0631 NOFO - Juvenile Justice (121)

Notice of Funding Opportunity (NOFO) - Summary Information

1.  Awarding Agency Name: Illinois Department of Human Services/Division of Mental Health
2.  Agency Contact:

Name: Barb Roberson

Email: Barb.Roberson@illinois.gov

Phone: 217-557-5876

3.  Announcement Type: Initial announcement
4.  Type of Assistance Instrument: Grant
5.  Funding Opportunity Number: 21-444-22-0631-01
6.  Funding Opportunity Title: 0631 Juvenile Justice
7.  CSFA Number: 444-22-0631
8.  CSFA Popular Name: Juvenile Justice (121)
9.  CFDA Number(s): NA
10. Anticipated Number of Awards: 19
11.  Estimated Total Program Funding: $2,274,110
12. Award Range $5,084 - $282,964
13. Source of Funding: State
14.  Cost Sharing or Matching Requirement: No
15.  Indirect Costs Allowed Yes
16. Posted Date: March 17, 2020
17.  Closing Date for Applications: April 15, 2020, 5:00 PM
18.  Technical Assistance Session: Session Offered:  No

Agency-specific Content for the Notice of Funding Opportunity

  1. Program Description
    1. Scope of Services

      The Mental Health Juvenile Justice (MHJJ) Program functions as a point of contact between the Illinois Juvenile Court System, probation, schools, the community and the MHJJ Liaison employed by a community Grantee. It is the responsibility of the MHJJ Liaison to build these collaborative relationships to identify and obtain referrals of youth with or at risk for mental health concerns. To be successful in this role, the MHJJ Liaison utilizes the MHJJ screening tool and then works collaboratively with the individual youth, his/her family, the youth's integrated health home, the MCO and the referring individuals from either the Illinois Juvenile Court System, probation, school or community, to link the youth and family with any necessary community-based mental health and social services.

    2. Deliverables

      The MHJJ Liaison will build collaborative relationships with the local Juvenile Court, probation, school and community to provide training and technical assistance in understanding the potential mental health needs of youth involved in their system. This includes developing a referral process for these systems when they have identified a youth potentially at risk for a mental health concern requiring a mental health screening.

      1. The MHJJ Liaison will utilize the MHJJ referral screening form to determine if a mental health assessment is necessary. This process will be completed within 7 days of receipt of a referral.
      2. The MHJJ Liaisons will work with the youth, the youth's family, the MCO and the integrated health home to determine any mental health and social service referrals that might be necessary and facilitate linkage to those services.
      3. The MHJJ Grantee will track the number of referrals from each referral source and report data to the IDHS/DMH on a quarterly basis.   

        Reporting Requirements:

        1. Financial Report in accordance with Section A, 3, Payment.
        2. Performance Report in accordance with Section A, 4, Performance Measures.
    3. Payment 

      Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

      DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website at http://www.dhs.state.il.us/page.aspx?item=95429. FY21 reports will be uploaded prior to the due date of the first report.

      PFR Email Address for General Grants:


    4. Performance Measures

      The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1.

      PPR and PPRT Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov

      DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website at http://www.dhs.state.il.us/page.aspx?item=95429.  FY21 reports will be uploaded prior to the due date of the first report.

      The following are included in the reporting template:

      1. Number of referrals received by MHJJ Liaisons.
      2. Number of referrals received by MHJJ Liaisons with referral sources.
      3. Number of referrals received that were screened using the MHJJ referral form for the need of a mental health assessment by the MHJJ Liaison within 7 days.
      4. Number of youth who have a positive screening and linked to a service provider.
      5. Number of youth for whom the MHJJ Liaison collaborated with an MCO and/or integrated health home (IHH).
    5. Performance Standards
      1. 100% of referrals received by the MHJJ Liaison have an identified referral source.
      2. 100% of referrals received were screened for the need of a mental health assessment using the MHJJ referral form, within 7 days.
      3. 80% of youth who have a positive screening for a mental health concern will have those results shared with the service provider and/or youth's integrated health home.
  2. Funding Information

    This NOFO is considered a competitive application for funding. It is not a guarantee of funding.

    This award utilizes state appropriated funds.Applicants must submit a program plan which supports the level of funding and detailed service delivery and deliverables.

    1. Funding Restrictions

      IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

    2. Allowable Costs 

      Allowable costs are those that are necessary, reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

    3. Unallowable Costs

      Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

    4. Indirect Cost Rate Requirements 

      Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs. To charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). If the agency has multiple NICRAs, IDHS will accept only the lesser rate. There are three types of NICRAs:

      1. Federally Negotiated Rate;
      2. State Negotiated Rate; and
      3. De Minimis Rate
    5. Renewals

      This program will be awarded as a 12-month term agreement with two, one-year renewal options. Renewals are at the sole discretion of the IDHS and are contingent on meeting the following criteria:

      1. Applicant has performed satisfactorily during the most recent past-funding period;
      2. All required reports have been submitted on time, unless a written exception has been provided by the Division;
      3. No outstanding issues or outstanding Corrective Action Plans (CAPs) are present (i.e. in good standing with all pre-qualification requirements); and
      4. Funding for the budget year has been appropriated in the state's approved fiscal year budget.
  3. Eligibility Information
    1. Eligible Applicants

      This funding opportunity is not limited to those who currently have an award from the IDHS; however, applicants must:

      1. Be in good standing with the Illinois Secretary of State (not applicable to governmental entities)
      2. Not be on the Federal Excluded Parties List;
      3. Not be on the Illinois Stop Payment list;
      4. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
      5. Complete one Fiscal and Administrative Risk Assessment (ICQ);
      6. Complete a Programmatic Risk Assessment (PRA) for each grant at the following link: http://www.dhs.state.il.us/page.aspx?item=121855;
      7. Register and access both the IDHS Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
      8. Obtain a Dun and Bradstreet Universal Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online. It is recommended that service providers register as soon as possible before the application due date.
      9. Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to IDHS.

        Applicants that do not comply with these requirements are not eligible to receive an award.

    2. Cost Sharing or Matching: Not applicable.
    3. Indirect Cost Rate: See Section B Funding Information, #4 Indirect Cost Rate Requirements.
  4. Application and Submission Information
    1. Application Packet

      Each applicant must have access to the internet. Applicants may obtain this application form at the Division's Grant Information website http://www.dhs.state.il.us/page.aspx?item=121788 .  Questions and DMH Responses will also be posted on this website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

    2. Content and Form of Application Submission
      1. Each applicant is required to submit a Uniform Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated.
      2. Each applicant is required to submit a Program Proposal. The Program Proposal must include the following:
        1. Executive Summary
        2. Need
        3. Capacity
        4. Quality
        5. Data Collection, Evaluation and Reporting
        6. Resource Availability
      3. The Program Proposal shall not exceed 10 pages. Items included as Attachments are NOT included in the page limitations.
      4. The Program Proposal, including attachments should be sequentially page numbered.
      5. The Program Proposal must be typed single-spaced with 1-inch margins on all sides.
      6. All documents must be typed using 12-point type and at 100% magnification. 
      7. The PDF submission must be on 8 1/2 x 11-inch page size .
      8. Except for letterhead and stationery for letter(s) of support, the entire application and program proposal packet should be in black typeface on a white background.
    3. Budget Requirements
      1. A budget and budget narrative need to be completed in the CSA tracking database. There is space when preparing the budget on each line item for the budget narrative. Instructions for the CSA Tracking System can be found at http://www.dhs.state.il.us/page.aspx?item=61069
      2. A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted nor should be included in the application packet.
      3. The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities described in the budget narrative.
      4. The budget should be prepared to reflect a full fiscal year.
    4. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

      See Section C Eligibility Information, #1 Eligible Applicants, letters h and I.

    5. Submission Dates and Times
      1. To be considered for award, application materials must be in the possession of the IDHS email address DHS.GrantApp@illinois.gov and by the designated date and time listed in Box 17 of the NOFO Summary Information. Emails into this box are electronically date and time stamped upon arrival. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on time at the location listed above.
      2. Applications and Program Proposals will only be accepted electronically and should be emailed to: DHS.GrantApp@illinois.gov. Those that are delivered by any other means will not be accepted and will be immediately disqualified. IDHS/DMH is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions.
      3. Within 72 hours of receipt, applicants will receive an email to notify them that the application was received and if it was received by the due date and time. The email reply will be sent to the original sender of the application and program proposal. Applications and program proposals received after the due date and time will not be considered for review and funding.
      4. All proposals must include the following mandatory documents:
        1. Uniform Grant Application for State Grant Assistance
        2. Program Proposal
        3. Uniform Grant Budget submitted in the CSA Tracking System.
      5. Submit the completed application and program proposal as a single document to: DHS.GrantApp@illinois.gov
        1. Specifically, the subject line of the email MUST state:  "Provider Organization Name; Program 121; 21-444-22-0631-01; Barb Roberson"
        2. The submission must be in the following order:
          1. Uniform State Grant Application (3-page document) (Not included in page limit)
          2. Program Proposal
          3. Attachments (Not included in page limit). This would include Linkage Agreements (if applicable).
      6. The term of the agreement will be July 1, 2020 continuing through June 30, 2021 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
      7. IDHS may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
      8. The FY 2021 Fiscal and Administrative Risk Assessment, also known as the Internal Control Questionnaire (ICQ), must be completed in the Illinois Grantee Portal.
      9. The FY 2021 Programmatic Risk Assessment (PRA) must be completed using the following link http://www.dhs.state.il.us/page.aspx?item=121855 by the deadline listed in Box 17 of the Summary Information above.
  5. Application Review Information

    All applicants must demonstrate that the NOFO requirements are met as identified in Section C, #1, a - i.

    1. Review and Selection Process

      Proposals will be reviewed by IDHS/DMH staff familiar with the requirements of the program including services to be performed in specified geographic locations, if applicable. Review team members will have no conflicts of interest and will read and evaluate proposals independently.

      The maximum score is 50 points. All submissions will be reviewed, evaluated and based on the following criteria:

      • Criteria Purpose Score
        Executive Summary

        The purpose of this section is for the applicant to present the agency description, history,

        achievements, service description, financial overview and future.

        Capacity - Agency Qualifications/Organizational Capacity

        The purpose of this section is for the applicant to present an accurate picture of the agency's

        ability to meet the program requirements.

        Need - Description of Need

        The purpose of this section is for the applicant to provide a clear and accurate picture of the

        need for these services within the community and how the proposed project will address these


        Quality - Description of Program Services

        The purpose of this section is for the applicant to provide a detailed, clear and accurate picture

        of its intended program design.

        Data Collection, Evaluation and Reporting

        To ensure accountability at all levels of service provision, IDHS is implementing the practice of

        performance-based contracting with its Grantee agencies. The articulation and achievement of

        measurable outcomes help to ensure that we are carrying out the most effective programming

        possible. At a minimum, Grantees will be expected to collect and report data indicators and

        measures as described in this NOFO.

        Resource Availability

        Describe what resources and other knowledge, skill and abilities in addition to those specific to

        the duration of the funding cycle the applicant possesses or will budget for in order to support

        the objective of this program. These may include, but not limited to the availability of space

        like meeting rooms, space to carry out this program, etc.

    2. Merit-Based Evaluation Appeal Process
      1. Competitive program grant appeals are limited to the merit-based evaluation process only. Evaluation scores cannot be protested.
      2. An appeal must be submitted electronically, in accordance with the grant application document.
      3. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
      4. The written appeal shall include at a minimum the following:
        1. the name and address of the appealing party;
        2. identification of the grant;
        3. a statement of reasons for the appeal
      5. Appeals are to be submitted to Barb Roberson, via email, to the following address: Barb.Roberson@illinois.gov.
      6. Response to appeal:
        1. IDHS/DMH will acknowledge receipt of an appeal within fourteen calendar days from the date the appeal was received by the applicant.
        2. The appealing party must supply any additional information requested by IDHS/DMH within a reasonable time period.
  6. Award Administration Information
    1. State Award Notices

      It is anticipated that Notices of State Award (NOSA) will be made in May 2020.

      Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:

      1. The terms and conditions of the award.
      2. Specific conditions assigned to the grantee based on the potential grantee answers on the Fiscal and Administrative Risk Assessment (ICQ), the Programmatic Risk Assessment and the Merit-Based Reviews.
      3. The NOSA is not an authorization to begin services or incur costs.
      4. Once grantee accepts the NOSA, announcement of the grant award shall be published by IDHS/DMH at www.grants.Illinois.gov. The grant agreement will also be published in the CSA Tracking System for signature.
      5. A written Notice of Non-Selection shall be sent to the applicants not receiving awards.
    2. Administrative and National Policy Requirements
      1. Applicants awarded these funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B: Funding Information, #4 Indirect Cost Rate Requirements.
      2. The legal agreement between IDHS and the successful applicant(s) will be the standard IDHS Uniform Grant Agreement. If selected for funding, the applicant will be provided an IDHS grant agreement for signature and return. A sample of the agreement may be found at http://www.dhs.state.il.us/page.aspx?item=29741
    3. Reporting

      Reporting requirements for the grant agreement shall be in accordance with the requirements set forth in Section A, Payment Terms and Performance Measures and shall also comply with the requirements of Exhibits C and E of the Uniform Grant Agreement.

  7. State Awarding Agency Contact(s)
    1. IDHS encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions. Questions from applicants and their respective answers will be posted at http://www.dhs.state.il.us/page.aspx?item=121989.
    2. Questions about this NOFO, must be sent via email to Barb.Roberson@illinois.gov.  The subject line of the email MUST state: "Provider Organization Name; Program 121; 21-444-22-0631-01; Barb Roberson"

      Please note:  Questions will only be accepted electronically. Those that are delivered by any other means will not be addressed.

  8. Other Information
    1. IDHS reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable time period. Failure to provide the information could result in the rejection of the proposal.
    2. The release of this Notice of Funding Opportunity does not compel IDHS to make an award.
    3. This funding opportunity is considered a new application.
  9. Useful websites
    1. Grant Accountability and Transparency Act website: https://www.illinois.gov/sites/gata/Pages/default.aspx
    2. Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/) http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7
    3. 2 CFR 200 Electronic Code of Federal Regulations http://www.ecfr.gov/
    4. Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200) https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
    5. OMB Uniform Guidance https://www.grants.gov/web/grants/learn-grants/grant-policies/omb-uniform-guidance-2014.html
    6. IDHS website: www.dhs.state.il.us
    7. CSA tracking database http://www.dhs.state.il.us/page.aspx?item=61069