System Change Initiatives

Bureau of Domestic Violence, Sexual Assault & Human Trafficking
System Change Initiatives Program Manual
FY21

Please direct all program related information and questions to:

Teresa Tudor
Bureau of Domestic Violence, Sexual Assault and Human Trafficking

Office of Adult Services & Basic Supports
Division of Family and Community Services
Phone: (217) 558-6192
Fax: (217) 782-4890
Email: teresa.tudor@illinois.gov

Table of Contents

  1. I. Introduction/Definition
    1. Systems Change Initiatives
  2. II. Policies & Procedures
  3. III. Deliverables/Payments
  4. IV. Provider Responsibilities
  5. V. Department Responsibilities
  6. VI. Billing Instructions and Match Requirements
  7. VIII. Program Monitoring
  8. IX. Budget
  9. X. Applicable Rules and Statutes

I. Introduction/Definition

The Department's Domestic and Sexual Violence efforts are dedicated to support a statewide trauma informed system for individuals and their significant others that are impacted by domestic and sexual violence. The Bureau of Domestic Violence, Sexual Assault & Human Trafficking funds a service network which provides comprehensive, confidential, support in response to violence. Outreach, education, training, intervention and working in partnership with communities are a part of the statewide strategy to advance safety and hold abusers accountable.

Systems Change Initiatives

The Department's Systems Change Initiatives are dedicated to improving the identification of and response to domestic and sexual violence against people with disabilities by examining the intersection of violence and disabilities.

Through a collaborative approach between victim services and disability service providers, barriers to survivors with disabilities accessing services are addressed, outreach and education efforts are enhanced, and trauma-informed support systems are strengthened.

These system change initiatives are supported through grants from the Department of Justice, Office on Violence Against Women. The Department provides funding to the Illinois Coalition Against Domestic Violence to support OVW approved grant activities.

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II. Policies & Procedures

The Provider will deliver services as described in the Community Services Agreement and agrees to act in accordance with all state and federal statutes and administrative rules applicable to the provision of services pursuant to the CSA Agreement and in the Program Manual.

III. Deliverables/Payments

The Community Service Agreement details requirements for deliverables in Exhibit B and payments in Exhibit C.

IV. Provider Responsibilities

The Provider's Responsibilities are described in the Community Service Agreement in Exhibit B. In addition to those responsibilities, the Provider shall:

  1. Work with the Department and other partners to implement the initiatives in the federally approved workplan.
  2. Participate in state planning meetings and related sub-committees, provide expertise on domestic and sexual violence, and connect collaborative efforts to its network of providers.
  3. Promote systems change in provider networks through training, service standards and guidelines, and resource development and distribution.
  4. Ensure that involvement of people with disabilities in project activities is supported by arranging accommodations.
  5. Provide staff, logistical and fiscal support for OVW required grant activities and approved workplan activities..
  6. Arrange meeting/training logistics, reimburse non-IDHS committee member expenses, and manage subcontracts.
  7. Work with the Project Director to develop other trainings, products, documents and or reports on an as-needed basis and as approved in the implementation plan.
  8. Obtain approval from the Department for all materials produced pursuant to this Agreement. If materials are produced by the Provider without prior approval by the Department, production costs may be disallowed.
  9. Cooperate and participate in any research and survey efforts which have been approved by the Department. Cooperate and participate in the Departments' program evaluation and strategic plan initiatives. The Department agrees to consider requests for waiver or modifications of a research participation mandate from individual providers

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V. Department Responsibilities

The Department will respond to the needs of the Provider as required within the full scope of the Agreement.

VI. Billing Instructions and Match Requirements

Providers shall use the following methodology to document the use of these funds:

  1. The Provider shall provide summary documentation by line item of actual expenditures incurred for the purchase of goods and services necessary for conducting program activities. The Provider shall follow the Grant Accountability and Transparency Act (GATA) {30 ILCS 708} and Uniform Guidance (2 CFR 200).
  2. Expenditures shall be recorded in the Provider's records in such a manner as to establish an audit trail for future verification of appropriate use of Agreement funds.
  3. Expenditure documentation shall be submitted, in a format defined by the Division of Family and Community Services, to the Department on a monthly basis, within 30 days after the end of each calendar month.
  4. Periodic Financial Reports shall be submitted to the Bureau of Domestic Violence, Sexual Assault and Human Trafficking by email to DHS.DVSAHT@illinois.gov.

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VIII. Program Monitoring

The service Provider, sub grantees and fiscal agent will make available to the Secretary of the Department of Human Services or the Secretary's designee, access to data, records and all facilities in which service or administrative operations are performed to ensure compliance with the terms and conditions of the Agreement.

IX. Budget

Providers agree to establish and utilize a budget approved by the Provider's Board of Directors and the Department.

X. Applicable Rules and Statutes

The Provider shall comply with the Special Conditions contained in the U.S. Department of Justice, Office on Violence Against Women's Grant Award.

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