1482 Housing MI Supportive

Summary Information

1. Awarding Agency Name: Department of Human Services, Division of Mental Health
2. Agency Contact:

Name: Barb Roberson

Email: Barb.Roberson@illinois.gov

Phone: 217-557-5876

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Title: Housing MI Supportive
6. CSFA Number: 444-22-1482
7. CSFA Popular Name: Housing MI Supportive (220) (DMH)
8. CFDA Number(s): Not Applicable
9. Anticipated Number of Awards: Contingent Upon Individual Funding Needs and Total Available Funds
10. Estimated Total Program Funding: $500,000
11. Award Range To Be Determined
12. Source of Funding: State
13. Cost Sharing or Matching Requirement: No
14. Indirect Costs Allowed?
  • Restrictions on Indirect Costs?

Yes

See Section B for further information

15. Posted Date:

November 18, 2019

Non-Competitive Notice of Funding for Mental Health Service Providers

Who Have Developed HUD 811 Permanent Supportive Housing Units

16. Application Range:

November 18. 2019 - December 16, 2019

Due: December 16, 5:00 PM Central Time

17. Technical Assistance Session:

Session Offered: Yes

Tuesday, December 2, 2019 , 2:00 - 2:45 PM Central Time

Click Here for Webinar Informationhttp://www.dhs.state.il.us/page.aspx?item=120982

Session Mandatory: No

Grant Supplemental

(Agency-Specific Content for the Grant)

  1. Program Description

    Scope of Services

    The Grantee will deliver individualized mental health services and ancillary support services to consumers who reside in Permanent Supportive Housing units, in accordance with current policies of the DMH Permanent Supportive Housing model. The Grantee will assure the client accessing Permanent Supportive Housing resources has a diagnosed serious mental illness, meets income eligibility, is enrolled and engaged by the Grantee(s) and that services are delivered in accordance with Rule 132 (Medicaid Mental Health Services).

    Deliverables

    The individualized mental health services and ancillary support services may be one of the following services but not limited to one of the following:

    1. Direct care staff time spent in transporting clients
    2. Direct care staff time in assisting with medical appointments
    3. Assist with clients moves and apartment clean outs
    4. Assist clients with assembling new furniture for client's new apartments
    5. Coordinating bed bug treatment procedures
    6. Locating housing resources and communications with landlords
    7. Assist clients in coping/waiting in hospital Emergency Rooms or/and pre-& post-surgery
    8. Participation in DMH staffing and consultations where only one staff can bill, but other agency staff cannot bill
    9. Supervising clients' minor children while the clients are in medical appointments
    10. Participate in the process of hiring new staff

      Reporting Requirements:

      1. Financial Report in accordance with Exhibit C.
    11. Performance Report in accordance with Exhibit E.

      Payment

      Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

      PFR Email Address for General Grants:

      DHS.DMHQuarterlyReports@illinois.gov

      PFR Email Address for Williams Consent Decree:

       DHS.DMHWilliamsInvoices@Illinois.gov 

      PFR Email Address for Colbert Consent Decree:

      DHS.DMHColbertInvoices@illinois.gov

      DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

      Performance Measures

      The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

      PPR and PPRT Email Address for All Grants:

      DHS.DMHQuarterlyReports@illinois.gov

      The following are included in the reporting template:

      1. Number of unduplicated clients
      2. Number of unduplicated clients with SMI accepting PSH unit resources
      3. Number of unduplicated consumers who receive a minimum of one face to face mental health service per month
      4. Number of consumers refusing a face to face service
      5. Amount of direct care staff time (in hours) spent on transporting clients
      6. Amount of direct care staff time (in hours) spent on client moves
      7. Amount of direct care staff time (in hours) spent on apartment clean outs
      8. Amount of direct care staff time (in hours) spent on furniture assembly
      9. Amount of direct care staff time (in hours) spent on locating housing resources and communicating with landlords

      10. Amount of direct care staff time (in hours) spent in calls with DMH to resolve issues

      11. Amount of non-billable direct care staff time (in hours) assisting clients with medical appointments

      12. Number of Clients assisted in coping/waiting in hospital Emergency Rooms or/and pre-& post-surgery

      13. Number of consumers refusing support services

      14. Number of housing related incidences that threaten housing stability

      15. Number of housing related incidences that threaten consumer housing stability reported to DMH Statewide Housing Coordinator that were resolved within 48 hours

      16. Number of housing related incidences that threaten the consumers housing stability reported to DMH Statewide Housing Coordinator with a DMH staffing scheduled

        within 72 hour

 Performance Standards

  1. 100% of consumers accepting PSH unit resources will have a diagnosed Serious Mental Illness.
  2. 100% of consumers in PSH units participate with the minimum of one face to face mental health service per month.
  3. 100% of housing related incidences that threaten housing stability reported to DMH Housing Coordinator that were resolved within 48 hours.
  4. 100% of housing related incidences that threaten the consumers housing stability reported to DMH Statewide Housing Coordinator with a DMH staffing scheduled within 72 hours
  5. 100% of consumers accepting PSH unit resources must have an available source of income.

B.  Funding Information

  This Grant is considered a non-competitive application for funding. It is not a guarantee of funding.

  This award utilizes state appropriated funds.

  • Funding Restrictions

    DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

  • Allowable Costs 

    Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

  • Unallowable Costs

    Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

  • Indirect Cost Rate Requirements

    Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

    To charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs:

    1. Federally Negotiated Rate;
    2. State Negotiated Rate and
    3. De Minimis Rate.

    Further information is available at:

    http://www.dhs.state.il.us/page.aspx?item=120979 

  • Renewals
  • This grant is estimated to be awarded as a 3-month term agreement with 2, one-year renewal options. Renewals are at the sole discretion of the DHS and are contingent on meeting the following criteria:

    1. Applicant has performed satisfactorily during the most recent past-funding period;
    2. All required reports have been submitted on time, unless a written exception has been provided by the Division;
    3. No outstanding issues or uncompleted plans of correction (POCs) are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.); and
    4. Funding for the budget year has been appropriated in the state's approved FY budget.

C. Eligibility Information

  1. Eligible Applicants

    This funding opportunity is not limited to those who currently have an award from the Illinois Department of Human Services (IDHS).

    Applicants must have completed all of the following requirements before an award can be made. Failure to meet these qualifications will exclude the applicant from receiving an award. If the applicant has not received grants from IDHS in the past, it is important to note it may take time to receive the appropriate systems access. Applicants will be responsible for ensuring timely actions are completed in order to have all requirements met prior to the awarding of this grant. For further instructions on gaining systems access and registration go to http://www.dhs.state.il.us/page.aspx?item=120979

    1. Submit a signed and dated Uniform Application for State Grant Assistance.
    2. Submit a Uniform Grant Budget in the Illinois Department of Human Services Community Service Agreement (CSA) tracking system.
    3. Register with the Illinois Grant Accountability and Transparency Act Grantee Portal
    4. Register with the System for Award Management (SAM.gov) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that grantees finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS.
    5. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
    6. Have a current FEIN Number;
    7. Obtain a Dun and Bradstreet Universal Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: https://www.dandb.com/.  It is recommended that service providers register at least 30 days before the application due date.
    8. Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center
    9. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities);
    10. Not be on the Federal Excluded Parties List;
    11. Not be on the Illinois Stop Payment list;
    12. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
    13. Complete one Fiscal and Administrative Risk Assessment (ICQ) for each fiscal year https://grants.illinois.gov/portal/;
    14. Complete a Programmatic Risk Assessment at http://www.dhs.state.il.us/page.aspx?item=114807 and then click on "PRA";
    15. Be able to meet the program goals described in this Grant.
  • Applications will be considered in the order of PSH, HUD 811, site date operational, units filled and funding availability. Available funding for all sites is limited to the total amount listed in Box 10 of the Summary Information. Sites must be operational, and units filled no later than April 1, 2020.
    • 2. Cost Sharing or Matching: Not applicable.
    • 3.Indirect Cost Rate: See Section B Funding Information, Indirect Cost Rate Requirements.

D. Application and Submission Information

  1.  Address to Request Application

    Each applicant must have access to the internet. Applicants may obtain application forms at the Division of Mental Health's website by clicking on "GA" at http://www.dhs.state.il.us/page.aspx?item=114807

  2. Content and Form of Application Submission Each applicant is required to submit a Uniform Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated.
  3. Budget Requirements
    1.  A budget must be completed in the CSA tracking database.
    2. A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the budget submission must be completed in the CSA Tracking System database. The PDF budget or paper copy will not be accepted.
    3. The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities.
    4. The budget should be prepared to reflect a 3-month budget.
    5. The budget must be entered and submitted in the CSA Tracking System by the deadline listed in Box 16 of the Summary Information.
  4. Dun and Bradstreet Universal Numbering System (DUNS Number) and a System for Award Management (SAM account)

    See Section C Eligibility Information, #1 Eligible Applicants, letters d and g.

  5. Submission Dates and Times
    1. To be considered for an award, application materials must be in the possession of the DHS email address DHS.GrantApp@illinois.gov and by the designated date and time listed in Box 16 of the Summary Information. Emails into this box are electronically date and time stamped upon arrival. If an applicant experiences technical difficulties, Barb Roberson must be contacted at Barb.Roberson@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application package arrives at the appropriate email address before the submission deadline date and time.
    2. All application materials will only be accepted electronically. Those that are delivered by any other means will not be accepted and will be immediately disqualified. DHS/DMH is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions.
    3. Applicants will receive an email to notify them that the application was received. The email reply will be sent to the original sender of the application.
    4. Submit the completed application to: DHS.GrantApp@illinois.gov
      1. Specifically, the subject line of the email MUST state:
        1. Provider Organization Name
        2. CSFA Number (444-22-1482)
        3. Contact Name (Barb Roberson)
    5. The term of the agreement will be upon date of execution continuing through June 30, 2020 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
    6. DHS may withdraw funding opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
    7. If it becomes necessary or appropriate for DHS, DMH to change any part of this Grant, a modification to the Grant will be available from the DMH website as well as the www.grants.illinois.gov website. In case of such an unforeseen event, DMH will issue detailed instructions on how to proceed.
    8. The FY 2020 Fiscal and Administrative Risk Assessment, also known as Internal Control Questionnaire (ICQ), must be completed in the Illinois Grantee Portal by the deadline listed in Box 16 of the Summary Information.
    9. The FY 2020 Programmatic Risk Assessment (PRA) must be completed using the link on the Division of Mental Health's website by the deadline listed in Box 16 of the Summary Information.
E. Application Review Information
  • All applicants must demonstrate that the Grant requirements are met as identified in Section C, #1, a - o.
  1. Review and Selection Process .

    Application Materials will be reviewed by a team of DHS/DMH staff familiar with the requirements of the program including services to be performed in specified locations. Applicants must demonstrate their ability to meet the deliverables specified in Section A of this announcement. Applicants must also include a location address and date the site will be operational with units filled.

    Applicants not selected to receive funds will receive a non-selection notice via email. 

  2. Anticipated Announcement

    It is anticipated that the Notice of State Award (NOSA) will be made in March 2020.

F. Award Administration Information. 

  1. State Award Notices

    Applicants awarded these funds under this Grant following the above review and selection process will receive a NOSA. The NOSA shall include:

    1. The terms and conditions of the award.
    2. Specific conditions assigned to the grantee based on the potential grantee answers on the Fiscal and Administrative Risk Assessment (ICQ), and Programmatic Risk Assessment.
    3. The NOSA is not an authorization to begin performance or incur costs.
    4. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov. The grant agreement will also be published in the CSA Tracking System for signature.
    5. A written Notice of non-selection shall be sent to the applicants not receiving awards. 
  2. Administrative and National Policy Requirements
    1. Applicants awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B: Funding Information, Indirect Cost Rate Requirements.
    2. b. The legal agreement between DHS/DMH and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return. A sample of the agreement may be found at http://www.dhs.state.il.us/page.aspx?item=29741.
  3. Reporting

    Reporting requirement for the grant agreement shall be in accordance with the requirements set forth in Section A, Program Description and shall also comply with the requirements of Exhibits B, C and E of the Uniform Grant Agreement.

G. State Awarding Agency Contact(s)

  1. DMH encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions from applicants. Questions and Answers "Q&A" will be posted to the DMH Grant Opportunities website and will be updated periodically http://www.dhs.state.il.us/page.aspx?item=120862. It is the responsibility of the applicant to monitor the website for updated information.
  2. If you have questions about this Grant, they must be sent via email to Barb Roberson (barb.roberson@illinois.gov) with the Program Number (220), CFSA Number (444-22-1482) and Grant Name (Housing MI Supportive) in the subject line of the email.

H. Other Information, if applicable

  1. DMH reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable period. Failure to provide the information could result in the rejection of the award.
  2. The release of this funding opportunity does not compel DMH to make an award.
  3. This funding opportunity is considered a new application.
  4. Useful websites
    1. Grant Accountability and Transparency Act website: https://www.illinois.gov/sites/gata/Pages/default.aspx
    2. Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/) http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7
    3. CFR 200 Electronic Code of Federal Regulations http://www.ecfr.gov/
    4. Illinois Administrative Code Part 7000 - Grant Accountability and Transparency Act (44 Ill. Adm. Code Part 7000) ftp://www.ilga.gov/JCAR/AdminCode/044/04407000sections.html
    5. Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200) https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
    6. OMB Uniform Guidance https://www.grants.gov/web/grants/learn-grants/grant-policies/omb-uniform-guidance-2014.html
    7. DHS website: www.dhs.state.il.us
    8. Grant Opportunities Website: http://www.dhs.state.il.us/page.aspx?item=114807
    9. CSA tracking database: CSA Tracking System
  • Mandatory Forms -- Required for All Agencies
  1. Uniform State Grant Application
  2. Budget completed in the CSA Tracking System.
  3. The FY 2020 Fiscal and Administrative Risk Assessment, also known as Internal Control Questionnaire (ICQ)
  4. The FY 2020 Programmatic Risk Assessment (PRA)