21-444-80-0714-01 Redeploy Illinois Continuation Application

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services 
2. Agency Contact: Karrie Rueter, Associate Director
Illinois Department of Human Services
Division of Family & Community Services
Bureau of Positive Youth Development
823 E Monroe, Springfield, IL 60701
Karrie.Rueter@illinois.gov
3. Announcement Type: Continuation Announcement 
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 21-444-80-0714-01
6. Funding Opportunity Title: Redeploy Illinois
7. CSFA Number: 444-80-0714
8. CSFA Popular Name: Redeploy Illinois
9. CFDA Number(s): Not Applicable
10. Anticipated Number of Awards: 8
11. Estimated Total Program Funding: $3.5 Million
12. Award Range No minimum or Maximum
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is expected that administrative costs
both direct and indirect will represent a
small portion of the overall program budget
16. Posted Date: April 27, 2020 
17.Application Range: April 27, 2020 to May 27, 2020 by 12:00pm (noon)
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

Section I

  1. Eligibility Information
    1. Eligible Applicants
      This Continuation Application is limited to those county units of government who:
      • Received an award from the Illinois Department of Human Services, Division of Family and Community Services for the FY2020 implementation of the Redeploy Illinois program pursuant to DHS Funding Notice (20-444-80-0714-01); AND
      • Have a documented history of a minimum of 5 years of successfully reducing commitments by 25% or more on average; AND
      • Are currently authorized by the Redeploy Illinois Oversight Board to maintain/transition into an "Established Redeploy Illinois Program Site" (See Appendix A); AND
      • Continue to meet the additional eligibility criteria below.
        Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.
    2. Pre-Qualification
      Applicant entities will not be eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov  Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. Applicants must be pre-qualified, therefore, applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A statement indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified will be required with the application. (A screenshot indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified will also be accepted).
      The Provider's proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. To do this, the following is required: at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Budgets not submitted as described here and by the due date and time will not be considered.
      For more information about submitting a budget in the CSA system, refer to Appendix C and also see: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/GATA_2020Grants/GATA2020links/IDHSBudgetTrainingManual_Revision032719.pdf 
    3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
      Each applicant is required to:
      1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://www.sam.gov/SAM/ ;
      2. provide a valid DUNS number in its application; and
      3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
        DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
    4. Unique entity identifier and System for Award Management (SAM)
      Each applicant is required to: (i) Be registered in SAM before submitting its application; (ii) provide a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the Department.
      The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. Please refer to Section C. Eligibility Information & Grant Funding Requirements for additional information and detail regarding SAM.
    5. Pre-Award Requirements
      The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ) and a Programmatic Risk Assessment (PRA). The PRA must be completed for each separate grant for which an applicant intends to apply. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY21 ICQ and a submitted and complete FY21 PRA for the Illinois Youth Investment program. While these are NOT required prior to submitting the application, they are required prior to the Department issuing an award.
      Applicants that have not completed an FY21 ICQ and/or an FY21 PRA at the time of application will be contacted by the Department to complete these Pre-Award requirements.
      These grantee pre-award requirements are mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois.
    6. Mandatory Requirements of Applicant
      The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant's entire proposal will not be considered. DHS is not obligated to make an award to any applicant that fails to meet all mandatory requirements.
      1. Technology: Agencies awarded funds through this funding notice must have a computer that meets the following minimum specifications for the purpose of utilizing the required DHS eCornerstone web-based reporting system and the receipt/submission of electronic program and fiscal information:
        • Internet access, preferably high-speed
        • Email capability
        • Microsoft Excel
        • Microsoft Word
        • Adobe Reader
      2. State and Federal Laws and Regulations: The agency awarded funds through this notice of funding opportunity must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
    7. Additional Requirements:
      1. The Applicant Agency must agree to, over the course of this grant, demonstrate an ongoing commitment to develop trauma informed capacity within the organization with a goal of achieving Trauma Informed Agency Status as recognized through the CBAT-O Assessment tool.
      2. The Applicant Agency must agree to administer an initial YASI assessment upon referral/enrollment and a closing YASI assessment upon discharge from the Redeploy Illinois Program as well as develop an individualized case plan based on the results of the initial YASI and any other additional assessments determined necessary. Staff who administrates the YASI are required to participate in YASI trainings, available at no cost from IDHS.
      3. Collaboration with local Family and Community Resource Centers (FCRCs): Providers will maintain a collaborative working relationship with the local DHS FCRCs. Providers are required to communicate agency job openings to the local FCRCs. This is not a requirement to hire, simply to share vacancy announcements.
      4. Program Evaluation Requirements: Providers will be required to participate in evaluation efforts as directed by the Department and/or its subcontractor(s) and collect and report data accordingly. All Providers are required to utilize the Department's eCornerstone web-based reporting system for all youth served. Providers will be required to report quarterly regarding program performance measures and outcomes. Additional data and information may be requested throughout the year as determined by the Department.
      5. Training and Technical Assistance: Programs must agree to receive consultation technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to attend site visits. Programs will be required to attend regular meetings and training as provided by the Department or a subcontractor of the Department and should budget accordingly.
      6. Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      7. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      8. Child Abuse/Neglect Reporting Mandate: Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children during their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      9. Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
  2. Funding Information & Requirements
    1. Funding Information
      1. This award is funded with State General Revenue funding and does NOT have an in-kind and/or financial match requirement.
      2. This Continuation Application is considered an application for renewal funding.
      3. All funding is subject to appropriation by the General Assembly.
      4. The Department anticipates funding 8 renewal applicants to provide Redeploy Illinois program services as described for grants under this funding announcement.
      5. Subject to appropriation, the grant period will begin on 7/1/2020 or upon execution of the Uniform Grant Agreement and will continue through June 30, 2021.
      6. Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget.
      7. The funding amount requested for FY2021 should reflect the actual grant amount required to implement the proposed plan and should be reasonably consistent with FY2020 funding levels.
      8. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
      9. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
      10. Pre-Award costs will be allowed prior to the execution date of the award under the following conditions: 1.) the applicant must have received and accepted the Notice of State award (NOSA) AND, 2.) Submitted any and all requested program plan and budget revisions per the NOSA; AND 3.) May NOT incur pre-award costs prior to 7/1/2020.
        The release of this funding notice does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
    2. Grant funds - Use Requirements
      All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
      1. Allowable costs:
        Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
      2. Unallowable costs
        Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:
        1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
        2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
        3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
        4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
        5. Deposits for items, services, or space.
        6. Redeploy Illinois funds may not be used for capital expenditures, renovations or remodeling, personnel costs for probation, or electronic monitoring/Global Positioning System Monitoring equipment or associated costs. In addition, Redeploy Illinois funds shall not be used to duplicate existing services and programs or supplant existing county funded programs (730 ILCS 110/16.1).
      3. Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2020/ES.pdf
      4. Indirect cost requirements
        In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.
        Every organization that receives an FY2021 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowe.com/CARS/StateofIllinoisGOMB/Login.aspx 
        Indirect Cost Rate Election:
        1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 7.
        2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
        3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC. 
          2 CFR § 200.68 Modified Total Direct Cost (MTDC).
          MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
        4. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS. 
          Crowe Activity Review System (CARS).
          CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
          • Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
          • Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
          • Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
          • For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.
    3. Administrative costs
      It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
    4. Simplified Acquisition Threshold
      Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award:
      • That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
      • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
      • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Section II

Program Description/Requirements

Prior research provides solid evidence that community-based services for delinquent youth are more effective and less expensive than a sentence to secure confinement for a certain profile of youth offenders who are deemed likely to benefit from such services.

The intent of the Redeploy Illinois program is to grant funds to counties or groups of counties that will establish a continuum of local, community-based sanctions and treatment alternatives for juvenile offenders who would otherwise be incarcerated if those local services and sanctions were not available, as required by 730 ILCS 110/16.1. (See Appendix A
In exchange for program funds, the provider agrees to reduce the number of Redeploy Illinois eligible commitments from that county (ies) by a minimum of 25% compared to the agreed upon baseline. Redeploy Eligible youth include any youth under the jurisdiction of the juvenile court, not currently in IDJJ, that is facing a possible commitment to IDJJ. Redeploy eligible commitments, for purposes of determining baselines and measuring reduction, exclude minors sentenced based upon a finding of guilt of first-degree murder or an offense which is a Class X forcible felony as defined in the Criminal Code of 1961. Site Baselines are reflected in Appendix I.
The Redeploy Illinois sites assist the Department in identifying effective models to reduce commitments and guide replication efforts in other parts of the state. These funds are be used to help sites fill the gaps in the existing continuum of programs and services for delinquent youth, allowing counties to cost effectively serve youth locally and reduce their reliance on IDJJ.
Through Redeploy Illinois, counties link each youth to a wide array of needed services and supports within his or her home community, as indicated through an individualized needs assessment. Services are provided in the least restrictive manner possible, and include, but are not limited to, case management, court advocacy, education assistance, individual, family and/or group counseling, and crisis intervention.

  1. Established Redeploy Program Sites
    Redeploy Illinois programs that have, on average, met or exceeded the minimum 25% reduction requirement for five or more consecutive years on average will be designated as an "Established" Redeploy Illinois program site. This designation provides 2 significant benefits:
    1. There will be NO penalties applied to programs that fail to meet reduction requirements while in this status designation; and
    2. Established sites may expand services to certain youth not otherwise eligible to participate in the program:
      • Youth charged with Murder and Class X forcible felonies
      • Youth not facing a possible IDJJ commitment that are medium or high-risk youth charged with non-status misdemeanor or felony offenses and may include some pre-adjudicated youth. 
        To maintain this status, Established Redeploy Illinois programs must continue to maintain or reduce their IDJJ commitments, however, the original site baseline will not be used for this purpose while in this status. While in the Established status, providers will be charged with maintaining or reducing commitments compared to a new rolling baseline that will reflect the most recent 3-year annual average Redeploy eligible commitments for their corresponding service area (3 calendar years immediately preceding the state fiscal year grant period.) While IDJJ Data will continue to be used as the official data set by which the baseline and actual commitments will be measured, provider data will be regularly collected and utilized in the absence of IDJJ data to ensure continuity. There will be no change in what is considered a Redeploy Eligible commitment. Redeploy Eligible commitments will be monitored monthly and compared to the new baseline to ascertain progress and likelihood of meeting the new requirement so that technical assistance can be provided at the earliest opportunity.
        A status redetermination will be made each year as part of the annual continuation application process. Sites that do not exceed their new baseline will automatically maintain their status as Established for the next grant period. Sites that exceed their new baseline will be reviewed by staff and the Redeploy Illinois Oversight Board on a case by case basis to determine the appropriate course of action. 
      • RIOB may decide the following:
        1. Extenuating circumstances existed that caused the level of commitments, site allowed to continue as Established Site
        2. Determination that although commitment number may have exceeded baseline, commitments remain in line with the 3-year average, no corrective action required.
        3. Allow to remain in Established status pending the results of a corrective action plan.
          • Failure to comply with corrective action and/or failure to achieve intended result of corrective action will result in the site being placed in "Restorative Status"
        4. Site placed in Restorative Status (See below)
          Restorative Status - Temporary status whereby the formerly Established site would have that status suspended. Site would revert back to a normal Redeploy program site, subject to penalties and no longer able to serve the expanded (secondary) population (except those already being served). While in Restorative Status, site will again be subject to penalties based on their original Baseline and the 25% reduction requirement. The site must achieve and maintain compliance for a period of time to be determined by the RIOB, not to exceed 3 years. Once the provider has achieved the terms of the RIOB decision, the provider would again become an Established site with restored benefits.

  1. Required Programming/Deliverables
    1. Counties will establish and maintain a continuum of local, community-based sanctions and treatment alternatives for juvenile offenders who would otherwise be incarcerated if those local services and sanctions were not available, as required by 730 ILCS 110/16.1. Minors determined guilty of murder or a Class X forcible felony are eligible for services, however, they are excluded from the baseline and penalty calculations.
    2. Counties will commit to maintaining or reducing the number of Redeploy Illinois eligible commitments from their county(ies) as follows:
      1. Established provider sites: Maintain or reduce the 12 Month IDJJ commitments of Redeploy Illinois Eligible youth from the applicant's approved 3-year rolling baseline (Prior 3 Calendar year IDJJ Redeploy eligible commitment average - 3 calendar years prior to the start of the grant period.)
      2. Restorative/Non-Established provider sites: Reduce by a minimum 25% 12-Month IDJJ commitments of Redeploy Illinois Eligible youth from the applicant's approved 3-year baseline.
    3. Counties will implement policies that will include: 1) treating juveniles in the least restrictive manner while maintaining safety; 2) affirming local responsibility for services in the community; and 3) defining the role of the state and local jurisdictions in the care of youth in the justice system.
    4. The County (s) will develop and manage a continuum of services and sanctions from least restrictive to most restrictive designed to intervene with youth involved with the juvenile justice system. The services may be provided directly by the provider or subcontracted out to other community organizations. Redeploy Illinois projects will use the graduated sanctions model as described by OJJDP. The graduated sanctions model is based upon the premise that each time a youth commits a crime there should be quick consequences to their behavior. As the seriousness or frequency of the crime increases then the consequences should also be more severe.
    5. The services and programs provided shall be culturally competent and research or evidenced based (EBP) as proven or promising practices. In addition, non-EBP services can be provided to supplement EBP services.
    6. Programs and services shall be consistent with the Illinois Juvenile Court Act of 1987 and with the following purposes and policies: 1) The juvenile justice system should protect the community, 2) impose accountability to victims and communities for violations of law, and 3) equip juvenile offenders with competencies to live responsibly and productively.
    7. Counties will implement Balanced and Restorative Justice Strategies. Services will address one of the three components of Balanced and Restorative Justice: 1) accountability to the victim, 2) developing competencies in the youth, 3) community safety.
    8. The role of local government should be to oversee the provision of Redeploy Illinois services while ensuring community safety. There should be local responsibility and authority for planning, organizing, and coordinating service resources in the community.
    9. The Redeploy Illinois program must be designed to target those youth who would otherwise be committed to IDJJ were it not for the Redeploy Illinois program.
    10. While all IDJJ Redeploy eligible commitments will be counted toward baseline reduction requirements, each county may determine specific sub-populations of juveniles it will target through its Redeploy Illinois project. All youth served must be eligible to participate in the program based on the provider site status designation.
    11. Established programs planning to serve an expanded population of youth should identify and targeted those youth based on risk, need, lack of local resources, and/or challenges in coordinating services within the community.
    12. Statewide data and data from existing sites indicate that there are three populations of juveniles most likely to benefit from and commonly targeted for Redeploy Illinois services. These are:
      • Juveniles committed as court evaluations or bring back orders;
      • Nonviolent offenders; and
      • Juveniles dually involved with the juvenile justice system and DCFS
    13. Racial and Ethnic Disparities (RED): The Illinois Department of Human Services and Redeploy Illinois Oversight Board are committed to reducing the racial and ethnic disparities in the juvenile justice system. It is expected that Redeploy Illinois will further this goal. As counties develop and manage their programs, it will be critical to understand the impact it will have on racial and ethnic disparities. This impact must be monitored. In the event that the area to be served and the target population demonstrate the presence of gender, ethnic and/or racial disparity, the Annual plan must describe the programs plan to address and reduce the disparity. This could include the addition of programming that has been informed by research that addresses the unique aspects of gender, race, and/or ethnicity as associated with delinquency behavior. In addition, Redeploy Illinois providers will continue to address next steps derived from recommendations made to their RED Action Plans (formerly known as the DMC Action Plans).
    14. Impact on Secure Detention: Redeploy Illinois services are designed to divert youth from the Illinois Department of Juvenile Justice (IDJJ) without increasing commitments to detention. Reducing reliance on the Department of Juvenile Justice should not directly increase the use of local secure detention placements. It is understood that Illinois currently has excess detention bed capacity. Simply not committing a juvenile to the Department of Juvenile Justice and instead placing him/her in local secure detention is not an acceptable response. Each year, counties will have to demonstrate that the juveniles involved with Redeploy Illinois did not experience excessive secure detention stays. For purposes of this initiative, "excessive secure detention days" will be defined as more than 50% of the average length of stay in secure detention or IDJJ. For example, if current local practices result in juveniles spending 200 days, on average, in IDJJ then secure detention stays greater than 100 days for juveniles involved with the Redeploy Illinois program is considered excessive.
    15. YASI & Case Planning: Youth referred to the Redeploy Illinois program will receive a Youth Assessment and Screening Instrument (YASI). Each enrolled youth will have an initial YASI (conducted upon referral/enrollment). A closing YASI Reassessment will also be completed for each youth upon their exit of the Redeploy Illinois program.
    16. Each youth enrolled into the Redeploy Illinois program will have an individualized case plan developed that is based on the YASI and any additional completed assessments. The services provided to each juvenile shall be individualized and based upon assessed need.
    17. Staff administering the YASI are required to participate in YASI training. These trainings will be made available by IDHS.
    18. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
    19. Logic Model: The Redeploy Illinois Logic Model (Located in Appendix B) represents a logical framework that will be used by the Department and the RIOB to evaluate the effectiveness of the identified program model. The Logic Model depicts the intended outcomes expected as a direct result of the Provider successfully implementing the Strategies and associated Activities. Funded, providers will be held accountable for implementing the identified program Strategies. These will be measured and verified through a combination of 1) desk audits; 2) on-site reviews; and through program performance measures.
    20. Data Collection: Each site will be required to collect data to measure the following:
      1. Provider must be able to disaggregate client specific data associated with the "Expanded population"
      2. Number of juveniles committed to DJJ by age, gender, race, ethnicity, offense, and length of stay.
      3. Number of youth served, and number of juveniles committed to DJJ with a brief narrative of past efforts with each juvenile (submitted monthly with expenditure data).
      4. Impact on Detention - new admissions, length of stay, and average daily population of secure detention for the total juvenile population as well as the juveniles involved with Redeploy Illinois.
      5. Recidivism - positive outcome data of juveniles in the Redeploy Illinois program while actively involved in the program, six months after discharge from the program and twelve months after discharge. (Examples: school attendance/education level, diploma/GED, employment, and positive family relationships etc.).
      6. Recidivism - negative system outcome data of juveniles in the Redeploy Illinois program while actively involved in the program, six months after discharge from the program and twelve months after discharge. (Examples: new petitions or information filings, new incidents, commitments etc.).
      7. Impact on the disproportional use of secure confinement of minority youth in the system (detention, DJJ and other) and other points in the system targeted.
      8. Use of community-based treatment alternatives.
      9. Number of Redeploy Illinois youth successfully completing probation requirements, during or after completion of Redeploy Illinois.
      10. Initial and Closing YASI data on Redeploy Illinois youth to assess the change in Dynamic Risk and Dynamic Protective Factors.
    21. Meeting Attendance: Providers must budget for and plan to attend a minimum of two statewide Redeploy Illinois meetings per year in the central part of the state.
    22. Use of Funds: Funds will be used to support the Annual Plan and Budget approved by DHS that is intended to meet the goals of Redeploy Illinois. Redeploy Illinois funds may not be used for capital expenditures, renovations or remodeling, personnel costs for probation, or electronic monitoring/Global Positioning System Monitoring equipment or associated costs. In addition, Redeploy Illinois funds shall not be used to duplicate existing services and programs or supplant existing county funded programs.
    23. Program Participant Eligibility: Any youth under the jurisdiction of the juvenile court, not currently in IDJJ, that is facing a possible commitment to IDJJ. Expanded program participant eligibility (Established program sites) may include Minors determined guilty of murder or a Class X forcible felony as defined in the Criminal Code of 1961 and youth not facing a possible IDJJ commitment that are medium or high-risk youth charged with non-status misdemeanor or felony offenses and may include some pre-adjudicated youth.
    24. Program Strategies: Each Redeploy Illinois site is responsible for implementing the following strategies within their County(s):
      1. Implement programming that diverts Redeploy Illinois eligible youth from IDJJ commitments
      2. Implement policies that ensure local responsibility and authority for planning, organizing, and coordinating service resources in the community.
      3. Put in place a continuum of local, community-based graduated sanctions and treatment alternatives
      4. Ensure appropriate risk and needs assessments are utilized.
      5. Develop, implement and complete individualized case plans based on identified needs from appropriate assessments.
      6. Provide community-based services to youth in the least restrictive setting possible.
      7. Implement programming that is research or evidence-based as proven or promising
      8. Implement non-traditional services and programs that supplement EBP.
      9. Promote offender accountability through restorative justice practices
      10. Empower communities to take responsibility for the well-being of its members.
      11. Increase youth competencies and protective factors
      12. Ensure youth receive necessary mental health and substance abuse services
      13. Ensure youth receive education and employment services
      14. Involve the family in the provision of services
      15. Connect eligible youth and families to mainstream benefits (SSI, Medicaid, TANF, SNAP, WIC, etc.)
      16. Implement strategies that foster commitment and involvement of local stakeholders
      17. Data driven decision making
    25. Program Activities: The following activities are commonly utilized by providers to successfully implement the above strategies. This is not to be considered an all-inclusive list.
      1. Youth Assessment Screening Instrument (YASI)
      2. Cognitive Education and Treatment
      3. Community Restorative Boards
      4. Employment-Related Services
      5. Global Positioning System Monitoring (not paid by grant)
      6. Home Detention
      7. Individualized Staffing
      8. Mental Health Counseling and Treatment
      9. Multidisciplinary Case Review Meetings
      10. Parent/Family Support Services
      11. Connect families to DHS Local Area Offices, ABE website, etc.
      12. Positive Recreational Activities
      13. Mentoring Services
      14. Psychological and Psychiatric Evaluations
      15. Substance Abuse Counseling and Treatment
      16. Court Diversion Programs
      17. Tele-Psychiatry
      18. Transportation Services
      19. Trauma informed care
      20. Tutoring and education advocacy and support/IEP advocacy and support
      21. Victim-Related Services
      22. Aggression Replacement Training
      23. Washington Aggression Interruption Training
      24. Functional Family Therapy
      25. Multi-Systemic Therapy
      26. Parenting with Love and Limits/Active Parenting
      27. Conduct regular community stakeholder meetings
      28. Educate the community about juvenile justice system practitioners and current juvenile research
      29. Advocacy
      30. Wrap-around services
    26. *
    27. Each Redeploy Illinois site, when asked, must participate in a program evaluation as prescribed by the Department. The program site may be required to meet with evaluators regularly, submit data and assist the evaluators in having access to juveniles and their families for follow-up surveys.
    28. Penalties: Redeploy providers funded under this notice are designated as "Established" provider sites. Sites that maintain this status designation will NOT be subject to penalties. Established provider sties that lose this designation and/or are designated to be in a "Restorative" status will be subject to penalties as follows:
      Redeploy Illinois programs have agreed to reduce their juvenile commitments to IDJJ by 25%. The Public Act allows for authorization of a smaller reduction if certain criteria are met and approved by the RIOB. This reduction is figured over a full 12 consecutive month time period. This project period will match either the state fiscal year or a calendar year and will be agreed upon by the sites as part of their application/annual plan. The baseline is pre-determined and will be set for future years of Redeploy Illinois implementation. This baseline figure is calculated by averaging the number of Redeploy Illinois eligible commitments over a 3-year period. The data used to calculate these rates is data provided by the Illinois Department of Juvenile Justice. Project Period.
      The Redeploy Illinois Oversight Board, in accordance with the Redeploy Illinois statute, is required to impose a penalty for each youth committed to IDJJ that exceeds the approved reduction requirement of the sites baseline number. The maximum penalty for each court evaluation/bring back order may not exceed $2,000 for each commitment. The maximum penalty for each full commitment may not exceed 4,000. No penalty may be imposed on any site unless they exceed the approved reduction requirement of their baseline in any single 12 consecutive month project period. Each excess commitment will be reviewed to ascertain commitment type. This would be the basis upon which any penalty may be calculated. The data used to calculate commitments for a given project period will be provided by the Illinois Department of Juvenile Justice.
    29. Provider Status Determination: Redeploy Illinois programs that have, on average, met or exceeded the minimum 25% reduction requirement for five or more consecutive years on average will be designated as an "Established" Redeploy Illinois program site. To maintain this status, Established Redeploy Illinois programs must continue to maintain or reduce their IDJJ commitments. While in the Established status, providers are be charged with maintaining or reducing commitments compared to a new rolling baseline that will reflect the most recent 3-year annual average Redeploy eligible commitments for their corresponding service area. (3 calendar years immediately preceding the state fiscal year grant period.) While IDJJ Data will continue to be used as the official data set by which the baseline and actual commitments will be measured, provider data will be regularly collected and utilized in the absence of IDJJ data to ensure continuity. There will be no change in what is considered a Redeploy Eligible commitment. 
      A status redetermination will be made each year as part of the annual continuation application process. Sites that do not exceed their new baseline will automatically maintain their status as Established for the next grant period. Sites that exceed their new baseline will be reviewed by staff and the Redeploy Illinois Oversight Board on a case by case basis to determine the appropriate course of action. 
      RIOB may decide the following:
      1. Extenuating circumstances existed that caused the level of commitments, site allowed to continue as Established Site
      2. Determination that although commitment number may have exceeded baseline, commitments remain in line with the 3-year average, no corrective action required.
      3. Allow to remain in Established status pending the results of a corrective action plan.
        • Failure to comply with corrective action and/or failure to achieve intended result of corrective action will result in the site being placed in "Restorative Status"
      4. Site placed in Restorative Status (See below)
        Restorative Status - Temporary status whereby the formerly Established site would have that status suspended. Site would revert back to a normal Redeploy program site, subject to penalties and no longer able to serve the expanded (secondary) population (except those already being served). While in Restorative Status, site will again be subject to penalties based on their original Baseline and the 25% reduction requirement. The site must achieve and maintain compliance for a period of time to be determined by the RIOB, not to exceed 3 years. Once the provider has achieved the terms of the RIOB decision, the provider would again become an Established site with restored benefits.
    30. eCornerstone Reporting Requirements:
      1. Providers must ensure all youth referred to the Redeploy Illinois program are entered into the Departments eCornerstone data system.
      2. Providers must complete a Youth Assessment Screening Instrument (YASI) on every youth considered for the program in the Departments eCornerstone data system.
      3. Providers must complete a YASI Closing Assessment on every youth accepted into the program in the Departments eCornerstone data system.
      4. Providers must complete an individualized case plan based on findings of the initial YASI assessment for every youth accepted into the program and enter it in the Departments eCornerstone data
        system.
      5. Providers must maintain agency; subcontractor; and program service delivery site information in the eCornerstone system.
      6. Participant case plan and additional assessment information will be entered into eCornerstone data system.
      7. Participant outcome follow-up information will be entered into the eCornerstone data system.
      8. Agency and program data and information provided to DHS may be shared with the Redeploy Illinois Oversight Board and may be included in the annual report to the Governor and General Assembly, or any other publication deemed appropriate by the Board. Data on individual youth will not be shared with the public.
  2. Performance Measures
    1. Percent change in 12 Month IDJJ commitments of Redeploy Illinois Eligible youth from the approved three-year base line.
    2. Percent of youth referred to the program that are enrolled in the eCornerstone data system.
    3. Percent of youth accepted into the program that receive an initial full YASI.
    4. Percent of youth accepted into the program that have and individualized case plan.
    5. Percent of case plans that involve the family in the provision of services.
    6. Percent of youth who receive a YASI closing re-assessment at program exit.
    7. Percent of youth who successfully complete case plan services.
    8. Percent of youth who experience increased protective factors.
    9. Percent of youth who experience decreased risk factors.
    10. Percent of case plans that address education and/or employment.
  3. Performance Standards
    1. Established provider sites:
      Maintain or reduce the 12 Month IDJJ commitments of Redeploy Illinois Eligible youth from the applicant's approved 3-year rolling baseline (Prior 3 Calendar year IDJJ Redeploy eligible commitment average - 3 calendar years prior to the start of the grant period.) Redeploy Illinois eligible as defined in statute - NOT as it may be more narrowly defined by the site. Includes ALL IDJJ eligible commitments in the County(s) or (service area if County pop is greater than 2M). 12-month period will be the approved project period for each site.
      Sites that do not exceed previous 3-year average of commitments to IDJJ will automatically maintain their Established status for the next grant period. Sites that exceed the previous 3-year average of commitments to IDJJ will be reviewed by staff and the Redeploy Illinois Oversight Board on a case by case basis to determine the best course of action.
      Restorative/Non-Established provider sites:
      Minimum 25% decrease in 12 Month IDJJ commitments of Redeploy Illinois Eligible youth from the applicant's approved 3-year baseline. Redeploy Illinois eligible as defined in statute - NOT as it may be more narrowly defined by the site. Includes ALL IDJJ eligible commitments in the County(s) or (service area if County pop is greater than 2M). 12-month period will be the approved project period for each site.
      The Redeploy Illinois Oversight Board, in accordance with the Redeploy Illinois statute, is required to impose a penalty for each youth committed to IDJJ that exceeds the approved reduction requirement of the sites baseline number. The maximum penalty for each court evaluation/bring back order may not exceed $2,000 for each commitment. The maximum penalty for each full.
    2. 100% of youth referred to the Redeploy Illinois program will be enrolled in the eCornerstone data system.
    3. 100% of Redeploy Illinois youth accepted into the program will receive an initial full YASI.
    4. 100% of Redeploy Illinois youth accepted into the program will have an individualized case plan.
    5. 70% of case plans will involve the family in the provision of services.
    6. 100% of Redeploy Illinois youth accepted into the program will receive a YASI closing re- assessment at program exit.
    7. 70% of Redeploy Illinois youth will complete one or more case plan services.
    8. 65% of Redeploy Illinois youth accepted into the program will experience increased protective factors.
    9. 65% of Redeploy Illinois youth accepted into the program will experience decreased risk factors.
    10. 70% of case plans will address education and/or employment.

Section III
Application Review Information 

  1. Uniform Application for State Grant Assistance 
    Continuation applicants must submit a completed and signed Uniform Application for State Grant Assistance. The 3-page application may be found at this link (pdf).
  2. FY 2021 Redeploy Illinois Continuation Plan Narrative
    Continuation applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided. The narrative portion must be in the order requested. This application, if approved, will become the local program plan and budget. The program plan/application will be the basis for monitoring compliance by DHS. Please provide a detailed response as directed to each of the following items in an effort to fully describe how the Redeploy Illinois program will be operationalized in your service area
    1. Executive Summary
      The Executive Summary will serve as a stand-alone document that may be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description. At a minimum, each of the following should be addressed in the Executive Summary.
      1. Service area
      2. County/Community Description/Highlights
      3. Identified need
      4. Target population
      5. Approved baseline and minimum target reduction
      6. Services to be implemented/developed/expanded
      7. Goals and objectives/expected outcomes
      8. Estimated number of youth to be served (annually)
    2. Capacity - Agency Qualifications/Organizational Capacity
      The purpose of this section is for the applicant to present an accurate picture of the program structural capacity; program referral, intake and acceptance policies and procedures as well as demonstrate the applicant county's ability to effectively coordinate and carryout the Redeploy program throughout the service area.
      1. Site Structure and Process
        The purpose of this section is for the applicant to specify and portray the agency's ability to effectively coordinate and carryout the Redeploy Illinois program throughout the service area in FY21. Please describe any changes from FY20 and explain plans to address any barriers moving forward.
        1. Structure
          1. Identify and describe the role of the lead agency for the Redeploy Illinois program.
          2. Identify key staff positions that will be responsible for the program. Present the resumes of any new staff assigned since 7/1/2020 as Attachment 9. Please also complete the Program Contact Information form (Appendix H) and the Program Site Staff Information form (Appendix G) and include them as Attachments 1 and 2, respectively.
          3. Describe the role that juvenile probation plays in the Redeploy Illinois program.
          4. Does a local consortium of stakeholders oversee the Redeploy Illinois program? If yes, describe the membership of the local consortium, how long it has been in existence, what is its role, and how is the membership selected.
          5. Identify any other agencies, public or private that have a significant role in the delivery of services and will receive funds from the Redeploy Illinois initiative. For sub-contractors, please complete the Subcontractor Contact Information (Appendix D) and Additional Subcontractor Information (Appendix E) forms and include them as Attachments 4 and 5, respectively. In addition, submit a copy of the subcontract agreement and detailed budget as Attachment 6.
          6. Demonstrate the commitment and involvement from each of the local stakeholders that impact the decision to commit a youth to IDJJ.
          7. What role, if any, do the following play in your Redeploy Illinois efforts:
            • Chief Judge or Presiding Juvenile Judge;
            • applicant jurisdiction's Judge hearing juvenile delinquency cases;
            • State's Attorney;
            • Public Defender; and
            • Chief Managing Officer of Probation and Court Services.
        2. Process
          1. Describe the referral process used for the Redeploy Illinois program.
          2. Identify which assessment instrument, the YASI or JRA (OYAS) will be used to determine eligibility for referral to the Redeploy Illinois program. Include information on who will be doing the assessment for referral, at which point in the process it will be conducted, and how the information will be shared and used.
          3. Describe the intake and assessment process used for the Redeploy Illinois program
          4. Describe the criteria used to identify and accept youth into the program.
          5. How is your Redeploy Illinois program ensuring that only those youth who would otherwise be committed to IDJJ are being served by the program?
        3. Local DHS Office Coordination
          Describe current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies to TANF and SNAP clients.
    3. Need - Description of Need
      1. Describe the area to be served. Identify the county or group of counties to be served.
      2. Provide information about the juvenile justice population in the service area. When possible, data should be sorted by appropriate age range, gender, and race/ethnicity.
      3. Describe in detail a profile of the youths committed to DJJ during the most recent 3 calendar years (2017, 2018 and 2019). In order to establish a current rolling baseline, please also provide the 3-year average of that data. This will be used to monitor compliance with commitment reduction/maintenance in Established status.
      4. State whether the data indicate that the area to be served and the Redeploy eligible target population demonstrate the presence of gender, ethnic and/or racial disparity. Provide data to support these findings.
      5. Provide additional information as appropriate.
    4. Quality of Program Services - Description of Program Design and Services
      In the Project Narrative, provide a comprehensive framework and description of all aspects of the project.
      1. Description of Program and Services
        1. Redeploy Illinois Service Matrix: Please provide a matrix of services available to Redeploy Illinois participants under each domain of the Youth Assessment Screening Instrument (YASI). Include the matrix in this application and label it Attachment 11.
        2. Describe the service gaps identified and how they are being targeted with Redeploy Illinois.
        3. Describe the services and programs that will be provided to meet the individual needs of targeted juvenile offenders. Additionally, complete the Service Provider Information form found in Appendix F and include it as Attachment 3.
        4. In the event that the area to be served and the target population demonstrate the presence of gender, ethnic and/or racial disparity, discuss the program's plan and to address and reduce the disparity. Describe successes and lessons learned if applicable.
        5. Describe how these services and programs are based on research or evidenced based as proven or promising practices and identify the outcome(s) to be achieved.
        6. Describe how the services provided to each juvenile are individualized and based upon an individualized assessment.
        7. What is being done to rehabilitate the juvenile offender in the community that is different than previous practices?
        8. Indicate if you have or provide details of your plan to participate in the Illinois Quality Program Self-Assessment. Describe your current and planned quality improvement activities designed to implement and address identified areas of the Illinois Quality Program Self-Assessment.
        9. Providers must agree to, over the course of this grant, to demonstrate an ongoing commitment to develop trauma informed capacity within the organization with a goal of achieving Trauma Informed Agency Status as recognized through the CBAT-O Assessment tool. Please indicate if your organization has participated in the CBAT-O Trauma Assessment process. Describe current and planned capacity building activities designed to obtain or maintain Trauma Informed status. If your organization has obtained "trauma-informed" status as determined by the CBAT-O Assessment tool/process, please include as Attachment 12 supporting documentation.
      2. Program Capacity
        1. What is the anticipated program capacity for your entire Redeploy Illinois initiative for FY2021? (Please include an annual capacity as well as a daily capacity.)
        2. What is the projected number of youth to be served in FY2021? (Projected # referred and projected # Accepted)
      3. Program Outcomes
        1. Identify measurable outcomes and objectives for your Redeploy Illinois program for FY2021. Include a detailed plan for achievement.
        2. Describe how your strategy for FY2021 is based on lessons learned and available data. Indicate areas of your current initiative that will be targeted for improvement and why.
        3. Describe how your program design and implementation policies will ensure that performance measures will be met for FY2021.
      4. Maintenance Activities
        1. Describe plans to maintain current Redeploy Illinois services. Justify the need to continue these services, include data to support decisions.
        2. Identify any services that will be discontinued and explain why.
        3. Identify any new services that will be implemented and explain why.
      5. Additional Information
        1. This section is available for you to provide any other information that you would like the Redeploy Illinois Oversight Board to consider about your program as annual IDJJ reduction targets are negotiated and continued funding decisions are made.
    5. Budget Narrative
      In this section of the application/plan narrative, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budgeted for the program. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program.
      Please restate and provide a response to each of the following questions as part of your FY21 Budget Narrative.
      1. Does your Agency maintain written procedures that minimize the time elapsing between the receipt and disbursement of grant funds?
      2. Does your Agency comply with/meet the financial management standards of 2 CFR 200.302?
      3. Does your Agency anticipate any immediate cash needs to implement this grant?
      4. Does your Agency have sufficient working capital to fully operate the grant program for 2 months beginning July 1, without advance payment, including initial startup costs and normal monthly grant expenses?
        In addition to the above budget narrative, Redeploy Illinois continuation budgets must be submitted electronically in the CSA system (Refer to Appendix C for more information and a link to the budget forms). The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget should be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment 7.
        Please prepare a budget for the FY2021 grant period. The budget will cover the period of July 1, 2020 - June 30, 2021. Refer to Section B, "Funding Information & Requirements." Include a copy of the program budget printed from the CSA System as Attachment 10 of the Application. Please note, your FY2021 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible. 
        Subcontractor budgets, budget narratives and actual sub-contracts must be submitted with this application as they need to be pre-approved. Refer to Appendix C for information regarding Subcontractor Budgets. Subcontractor agreements and budgets will be submitted as Attachment 6 of your application.
        Submit as Attachment 8 - a copy of Federal Form W9 for the Provider Agency. It is critical that the Agency name, address and FEIN number matches the information provided on the Uniform Application for State Grant Assistance submitted as part of the total Application package.
        If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment 7.
    6. Continuation Application Narrative Attachments
      The Attachments should be labeled accordingly and place in the order below.
      • Attachment 1 Program contact information
      • Attachment 2 Program site staff information
      • Attachment 3 Service provider information
      • Attachment 4 Subcontractor contact information (if applicable)
      • Attachment 5 Additional subcontractor information (if applicable)
      • Attachment 6 Copy of subcontractor contracts and budgets (if applicable)
      • Attachment 7 Copy of currently approved NICRA if indirect costs are included and agency has current approved Federal or State NICRA (include subcontractor's approved NICRA if applicable)
      • Attachment 8 Copy of Federal Form W9 for the Provider Agency & Subcontractors
      • Attachment 9 Resume of Redeploy Illinois Youth Program Coordinator, Agency Director, and Fiscal Manager (if applicable)
      • Attachment 10 Copy of program budget printed from CSA System
      • Attachment 11 Redeploy Illinois Service Matrix
      • Attachment 12 Documentation of "trauma informed" status (if applicable)

Section IV
Application Submission Instructions

  1. Submission Format, Location and Deadline
    1. Submission Format, Location and Deadline
      1. Applications must be received at the location below no later than 12:00 p.m. (noon) on Wednesday, May 27, 2020. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov  and copy Erica.Hughes@Illinois.gov. The subject line of the email MUST state: "21-444-80-0714 RI - Erica Hughes". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive.
      2. All applicants are strongly encouraged to submit the completed grant application (single PDF document) to DHS.YouthServicesInfo@Illinois.gov  utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. This will ensure large documents are able to cross firewalls and will provide you with a transmission receipt. Please follow the instructions to attach your application. Don't forget the subject line above.
      3. To be considered, proposals must be submitted to DHS.YouthServicesInfo@illinois.gov by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.
    2. Complete applications must be received by the due date and time at the email address below. Application submissions or delivery to any other address, including other DHS offices, may not be considered for funding.
      Erica Hughes, Program administrator
      IDHS, Division of Family & Community Services
      Bureau of Youth Intervention Services
      823 East Monroe
      Springfield, Illinois 62701
      DHS.YouthServicesInfo@illinois.gov
      Phone: 217-782-4764
    3. Complete applications must be received by the Department at the specific location no later than 12:00 PM (noon), on Wednesday, May 27th, 2020. Any applications received after the deadline will be designated late and may not be reviewed or considered for funding. Applicants will receive an email confirmation within 48 hours of receipt notifying them that their application was received and if it was received by the due date and time. This email will be sent to the email address provided in the application. Applications received after the due date will be considered late submissions which may result in the rejection of the application and denial of a grant award under this continuation application.
  2. Other Submission Requirements.
    1. Proposal Format Requirements
      1. All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire application should be typed in black ink on white paper. The application must be typed single- spaced, on one side of the page, with 1-inch margins on all sides. The applications must not exceed 15 pages, including the Executive Summary, Qualifications, Quality - Description of Program/Services, Evaluation and Budget Narrative. The Uniform Application for State Grant Assistance, Attachments, Checklist, and Uniform Budget Template/Narrative forms are NOT included in the page limitation.
      2. The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be submitted in a single PDF document to DHS.YouthServicesInfo@illinois.gov  The subject line of the email MUST state: "21-444-80-0714 Erica Redeploy Illinois ". Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.
      3. The Department is under no obligation to accept applications that do not comply with the above requirements.
    2. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
      1. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application.
      2. A Screenshot or statement indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified.
      3. Statement indicating the ICQ and PRA have been completed
      4. Signed Uniform Application for State Grant Assistance
      5. Continuation Proposal Narrative
        • Executive Summary
        • Capacity - Agency Qualifications/Organizational Capacity
        • Need - Description of Need
        • Quality - Description of Program Design and Services
        • Budget Narrative
        • Attachments to Your Application
          • Attachment 1 Program contact information
          • Attachment 2 Program site staff information
          • Attachment 3 Service provider information
          • Attachment 4 Subcontractor contact information (if applicable)
          • Attachment 5 Additional subcontractor information (if applicable)
          • Attachment 6 Copy of subcontractor contracts and budgets (if applicable)
          • Attachment 7 Copy of currently approved NICRA if indirect costs are included and agency has current approved Federal or State NICRA (include subcontractor's approved NICRA if applicable)
          • Attachment 8 Copy of Federal Form W9 for the Provider Agency & Subcontractors
          • Attachment 9 Resume of Redeploy Illinois Youth Program Coordinator, Agency Director, and Fiscal Manager (if applicable)
          • Attachment 10 Copy of program budget printed from CSA System
          • Attachment 11 Redeploy Illinois Service Matrix
          • Attachment 12 Documentation of "trauma informed" status (if applicable)
  3. Unique entity identifier and System for Award Management (SAM)
    Each applicant is required to: (i) Be registered in SAM before submitting its application; (ii) provide a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the Department. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. For additional information and detail regarding SAM, please refer to Section I, A3 (Eligibility Information).
  4. Intergovernmental Review
    This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs,".
  5. Funding Restrictions
    The applicant must develop a budget consistent with program requirements as described in Section II (Program Description/Requirements) and in accordance with Section I, B2 (Grant Funds - Use Requirements).
    The Department will not allow reimbursement of pre-award costs under this funding opportunity.

Section V
Award Administration Information

  1. State Award Notices.
    Providers recommended for continued funding under this Notice of Funding Opportunity following the above review will receive a Notice of State Award (NOSA). The NOSA shall include:
    • The Grant Award Amount.
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
      Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
      A written Notice of Denial shall be sent to the Providers not receiving awards.
      The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  2. Administrative and National Policy Requirements.
    The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    To review a sample of the FY2021 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741.
    The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  3. Required Reporting
    1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
    2. The provider will submit monthly data on the number of youth served and the number of youth committed to IDJJ for the preceding month. Additionally, the provider will give a brief narrative describing past efforts with each youth committed to IDJJ during the reporting period. This data and information must be submitted no later than the 30th of each month for the preceding month by email.
    3. Quarterly data reports will be pulled from the eCornerstone data system on or after the 30th of each month. Providers must ensure all youth referred to and served in the Redeploy Illinois program are entered into the Departments eCornerstone data system as required to ensure accurate reports.
    4. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter.
    5. Year-End Financial, Narrative and Program Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year. The anecdotal information in the Year-End Program Performance Report must include at least one story of an individual youth/family and/or at least one program success story from the previous year. NOTE: As these stories may be used in a public report, do NOT use actual names or any other personally identifiable client information. Pseudonyms may be used.
    6. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
  4. Payment Determination
    1. Payment Determination
      1. Applicants identified as low risk on the ICQ: Applicants identified as low-risk will receive monthly advance payments. An initial 2/12 of the Award amount will be issued upon execution of the agreement; and may be rounded to the nearest $100.00. Subsequent payments will be issued, after reconciling all current and previously reported expenditures, ensuring the Applicant maintains a 1/12 rolling advance.
      2. Applicants identified as Medium to High Risk on the ICQ:
        An annual determination will be made regarding the need for a working capital advance. This determination will be made based on information submitted by the applicant as part of the FY21 Grant Application/Plan process. Applicants will be placed in one of the following payment categories:
        1. For applicants that indicate insufficient working capital to fully operate the grant program for 2 months beginning July 1, will receive an initial working capital advance payment of 2/12 of the Award amount upon execution of the agreement; and may be rounded to the nearest $100.00. Subsequent payments will be issued on a reimbursement basis and will consider all previously submitted and documented expenditures.
        2. For applicants that indicate sufficient working capital to fully operate the grant program for 2 months beginning July 1, grant payments will be issued on a reimbursement basis that will consider all previously submitted and documented expenditures.
    2. The Department will compare, as applicable, the amount of the initial advance/working capital payment made to date with the documented expenditures provided to the Department by the Applicant. 
      1. Applicants identified as low risk on the ICQ: In the event the documented services provided by the Applicant do not justify the level of award being provided to the Applicant, future payments may be withheld or reduced until such time as the services documentation provided by the Applicant equals the amounts previously provided to the Applicant to ensure each payment advanced does not exceed 1/12 cash-on-hand. Failure of the Applicant to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award.
      2. Applicants identified as Medium to High Risk on the ICQ: In the event the documented services provided by the Applicant do not justify the level of award being provided to the Applicant, future payments may be withheld or reduced until such time as the services documentation provided by the Applicant equals the amounts previously provided to the Applicant. Failure of the Applicant to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award.
    3. The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Applicant's records as provided in the Agreement.
    4. In the event payments made by the Department to the Applicant exceed the total amount of Applicant reported and Department authorized expenditures, the Applicant will be required to issue a repayment to the Department in an amount equal to the overpayment.

State Awarding Agency Contact(s)
If you have questions relating to this Continuation Funding Notice, please send them via email to: DHS.YouthServicesInfo@Illinois.gov  with "Redeploy Illinois FUNDING NOTICE - Erica" in the subject line of the email.

Redeploy Illinois Continuation Application (pdf)