2555 - Immigrant and Refugee Housing Assistance Project Notice of Funding Opportunity

Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact:

Lisa Robinson

Office of Welcoming Centers for Refugee and Immigrant Services

Lisa.Robinson2@illinois.gov

312-793-7120

3. Announcement Type: Supplemental announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 22-444-80-2555-02
6. Funding Opportunity Title: Immigrant and Refugee Housing Assistance Project
7. CSFA Number: 444-80-2555
8. CSFA Popular Name: Immigrant and Refugee Housing Assistance Project
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: To be determined based on coverage of services needed statewide.
11. Estimated Total Program Funding: $3,144,000
12. Award Range $20,000-$500,000
13. Source of Funding: X Federal or Federal pass-through
  State
  Private / other funding
14. Cost Sharing or Matching Requirement:  Yes X No

15. Indirect Costs Allowed

Restrictions on Indirect Costs

Other Funding Restrictions, (specify):

X Yes No

Yes No

Yes No

16. Posted Date: June 28, 2021
17. Application Date Range:

Start Date: June 28, 2021

End Date: July 13, 2021

End Time: 5:00 p.m.

18. Application Review Date: Date: July 13, 2021
19. Technical Assistance Session:

Session Offered: X Yes No

Session Mandatory: X Yes No

Date and time: July 8, 2021 at 10:00 a.m.

Via webex: TA Session meeting link

Via phone: (312)535-8110

Recording will be made available upon request.

Conference Info/Meeting Link:

RSVP by noon July 6, 2021 to Delyris.Martinez@illinois.gov

20. NOFO / Application Frequently Asked Questions

Due date for submitting questions: July 8, 2021

Submit questions to: Delyris.Martinez@illinois.gov

Posting date for the master list of submitted questions and state agency responses:

July 9, 2021

Agency-specific Content for the Notice of Funding Opportunity

A. Program Description

 Immigrant and Refugee Housing Assistance Project

The Immigrant and Refugee Housing Assistance Project seeks to engage agencies to provide rental and utility assistance to immigrants, refugees and Limited English Proficient (LEP) households impacted by the COVID-19 Pandemic.

The Immigrant and Refugee Housing Assistance Project provides rental and utility assistance directly to immigrants, refugees and Limited English Proficient (LEP) individuals that have been disproportionately impacted by the COVID-19 Pandemic and are in danger of eviction.

The goal of Immigrant and Refugee Housing Assistance Project is to allow community-based agencies to provide direct assistance to households experiencing hardship. The selected agencies will receive grants in the range of $20,000-$500,000 to be used to issue payments to creditors on behalf of clients for rent and utilities.The goals of the Immigrant and Refugee Housing Assistance Project are to stabilize unemployed and under-employed low-income immigrants, refugees and Limited English Proficient (LEP) individuals in their existing homes and assist individuals. Providing competent and direct assistance creates self-sustaining and thriving communities.

Organizations are expected to:

  • have appropriate resources to be able to provide linguistically and culturally appropriate assistance to immigrants, refugees and LEP households
  • have a strong working knowledge of the target population's needs, knowledge of social casework methods, theory, techniques and principles
  • be equipped with the resources to work cooperatively with other organizations to provide direct services, assistance and appropriate referrals to households
  • serve walk-in/phone customers as well as households referred from other IDHS offices, community providers, or community members

Selected organizations will be required to:

  1. Use Periodic Programmatic Reports (PPR) reporting forms as provided, respond timely to requests from IDHS for information.
  2. Track the similar participant data, including demographic data of community served to compare and contrast results and outcomes. Program evaluation will necessitate accurate data collection, best practices and lessons learned.
  3. Provide monthly reports, disaggregated by gender, race, and ethnicity, that include data on the individual and aggregate levels:
  4. Collect and maintain: Household data: address, landlord info, income, type of support, amount of support, term of support, amount of outstanding arrears.
  5. Collect and maintain aggregate data: # of households served, acceptance rate of applicants, type of assistance, average funding per household, household income, average months assistance received.

IDHS requires the successful grantees to meet the following performance standards:

  • Services provided to at least 80% of the projected number of customers.
  • Successful outcomes for at least 80% of services delivered.
  • Timely and accurate fiscal and program reports.

Priorities

Special consideration will be given to proposals that represent the ability to serve the following identified priorities. Those priorities are as follows:

  1. Geography
  2. Language Capacity
  3. Priority Consideration for organizations led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served

Geography

IDHS will give consideration to all parts of the state, with special consideration to programs whose service sites are located in geographic regions where more than 5,000 immigrants reside or 10% of the population is foreign born.

Language Capacity

IDHS will give special consideration to programs that target Limited English Proficient populations and provide services in a linguistic and culturally appropriate manner in high-need languages.

Priority Consideration

Applications from not-for-profit community-based organizations (501c3) may submit, a "Statement of Priority," if they are led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served.

Attach a "Statement of Priority" for review and consideration as part of the application process. If the applicant organization is an otherwise qualified applicant under this funding notice, and is able to demonstrate and attest to being led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served, as defined by the make-up of the Board of Directors and the Organizations' leadership and management being more than 50% led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served, the applicant will receive up to 10 priority points as part of the application review/scoring process.


B. Funding Information

1. Source of Funding

X Federal or Federal pass-through

 State

Private / other funding

Applications for renewal or supplementation of existing projects are eligible to compete with applications for new awards Yes X No

Renewals are at the discretion of the department and based on the performance of the grantee.

Successful applicant(s) will receive a X Grant or  Cooperative Agreement

Award Period and Available Funds

August 1, 2021 and will continue through June 30, 2022

2. Funding Information

  1. This is a competitive funding opportunity.
  2. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Applicants will not be reimbursed for the preparation and/or submission of the NOFO.
  3. In FY2022 the Department anticipates the availability of approximately $3,144,000 funding available for grants under this competitive Funding Notice. The Department anticipates funding approximately 10-20 applicants to provide Immigrant and Refugee Housing Services. Award amounts will vary between $20,000 to $500,000 depending on area, community needs and the number of applications submitted.
  4. Subject to available funds, the grant period will begin August 1, 2021 and will continue through June 30, 2022.
  5. Funding allocated under this grant is intended to provide direct services to Immigrants, Refugees and other Limited English Proficient individuals and families. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
  6. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by IDHS.
  7. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Organization shall retain sole responsibility for the performance of the subcontractor

3. Payment Terms

The Illinois Department of Human Services (IDHS) payment policy complies with 2 CFR 200.302, 2 CFR 200.305, and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods) and the and the Cash Management Improvement Act and the Treasury-State Agreement (TSA) default procedures codified at 31 CFR 205. IDHS Payments to grantees will be governed in accordance with the established criteria set forth in IDHS Administrative Directive 01.07.01.070 - Grant Payments. In accordance with IDHS Administrative Directive 01.07.01.070 - Grant Payments, grantees have the following payment options.

  • Advance and Reconcile
  • Reimbursement
  • Working Capital Advance Method

All requests for authorization to receive advance payment, working capital advance and reimbursement must be submitted on forms prescribed and approved by the Department as set forth in IDHS Administrative Directive 01.07.01.070 - Grant Payments and the executed grant agreement (Exhibit C). Additional data may be requested by the Department,

Funding is contingent upon and subject to the availability of fund and amendments to awards may be necessary within the grant cycle.

IDHS Approved Forms

Financial information must be submitted using approved Periodic Financial Reports (PFR)

Schedule of Payments

Periodic Financial Reports (PFR) are due on the 15th of the month following the reporting month and must be emailed to DHS.BRIS.Fiscal@Illinois.gov  

Method of Submission

Periodic Financial Reports (PFR) are due on the 10th of the month  following the reporting month and must be emailed to DHS.BRIS@illinois.gov

Supporting Documentation Requirements

A monthly ledger to track expenses.

Other

Quarterly submission of additional documentation for auditing purposes.


C. Eligibility Information

1. Eligible Applicants

This Funding Application is limited to those public or private, not-for-profit community-based agencies subject to 26 U.S.C. 501 (c) 3 in good standing with the State of Illinois. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.

    1. Has experience and successful track record of providing services to immigrants, refugees, and Limited English Proficient populations.
    2. Has prior experience or knowledge in housing and utility assistance program models.
    3. Has knowledge and expertise in working with federal and state policies regarding immigrant and refugee status and services.
    4. Demonstrates understanding in ethnic diversity of the immigrant and refugee populations and the need for culturally and linguistically appropriate services unique to this program.
    5. Demonstrates the ability to provide bilingual and bicultural services to limited English speaking communities.
    6. Is able to meet the program goals described in this NOFO.

Organization Experience

Applicant should have experience working with low-income populations, the capability to provide linguistic and culturally competent services to LEP individuals, a strong familiarity with federal programs, state agencies, IDHS programs -- including having existing relationships with their local Family and Community Resource Center (FCRC), and other social service community providers in the proposed service area. The Organization should be currently serving low-income populations or be closely connected to an Organization or agencies that serve customers with multiple or complex needs.

The Applicant should demonstrate experience in the provision of case management, triage management, and experience providing needs assessments and direct assistance for customers who face barriers that prohibit them from accessing basic human services.

If applying in partnership with another Organization, the proposal should include the experience and capacity of each of its partner agencies.

Staff Qualifications

Staff assigned to the EPP should have the appropriate training and capability to provide linguistic and culturally competent services to LEP customers. Staff must have the appropriate levels of education, experience, and training to work with immigrant, refugee and LEP populations. Staff must be able to speak the language of the target population. Staff and administrators who work with the Welcoming Center program must have a familiarity with IDHS programs and services, and other local, State, Federal, and community services. Staff should have existing relationships with a network of service providers in their service area, especially with community service providers in the immediate target area. Staff should have experience working with low-income LEP populations and specifically experience working with families and/or individuals facing crisis.

Priority Consideration-Leadership

Applications from not-for-profit community-based organizations (501c3) may submit, a "Statement of Priority," if they are led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served.

Attach a "Statement of Priority" for review and consideration as part of the application process. If the applicant organization is an otherwise qualified applicant under this funding notice, and is able to demonstrate and attest to being led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served, as defined by the make-up of the Board of Directors and the Organizations' leadership and management being more than 50% led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served, the applicant will receive up to 10 priority points as part of the application review/scoring process.

2. Pre-award and Prequalification- Statewide Eligibility to Apply for a Grant

All entities are required to register with the State of Illinois through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov/portal to be eligible apply for a grant, How To Access The Grantee Portal.  An Illinois.gov public account authenticates the relationship between the individual and the organization they represent, How to create an Illinois.gov Public Account.

a. Pre-qualification Requirements: Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Entities are federally required to have an active SAM.gov entity registration and maintain and active SAM registration throughout the life of the award, How to register with SAM.gov. Illinois uses SAM.gov automation to determine qualification status based on the entity's registration. Refer to GATA Administrative Rules on Grantee Pre-qualification Status: http://www.ilga.gov/commission/jcar/admincode/044/044070000A00700R.html. An entity may apply for a grant award prior to qualified status. The entity must be in "qualified status" based on the Grantee Portal by the Application Review Date. See #18 in the NOFO Transmittal.

The following information is required to complete registration:

  1. Organization's Dun & Bradstreet number (DUNS)
  2. Organization's Federal Employer Identification Number (FEIN)
  3. Organization type
  4. Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations)
  5. Organization's name
  6. Organization's mailing address
  7. Organization's primary email address
  8. Organization's primary phone number
  9. Organization's fiscal year-end date

The Grantee Portal will indicate in red if a status is not qualified. Links for self-remediation help are provided in the Portal.

  1. Current SAM.gov account
  2. Current FEIN
  3. Good stating with the Illinois Secretary of State (Illinois Secretary of State Business Services website: http://www.cyberdriveillinois.com/departments/business_services/home.html)
  4. Not on the Illinois Stop Payment List
  5. Not on the SAM.gov Exclusion List
  6. Not on the DHFS Sanctioned Party List

b. Pre-Award Requirements

Internal Control Questionnaire (ICQ) and Programmatic Risk Assessment (PRA)

State agencies are federally required to evaluate the risk posed by each applicant. Risk assessments are a pre-award requirement and include two components: fiscal and administrative and programmatic. Illinois uses an Internal Control Questionnaire (ICQ) to complete the fiscal and administrative component. Entities are required to access, complete, and submit the ICQ through the Grantee Portal for the state fiscal year associated with the grant funding. All organizations have a "risk" level - the ICQ allows IDHS to evaluate future technical assistance needs and does not disqualify an organization from being GATA compliant. The Programmatic Risk Assessment (PRA) is distributed by the state awarding agency as part of the application process. Both the ICQ and the PRA must be accepted by the state and approved before a grant award can be executed.

3. Cost Sharing or Matching

There is no cost-sharing requirement for this program.

4. Grant Funds-Use Requirements

All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.

Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.

a. Allowable costs:

Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to immigrant, refugee and LEP communities. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.

b. Unallowable costs:

Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:

  1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438).
  2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439).
  3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439).
  4. Costs of goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
  5. Deposits for items, services, or space

c. Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.

A salary table is available at the U.S. Office of Personnel Management website:

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2019/ES.pdf

d. Indirect cost requirements

In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

Every organization that receives an FY2022 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.

CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx

Indirect Cost Rate Election:

  1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 1.
  2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
  3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

2 CFR § 200.68 Modified Total Direct Cost (MTDC).

MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

e."No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

Crowe Activity Review System (CARS)

CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.

  1. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
  2. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
  3. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
  4. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.

2. Administrative Costs

Funding allocated under this grant is intended to provide direct services to immigrants, refugees, and limited English proficient households. It is expected that administrative costs, both direct and indirect, will be reasonable of the overall program budget and will not exceed 10% of the overall budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved negotiated indirect cost rate agreement (NICRA) be exceeded under this agreement. Documentation will be required to verify the approved NICRA.

4. Simplified Acquisition Threshold

Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award:

  • That the grantee Organization, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
  • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Funding will support services provided from August 1, 2021 to June 30, 2022. Funding may be renewed, subject to appropriation, for up to two one-year periods at DHS discretion. Renewal is conditional on meeting performance measures, timely compliance with reporting requirements, and compliance with any corrective action plan or findings.

Applicants need to submit a budget for the period for which the services are anticipated to be delivered within the State Fiscal Year 2022.

Note: Pre-award costs for services in anticipation of an award are allowable where necessary for the efficient and timely performance of the program and are subject to 2 CFR 200.458. Applicants who have been performing the services specified in this NOFO since August 1, 2021 must provide proof of services and associated expenses.

Only applicants who receive an award as a result of the NOFO and merit-based review process will be eligible for pre-award costs. Any applicant who has performed services since August 1, 2021 that does not receive an award under this NOFO will not be eligible for reimbursement of costs incurred.

Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by IDHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the CSA system.

Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Organization shall retain sole responsibility for the performance of the subcontractor.

All funding is subject to sufficient appropriations. 


D. Application and Submission Information

1. Address to Request Application Package

All components of the application package can be accessed through the Catalog of State Financial Assistance (CSFA).

If high-speed internet access is not available for downloading documents or accessing the electronic application, or applicants have additional accessibility requirements, applicants may request paper copies of materials by contacting: Delyris.Martinez@illinois.gov

2. Content and Form of Application Package Submission

A. Submission Format, Location and Deadline

  1. The Letter of Intent (included in this NOFO) must be submitted by noon July 6, 2021. The Letter of Intent is not a pre-requisite to the grant application. However, IDHS needs the information provided from the Letter of Intent to prepare for the applications review process.
  2. The completed application including all required narratives and attachments in the prescribed order must be submitted electronically to Lisa.Robinson2@illinois.gov, Agata.Fieske-Nesheiwat@illinois.gov and Delyris.Martinez@illinois.gov no later than 5:00 p.m. on July 13, 2021. The application will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail. The subject line of the email MUST state: "22-444-80-2555-02 Immigrant and Refugee Housing Assistance Project " The electronic copy must be a complete single PDF file. Applications will NOT be accepted if received by fax machine, hard copy, disk, or thumb drive. Please refer to H. Mandatory Forms -- Required for All Agencies, i. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A copy of this signed and submitted budget must be included with the application.

3. Unique Entity Identifier/Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:

(i) Be registered in SAM.gov before the specified application review date. To establish a SAM.gov registration, go to https://usfcr.com/sam-registration/ and/or utilize this instructional link: "How To Register in SAM" https://www2.illinois.gov/sites/GATA/Documents/Resource%20Library/SAM-Registration.pdf

(ii) Provide a valid DUNS number in its application; and

(iii) Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

The State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

4. Submission Dates and Times

The Letter of Intent (included in this NOFO) by noon July 6, 2021. The Letter of Intent is not a pre-requisite to the grant application. However, IDHS needs the information provided from the Letter of Intent to prepare for the applications review process.

Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order.

Applications must be submitted electronically to Lisa.Robinson2@Illinois.gov, Agata.Fieske-Nesheiwat@illinois.gov and Delyris.Martinez@illinois.gov no later than 5:00 p.m. on July 13, 2021.

The Department will ONLY accept applications submitted by electronic mail sent to. The electronic copy must be a complete single PDF file. Applications will NOT be accepted if received by fax machine, hard copy, disk, or thumb drive.

The complete application must be submitted in a single PDF document.

The subject line of the email MUST state: "22-444-80-2555-02 Immigrant and Refugee Housing Assistance Project "

Applications received after the deadline stated above will not be considered for funding.

Note: For best results, use the Internet Explorer browser when accessing the GATA and IDHS systems.

Application dates are stated in the NOFO transmittal. Any application not fully submitted by the Application End Date will not be considered.

If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day.

Submission Method: Acceptable Proof of Timely Submission:

Email or Another Electronic Platform X Electronic time date and stamp

US Postal Service Postmark date

Personal/Courier Deliver Manual record of date and time received

5. Intergovernmental Review

Not Applicable X

6. Funding Restrictions

Refer to Section C. Eligibility Information, 3. Indirect Cost Rate for Indirect Cost Rate Restrictions and Match Requirement details.

The following funding restrictions apply:

  • Unallowable activities dictated by the funding terms X
  • Institution of Higher Education Indirect Cost Rate Restrictions X
  • 2 CFR 200 - Subpart E Allowable/Unallowable Costs X
  • Restrictions on Pre-award Costs X
  • Other unique and regulatory programmatic restrictions X Administrative Costs may not exceed 10% of the overall budget.

E. Application Review Information

1. All competitive grant application are subject to merit-based review. Review criteria is based upon the requirements set forth in the following:

As dictated by the authoritative references above the following review criteria apply:

  • Need: Identification of stakeholders, facts and evidence that demonstrate the proposal supports the grant program purpose.
  • Capacity: The ability of an entity to execute the grant project according to project requirements.
  • Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.
  • Other unique program criteria.

Application is subject to Merit Based Review X Yes No

2. Criteria and Weighting of Each Criteria

ALL applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in the Eligible Applicants and Mandatory Requirements of Applicants as identified in Section C Eligibility Information will not be evaluated and considered for funding.

Grant applications received will be reviewed by IDHS staff, including staff from the Office of Welcoming Centers for Refugee and Immigrant Services.

The maximum possible score is 100 points.

20 Points 1. Organization Qualifications: The extent to which the applicant demonstrates:
  1. Strong management, supervision, and well-organized internal organizational structure to insure effective program/service delivery and sound fiscal conditions.
  2. Successful history of working with immigrants/refugees, high-risk populations and/or individuals with multiple or complex needs including having the expertise and capacity to deliver the services procured in the NOFO, such as: language and cultural competency, track record of providing effective services for low-income LEP immigrants/refugees, delivering successful program outcomes.
  3. Evidence of staff qualifications, experience, and capability to carry out the proposed program.
15 Points 2. Community Identification and Customer Projection: The extent to which the applicant clearly defines and describes the geographic communities and the proposed target population the applicant plans to serve, and how the applicant is rooted in the community(s) it proposes to serve.
40 Points 3. Program Design and Implementation: The extent to which the overall program design adequately and effectively addresses:
  1. Qualifications to serve as an Immigrant and Refugee Housing Assistance Project provider, describe linkages that are already in place with other service providers.
  2. Method and Strategies to provide comprehensive case management services, crisis management services, and referral services to the agencies social service partner network.
  3. Track records and knowledge in conducting community outreach and educational workshops.
  4. Ability and experience in building and sustaining community alliances, and collaborative efforts with community providers and public agencies.
  5. Ability to provide required data/information reports on a monthly basis to evaluate the program.
  6. Demonstrated ability to work with clients who may not have documentation readily available when registering for programs.
15 Points 4. Budget & Costs Justification: The extent to which the budget narrative provides:
  1. Thorough and clear justification for all proposed line item expenditures.
  2. All expenditures and program costs are reasonable and allowable.
  3. Proposed staffing is sufficient to address customer projections and customer language needs.
  4. Where available, supplemental or companion funding is clearly identified.
10 Points 5.

Applicants may submit, a "Statement of Priority," if they are led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served.

Attach a "Statement of Priority" for review and consideration as part of the application process. If the applicant organization is an otherwise qualified applicant under this funding notice, and is able to demonstrate and attest to being led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served, as defined by the make-up of the Board of Directors and the Organizations' leadership and management being more than 50% led by immigrants, refugees or LEP individuals and/or individuals that share the cultural background of the community being served.

Is the award subject to Cost Sharing/Matching? Yes X NO

If yes, is cost sharing considered in the scoring criteria? Yes No

3. Review and Selection Process

As described in the Criteria section above, scoring will be on a 100-point scale. Scoring will not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, ICQ, and PRA results, demonstrated need, past performance as a state grantee, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc. The Department reserves the right to approve all or deny any portion of an application.

4. Merit-Based Review Appeal Process

In accordance with GATA Administrative Rules, Section 350, Merit Based Review of Grant Applications, a merit-based application review is required for competitive Grants and Cooperative Agreements, unless prohibited by State or Federal statute.

The appeals process is set forth in section 7000.350 available here: http://www.ilga.gov/commission/jcar/admincode/044/044070000D03500R.html

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal

An appeal must be submitted in writing to Lisa Robinson at Lisa.Robinson2@illinois.gov who will send to the ARO for consideration.

An appeal must be received within 14 calendar days after the date that the grant award notice has been published.

The written appeal shall include at a minimum the following:

  1. An appeal must be submitted in writing to Lisa Robinson at Lisa.Robinson2@illinois.gov who will send to the ARO for consideration.
  2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
  3. The written appeal shall include at a minimum the following:
    1. the name and address of the appealing party
    2. identification of the grant
    3. a statement of reasons for the appeal

C. Response to Appeal

  1. The DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
  2. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
  3. The appealing party must supply any additional information requested by DHS within the time period set in the request.

D. Resolution

  1. The ARO shall make a recommendation the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
  2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency
  3. The Agency will resolve the appeal by means of written determination.
  4. The determination shall include, but not be limited to:
    1. review of the appeal
    2. appeal determination
    3. rationale for the determination

5. Anticipated Announcement and State Award Dates, if applicable.

Anticipated Program Start Date: August 1, 2021

Anticipated Program End Date: June 30, 2022


F. Award Administration Information

 1. State Award Notices

Applicants recommended for funding under this NOFO following the above review and selection process will receive a notice of award. The award notice shall include:

  1. The terms and conditions of the award.
  2. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review.

The announcement of the grant award shall be published by the awarding grantor to www.grants.illinois.gov

A written Notice of Denial shall be sent to the applicants not receiving the award.

2. Administrative Requirements

Upon the receipt of an award, the successful applicant is obligated to comply with the following:

  1. The Grant Accountability and Transparency Act (30 ILCS 708)
  2. The applicable requirements of the Uniform Guidance (2 CFR 200)
  3. Any additional programmatic and administrative special conditions that may be required.
  4. The Organization awarded funds through this Notice of Funding Opportunity must provide services as set forth in the grant agreement and shall comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

The applicant awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section C - Eligibility, of the NOFO.

The legal agreement between DHS and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return.

3. Reporting

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:

  • GOMBGATU-4002 Periodic Financial Report (PFR) submitted electronically to DHS.BRIS.Fiscal@illinois.gov
  • GOMBGATU-4001 Periodic Performance Report (PPR), submitted electronically to DHS.BRIS@illinois.gov
  • Annual Audit in conformance with Audit Requirements set forth in the grant agreement.

Frequency of periodic financial reporting: X Monthly Quarterly Bi-Annually

Frequency of periodic performance reporting: X Monthly Quarterly Bi-Annually

Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

Non-compliance with any of the above reporting requirements may lead to being placed on the Illinois Stop Payment List.

G. State Awarding Agency Contact(s)

Grant award under this NOFO will be made by the Illinois Department of Human Services. Questions associated with the NOFO and the grant award can be directly to:

Lisa Robinson & Lilian Jimenez

Office of Welcoming Centers for Refugee and Immigrant Services

401 S. Clinton, Chicago, IL 60607

312-793-7120

Lisa.Robinson2@illinois.gov and Lilian.Jimenez@illinois.gov

Technical Assistance Information

Technical Assistance Inquiries:

  • Frequently asked "Questions and Answers" will be posted to IDHS Website.
  • The "Questions and Answers" will be posted in a timely, responsive manner to ensure current information regarding NOFO clarifications are available to applicants.
  • All questions submitted to the program area must be answered publicly through the designated public forum (presently DHS website) within 48 hours or 2 business days (excluding weekends and holidays).

Technical Assistance Session:

*See transmittal page for setting, URL link and dates.


H. Mandatory Forms -- Required for All Agencies

  1. Letter of Intent - due by July 6, 2021
  2. Uniform State Grant Application - due by 5:00 pm July 13, 2021 
  3. Application - due by 5:00 pm July 13, 2021
  4. Uniform Grant Budget Template- due by 5:00 pm July 13, 2021

ALL Applications MUST also include the following mandatory forms/attachments in the order identified below.

  1. A Screenshot or statement indicating the applicants has completed Pre-Qualification steps and is currently Pre-Qualified
  2. Statement indicating the ICQ and PRA have been completed
  3. Signed Uniform Application for State Grant Assistance
  4. Executive Summary
  5. Organization Qualifications
  6. Community Identification/Description of Need
  7. Program Design and Implementation
  8. Budget & Costs Justification
  9. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application.
  10. Attachments to Your Application

Attachment 1: Copy Federal or State approved NICRA

Attachment 2: Program Staff Contact Information

Attachment 3: Fiscal Staff Contact Information

Attachment 4: Contract Staff Contact Information

Attachment 5: Job Descriptions

Attachment 6: Budget Information

Attachment 7: Subcontractor Budgets, Narratives, and agreements (if applicable)

Attachment 8: Copy of Applicant's current Federal Form W-9 (if using subcontractor(s) include subcontractor's W-9)

Attachment 9: Organizational Chart

Attachment 10: Program Director/Coordinator/Job Description and Resume

LETTER OF INTENT FOR Immigrant and Refugee Housing Assistance Project

The Letter of Intent is not a pre-requisite to the grant application. However, IDHS needs the information provided from the Letter of Intent to prepare for the applications review process.

RETURN NO LATER THAN July 6, 2021

TO: Lisa.Robinson2@illinois.gov, Agata.Fieske-Nesheiwat@illinois.gov and Delyris.Martinez@illinois.gov

NAME OF ORGANIZATION:

ADDRESS:

TELEPHONE:

E-MAIL:

CONTACT PERSON:

_____ Our Organization intends to apply for Immigrant and Refugee Housing Assistance Project funding

Our Organization will serve the following geographic and communities and language groups:


APPLICATION FOR Immigrant and Refugee Housing Assistance Project

RETURN NO LATER THAN 5:00 pm on July 13, 2021

TO: Lisa.Robinson2@illinois.gov, Agata.Fieske-Nesheiwat@illinois.gov and Delyris.Martinez@illinois.gov 

Format Requirements

  1. All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified.
  3. The entire application, including appendices, must be sequentially page numbered (handwritten page numbers are acceptable). Items included in the Attachments are NOT included in the page limitations.
  4. Applicants must submit the proposal via an email. Submit the proposal to Lisa.Robinson2@illinois.gov, Agata.Fieske-Nesheiwat@illinois.gov and Delyris.Martinez@illinois.gov

The Department is under no obligation to review applications that do not comply with the above requirements.

NAME OF ORGANIZATION:

ADDRESS:

TELEPHONE:

E-MAIL:

CONTACT PERSON:

TOTAL AMOUNT OF FUNDING REQUEST:________________________________________

1. Executive Summary (1 page)

Provide a one-page summary of the proposal, including the completion of the information below.

a. Total number of agencies included in the grant application: _____________

(note - Any organization listed as a subrecipients can be listed as well in different applications)

b. Geographic coverage of the entire application and description of the need for a Refugee Housing Assistance in this area (provide community area, zip code and county):_______________________________________________________

c. Target population served _______________________

d. Language capacity (languages covered by the Organization): _______________________

e. Total number of unduplicated customers proposed to be served for the grant period (annually) including ethnicity, gender, and age:____________________________

f. Specific deliverables for the grant period:

  • Total number of households identified for the programs
  • Total number of households identified with rental assistance
  • Total number of households identified with utility assistance
  • Total number of individuals referred to other social services and/or public benefits programs

Proposed Measures:

  • Total number of households served for the housing assistance program
  • Total number of households served for the utility assistance program
  • Total number of referrals

Performance Outcomes:

80% of goals met for each component

2. Organization Qualifications (5 pages maximum)

  • Provide a brief history of the organization and its accomplishments. Discuss why your Organization is qualified to provide the proposed services specific to this program area and how those services fit within the overall Organization mission. Discuss any appropriate certifications that apply. Describe the organization's cultural and linguistic capacity.
  • Provide brief description of qualifications of key staff who will be responsible for the delivery of the services including their educational background, years of experience, language capacity and other relevant information. Attach current resumes of key staff.
  • Describe how the Organization collects and maintains data, measure activities versus outcomes, how data is used for program planning, evaluation, and improvement.

3. Community Identification/Description of Need (3 pages maximum)

a. Describe the geographic coverage proposed in this application. Include information on the immigrant/refugee populations currently serves by the Organization, such as country of origin, language(s), estimated size, age groups, general economic status of the community and the number/percentage of low-income households.

b. Describe the priority populations that are the most in need of services. What are their greatest service needs? What are the common barriers they face while trying to access human services? What are the unmet needs of the target population in the geographic service location?

c. Describe the services the Organization anticipates will be in high demand, or require high-level of attention, in the community to be provided through this program.

d. If the applicant is a new Organization proposing service under this initiative, how do you propose to recruit/identify customers? What Organization or agencies are currently serving the populations for whom you are proposing service? If community linkages do not currently exist, describe how they will be established.

4. Program Design and Implementation (5 pages maximum):

Describe in details program design and measurable outcomes for the services below.

Describe the qualifications that allow for the Organization to provide housing assistance services.

Provide a brief summary of how the project will be implemented in the organization. Who will manage the project, how will the Organization track measurables and outcomes and who will be providing services?

Describe existing community alliances, partnerships, and linkages with community providers for the provision of appropriate services, including but not limited to health care, immigration legal services, mental health services, substance abuse treatment, and urgent care services. Describe experience in working with walk-ins and new customers - not turning people away because they do not have documentation readily available when enrolling for services.

5. Budget & Costs Justification:

Applicant needs to submit a budget for the period for which the services are anticipated to be delivered, within the State Fiscal Year 2022.

Federal Funding Source Requirements: Emergency Rental Assistance (ERA) program established by section 501 of Division N of the Consolidated Appropriations Act, 2021, Pub. L. No. 116-260 (Dec. 27, 2020) (the Act), the Act provides that not more than 10 percent of the amount paid to a grantee under the ERA program may be used for administrative costs attributable to providing financial assistance and housing stability services to eligible households. The revised award term issued by Treasury permits recipients to use funds provided to cover both direct and indirect costs. In accordance with the statutory limitation on administrative costs, the total of all administrative costs incurred by the grantee and all subrecipients, whether direct or indirect costs, may not exceed 10 percent of the total amount of the award provided to the grantee from Treasury.

Note: Pre-award costs for services in anticipation of an award are allowable where necessary for the efficient and timely performance of the program and are subject to 2 CFR 200.458. Applicants who have been performing the services specified in this NOFO since August 1, 2021, must provide proof of services and associated expenses.

Only applicants who receive an award as a result of the NOFO and merit-based review process will be eligible for pre-award costs. Any applicant who has performed services since August 1, 2021, that does not receive an award under this NOFO will not be eligible for reimbursement of costs incurred.


Both the Letter of Intent and the Grant Application must be submitted online to Lisa.Robinson2@illinois.gov, Agata.Fieske-Nesheiwat@illinois.gov  and Delyris.Martinez@illinois.gov by the deadlines established. A receipt for the Letter of Intent and the Grant Application will be provided to the grant applicant.