Q & A 20-444-26-0730-04

Questions & Answers  20-444-26-0730-04 Gambling Disorder Services

Question 1: Per the NOFO, the grant funding period is as follows: The grant period will start no sooner than October 1, 2019 and will end on June 30, 2020. To confirm: if, for example, a proposal is submitted in November and subsequently selected for funding in December, the agency would only receive six months of funding, correct?

Answer 1: Correct. Each year, for each grant, the Uniform Grant Agreements end on June 30.

Question 2: LOI should be sent 30 days prior to submitting the application. As this proposal has a rolling deadline, does that mean the proposal will need to be submitted within that 30-time frame? For example, if we send a LOI on October 18, will the proposal need to be submitted on or before November 18? Or can it be submitted later?

Answer 2: A letter of intent is requested to allow Division staff to estimate the potential review workload and plan the review. The letter is not required, is not binding, and does not enter into the review of a subsequent application. The letter of intent should be received by IDHS/SUPR 30 days prior to submitting the final application.

Question 3: Regarding funding: are these IDHS funds to be used only as payer of last resort, that is, limited to only paying for services for individuals without insurance?

Answer 3: Funding Restrictions

  1. Pre-award costs are not reimbursable.
  2. To be reimbursable under the IDHS Uniform Grant Agreement, expenditures must meet the following general criteria:
    1. Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
    2. Be authorized or not prohibited under federal, state, or local laws or regulations.
    3. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
    4. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
    5. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
    6. Be specifically identified with the provision of a direct service or program activity.
    7. Be an actual expenditure of funds in support of program activities.

Question 4: Regarding service provision: can services only be delivered at SUPR-licensed sites? (If applying for the licensed SUD/SUPR treatment providers opportunity.) Are off-site exceptions allowed, or may the services be provided beyond the exceptions/licensed sites (at various agency sites throughout the community)?

Answer 4: Successful applicants will submit an annual community outreach plan designed to educate and engage individuals and family members in need of gambling treatment or services. They will also educate their communities about gambling disorders pursuant to the IDHS/SUPR 2020 Contractual Policy Manual. The manual can be accessed at http://www.dhs.state.il.us/page.aspx?item=29741. Mandatory in the outreach plan is annual participation in Problem Gambling Awareness Month (PGAM) during the month of March.

Question 5: If staff successfully completes the 30-hour gambling disorder training, will that be sufficient to provide services throughout the duration of the program? (Meaning, the staff will not need any further gambling treatment credentials/certifications, such as the PCGC.)

Answer 5: Program Requirements and Deliverables for Applicants Expanding Services

Successful applicants will have staff who are trained to treat gambling disorders. This can include the Problem and Compulsive Gambling Counselor (PCGC) or staff that can participate in the IDHS/SUPR 30-hour Gambling Disorder training and meet the professional qualifications in Administrative Rule 2060 consistent with the standards of the Illinois Alcoholism and Other Drug Abuse Professional Certification Association (IAODAPCA). If this is a new program without current certified staff, the organization must articulate a plan for getting staff trained and certified within 90 days of receiving funding.

Successful applicants will have staff participate in monthly clinical supervision sessions, cross-training events and other related meetings arranged or convened by IDHS/SUPR or its designee to share strategies and tools related to delivery of gambling services.

Question 6: Is it correct that projects must end on June 30, 2020 regardless of the start date proposed for the rolling submission?

Answer 6: "The grant period will start no sooner than October 1, 2019 and will end on June 30, 2020." We will fund the awards for FY20 and as with other DHS SUPR awards potentially renew them based up FY21 funds made available

Question 7: In what timeframe will determinations be made for the rolling submissions?

Answer 7: Applications will be reviewed in the order they are submitted. Funding will be determined based on the application.

Grant Application was posted September 19, 2019 and grants could not start prior to October 1, 2019. Applications must be received by April 1 and agreements will end June 30, 2020. IDHS/SUPR will make every effort to respond to applicants within 4-6 weeks

Question 8: Also, where do we locate the SFY2020 Contractual Policy Manual?

Answer 8: "Successful applicants will submit an annual community outreach plan designed to educate and engage individuals and family members in need of gambling treatment or services. They will also educate their communities about gambling disorders pursuant to the IDHS/SUPR 2020 Contractual Policy Manual. The manual can be accessed at www.dhs.state.il.us/page.aspx?item=29741"

Question 9: Could we apply to deliver both gambling disorder treatment services and community outreach & intervention services?

Answer 9: Gambling Disorder treatment providers are required to submit an annual outreach plan. The outreach portion of this NOFO is only for agencies that are not licensed to provide treatment or do not have certified gambling counselors.

Question 10: Does the State anticipate delays in reimbursing successful applicants for services rendered while the State waits for the gambling taxes to come through?

Answer 10: We do not anticipate a delay in payments.

Question 11: is there a form available that I can use to put our budget together? If so where can I find that form.

Answer 11: On the NOFO page http://www.dhs.state.il.us/page.aspx?item=119007 at the bottom under Mandatory Forms -- Required for All Agencies there is a budget form. It is labeled: Fixed-Rate-Grant-Budget-form-FY20 (pdf)

Question 12: My organization is located in Chicago's South Chinatown. Which DHS region are we with?

Answer 12: Cook County is Region 1.

Question 13: How much should we apply for to meet the above deliverables?

Answer 13: Community organizations should consider what they plan to do to meet the deliverables. Will it require a new staff person? What activities will the organization do? Will there be travel? Flyers or brochures needed? Community outreach proposal plans might also include activities such as (i.e. gambling awareness billboards in your community, CTA bus Placards about gambling awareness, radio or television public service announcements (PSAs), youth prevention awareness campaigns, brochures, signs all referencing gambling awareness, give-away items-pens/pencils, notepads, key chains with help-line numbers listed, etc.). As the community organization puts together their plan, they should also put together a budget that will cover the planned activities. All items identified for outreach to the community should be included in the budget proposal submitted to IDHS for consideration. If the proposal is approved, IDHS will work with the community organization to finalize the budget before final approval. When putting together the budget community organizations should consider that IDHS/SUPR reimburses for approved expenditures. IDHS/SUPR does not payout the grant in a lump sum like other grant making organizations do.

Question 14: What is the time period for this grant. The deadline to apply is April 1, 2020, but the grant will be ended on July 30, 2020? How does that work?

Answer 14: Please see the Question and Answer page at http://www.dhs.state.il.us/page.aspx?item=119020 This grant will end on June 30, 2020. DHS/SUPR will potentially renew these contracts based on the availability of FY2021 funds.

Question 15: What is the rate? Where can I find the rate? or formula?

Answer 15: Successful applicants will submit an annual community outreach plan designed to educate and engage individuals and family members in need of gambling treatment or services. They will also educate their communities about gambling disorders pursuant to the IDHS/SUPR 2020 Contractual Policy Manual. The manual can be accessed at http://www.dhs.state.il.us/page.aspx?item=29747 under the heading "Contracts". Mandatory in the outreach plan is annual participation in Problem Gambling Awareness Month (PGAM) during the month of March. Rates for reimbursement are also in the manual.

Question 16: On what March date and at what location will this training take place: IDHS/SUPR 30-hour Gambling Disorder training?

Answer 16: New training dates for the Chicago 4-Day, 30-Hour training will be posted on the following website. https://weknowthefeeling.org/for-providers/. There you can view updates on training, webinars, registration and other helpful gambling disorder information.

Question 17: Will it qualify for articulating a plan for getting staff trained and certified within 90 days of receiving funding, if funded by March 1?

Answer 17: Please see question and answer #5 on the Q & A page at http://www.dhs.state.il.us/page.aspx?item=119020 . In addition, if an organization does not meet the criteria as expressed in answer #5, then a plan must be submitted as to how this criteria will be met within 90 days of receiving funding. In such case, an organization will have to pursue several strategies to comply from hiring staff that meet the qualifications (e.g. Professional Qualifications in Rule 2060 plus 30-hour training or PCGC) or arranging with the Illinois Certification Board (ICB) to sit for the state certification examination for the PCGC. Timing and scheduling are of great importance.

Question 18: What is the timeframe for notification of the grant award once an application is submitted? I borrowed this from the answer already on our FAQ page. The weeks may need to change since we are getting closer to April now.

Answer 18: Timeline has not changed. Please refer to questions 1, 2, 6, 7, and 14 on http://www.dhs.state.il.us/page.aspx?item=119020

Question 19: According to the FY20 Protocols contained in the Contractual Policy Manual, "Such services are generally delivered in outpatient settings but may be provided to a patient in Level 3.1 and 3.5 residential SUD treatment if deemed medically necessary. When this occurs, the gambling disorder treatment must be delivered in accordance with ASAM guidelines and cannot be part of the clinical hour requirements for these Level 3 SUD treatment services as required by Administrative Rule, Part 2060.401." If we provider gambling disorder treatment services to clients in our residential programs can we bill for gambling disorder services via DARTS, an OP service, while billing for residential services via DARTS for the same client and be reimbursed for both services?

Answer 19: You can provide OP gambling services to patients in 3.5 or 3.1. Currently, you have to provide the required regular 25 hours SUD treatment, after that you can then bill additional services for gambling under a 43 program number using the "L" tag. You will not get the "L" tag on the 3.5 or 3.1.