22-444-80-1270-02-01 Juvenile Justice Youth Serving Program Notice of Funding Opportunity

Summary Information

1. Awarding Agency Name: Department of Human Services
2. Agency Contact: Andrea Hall, Executive Director IJJC
Illinois Department of Human Services
Division of Family & Community Services
Andrea.E.Hall@illinois.gov
312-914-0476
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: This award will be made as a Grant
5. Funding Opportunity Number: 22-444-80-1270-02-01
6. Funding Opportunity Title: Juvenile Justice Youth Serving Program
7. CSFA Number: 444-80-1270-02
8. CSFA Popular Name: JJ Youth Serving Program
9. CFDA Number(s): 16.540
10. Anticipated Number of Awards: 10
11. Estimated Total Program Funding: $650,000
12. Award Range $50,000 Minimum to $75,000 Maximum
13. Source of Funding: Title II Federal Funds
14. Cost Sharing or Matching Requirement: Cost sharing or matching is allowed but is not
required
15. Indirect Costs Allowed Indirect Cost are allowed
Restrictions on Indirect Costs

Indirect Cost Rate must be approved

See Section C. Eligibility and Grant Funding Requirements; 8. Grant Fund
Use Requirements for any funding restrictions.

16. Posted Date: April 8, 2021
17. Closing Date for Applications: April 8, 2021 to May 19, 2021 by 12:00pm (noon)
18. Technical Assistance Session:

Session Offered: Yes
Session Mandatory: No

Date and time: April 15, 2021at 1:00pm
Conference Info/Registration Link: http://ijjc.illinois.gov/

19. NOFO/Application Frequently Asked Questions (FAQs)

Submit questions to:

DHS.YouthServicesInfo@illinois.gov  

Due date for submitting questions:

5/12/2021

FAQs will be updated frequently and a final, complete list will be
posted to the DHS website on 5/14/2021

  1. Program Description
    1. Program Summary
      The federal Office of Juvenile Justice and Delinquency Prevention (OJJDP) provides funding directly to states through its Title II Formula Grants Program (Title II) to support state and local delinquency prevention, intervention efforts and juvenile justice system improvements. These funds are used to help states implement comprehensive state juvenile justice plans based on detailed studies of needs in their jurisdictions. State Advisory Groups, comprised of members appointed by the governor, set priorities for funded activities.
      The State Advisory Group for Illinois, the Illinois Juvenile Justice Commission (IJJC), administers the Title II funds. These funds support a broad range of juvenile justice activities at the state and local level that are designed to improve the juvenile justice system through the development of more effective education, training, research, prevention, diversion, treatment, and rehabilitation programs in the area of juvenile delinquency. These programs or projects can be designed to be developed, implemented and evaluated directly or through grants and contracts with public and private agencies. Title II also funds state and local activities designed to ensure and maintain the state's compliance with the Core Requirements of the JJDPA.
        • Deinstitutionalization of Status Offenders (DSO)
        • Adult Jail and Lock-Up Removal (Jail Removal)
        • "Sight and Sound" Separation
        • Address Racial and Ethnic Disparities (RED);
          (See Appendix A: Core Requirements of the Office of Juvenile Justice Delinquency Prevention)
      • In some communities, youth become involved in the juvenile justice system unnecessarily because alternatives do not exist or are not embedded within the system decision-making process. Because the needs and resources are different in each community in Illinois, a one-size-fits-all approach is not likely to be very effective.
      • Local juvenile justice systems and community-based providers are in prime position to craft solutions and develop youth serving programs that meet the local community's needs and take into account local resources. Empowering and supporting local youth programming can also stem the tide of racial and ethnic disparity in the juvenile justice system at the front door and help ensure that no youth enters the juvenile justice system unnecessarily. Investing in local communities will reduce the costs associated with incarcerating youth in correctional facilities, reduce rates of recidivism, reduce the number of crime victims, and ultimately create safer communities in Illinois.
      • Juvenile Justice Youth Service Programs shall be in alignment with the Core Values and Principles of the Illinois Juvenile Justice Commission (Appendix B).
    2. Funding Priorities
      The IJJC is seeking applications from juvenile justice councils, units of local government or local non-for-profit agencies, who wish to develop, implement, expand and/or maintain youth serving programs for youth who are involved or at risk of becoming involved with the Juvenile Justice System.
      • Applicants shall propose to implement programs that address one or more challenging issues impacting the juvenile justice system. Examples of potential challenging issues include, but are not limited to: 
        • Racial and Ethnic Disparities
        • Weapons charges
        • Innovative deflection or diversion strategies
        • Domestic battery / family conflict
        • Carjacking charges
        • Youth violence
        • Problematic sexual behavior
        • Special populations: LGBTQ youth, Girls, Emerging Adults
        • Young Children in Detention
      • The IJJC strongly emphasizes the use of data and evidence in policymaking and program development; therefore, IJJC encourages the use of evidence-based and evidence-informed programs and practices to address these issues.  IJJC strongly encourages the use of research and data that points to racial disparities and the need to address them. The use of equity and racial justice research and data should be used when conducting these analyses. 
        • Evidence-based practices are approaches to prevention or treatment that are validated by some form of documented scientific evidence. For more information and resources on evidence-based programs or practices for juvenile justice and youth prevention, interventions, and reentry programs, refer to the OJJDP Model Programs Guide here.
        • Evidence-based programs use a defined curriculum or set of services that, when implemented with fidelity as a whole, has been validated by some form of scientific evidence.
        • Evidence-informed practices use the best available research and practice knowledge to guide program design and implementation. This informed practice allows for innovation while incorporating the lessons learned from the existing research literature. Ideally, evidence-based and evidence-informed programs and practices should be responsive to families' cultural backgrounds, community values, and individual preferences.
    3. Required Services and Programming
      Applicants will be required to:
      1. Implement Youth Serving Programs that address one or more challenging issues impacting the juvenile justice system. These programs will accomplish one or more of the following:
        • Ensure that youth do not enter Illinois' juvenile justice system unnecessarily;
        • Ensure that youth who do enter the juvenile justice system receive developmentally appropriate, individualized support and services;
        • Ensure that youth leave the justice system with positive outcomes, which in turn enhance public safety;
        • Address and reduce racial and / or ethnic disparities in the local juvenile justice system.
      2. Reflect a trauma-informed approach, which involves understanding and responding to the symptoms of chronic interpersonal trauma and traumatic stress, as well as the behavioral and mental health consequences of trauma. Applicants must commit to becoming trauma-informed and demonstrate an ongoing commitment to developing/maintaining trauma informed capacity within the organization. Training and technical assistance will be made available to successful applicants to achieve/maintain this status.
      3. Include strategies for helping youth build protective factors and resiliencies that moderate the impact of past and future negative experiences.
      4. Assess its effectiveness and measure increase or decrease in risk/protective factors for individual by administering a pre- and post-assessment to each program youth. If applicant is a CCBYS agency, the applicant will be required, at minimum, to use the Youth Assessment Screening Instrument (YASI) as the pre- and post-assessment.
      5. Collect and report data on youth receiving services under this proposal in accordance with OJJDP and DHS reporting requirements and systems including recidivism and victimization data.
      6. Evaluate the effectiveness of applicant's proposed program by establishing and reporting on measurable objectives determined by the applicant and approved by the Department.
    4. Performance Measures
      Each quarter, successful applicants will submit a periodic performance report (PPR), which includes the following performance measures. At the end of the year, successful applicants will also submit a cumulative report.
      1. Number of programs implemented as a result of this funding opportunity
      2. Number of challenging issues addressed by implemented program
      3. Percentage of DHS required reports completed and submitted accurately and on time
      4. Number of youths served broken down by racial demographics
      5. Percentage of youth served who completed program broken down by racial demographics
      6. Percentage of program youth who completed program who demonstrate improvement (such as increased protective factors and/or decreased risk factors) based upon risk assessment results broken down by racial demographics
      7. Based on racial demographic data reported in d, e and f above, number of policies, practices and procedures that have been implemented, revised or repealed to reduce disparities
      8. Number and percentage of program youth receiving a pre/post risk assessment
      9. Number and percent of program youth tracked to determine recidivism
      10. Percentage of tracked youth with no new arrests
      11. Percentage of agency determined performance measures and standards met
    5. Performance Standards
      1. Number of programs implemented as a result of this funding opportunity (minimum acceptable: 1)
      2. Number of challenging issues addressed by implemented program. (minimum acceptable: 1)
      3. Percentage of DHS required reports completed and submitted accurately and on time (minimum acceptable: 80%)
      4. Number of youths served (minimum 75% of applicant's proposed # number of youth served)
      5. Percentage of youth served who completed program (minimum 65% of youth served)
      6. Percentage of program youth who completed program who demonstrate improvement (such as increased protective factors and/or decreased risk factors) based upon risk assessment results (minimum 65% of youth served)
      7. Based on racial demographic data reported in d, e and f above, number of policies, practices and procedures that have been implemented, revised or repealed to reduce disparities (minimum acceptable: 1; if no disparities are noted 0 is acceptable)
      8. Number and percentage of program youth receiving a pre/post risk assessment (minimum 85% of youth served)
      9. Number and percent of program youth tracked to determine recidivism (minimum 65% of youth served will be tracked)
      10. Percentage of tracked youth with no new arrests (minimum 75% of youth tracked)
      11. Percentage of agency determined performance measures and standards met (minimum acceptable 75%)

6 Authorizing statutes
Statutory Authority: The Formula Grants Program is authorized under the Juvenile Justice and Delinquency Prevention Act, at 34 U.S.C. §§ 11131-11133.

  1. Award and Funding Information
    1. This is a competitive funding opportunity
    2. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award.
    3. The Department anticipates funding 10 applicants to provide JJYSP programs.
    4. The Department anticipates that approximately $650,000 will be available for grants under this Notice of Funding Opportunity.
    5. This award will be funded with federal Title II Formula Grants Program (Title II) awarded to the State of Illinois.
    6. This grant does NOT require an in-kind or financial match requirement.
    7. This grant does not have limitation on indirect costs.
    8. Applications for new and existing providers will be scored with the same scoring matrix.
    9. Subject to appropriation, the grant period will begin not sooner than the grant start date and will continue through 6/30/2022
    10. The grant start date is estimated to be 7/1/2021
    11. Successful applicants under this NOFO may be eligible to receive up to two subsequent one-year grant renewals for this program. Renewals are at
      the discretion of the department and are based on performance.
    12. Proposed budgets must be sufficiently detailed and justified to be approved by DHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the CSA system. Refer to Appendix C: CSA Budget Information for additional instructions for registering and completing budgets in the CSA system.
    13. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
    14. Pre-Award costs will be allowed under the following conditions:
      The applicant must:
      1. have received and accepted the Notice of State award (NOSA)
      2. have a current, approved budget in the CSA system for this award
      3. have submitted any and all requested program plan and budget revisions per the NOSA
      4. NOT incur pre-award costs prior to the acceptance date of the NOSA
      5. Refer to 2 CFR 200.209 Pre-award Costs for more information.  
    15. All funding is subject to sufficient appropriations.
  2. Eligibility Information and Grant Funding Requirements
    1. Eligible Applicants
      This competitive funding opportunity is limited to applicants that meet the following requirements:
      1. Applicant is an Illinois unit of local government, OR
      2. Applicant is an Illinois not-for-profit community-based organization, OR
      3. Applicant is a new or existing Juvenile Justice Council
    2. Pre-Qualification
      1. Applicant entities will not be eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. To learn more about GATA, there is an online learning tool for the public. This tool can be accessed here, DHS GATA Technical Assistance Learning Management System. 
        Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.
      2. Applicants must be pre-qualified; therefore, applications from entities that have not pre-qualified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.

        A statement indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified will be required with the application. (A screenshot indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified will also be accepted). Include statement or screenshot indicating completion of Pre-qualification steps as Attachment 1: Statement of Prequalification.
      3. The following information is required to complete registration:
        1. Organization's Dun & Bradstreet number (DUNS); For additional information on DUNS, refer to Section Unique entity identifier (DUNS number) and System for Award Management (SAM) below.
        2. Organization's federal employer identification number (FEIN);
        3. Organization type;
        4. Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations);
        5. Organization's name
        6. Organization's mailing address;
        7. Organization's primary email address;
        8. Organization's primary phone number
        9. Organization's fiscal year-end date
    3. Unique entity identifier (DUNS) and System for Award Management (SAM)
      Each applicant is required to:
      1. Be registered in SAM before submitting its application; If your organization has not yet registered with SAM.gov, refer to How to register with SAM.gov
      2. Provide a valid unique entity identifier in its application; if your organization does not yet have a DUNS number refer to https://fedgov.dnb.com/webform/displayHomePage.do to request one; and
      3. Continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the Department. 
        The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant.
    4. Pre-Award Requirements
      1. The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ) and a Programmatic Risk Assessment (PRA). The PRA must be completed for each separate grant for which an applicant intends to apply. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 22 ICQ and a submitted and complete FY 22 PRA for Juvenile Justice Youth Serving Programs. While these are NOT required prior to submitting the application, they are required prior to the Department issuing an award. Include a statement or screenshot indicating completion or other status of the FY22 ICQ and FY22 PRA as Attachment 2: Status of FY22 ICQ and FY22 PRA.
      2. Applicants that have not completed an FY22 ICQ and/or an FY22 PRA at the time of application will be contacted by the Department to complete these Pre-Award requirements.
      3. These grantee pre-award requirements are mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois.
    5. Registration in CSA
      1. The CSA Tracking System is where the Illinois Department of Human Services (IDHS) expects all applicant entities to enter their GATA Budget information. It is also where IDHS staff will review and take action on the proposed budget.
      2. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA by the application due date. For instructions on registering in CSA, refer to How to Register in CSA
      3. When submitting an application, the applicant entity's proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. To do this, the following is required: at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Refer to Process for Adding GATA Budget Signoff Authority
      4. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System. Furthermore, if the Uniform Grant Budget is not entered, signed and submitted in the CSA system by the application due date and time, ZERO points will be awarded for the Budget Narrative. Refer to Section C: Application and Submission Information, Budget for more information.
      5. It may take several days to complete the registration process so do not wait until the application due date to begin the process. For more information about registering and submitting a budget in the CSA system, refer to Appendix C: CSA Budget Information.
    6. Mandatory Requirements of Applicant/Application
      The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant's entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate DHS to make an award to any applicant that fails to meet all mandatory requirements.
      1. The selected applicant must propose to begin providing services within 3 months following the contract start date. The applicant must provide a timeline demonstrating when it will begin to provide services as part of this application. (Refer to Section D. 2. Content and Form of Application Submission; f. Attachments)
      2. The applicant must provide a clear statement of commitment to the Core Values and Principles of the Illinois Juvenile Justice Commission, included in Appendix B: Core Values and Principles of the IJJC. Applicant must also provide a clear statement of commitment to operating with a racial equity lens when proving programming and creating or updating policies. The applicants statement of commitment must be included in the Executive Summary section of the application.
    7. Cost Sharing or Match Requirements
      Providers are not required to provide in-kind and/or financial match. However, if a successful applicant proposes a voluntary match amount and the budget is approved, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.
    8. Grant Fund Use Requirements
      All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
      1. Allowable costs:
        Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
      2. Unallowable costs:
        Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:
        1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
        2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
        3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
        4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
        5. Deposits for items, services, or space
      3. Limitation of Use
        Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2021/ES.pdf
      4. Indirect Cost Requirements and Restrictions
        In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.
        Every organization that receives a state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
        CARS URL: https://solutions.crowe.com/CARS/StateofIllinoisGOMB/Login.aspx
        1. Indirect Cost Rate Election:
          1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA. (Refer to Section D. Application and Submission Information, 4. Other Submission Requirements for a list of required attachments)
          2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
          3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.
            2 CFR § 200.68 Modified Total Direct Cost (MTDC).
            MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
          4. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.
        2. Crowe Activity Review System (CARS).
          CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
          Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
          Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
          Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
          For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx  
      5. Administrative Costs
        It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
      6. Simplified Acquisition Threshold
        Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award:
        1. That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
        2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
        3. That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.
    9. Post Award Requirements of Applicant
      Applicants agree to provide program services as described throughout this Funding Notice.
      1. Start Date: The selected provider must be in a position to begin providing services within 3 months following the contract start date.
      2. Technology: Agencies awarded funds through this funding notice must have a computer that meets the following minimum specifications for the purpose of utilizing any required DHS web-based reporting system and the receipt/submission of electronic program and fiscal information:
        1. Internet access, preferably high-speed
        2. Email capability
        3. Microsoft Excel
        4. Microsoft Word
        5. Adobe Reader
      3. Trauma Informed: Applicants must commit to becoming trauma-informed as recognized through a Department recognized/accepted assessment tool. For example, the CBAT-O Assessment tool. Applicants will demonstrate an ongoing commitment to developing/maintaining trauma informed capacity within the organization. Training and technical assistance will be made available to successful applicants to achieve/maintain this status.
      4. Racial Equity Training: Applicants must commit to participate in racial equity training. Training and technical assistance will be made available to successful applicants to further education and understanding of racial and ethnic disparities within the juvenile justice system.
      5. Collaboration with local Family and Community Resource Centers (FCRCs): Providers will maintain a collaborative working relationship with the local IDHS FCRCs. This will include outreach to FCRCs to develop awareness of this program, recruit potential participants, and participating in local FCRCs' service provider meetings as requested.
      6. Collaboration with the Illinois Juvenile Justice Commission: Providers are expected to collaborate and partner with the Illinois Juvenile Justice Commission (IJJC) and relevant juvenile justice agencies-including but not limited to the Illinois Department of Juvenile Justice, the Administrative Office of Illinois Courts, and local juvenile court systems and probation departments-to develop innovative system improvement strategies, research initiatives, and data collection and analyses plans aimed at achieving the system improvement goals of the IJJC. Providers are expected to work with the IJJC to ensure compliance with the Core Requirements of the Office of Juvenile Justice Delinquency Prevention (OJJDP.) Refer to Appendix A.
      7. Program Evaluation Reporting Requirements: Providers will be required to participate in evaluation efforts as directed by the Department and/or its subcontractor(s) and collect and report data accordingly. The Provider will submit Performance Measures data required by OJJDP on or before November 1st of each year for the preceding period of October 1 - September 30. Data will be submitted in the format prescribed by the Department and IJJC. Providers will be required to report quarterly regarding program performance measures and outcomes. Providers will be required to participate in a Department directed Performance and Standards Assessment reviews. A year-end program and performance measures and outcomes report will also be required. Additional data and information may be requested throughout the year as determined by the Department.
      8. Training and Technical Assistance: Programs must agree to receive consultation and technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits. Programs will be required to attend regular meetings and training as provided by the Department or a subcontractor of the Department. Programs should budget accordingly (at least quarterly).
      9. Site Visits: The Applicant agrees to participate in site visits as requested by the Department and agrees that program and collaborating partners may attend such site visits.
      10. Presentations: The Applicant will be available as requested by the Department to present information regarding service deliverables, provide data updates, or to answer questions arising from the Applicant's work.
      11. COVID Policies and Procedures: Provider organizations shall have written COVID policies and procedures that align with current guidelines put forth by the local Health Department, the Illinois Department of Public Health and/or the Center for Disease Control.
      12. Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      13. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      14. Child Abuse/Neglect Reporting Mandate: Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      15. Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
      16. State and Federal Laws and Regulations: The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
    10. Other, if applicable
      Publication of Studies, Reports or other Program Products: The Applicant agrees that products produced for the Department/IJJC with Title II funds, including, but not limited to research reports, data, analyses and policy recommendations are the property of the Department/IJJC and will not be published or distributed except as prescribed by the Department/IJJC.
      Unless otherwise provided in the approved Program Plan, the Applicant agrees not to publish, release or otherwise disseminate data in any form without the prior written permission of the Department/IJJC. If such permission is granted, the Applicant agrees to submit to the Department/IJJC six copies of all reports and proposed publications resulting from this Agreement a minimum of 30 calendar days prior to public release; any publications (written, visual or sound), excluding press releases, newsletters and issue analyses, shall contain the following statement: "Prepared under grants(s) from the Office of Juvenile Justice and Delinquency Prevention, Office of Justice Programs, United States Department of Justice. Points of view or opinions in the document are those of the author and do not necessarily represent the official position or policies of the United States Department of Justice, the Illinois Department of Human Services or the Illinois Juvenile Justice Commission.
  3. Application and Submission Information
    1. Address to Request Application Package
      Application materials are provided throughout this announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at this link. Additional copies may be obtained by contacting the Department at the email address below.
      Each applicant must have access to the internet. The Department's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
      Email Address: DHS.YouthServicesInfo@illinois.gov
      Subject Line:  JJYSP CSFA# 444-80-1270-02 Request
      Phone Number: 217.557.2943
    2. Uniform Application for State Grant Assistance
      The Uniform Application for State Grant Assistance is a three page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application. The Uniform Application for State Grant Assistance is available as Appendix D and must be included at the beginning of this application. (Refer to 4. Other Submission Requirements in this section for a full order of application contents.
    3. Content and Form of Application Submission
      Proposal Narrative Content
      Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application may not exceed 20 pages, single-spaced. The application Uniform Application for State Grant Assistance, checklist, attachments, letters of intent and Uniform Budget are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. If an applicant receives an award through this NOFO the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by DHS.
      Failure to provide an application in the format detailed throughout this section will result in the loss of points - also, refer to Section D; 4. Other Submission Requirements.
      1. Executive Summary (1 page maximum; 7 points)
        The Executive Summary will serve multiple purposes. First, as a scored portion of this application and secondly, for successful applicants it will serve as a stand-alone document that may be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description. At a minimum, each of the following should be addressed in the Executive Summary:
        1. List the name, address and type (local unit of government, existing JJ Council or non-for- profit) of applicant entity
        2. List the name of your proposed Youth Serving Program and give brief description
        3. Identify the challenging issues impacting the Juvenile Justice System your program will address.
        4. Describe anticipated outcome(s) of your program
        5. Indicate the anticipated number of youths to be served
        6. Indicate if applicant will be delivering services directly or using a sub-contractor
        7. Indicate amount requested under this proposal
        8. Indicate applicant entity's clear statement of commitment to the Core Values and Principles of the Illinois Juvenile Justice Commission (Appendix B).  Applicant must also provide a clear statement of commitment to operating with a racial equity lens when proving programming and creating or updating policies.
      2. Capacity -Agency Qualifications/Organizational Capacity (5 pages maximum, 25 points)
        The purpose of this section is for the applicant to present an accurate picture of their ability to implement this program as outlined in this NOFO. Information in this section should include, but not necessarily be limited to, the following:
        1. Identify Applicant Entity (existing Juvenile Justice Council, unit of local government, or not- for-profit community-based organization)
        2. Describe your experience providing Youth Serving Programs; list major achievements and accomplishments, especially for programs serving justice-involved youth. Identify any evidence-based programs you have provided.
        3. Describe your experience and efforts regarding reduction of Racial and Ethnic Disparities (RED); list major achievements and accomplishments;
        4. Describe your experience managing state and/or federal grants.
        5. Is applicant entity part of the juvenile justice system?
          1. If not, describe your collaboration/connection with the juvenile justice system.
          2. If so, describe your collaboration/connection with the Comprehensive Community Based Youth Services System (CCBYS). Include the name of the local CCBYS agency and the geographic area covered by the agency.
          3. Describe how the collaboration will enable you to make or receive referrals, case plan, share data, including attendance and outcomes and/or otherwise collaborate around individual youth and his or her treatment. Collaboration should be formalized through an MOU, a letter or some other documentation to that effect. Attach Documentation of Collaboration as Attachment 3: CCBYS and JJS Collaboration
        6. Describe any experience you have managing collaborative projects.
        7. Describe your organization's efforts to become trauma-informed; including (but not limited to) the adoption of trauma-informed principles, changes to policies and practices to reflect those principles; and trauma-informed trainings agency staff have attended. Applicants must provide documentation to support the applicant organization is recognized as a trauma- informed organization and provide a statement of an ongoing commitment to further developing/maintaining trauma informed capacity within the applicant organization; or applicants must provide a statement demonstrating a commitment to develop and maintain trauma informed capacity within the applicant organization Assessment, training and technical assistance will be made available to successful applicants to achieve/maintain this status. Attach documentation that applicant organization is recognized as trauma-informed or commits to develop and maintain trauma informed capacity as Attachment 4: Documentation of Trauma-Informed Organization.
        8. Does your mission statement and goals align with the work proposed under this funding opportunity? How so?
        9. If applicant plans to use a Sub-Contractor to deliver services related to this program, describe how the applicant agency will monitor the Sub-Contractor. Subcontract Attachments will be described under the Budget Narrative Section. 
        10. Complete Appendix E: COVID Impact Questionnaire and include as Attachment 5: COVID Impact Questionnaire.
      3. Need-Description of Need  (2 pages maximum; 10 points)
        The purpose of this section is to provide a clear and accurate picture of the need for these services within the targeted community and how the proposed project will address these needs. It is necessary for the applicant to demonstrate that it has a thorough knowledge and understanding of the needs of their targeted community and the youth they are proposing to serve by this application.  Include demographics of program staff and agency leadership and discuss if these demographics match the targeted community.
      4. Quality-Description of Program Design and Services (10 pages maximum; 50 points)
        The purpose of this section is for the applicant to provide a comprehensive, clear and accurate picture of its intended program design. The applicant must demonstrate evidence of linguistic and cultural competence throughout. At a minimum, the proposal must address each of the following components in the order below:
        1. Name of Program: Restate the name of your proposed Youth Serving Program and give a brief description.
        2. Core Principles: Identify which of the IJJC core principles(s) your program will address:
          1. Ensuring that that youth do not enter Illinois' juvenile justice system (JJS) unnecessarily (Diversion);
          2. Ensuring that youth who do enter the juvenile justice system receive developmentally appropriate, individualized support and services;
          3. Ensuring that youth leave the justice system with positive outcomes, which in turn enhance public safety;
        3. Challenging Issue: Identify the challenging issues impacting the Juvenile Justice System your program will address.
          1. Describe how the issue was chosen; include the data and data sources that demonstrate that this is a challenging issue.
          2. Describe how the issue will be addressed and whether applicant will utilize an evidence-based or evidence-informed program or practice to address it.
            1. If proposing to use an evidence-based program or practice, fully describe the program or practice and its application to the targeted population.
            2. If applicant is proposing to use an innovative, evidence-informed program or practice, please describe its design and the theoretical constructs on which it is based. Fully describe the program or practice and how it was or will be developed.
        4. Diversion: If you are proposing a Diversion Program, describe how your program will ensure that it:
          1. Serves youth who would have had contact with the JJS if your program was not available;
          2. Does not include youth who would not have had contact with the JJS;
          3. Does not place requirements on the youth that increase the chances that youth will return to the JJS.
        5. Outcomes: Describe the anticipated outcome(s) of your program.
        6. Program Elements: Describe the treatment modality, program dosage, and staff qualifications of your program. Include resume or job description of person who will be primarily responsible for program implementation as Attachment 6: Job Description.
        7. Referral and Intake: List your referral source(s) and describe your intake process. Include the name and a description of individual assessments that will be used and indicate if they will be used as pre- and post-assessments.
        8. Implementation Plan: Describe how your program will be implemented. Include an Implementation timeline as Attachment 7: Implementation Timeline. If your program has already been implemented, indicate how long it has been operating and any major achievements or accomplishments or revisions to the program that have occurred.
        9. Racial and Ethnic Disparities (RED)
          1. Provide data describing the racial and ethnic characteristics of the general population of the communities in which the program will exist. Identify data source. The Office of Juvenile Justice and Delinquency Prevention provides population data at https://bit.ly/2ELPuXN.
          2. Provide data describing the racial and ethnic characteristics of the population targeted for services under this proposal. If applicable to the applicant's proposal, State and county-wide juvenile detention data for 2018 is available at: http://ijjc.illinois.gov/sites/ijjc.illinois.gov/files/assets/IJJC%20CY%202018%20Annual%20Illinois%20Juvenile%20Detention%20Data%20Report%20Final.pdf
          3. Describe how your proposed program will address RED.
          4. Describe the anticipated impact your proposed program will have on RED.
          5. Describe how your program will analyze racial demographic data and how the data will help inform changes to your policies, practices and procedures. Refer to performance measures e, f and g.
          6. Describe your plan to participate in racial equity training.
          7. If applicant does not address RED including data, plan to address and anticipated outcome in this proposal, up to 20 points will be deducted from the Quality score.
        10. Evaluation: Describe the process that will be used to evaluate the effectiveness of the proposed project.
          1. Provide at least three and no more than eight measurable objectives and dates of expected completion specific to your proposed activities. These should include process and outcome measures. (See Section A.4. "Performance Measures") If applicant is selected for funding, applicant will work with the Department to finalize measurable objectives that will be included in your contract deliverables.
          2. At least one of your measurable objectives must include evaluation of your program's impact on Racial and Ethnic Disparities.
          3. Describe how you will evaluate your program against your anticipated outcomes.
          4. Describe any assessments that will be used to evaluate your program and outcomes, including risk/needs assessments, pre/post assessments, tests or screens, youth/family satisfaction surveys, etc.
          5. Describe your ability to collect recidivism and victimization data for youth who have exited the program.
        11. Sub-Contractors: If applicant plans to use a Sub-Contractor to deliver services related to this program, describe the role and responsibilities of the sub-contractor. Describe how the applicant agency will evaluate the performance of the Sub-Contractor. Subcontract Attachments will be described under the Budget Narrative Section.
      5. Budget and Budget Narrative (2 Pages Maximum; 8 points)
        The budget and budget narrative must tie fiscal activity to program objectives and deliverables and demonstrates that all proposed costs are:
        • Reasonable and necessary
        • Allocable, and
        • Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable.
          In this section, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budgeted for the program. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than grant funds, that will be used to support the program. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program.
          In addition to the above narrative, budgets must be submitted electronically in the CSA system (Refer to Appendix C: CSA Budget Information for more information and a link to budget forms). The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. Include a PDF copy of the budget submitted in CSA as Attachment 8: Applicant Uniform Grant Budget.
          The Budget must be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer. (Refer to Section C. Eligibility Information and Grant Funding Requirement; 5. Registration in CSA.) If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment 9: Applicant NICRA.
          IMPORTANT: Please be sure the budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to DHS.
          If the Uniform Grant Budget is not entered, signed and submitted in the CSA system by the application due date and time, ZERO points will be awarded for the Budget Narrative section of the application.
          Successful applicants will NOT receive a grant agreement until after their budget has been submitted and approved through the CSA system. It is critical that the budget submitted with the application is as detailed as possible.
          Applicant must submit Federal Form W9 as Attachment 10: Applicant Federal Form W9.
          Subcontractor budgets must be pre-approved, and therefore must be submitted with this application. Subcontractor budgets should NOT be submitted in the CSA system. Instead, Subcontractor budgets should be completed using a PDF form of the Uniform Budget Template available in Appendix C: CSA Budget Information. This PDF template should only be used for Subcontractor budgets. If Subcontractors will be used, also include the following:
          • Attachment 11-Program Contact Information-Subcontractor Form (Refer to Appendix F)
          • Attachment 12-Additional Subcontractor Information (Refer to Appendix G)
          • Attachment 13-Subcontractor Agreement and Budget (The Sub-Contractor Agreement is generated by the Applicant
            Agency and is not a Department form.)
          • Attachment 14-Copy of Federal Form W9 for the Subcontractor Agency
          • Attachment 15-Copy of approved NICRA for Subcontractor Agency if indirect costs are included and Subcontractor Agency has a current approved Federal or State NICRA
      6. Attachments to Your Application Narrative (Not included in page Limits)
        Although this section is not scored individually, points will be deducted in the above sections if these items are not included as directed. The Attachments should be labeled accordingly and placed in the order below. If any attachments are not applicable, a page labeled with the attachment number should be submitted and should include a statement explaining why the attachment was not applicable.
        Order of Attachments:
        • Attachment 1: Statement of Prequalification
        • Attachment 2: Status of FY22 ICQ and FY22 PRA
        • Attachment 3: CCBYS and JJS collaboration
        • Attachment 4: Documentation of Trauma-Informed Organization
        • Attachment 5: COVID Impact Questionnaire
        • Attachment 6: Job Description
        • Attachment 7: Implementation Timeline
        • Attachment 8: Applicant Uniform Grant Budget (PDF)
        • Attachment 9: Applicant NICRA (if applicable)
        • Attachment 10: Applicant Federal Form W9
        • Attachment 11: Program Contact Information Subcontractor Form
        • Attachment 12: Additional Subcontractor Information Form
        • Attachment 13: Subcontractor Agreement and Budget
        • Attachment 14: Copy of Subcontractor Federal Form W9
        • Attachment 15: Copy of Subcontractor NICRA (if applicable)
    4. Application Submission Dates and Times
      1. Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order, with the signed Uniform Application for State Grant Assistance (Uniform Application) on top. The Uniform Application is available as Appendix D. Applications must be sent electronically to DHS.YouthServicesInfo@Illinois.gov and received no later than 12:00 p.m. (noon) on Wednesday, 5/19/2021.
        1. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov. Include the following in the subject line: 22-444-80-1270-02 Andrea Hall JJYSP
        2. Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. The electronic copy must be a complete single PDF file. If applicant needs assistance creating a single PDF file, please reach out to contact person listed in this NOFO.
      2. Applicants will receive a receipt confirmation email within 48 hours of receipt notifying them that their application was received and the date and time it was received. This email will be sent to the email addresses provided in the application. This receipt confirmation email is solely confirmation that the application has been received by the Department; it is not a confirmation of applicant's eligibility; pre-qualifications, etc. Refer to Section C. Eligibility Information and Grant Funding Requirements, for more information on applicant's eligibility.
        Applicants are required to notify the Department by 12:00 PM on Wednesday 5/26/2021 if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and/or does not notify the Department by 5/26/2021 at noon, their application will be considered a late submission and will NOT be reviewed or scored.
        The applicant will NOT have the right to protest the submission/receipt of their application to the Department after Wednesday 5/26/2021 at noon. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above.
      3. Applications received after the due date and time will not be considered for review or funding. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be separately notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
      4. All applicants are strongly encouraged to submit the completed grant application (single PDF document) to DHS.YouthServicesInfo@Illinois.gov  utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. This will ensure large documents are able to cross firewalls and will provide you with a transmission receipt. Please follow the instructions to attach your application. Don't forget the subject line above.
      5. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.
        Note: It is strongly recommended that the applicant not wait until the last minute to submit an application in case they experience technical difficulties with the submission process. Applicants should keep copies of all documentation that that may prove their application was submitted to the correct location and that it was received by DHS on or before the deadline. Applicants should also maintain all electronic documentation, including screen shots, email correspondence; help desk ticket numbers etc. that would document any unforeseen difficulties the applicant may have encountered regarding the timely submission of the application.
    5. Other Submission Requirements
      1. Proposal Container and Format Requirements
        All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support (not required), the entire proposal should be typed in black ink on white paper. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in the "Content and Form of Application Submission" section including the Executive Summary. Items included as Attachments are NOT included in the page limitations.
        The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be compiled in a single PDF document, and submitted as directed.
        Applications will ONLY be accepted as described herein. Faxed copies, hard copies, etc. will not be accepted. The Department is under no obligation to review applications that do not comply with the above requirements.
      2. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
        1. Uniform State Grant Application (Refer to Appendix D)
        2. A statement indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified. A screenshot will also be accepted. Include the statement or screenshot of Pre-Qualification as Attachment 1.
        3. Proposal Narrative
          1. Executive Summary
          2. Capacity - Agency Qualifications/Organizational Capacity
          3. Need - Description of Need
          4. Quality - Description of Program Design and Services
          5. Budget Narrative
          6. Attachments to Your Application
            • Attachment 1: Statement of Prequalification
            • Attachment 2: Status of FY22 ICQ and FY22 PRA
            • Attachment 3: CCBYS and JJS collaboration
            • Attachment 4: Documentation of Trauma-Informed Organization
            • Attachment 5: COVID Impact Questionnaire
            • Attachment 6: Job Description
            • Attachment 7: Implementation Timeline
            • Attachment 8: Applicant Uniform Grant Budget (PDF)
            • Attachment 9: Applicant NICRA (if applicable)
            • Attachment 10: Applicant Federal Form W9
            • Attachment 11: Program Contact Information Subcontractor Form
            • Attachment 12: Additional Subcontractor Information Form
            • Attachment 13: Subcontractor Agreement and Budget
            • Attachment 14: Copy of Subcontractor Federal Form W9
            • Attachment 15: Copy of Subcontractor NICRA (if applicable)
        4. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application. Attachment 13 (see list of attachments above.)
    6. Unique Entity Identifiers (DUNS Number and SAM Registration)
      Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:
      1. Be registered in SAM.gov before the application due date. To establish a SAM.gov registration, go to https://www.sam.gov/SAM/ and/or utilize this instructional link: "How To Register in SAM" https://www2.illinois.gov/sites/GATA/Documents/Resource%20Library/SAM-Registration.pdf
      2. Provide a valid unique entity identifier (DUNS number) in its application; and
      3. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
      4. For more information, refer to Section C: Eligibility Information and Grant Funding Applications that fail to meet the criteria described in Section C: Eligibility Information and Grant Funding will not be scored and/or considered for funding.
    7. Intergovernmental Review
      This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."
    8. Funding Restrictions
      The applicant must develop a budget consistent with program requirements as described in Section A. Program Description and in accordance with Section C. 8 Grant Funds Use Requirements.
  4. Application Review Information
    All competitive grant applications are subject to merit-based review.
    1. Criteria and Weighting of Each Criteria
      Applications that fail to meet the criteria described in Section C "Eligibility Information" will not be scored and/or considered for funding.
       
      All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
       
      Review teams comprised of a minimum of 3 individuals either employed by DHS serving in the Division of Family and Community Services or members of the IJJC or contractual staff will be assigned to review applications. These review teams, may include individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield, assigned to the Bureau of Youth Intervention Services and contract staff.
      Applications will first be reviewed and scored individually. Then, review team members will collectively review the application and team member's scores and comments to ensure team members have not missed items within the application that other team members may have identified. Application highlights and concerns will be discussed. Once this process has been completed, the individual review team members will finalize their scores and recommendations. The Review Team scores will be compiled and averaged by the application Review Coordinator who then will present the scores, summary comments and reviewer recommendations to the DHS Executive Director of the IJJC, who will in turn present to the IJJC Planning and Grants (P&G) Committee. The P&G Committee may consider other factors such as prior periodic performance reports, geographic location, etc. The P&G Committee will formalize by vote in a public meeting, funding recommendations to be presented to the full IJJC. Only IJJC members fully participating in the review process will have access to the individual applications. Based on the information prepared by the P&G committee and considering factors such as the availability of funding etc., the IJJC will determine its final recommendations by vote. The final recommendation will be presented to the Associate Director for the Office of Community and Positive Youth Development who will present it to the Director of the Division of Family and Community Services for a final award decision.
      Scoring will be on a 100-point scale.
      Application Narratives will be evaluated on the following criteria:

      Executive Summary

      Capacity - Agency Qualifications/Organizational Capacity

      Need - Description of Need

      Quality - Description of Program Design and Services

      Budget Narrative*

      TOTAL

      7 Points

      25 Points

      10 Points

      50 Points

      8 Points

      100 POINTS


      * IMPORTANT: Please be sure the budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to DHS. If the Uniform Grant Budget is not in this status by the application due date and time, ZERO points will be awarded for the Budget Narrative section of the application. 
      The application criteria to be reviewed and scored are found under each category in this announcement in Section D. Application and Submission Information, 2. Content and Form of Application Submission; Proposal Narrative Content.
      This award is not subject to Cost Sharing/Matching. 
    2. Review and Selection Process
      As described in the Criteria section above, scoring will be done by committee on a 100-point scale with priority points if indicated. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, projected cost per youth; demonstrated need, and agency past performance as a state grantee, etc. While the score/recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.
      In the event of a tie with insufficient funding for all tied applications, the Department may choose to elect one of the following options:
      • Apply one or more of the additional factors for consideration described above to prioritize the applications; or
      • Partially fund each of the tied applications at the same percentage; or
      • Not fund any of the tied applications.
        Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Bureau Chief for the Bureau Youth Intervention Services and the Associate Director of the Office of Community & Positive Youth Development. 
        The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc.
    3. Merit-Based Review Appeal Process
      1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO).
      2. Appeals submission IDHS contact information:
        Name of Agency contact for appeals: Karrie Rueter
        Email of Agency contact for appeals: DHS.YouthServicesInfo@illinois.gov
        Email Subject Line: "applicant name JJYSP Appeal 22-444-80-1270-02 Karrie"
      3. Submission of Appeal.
        1. An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration.
        2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
        3. The written appeal shall include at a minimum the following:
          1. Name and address of the appealing party;
          2. Identification of the grant; and
          3. Statement of reasons for the appeal.
          4. Supporting documentation, if applicable
      4. Response to Appeal.
        1. DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
        2. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
        3. The appealing party must supply any additional information requested by DHS within the time period set in the request.
      5. Resolution
        1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
        2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
        3. The Agency will resolve the appeal by means of written determination.
        4. The determination shall include, but not be limited to:
          1. Review of the appeal;
          2. Appeal determination; and
          3. Rationale for the determination.
    4. Simplified Acquisition Threshold
      Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee is subject to Simplified Acquisition Threshold. Refer to Section C. 8.Grant Funds Use Requirements for more information.
  5. Award Administration Information
    1. State Award Notices
      Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
      1. Grant award amount
      2. The terms and conditions of the award.
      3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), programmatic risk assessments (PRA) and merit-based review.
         
        Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. Refer to Section C. Eligibility Information and Grant Funding Requirements, 5. Registration in CSA.
        The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
        Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
        A written Notice of Denial shall be sent to the applicants not receiving the award.
    2. Administrative and National Policy Requirements
      The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
      To review a sample of the FY2022 DHS Uniform Grant Agreement, please visit the DHS Website at https://www.dhs.state.il.us/page.aspx?item=29741
      The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
    3. Reporting
      Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:
      1. Forms
        1. Periodic Financial Report (PFR)
          1. The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by the Department.
          2. The monthly reports must be submitted no later than the 30th of each month for the preceding month by email.
          3. The quarterly reports must be submitted no later than the 30th of month following the end of the quarter; Quarter 1 (July1 - September 30) is due October30th; Quarter 2 (October 1-December 31st) is due - January 30th, Quarter 3 (January 1- March 31st) is due - April 30th, and Quarter 4 (April 1st -June 30th) is due - July 30th).
          4. The final (cumulative fiscal year) Periodic Financial report is due July 30th of the next fiscal year.
        2. Periodic Performance Report (PPR)
          1. The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by the Department.
          2. The quarterly reports must be submitted no later than the 30th of month following the end of the quarter; Quarter 1 (July1 - September 30) is due October30th; Quarter 2 (October 1-December 31st) is due - January 30th, Quarter 3 (January 1- March 31st) is due - April 30th, and Quarter 4 (April 1st -June 30th) is due - July 30th).
          3. The final (cumulative fiscal year) Periodic Financial report is due July 30th of the next fiscal year.
        3. Other Unique Programmatic Reporting Requirements - The Provider will submit Performance Measures data required by OJJDP on or before November 1st of each year for the preceding period of October 1 - September 30. Data will be submitted in the format prescribed by the Department and IJJC.
      2. Annual Audit in conformance with Audit Requirements set forth in the grant agreement.
        Non-compliance with any of the above reporting requirements, including timeliness of reports may lead to being placed on the Illinois Stop Payment List.
    4. Payment Terms
      1. Payment Options
        To determine payment options, OCPYD will look at the results of the Internal Controls Questionnaire (ICQ) as described below AND the answers supplied by the applicant to the following four questions as part of this application: (Refer to Section D Application and Submission Instruction, 2f Budget.)
        1. Does your Agency maintain written procedures that minimize the time elapsing between the receipt and disbursement of grant funds?
        2. Does your Agency comply with/meet the financial management standards of 2 CFR 200.302?
        3. Does your Agency anticipate any immediate cash needs to implement this grant?
        4. Does your Agency have sufficient working capital to fully operate the grant program for 2 months beginning July 1, without advance payment, including initial startup costs and normal monthly grant expenses?
      2. Payment Determination Process
        1. Payment Determination (for grant awards not requiring a match)
          1. Applicants identified as low risk on the ICQ: Applicants will be identified as low risk if they have zero high risk scores and one or less medium risk scores on the items on the ICQ. Applicants identified as low-risk will receive monthly advance payments. An initial 2/12 of the Award amount will be issued upon execution of the agreement; and may be rounded to the nearest $100.00. Subsequent payments will be issued, after reconciling all current and previously reported expenditures, ensuring the Applicant maintains a 1/12 rolling advance.
          2. Applicants identified as Medium to High Risk on the ICQ: Applicants will be identified as medium to high risk if they have one or more high risk scores and/or two or more medium risk scores on the items on the ICQ. An annual determination will be made regarding the need for a working capital advance. This determination will be made based on information submitted by the applicant as part of the FY21 Grant Application/Plan process. Applicants will be placed in one of the following payment categories:
            1. For applicants that indicate insufficient working capital to fully operate the grant program for 2 months beginning July 1, will receive an initial working capital advance payment of 2/12 of the Award amount upon execution of the agreement; and may be rounded to the nearest $100.00. Subsequent payments will be issued on a reimbursement basis and will consider all previously submitted and documented expenditures.
            2. For applicants that indicate sufficient working capital to fully operate the grant program for 2 months beginning July 1, grant payments will be issued on a reimbursement basis that will consider all previously submitted and documented expenditures.
        2. The Department will compare, as applicable, the amount of the initial advance/working capital payment made to date with the documented expenditures provided to the Department by the Applicant. 
          1. Applicants identified as low risk on the ICQ: In the event the documented services provided by the Applicant do not justify the level of award being provided to the Applicant, future payments may be withheld or reduced until such time as the services documentation provided by the Applicant equals the amounts previously provided to the Applicant to ensure each payment advanced does not exceed 1/12 cash-on-hand. Failure of the Applicant to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award.
          2. Applicants identified as Medium to High Risk on the ICQ: In the event the documented services provided by the Applicant do not justify the level of award being provided to the Applicant, future payments may be withheld or reduced until such time as the services documentation provided by the Applicant equals the amounts previously provided to the Applicant. Failure of the Applicant to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award.
        3. Final Payment
          The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Applicant's records as provided in the Agreement.
        4. Repayment
          In the event payments made by the Department to the Applicant exceed the total amount of Applicant reported and Department authorized expenditures, the Applicant will be required to issue a repayment to the Department in an amount equal to the overpayment.
      3. Additional Advance Payments
        Additional working capital advance payments may be considered on a case-by-case basis. Such requests must be made in writing, may require supporting documentation and must be approved by DHS Executive Staff.
  6. State Awarding Agency Contact(s)
    1. Point of Contact
      Name:  Andrea Hall
      Email Address: DHS.YouthServicesInfo@illinois.gov
      Phone Number: 312-914-0476
    2. Questions and Answers
      If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with JJYSP FUNDING NOTICE - Andrea Hall in the subject line of the email. Beginning 4/9/2021 questions with their respective answers will be posted on the DHS website at this link Questions and answers will be updated frequently as new questions are received. Applicants are responsible for checking frequently as the responses provided may have an impact on their ability to submit a responsive application. Only written answers posted on the website will be considered valid and official. 
      The final deadline to submit any written questions regarding this Funding Notice will be Wednesday, 5/12/2021. The Final listing of Q&A will be posted by End of Day on Friday, 5/14/2021.
  7. Other Information, if applicable
    Technical Assistance Conference Information

    One Web-based Technical Assistance (TA) Conference will be provided for potential applicants on Thursday, 4/15/2021. Attendance is NOT a requirement of the application although it is strongly encouraged. During this session, DHS staff will provide an overview of the program and expectations of the grant. DHS staff will devote a significant amount of time responding to questions from potential applicants. Potential applicants are asked to review the Funding notice and associated Appendices in detail in advance of the TA Conference. Questions should be prepared and submitted in ADVANCE of the scheduled TA session. Although we will still take questions during the TA session, to ensure your question is addressed, please submit your questions as directed below no later than Close of Business, Monday, 4/12/2021.
    TA Conference Date: Thursday, 4/15/2021 1:00pm
    When available, registration details will be found at: http://ijjc.illinois.gov/
    Technical Assistance Conference Questions should be submitted to:
    Email: DHS.YouthServicesInfo@Illinois.gov 
    Subject:  JJYSP FUNDING NOTICE TA Questions
    Deadline:  Monday, 4/12/2021
  8. Mandatory Forms - Required for grant program
    • Uniform State Grant Application
    • Project Narrative and Attachments (Refer to Section D. Application and Submission Information, 4. Other Submission Requirements for a list of required attachments)
    • Uniform Grant Budget (Budget must be entered and submitted in CSA; a PDF copy must be included with the application.)

Juvenile Justice Youth Serving Program (pdf)