated by the authoritative references above, the following minimum review criteria apply:

  • Need: Identification of stakeholders, facts and evidence that demonstrate the proposal supports the grant program purpose.
  • Capacity: The ability of an entity to execute the grant project according to project requirements.
  • Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.
  • Other unique program criteria.

Application is subject to Merit Based Review Yes No

1. Criteria and Weighting of Each Criteria

ALL applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in the Eligible Applicants and Mandatory Requirements of Applicants as identified in Section C Eligibility Information will not be evaluated and considered for funding.

20 points 1.

Agency Qualifications: The extent to which the applicant demonstrates:

a) Strong management, supervision, and well-organized internal organizational structure to insure effective program/service delivery and sound fiscal conditions.

b) Successful history of working with Black and Brown, high- risk populations and/or individuals with multiple or complex needs including having the expertise and capacity to deliver the services procured in the NOFO, such as: language and cultural competency, track record of providing effective services for low- income disproportionately impacted individuals, delivering successful program outcomes.

c) Evidence of staff qualifications, experience and capability to carry out the proposed program.

30 points 2.

Community Identification and Customer Projection:

The extent to which the applicant clearly defines and describes the geographic communities and the proposed target population the applicant plans to serve, and how the applicant is rooted in the community(s) it proposes to serve.

35 points 3.

Program Design and Implementation: The extent to which the overall program design adequately and effectively addresses:

a) Qualifications to connect to the target population, describe linkages that are already in place with other service providers.

b) Ability to assist community members with application assistance

c) Method and Strategies to provide outreach, education of available resources, and referral services to the agencies social service partner network.

d) Track records and knowledge in conducting community outreach and educational workshops.

e) Ability and experience in building and sustaining community alliances, and collaborative efforts with community providers and public agencies.

f) Ability to provide required data/information reports on a monthly basis to evaluate the program.

15 points 4.

Budget & Costs Justification: The extent to which the budget narrative provides:

a) Thorough and clear justification for all proposed line item expenditures.

b) All expenditures and program costs are reasonable and allowable.

c) Proposed staffing is sufficient to address customer projections and customer language needs.

d) Where available, supplemental or companion funding is clearly identified.

Grant Applications received will be reviewed by IDHS staff. The maximum possible score is 100 points.

Is the award subject to Cost Sharing/Matching? Yes X No

2. Review and Selection Process

As described in the Criteria section above, scoring will be on a 100-point scale. Scoring will not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, ICQ, and PRA results, demonstrated need, past performance as a state grantee, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc. The Department reserves the right to approve all or deny any portion of an application.

 In accordance with Section C. Eligibility Information, an entity must be in qualified status as of the Application Review Date for their grant application to be considered by the state awarding agency. Application Review Date: June 10, 2021

3. Merit-Based Review Appeal Process

In accordance with GATA Administrative Rules, Section 350, Merit Based Review of Grant Applications, a merit-based application review is required for competitive Grants and Cooperative Agreements, unless prohibited by State or federal statute.

The appeals process is set forth in section 7000.350 available here: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
    1. An appeal must be submitted in writing to Stephanie Pointer at Stephanie.Pointer@illinois.gov who will send to the ARO for consideration.
    2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    3. The written appeal shall include at a minimum the following:
      1. the name and address of the appealing party
      2. identification of the grant
      3. a statement of reasons for the appeal
  3. Response to Appeal
    1. DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the received
    2. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required
    3. The appealing party must supply any additional information requested by DHS within the time period set in the request
  4. Resolution
    1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information
    2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency
    3. The Agency will resolve the appeal by means of written determination
    4. The determination shall include, but not be limited to:
      1. Review of the appeal
      2. Appeal determination
      3. Rationale for the determination
  5. Anticipated Announcement and State Award Dates, if applicable.

Anticipated Program Start Date: July 1, 2021

Anticipated Program End Date: June 30, 2022

F. Award Administration Information

1. State Award Notices

Applicants recommended for funding under this NOFO following the above review and selection process will receive a notice of award. The award notice shall include:

  1. The terms and conditions of the award.
  2. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review.

The announcement of the grant award shall be published by the awarding grantor to www.grants.illinois.gov

A written Notice of Denial shall be sent to the applicants not receiving the award.

2.  Administrative Requirements

Upon the receipt of an award, the successful applicant is obligated to comply with the following:

  1. The Grant Accountability and Transparency Act (30 ILCS 708)
  2. The applicable requirements of the Uniform Guidance (2 CFR 200), and
  3. Any additional programmatic and administrative special conditions that may be required
  4. The agency awarded funds through this Notice of Funding Opportunity must provide services as set forth in the grant agreement and shall comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

The applicant awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section C - Eligibility, of the NOFO.

The legal agreement between DHS and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return.

3. Reporting

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:

  • GOMBGATU-4002 Periodic Financial Report (PFR) submitted electronically
  • GOMBGATU-4001 Periodic Performance Report (PPR), submitted electronically
  • Annual Audit in conformance with Audit Requirements set forth in the grant agreement. Frequency of periodic financial reporting: X Monthly Quarterly Bi-Annually

Frequency of periodic performance reporting: X Monthly Quarterly Bi-Annually

Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

Non-compliance with any of the above reporting requirements may lead to being placed on the Illinois Stop Payment List.

4. Technical Assistance Information:

Technical Assistance Inquiries:

a. Frequently asked "Questions and Answers" will be posted to DHS Website

b. The "Questions and Answers" will be posted in a timely, responsive manner to ensure current information regarding NOFO clarifications are available to applicants

c. All questions submitted to the program area must be answered publicly through the designated public forum (presently DHS website) within 48 hours or 2 business days (excluding weekends and holidays)

Technical Assistance Session:

* See transmittal page for setting, URL link and dates

G. State Awarding Agency Contact(s)

State Awarding Agency Contact:

Name: Stephanie Pointer

Email: Stephanie.Pointer@illinois.gov

Phone: 312-793-0039

H. Other Information, if applicable

I. Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance Due by 6/10/2021
  2. Project Narrative Due by 6/10/2021
  3. Budget/Budget Narrative Due by 6/10/2021
  4. Other Program-specific mandatory forms*

Other Forms-

Letter of Intent Due by 05/21/2021