XI. Exhibit B Deliverables and Budget and Exhibit C Payments and Cost

A. Exhibit B Deliverables

The contract deliverables and associated payments are outlined on Exhibit B and C. The Department reserves the option to specify a service period that is different from the Term, on Exhibit B. In such instances, service deliverables must be achieved within the period specified in Exhibit B.

B. Exhibit B Budget

  1. General Conditions
    1. Job Placement with Retention, Support Services and Special Project Providers must submit an annual program budget along with their program proposal.
    2. When approved by the Department, the budget becomes part of the Provider's Agreement and is maintained on file in the Employment and Training Resource Development Services, and in the Office of Program Support and Fiscal Management.
  2. Budget Limits
    1. Within the total amount of the budget, the Provider may adjust any line item in the contractual budget must follow guidelines published in paragraph 6-4 of the UGA which reads in part: "…Total line item transfers exceeding the allowable variance of the greater of either (i) ten percent (10%) of the Budget line item or (ii) one thousand dollars ($1,000) of the Budget line item require Grantor approval as set forth in Paragraph 6.2." A change in a budget line item above this standard amount must be requested of and approved in writing by the Department.
    2. The Department is not liable for costs incurred by the Provider that are not contained in the approved program budget.

C. Exhibit C Costs

The funding level for each program is based upon a Department approved budget for the services detailed in the Program Manual and/or the Provider's request for funding, when applicable. The funding level for each program is shown in Exhibit C.

D. Exhibit C Payment

The Department will utilize one (1) of the methods of payment outlined below. The method of payment and method of reconciliation are specified in Exhibit C.

  1. Grants - A program that receives all or part of the funding in advance of the actual delivery of services. This includes prorated prospective payments and payments made by the Department on an estimated basis or any other basis when the Department does not know the actual amount earned by the Provider. This does not include advance payments made under the authority of Section 9.05 of the Illinois Finance Act (30 ILCS 105/9.05). All funds paid as a grant are subject to the Illinois Grant Funds Recovery Act [30 ILCS 705].

    All funds disbursed by the Department on a grant basis are subject to reconciliation and the recovery of lapsed funds. Any funds left after the reconciliation are subject to the Grant Funds Recovery Act. The reconciliation will be based on one of the following methods at the election of the Department: 

    1. Eligible Expenditures v. Program Revenue - This method compares the eligible expenditures to the total Department grant revenues by program. An independent audit and associated supplemental revenue and expense schedule may be required from the Provider. Eligible expenditures will be determined based on 89 Ill. Adm. Code 509.20, Allowable/ Unallowable Costs and specific program requirements, if applicable.
    2. Eligible Services Delivered v. Services Projected - This method compares the actual eligible services delivered to the services projected in the Agreement. If the services were based on a rate or unit of cost methodology, the number of eligible service units delivered times the rate or unit is compared to the total of all grant payments for that service.
  2. Fee-for-Service - A program for which payments are made on the basis of a rate, unit cost or allowable cost incurred and is based on a statement or bill as required by the Department. Payments made as a fee-for-service are not subject to the Illinois Grant Funds Recovery Act [30 ILCS 705].

    Billings, with substantiating documentation, are submitted by the Provider upon completion of service. The Provider may be issued an advance which will be deducted from billings before the end of the contract period.