20-444-26-2103 SOR Oxford House

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Joseph Tracy


3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-26-2103-01
6. Funding Opportunity Title: SOR-Oxford House Independent Living Initiative
7. CSFA Number: 444-26-2103
8. CSFA Popular Name: SOR-Oxford House
9. CFDA Number(s): 93.788
10. Anticipated Number of Awards: 2
11. Estimated Total Program Funding: $900,000
12. Award Range $450,000
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs


2 CFR 200 /45 CFR Part 75

16. Posted Date: 8/21/2019
17.Application Range:  8/21/2019 - 10/31/2019
18. Technical Assistance Session: Session Offered: Yes
Session Mandatory: No
Specify date and time September 4, 2019, @ 2pm
Provide link to registration: https://illinois.webex.com/illinois/onstage/g.php?MTID=ebab890adb98653df8bb1e9ca6c9445c7

A. Program Description


Fifty percent of persons currently admitted to IDHS/SUPR-funded Opioid Maintenance Therapy (OMT) services report that they do not have independent living arrangements at time of admission. This rate is substantially higher than that reported for persons without a primary substance of opioids (36.4%). Oxford Houses are independent living arrangements for individuals with substance use disorder (SUD) that have been found to be extremely successful in supporting long-term abstinence and recovery. A study by DePaul University (2007) found that residency within an Oxford House for at least 6 months may be a critical factor in maintaining abstinence for individuals with various forms of SUDs.

Oxford Houses are democratically run, self-supporting, alcohol and drug free houses that address many of the challenges to successful long-term recovery facing individuals with substance use disorders (SUD). The Notice of Funding Opportunity (NOFO) aims to increase access to Oxford Houses for Illinois residents with SUDs by funding two (2) Project Management Organizations (PMOs) that will be responsible for establishing five (5) Oxford Houses per year. These Oxford Houses will include residents who are on Medication Assisted Treatment (MAT) for opioid use disorder (OUD). The IDHS/SUPR expects that a PMO will provide fiscal management, tenancy support, recovery support, and housing development. This NOFO encourages applications in the central and southern regions of the state, although providers throughout the state are encouraged to apply.

Oxford House, Inc. is a nationally known non-profit organization whose chapters assist recovering individuals in the development of independently governed community-based group housing. Illinois currently has 50 Oxford Houses throughout the state, primarily in the northern region (visit http://www.oxfordhouse.org/pdf/il for a directory of Oxford Houses in Illinois). Illinois' goal with this funding opportunity is to fund PMOs who establish Oxford Houses that support individuals on any of the three FDA-approved forms of MAT for OUD. This NOFO is an expansion of Illinois' current Oxford House Independent Living Initiative.


Community Stakeholder - Community service providers, families, social groups or businesses who hold a vested interest in supporting the establishment of an Oxford House because they understand that supporting their community members who are in long term recovery from SUDs benefits the community as a whole.

Medication Assisted Therapy (MAT) - involves the use of an FDA-approved medication to treat opioid use disorder (OUD) in tandem with comprehensive treatment provided by an IDHS/SUPR-licensed treatment provider and recovery support services. These FDA-approved OUD medications are analogous to taking medications for diabetes or asthma - they help people manage their disorder so that they can maintain their recovery and health. Once stabilized, patients experience a reduction in the symptoms, such as compulsive thoughts and behaviors, that define a substance use disorder. FDA-approved OUD medications include methadone, buprenorphine products including single-entity buprenorphine products, buprenorphine/naloxone tablets, films, buccal preparations, long-acting injectable buprenorphine products, buprenorphine implants, and injectable extended-release naltrexone.

Oxford House is a house of about 8-15 residents with SUD, operating under the "Oxford House Model", a community-based approach to recovery from SUD. Oxford Houses are democratically run, self-supporting, and drug and alcohol free. Residents are permitted to stay in the house as long as they maintain sobriety, which supports long-term recovery from SUD in an independent yet communal living environment. Because Oxford Houses are self-run and self-supported, they have a lower cost associated with their maintenance (than other recovery homes), which permits the to be replicated more easily. Oxford House Inc., is a non-profit, tax exempt, publicly supported corporation which acts as a umbrella organization for the national network of Oxford Houses.

Oxford House (Group Home) Supportive Living Initiative: This IDHS/SUPR initiative supports the development of community-based supportive group living settings modeled after Oxford Houses. This initiative helps improve a system that often overlooks the negative impact of homelessness on the cycles of substance use disorders and recidivism. The related Oxford House Supportive Living Revolving Loan Fund makes available one-time, zero-interest loans of $4,000, and $2,000 start-up stipends to PMOs to establish new Oxford Houses. For more information on this program visit: https://www.dhs.state.il.us/OneNetLibrary/27897/documents/Brochures/4501.pdf

Project Management Organization (PMO) An Oxford House Project Management Organization (PMO) is a not-for-profit organization, registered with the Illinois Secretary of State, that contracts with IDHS/SUPR to support the establishment and management of new Oxford Houses. For the duration of the 24-month loan period the PMO will provide fiscal management, tenancy support, and recovery support services to the new Oxford House.

Recovery Support Services Recovery support services help people enter into and navigate systems of care, remove barriers to recovery, stay engaged in the recovery process, and live full lives in communities of their choice. Recovery Support Services are provided through treatment and community-based programs by behavioral health care providers, Certified Peer Recover Specialists, family members, friends and social networks, the faith community, and people with lived experience.

Recovery Residence is defined as a "sober, safe and healthy living environment that promotes recovery from alcohol and other drug use and associated problems." As such, a recovery residence includes SUPR licensed Recovery Homes, Oxford Houses, and other sober independent living residences that provide peer support and a lengthened exposure to the culture of recovery.

Tenancy Support is focused on the development of a supportive community environment and recovery supports (i.e. landlords, churches, self-help groups, neighbors, library, community resources, parks, work sites, medical, educational, etc.) which assist the development of the recovery residence within a community, as well as supporting the residents living within recovery residence.


In June 2018, the Substance Abuse and Mental Health Services Administration (SAMHSA) issued Funding Opportunity Announcement #TI-18-015, State Opioid Response Grants (SOR). This SAMHSA grant program aims to address the opioid crisis by increasing access to medication-assisted treatment (MAT) using the three FDA-approved medications for the treatment of opioid use disorder, reducing unmet treatment need, and reducing opioid overdose-related deaths through the provision of prevention, treatment and recovery activities for opioid use disorder (OUD) (including prescription opioids, heroin, and illicit fentanyl and fentanyl analogs).

On August 14, 2018, IDHS/SUPR submitted an application in response to SAMHSA State Opioid Response (SOR) FOA #TI-18-015. This application proposed a comprehensive continuum of OUD outreach, referral to MAT, recovery support, and prevention services, in response to the critical nature of the opioid crisis in Illinois. Decisions regarding the service components of this continuum were based on input from the strategic plan developed during Year 1 of Illinois's Opioid - State Targeted Response (STR) grant, and on learnings and experience gained from implementation of SAMHSA's Opioid-State Targeted Response to the Opioid Crisis (STR) services. A summary of these services and activities, how these grant-supported programs will be enhanced and expanded, and plans for new projects to be initiated will be updated each month at the following website: http://www.dhs.state.il.us/page.aspx?item=105980.

Need for Expanded Oxford House Availability for Persons Receiving MAT Services

While various population groups and areas of the State of Illinois have been differentially impacted by opioid use-related problems, virtually all communities and residents of our state have in some way been impacted by the opioid crisis. Perhaps none of the problems that are associated with the national opioid crisis has heightened the awareness of the general public as the dramatic increase in opioid overdose deaths. From 1999 to 2016, more than 350,000 Americans died from an overdose involving any opioid. In 2016, there were about 42,000 opioid-related overdose deaths in this country which was about five times higher than the comparable number in 1999 (Centers for Disease Control and Prevention (CDC), 2018). Like most states, Illinois has experienced a notable increase in drug overdose deaths that can primarily be attributed to an increase in opioid overdose deaths. Death records obtained from the Illinois Department of Public Health (CDPH) showed 2,110 drug-related overdose deaths during 2017. The majority of these were heroin-related fatalities either alone or in combination with a synthetic opioid, primarily fentanyl. From 1999 to 2016, the population rate of opioid overdose deaths in Illinois increased from 3.9 to 15.3 per 100,000 persons (National Institute on Drug Abuse). The 1,947 opioid-related overdose deaths among Illinois residents in 2016 represented an over 300% increase in the number of such deaths that were reported in 1999. Based on their review of multiple national databases, the CDC has concluded that for every opioid overdose death it can be concluded that there are 130 individuals who have some form of OUD. If this estimation factor is applied to Illinois, it can be estimated that there are over 250,000 persons in our state with an OUD.

IDHS/SUPR is aware that quality housing that supports MAT is increasingly important as individuals with OUD start the process of recovery from OUD. The existing Oxford House (Group Home) Supportive Living Initiative supports the development of community-based supportive group living settings modeled after Oxford Houses. This initiative helps improve a system that often overlooks the negative impact of homelessness on the cycles of substance use disorders and recidivism. The related Oxford House Supportive Living Revolving Loan Fund makes available one-time, zero-interest loans of $4,000, and $2,000 start-up stipends to PMOs to establish new Oxford Houses. Since 2003, IDHS/SUPR has made 56 loans for a total of $188,000. Of these 56 loans, 98% were paid back successfully, in full.

To that end, Illinois has devoted a significant portion of four grants from the federal Substance Abuse and Mental Health Services Administration (SAMHSA) to address the opioid crisis to expand recovery home services for persons with OUD who are in need of temporary stable living arrangements and are active in some form of MAT. This Oxford House NOFO continues the expansion of services for individuals with OUD on MAT and in need of a sober living environment by increasing the number of self-governed residential settings in Illinois. Studies conducted by DePaul University's Center for Community Research concluded that individuals in recovery from a SUD who lived together in self-governed residential settings attained an abstinence rate of 65% to 87% over the 24-month period of the studies. This research has shown that residents of group living setting like Oxford Houses maintain positive outcomes for SUD recovery. The Oxford House website keeps a bibliography on peer reviewed journal articles at http://www.oxfordhouse.org/userfiles/file/resources.plp.

Inclusion of Oxford House Services in Illinois' SOR Grant Goals and Objectives

The Oxford House PMOs that will be funded through this NOFO are consistent with the SAMHSA-funded Illinois Opioid STR-award goals and objectives:

  • Project Goal 2: Increase the availability of evidence-based information, outreach, linkage/referral, MAT, recovery support, and prevention services that are available for Illinois residents with OUD.
  • Project Goal 2.7: Provide funding in support of Oxford House and other recovery housing services for persons with OUD.

A total of $900,000 from Opioid-SOR grant received from SAMHSA is designated for the expansion of Oxford Houses that are targeted toward persons with OUD. It is anticipated that two (2) Project Management Organizations (PMO) will be chosen as subrecipients. IDHS/SUPR intends that each PMO will establish five (5) Oxford Houses during each fiscal year. As this is an expansion of an existing program, IDHS/SUPR intends to support these new PMOs beyond the life of the SOR grant term.

PMOs that receive this award will be provided with one-time, zero-interest loans of $4,000 through the IDHS/SUPR Oxford House Supportive Living Revolving Loan Fund, and one-time $2,000 stipends (in addition to this award) for each new Oxford House they establish. The loan and the stipend, are to be used only to cover Oxford House start-up costs such as service deposits, furniture, and basic shared household needs. Each $4,000 loan must be repaid within two years, whereas the $2,000 stipend is not repaid. These funds are not to be used to pay for any of the required services as stated in this NOFO. For more information on the Oxford House Supportive Living Revolving Loan Fund visit: https://www.dhs.state.il.us/OneNetLibrary/27897/documents/Brochures/4501.pdf

Program Requirements and Key Components

  • Housing Development -
    • The Project Management Organization (PMO) has the responsibility of the planning for the procurement and establishment of five (5) chartered Oxford Houses annually and accompanying recovery supports. The PMO is responsible for coordinating with other PMOs in the state and IDHS/SUPR staff to ensure regional and statewide coverage.
    • Successful applicants will propose developing Oxford Houses in high risk communities where housing is a major factor for individuals getting their lives back on track due to OUD.
    • Successful applicants will propose expanding the Oxford House model for persons with OUD who satisfy all of the diagnostic and other eligibility criteria required for admission to Oxford Houses, including, having a primary substance of opioids and serving patients who are currently engaged in some form of Medication Assisted Treatment (MAT) (e.g. methadone maintenance, buprenorphine, or injectable naltrexone) for OUD.
    • As part of the annual review, the Oxford House PMO shall provide documentation that they have met all applicable state, local and municipal requirements regarding life, safety, zoning and public health standards.
    • The PMO will work actively with the residents of the Oxford House location to obtain and maintain an Oxford House charter for the location.
  • Fiduciary Management:
    • The PMO will request disbursements from IDHS/ SUPR for issuance of the stipends and loans to the chartered Oxford House.
    • The PMO will issue the loan to the approved Oxford House and will establish repayment plans.
    • The PMO will receive, post, record, and submit to IDHS/SUPR monthly all funds associated with loan repayments for all active Oxford House loans.
  • Tenancy support:
    • Provide support and technical assistance to Potential Oxford House residents seeking Oxford House charters.
    • Facilitate training for residents of the approved Oxford House sites on typical policies, procedures, and daily operations of an independent Oxford House designed to serve the needs of individuals in recovery.
    • Outreach to IDHS/SUPR treatment and recovery support service providers about the of the availability of Oxford House sites.
  • Recovery Coaching:
    • Utilize Certified Peer Recovery Support Specialists to provide ongoing recovery support to residents.
    • Provide recovery coaching, site management, and house management to sites receiving IDHS/SUPR Oxford House loans.
    • Participate actively with other IDHS/SUPR funded providers and community resources for the development of enhanced access to recovery support services.

Successful applicants will be responsible for collecting and reporting data that will allow IDHS/SUPR to comply with SAMHSA SOR grantee expectations. This data will also assist IDHS/SUPR in evaluating the outcomes associated with this program. Required data collection will include the administration of the baseline version of an interview tool to each client who receives recovery home services. (The follow-up version of this tool will be administered by an IDHS/SUPR-contracted SOR evaluator and will not be the grantee's responsibility). SUPR will provide training on administration of this tool as well as instructions regarding the submission of completed baseline interview tools. The applicant should develop a staffing pattern to ensure this data collection and reporting requirement will be met. SUPR also anticipates supporting a process evaluation including the development, implementation, and functioning of the recovery home projects. Successful applicants will be expected to comply with data collection requirements associated with this process evaluation. This NOFO's program narrative must include a statement that the applicant agrees to comply with these data collection and reporting expectations.

Service Deliverables

Successful applicants will be responsible for the following Service Deliverables.

  • The PMO shall submit a project plan within the first 30 days of the award that includes activities and timelines for establishing Oxford Houses.
  • The PMO will maintain monthly contact, at minimum, with each Oxford House that has been developed (these contacts must be included the monthly reports).
  • The PMO shall submit a written monthly report that includes:
    • Number of community meetings attended, tenancy support meetings held, recovery support services provided, activities and technical assistance with residences that PMO staff have conducted and/or participated in.
      • Reports are to include names of staff participating, date, time, location, and description of activity.
  • The PMO will submit monthly reports including outstanding loan balances, dates of loan start, and dates of loan expiration.
  • The PMO will participate in training and monthly learning collaborative calls.

B. Funding Information

  1. This grant program is 100% federally-funded. Funding for this award will come from the SAMHSA SOR Grant awarded to IDHS/SUPR and does not have a match requirement. This NOFO is considered a new application.
  2. IDHS anticipates the availability of $900,000 for eligible applicants. IDHS/SUPR anticipates awarding two (2) awards of $450,000 each.
  3. PMOs awarded the grant will be provided with one-time, zero-interest loans of $4,000, and $2,000 stipends for each new Oxford House they establish. These funds are made available through the IDHS/SUPR Oxford House Supportive Living Revolving Loan Fund and may only be used to cover Oxford House start-up costs such as service deposits, furniture, and basic shared household needs. Each $4,000 loan must be repaid within two years, whereas the $2,000 stipend is not repaid. These funds are not to be used to pay for any of the required services as stated in this NOFO.
  4. Subject to appropriation, the grant period will begin upon the execution of the grant agreement and will continue through June 30, 2020. It is expected that all deliverables will be completed during the grant period. Award amount maybe adjusted based upon funds available as well as award start date.
  5. Pre-award costs for services in anticipation of an award are not allowable.
  6. All reimbursed expenditures are subject the IDHS/SUPR post-payment audit. Any reimbursed expenses that cannot be verified or reconciled with applicable billing reports may result in recoupment. Any applicant who meets or exceeds the DHS State funding threshold shall submit an annual audit. Applicants who are under this established threshold are required to have an annual financial statement on file.
  7. Applicants may only submit one proposal and the total budget request cannot exceed $450,000.
  8. Subcontractor Agreement(s) and budgets must be pre-approved by and on file with IDHS, in accordance with the "Subawards" section of the current Contractual Policy Manual. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.
  9. The release of this NOFO does not obligate IDHS to make an award.

Letter of Intent

A letter of intent is requested to assist SUPR estimate the number of applicants for planning the review of proposals. The letter is not required, is not binding, and does not enter into the review of a subsequent application.

Applicants are requested to submit a letter of intent on or before October 24, 2019, and should include the following:

  • Number and title of this funding opportunity
  • A brief description of the proposed project
  • Name, email address and telephone number(s) of the lead agency contact

The letter of intent should be sent to DHS.GrantApp@Illinois.Gov

The Agency, Opportunity Number and the label "LOI" (letter of intent) must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 20-444-26-2103-01, LOI

C. Eligibility Information

To be eligible to receive funding under this Notice of Funding Opportunity (NOFO), the applicant must be:

  • In good standing with all State and federal tax entities;
  • Certified and in good standing as a vendor with the Illinois Office of the Comptroller
  • In good standing with IDHS/SUPR which means that the applicant, if licensed, has demonstrated ability to meet all applicable requirements specified in Part 2060 as verified through any or all the following: verbal interview, absence of IDHS license or funding sanctions, and/or site visit/inspection or post-payment audit determined to be in substantial compliance.

All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding. Successful proposals will serve as the basis for the applicant's program plan and budget for the SFY2020 grant period.

Applicant agencies may not apply for a grant award until they have registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, verifications are performed including a check of the Federal SAM.gov Exclusion List and status on the Illinois Stop Payment List. The Grantee Portal alerts the entity of "qualified" status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). Inclusion on the SAM.gov Exclusion List cannot be remediated.

There are no cost sharing or matching requirements for this funding opportunity.

Indirect costs and direct administrative costs must adhere to all 2 CFR 200 requirements.

Reimbursement under this grant will be expenditure based for allowable services and expenditures outlined in this NOFO.

Federally Negotiated Indirect Cost Rate Agreement (NICRA) Per 2 CFR 200, organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the Federal NICRA letter.

The applicant that is awarded funds through this NOFO must demonstrate the ability to provide and maintain the personnel and technical infrastructure required to successfully fulfill the conditions of the contract.

Each applicant must have access to the internet. The IDHS website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

Agencies awarded funds through this NOFO must have system supports that meet the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and financial information:

  • Internet access, preferably high-speed
  • Scanning and Email capability
  • Microsoft Excel
  • Microsoft Word

Training and Technical Assistance:

Programs must agree to receive consultation/technical assistance from authorized representatives of the Department. IDHS/SUPR has retained training and technical assistance for awardees from a current Oxford House PMO. Training and technical assistance may occur as monthly collaborative calls, in-person meetings and site visits. Programs will also participate in training on the SAMHSA-required SOR data collection and reporting expectations. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/SUPR staff. Programs will be required to attend regular meetings and training as provided by IDHS or a subcontractor of IDHS.

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program. Policies and procedures must comply with federal regulations pertaining to Charitable Choice (42 CFR Part 54) regarding service access and restrictions.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

D. Application and Submission Information

Application materials are available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: http://www.dhs.state.il.us/page.aspx?item=114615. Paper copies may be obtained by contacting the contact person listed below.


Joseph Tracy

Illinois Department of Human Services

Substance Use Prevention and Recovery

401 South Clinton, 2nd Floor

Chicago, IL 60607

email: Joseph.Tracy@illinois.gov

Content and Form of Application Submission

Proposal Narrative Content:

Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (8 1/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

The Application must include:

  • A. Organization Qualifications (20 points). The purpose of this section is for the applicant to describe the organization's expertise and qualifications generally, and specific to the capacity of the organization to perform as a PMO in the prospective communities.
  1. The mission of IDHS/SUPR is to provide a system of care along a continuum of prevention, intervention, treatment and recovery support where individuals with SUD, those in recovery and those at risk are valued and treated with dignity and where stigma, accompanying attitudes, discrimination, and other barriers to recovery are eliminated. Describe how your organization understands this mission and how you will meet this mission through this project.
  2. Describe your organization's experience with housing resource development. How long have you been engaged in providing housing resource development? In what communities have you developed housing resources? Describe successes and challenges in establishing housing.
  3. Provide a brief description of the staff members that will be responsible for the administration of the PMO, including their educational background, organizational affiliation, years of experience and other relevant information. Describe how your organization will use Certified Peer Recovery Specialists to support Oxford House residents.
  4. The PMO will be responsible for establishing repayment plans and managing all records associated with loan repayments. Describe your experience with fiduciary management and these activities.
  5. Describe how your organization has built a culture that nurtures recovery and how you will foster that culture in Oxford Houses.
  6. Provide a summary of existing formal or informal agreements for external resources and services, particularly those that will be providing recovery support services or levels of care not delivered by your organization.
  7. Describe your organization's capacity to provide access to all three FDA-approved medications for the treatment of OUD, including any agreements with external MAT providers.
  8. Describe your plans to provide naloxone, naloxone training and policies and procedures to support the availability of naloxone.
  9. Describe your organization's experience with tenancy support. What services or strategies have you utilized to retain residents in their housing and to assist them in being successful?
  • B. Population of Focus and Statement of Need (20 points)
    In this section, identify the prospective community(ies) where new Oxford Houses will be established and its characteristics, including the impact that opioid use disorder has had on its residents.
  1. Describe the community(ies) including the county in which you will be establishing Oxford Houses. What are the characteristics of this community that make it a possibility for establishing an Oxford House?
  2. Provide a summary of the impact of the opioid crisis in the prospective community(ies) and county.
  3. Describe the relationships you organization has in the prospective communities. Include your organization's involvement in local activities and strategies in response to the opioid crisis.
  4. Describe the anticipated challenges and the strategies that you will use to overcome them. Note any issues that you anticipate per community.
  5. Describe how you will negotiate these relationships when starting an Oxford House.
  6. Describe the community-based partnerships and alliances that will provide support to individuals in recovery. Describe how you will assess tenancy supports in the prospective communities.
  7. Describe how you will establish regional and statewide tenancy support by working with other Oxford House PMOs or through other methods.
  • C. Description of Plan and Scope (40 points). Provide the following information regarding the plan to develop and implement a new Oxford House:
  1. Describe your outreach plan including the information shared to recruit individuals who would be eligible for prospective Oxford Houses.
  2. Describe how the interview process of potential Oxford House loan applicants will be facilitated and how loan applications will be reviewed for appropriateness including the criteria used prior to submission to IDHS/SUPR for final approval.
  3. Describe training that will be offered to residents on typical policies, procedures, and daily operations of an independent Oxford House designed to support individuals in recovery and on MAT. Include the number of trainings, how the training will be delivered and the topical areas to be covered.
  4. Describe the policies and procedures of the PMO that will support individuals with SUD and OUD who are using Medication Assisted Treatment (MAT). Provide a plan for addressing stigma related to MAT being a legitimate road to recovery. Provide a plan that requires the availability of naloxone on premises for each Oxford House, how you will provide resources for naloxone training, and the acquisition of naloxone.
  5. Describe how you will work with real estate agents, landlords and local zoning boards to identify and secure potential housing sites designated for potential Oxford House development during the assigned fiscal year.
  6. Describe how you will assist new sites with establishing the Oxford House charter application, opening bank account in the Oxford House name, and arranging for one-time stipend expenditure payments.
  7. Describe how you will assist in obtaining the agreement with new Oxford House residents for the repayment of the loan within a 24-month period.
  8. Describe how you will work with the Oxford Houses to be self-sustaining after the two-year loan period.
  • D. Performance Reporting (20 points)
    To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect and report data as described in this NOFO. The lead agency must address the following items regarding performance data collection and reporting.
  1. Describe your experience with the reporting associated with the deliverables included in this Notice of Funding Opportunity.
  2. Describe your experience with the collection and reporting of program service and performance data. Explain experience that your organization has with administration of the SAMHSA/Center for Substance Abuse Treatment (CSAT) Government Performance and Results Act (GPRA) tool.
  3. Describe your organization's capacity and commitment to collect, summarize, report and use service and performance data to improve programming as specified in this NOFO.
  4. Describe your experience in designing and implementing quality improvement activities to improve the provision of care (e.g., learning collaboratives, PDSA cycles).
  5. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.
  • Budget and Budget Narrative
    The SFY2020 SOR Oxford House contracts of successful applicants will contain expense-based budgets. Monthly invoices will be submitted that will detail expenditures based on the approved IDHS/SUPR budget. Quarterly performance reports are required which shall summarize services and activities delivered, goals and objectives accomplished, challenges encountered for the quarter, as well as other information specified for project evaluation. The reports submitted will need to demonstrate compliance with the components of the contract.

The following guidelines should be used to create project budgets:

  • 1) No more than 60% of the project budget should be dedicated to recovery support:
    • a. These costs include staff time, telecommunications, travel, supplies, equipment and other costs specifically related to recovery support or treatment services.
  • 2) No more than 30% of the project budget should be dedicated to tenancy support:
    • a. These costs include staff time, telecommunications, travel, supplies, equipment, and other costs specifically related to tenancy support, housing site development, and fiduciary management as defined in "Program Requirements and Key Components" section of this NOFO.
  • 3) No more than 10% of the project budget should be dedicated to administrative activities:
    • a. These costs include staff time for activities related to accounting, business support, contractual, administrative activities, staff training and development, telecommunications, travel, supplies, equipment, and other costs specifically related to the administration of this grant.
  • Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
  • Each applicant is required to:
    1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: www.sam.gov
    2. Provide a valid DUNS number in its application.
    3. Maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  • IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Submission Dates and Times:

  1. Applications must be received electronically no later than 3:00 p.m. on 10/31/2019. Submit the completed grant proposal to DHS.GrantApp@Illinois.gov
  2. The application will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.
  3. If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. Please follow the instructions to attach your application. Remember to include the subject line above.
  4. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Funding Restrictions:

  1. The grant program is subject to the cost principles found in Subpart E 2 CFR 200.
  2. Examples of unallowable costs include, but are not limited to:
    1. Bad debts
    2. Contingencies or provision for unforeseen events
    3. Contributions and donations
    4. Entertainment, food, alcoholic beverages, gratuities
    5. Cash incentives to participate in treatment/recovery support sessions
    6. Housing costs
    7. Fines and penalties
    8. Interest and financial costs
    9. Legislative and lobbying expenses
    10. Real property payments or purchases
  3. Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed
  4. The use of a federally-approved indirect cost rate for research is not allowable.
  5. Loans and stipend funding associated with this project may only be used for IDHS/ SUPR approved sites that have obtained a valid Oxford House charter for the identified location.

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations. The program narrative has a maximum of 10 pages.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:
    • * Your Organization Name, 20-444-26-2103-01, Joseph Tracy
  6. Successful applicants will be required to submit a complete electronic version of their approved application and budget.
  7. Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at http://www.dhs.state.il.us/page.aspx?item=84584.
  8. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or "pdf'd" and sent in a single e-mail.
  9. ALL Applications MUST include the following mandatory attachments sent as three separate pdf files. Each file should be labeled according to the following conventions:
    1. Application: Your Organization Name, 20-444-26-2103-01, Uniform State Grant Application
    2. Budget: Your Organization Name, 20-444-26-2103-01, Grant Expense-Based Budget
    3. Proposal Narrative: Your Organization Name, 20-444-26-2103-01, Proposal Narrative

Please use your organization's full legal name on all forms and documents. (A consistent abbreviation in the filename and subject line is allowed.)

E. Application Review Information

  • 1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.
    1. Review teams comprised of three individuals in IDHS serving in the Division of Substance Use Prevention and Recovery will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
    2. Proposal Scoring: Application Narratives will be evaluated on the following criteria:
      1. Lead Organization Qualifications- 20 points
      2. Population of Focus and Statement of Need -20 points
      3. Description of Plan and Scope - 40 points
      4. Performance Reporting - 20 points
      5. Budget and Budget Narrative - Not scored
    3. TOTAL 100 POINTS
  • 2. Review and Selection Process: Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics, when making final award decisions.
    1. Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division of Substance Use Prevention and Recovery. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
    2. In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.
    3. Merit-Based Evaluation Appeal Process - Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  • 3. Submission of Appeal.
    1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
    2. An appeal must be submitted in writing to Danielle Kirby of IDHS/SUPR who will send to the ARO for consideration.
    3. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    4. The written appeal shall include at a minimum the following:
    5. The name and address of the appealing party.
    6. Identification of the grant.
    7. A statement of reasons for the appeal.
  • 4. Response to Appeal.
    1. IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.
    2. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
    3. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
    4. Resolution
      1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
      2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
      3. The Agency will resolve the appeal by means of written determination.
      4. The determination shall include, but not be limited to:
      • Review of the appeal;
      • Appeal determination; and
      • Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    1. Grantee Pre-Qualification Process
    2. Financial and Administrative Risk Assessment - Internal Control Questionnaire
    3. Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    1. The terms and condition of the award.
    2. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    3. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    4. A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    5. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
    • Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
      1. To review a sample of the FY2020 IDHS contract/grant agreement, please visit the IDHS website at http://www.dhs.state.il.us/page.aspx?item=29741
      2. The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply
  3. Indirect Cost Rate Requirements:

    1. Federally Negotiated Indirect Cost Rate Agreement (NICRA) - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the Federal NICRA letter which confirms a valid federal rate for SFY2020.
    2. Indirect costs are included within the Recovery Support Rates. Indirect may ONLY be included as part of the Project Management activities and must use one of these if expense based.
    3. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if it does not have a Federally Negotiated Indirect Cost Rate or the organization may elect to use a de minimis rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
    4. De Minimis Rate - An organization that has never received a Federally Negotiated Indirect Cost Rate may elect a de minimis rate of 10% of modified total direct costs (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
  4. Reporting:

    The Provider will submit Contracts Expenditures Payment Vouchers (CEPVs) in the format prescribed by IDHS/SUPR. The CEPVs must be submitted no later than the 15th day of each month for the preceding month by email.

    1. The Provider will be responsible for the deliverables and data collection and reporting expectations listed in Section A of this NOFO.
    2. The Provider will submit audits and/or Financial Reports in a format provided by the Department and by the established deadlines.

G. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph.Tracy@illinois.gov with "Illinois SOR-Oxford House Independent Living Initiative-NOFO" in the subject line of the email.

H. Other Information, if applicable

NOTE: The final deadline to submit any written questions regarding the Oxford House NOFO has been changed to 10/24/2019.

Submission Deadline has been changed to 10/31/2019 before 3:00 P.M.

Mandatory Forms -- Required for All Agencies

Mandatory Forms -- Required for All Agencies

  1. GA-20-444-26-2103-01 (pdf)
  2. Uniform Grant Budget Template | Instructions

Important Dates For this NOFO

What?  When?  Who?/Where?  Subject 
Bidder' Conference 9/4/2019 at 2 P.M. https://illinois.webex.com/illinois/onstage/g.php?MTID=ebab890adb98653df8bb1e9ca6c9445c7 N/A
Letter of Intent 10/24/2019 DHS.GrantApp@Illinois.Gov

Your Organization Name,

20-444-26-2103-01, Joseph Tracy

Questions Submitted 10/24/2019 Joseph.Tracy@illinois.gov

Your Organization Name,

20-444-26-2103-01, Joseph Tracy

Proposals Due 10/31/2019 before 3:00 P.M. DHS.GrantApp@Illinois.Gov

Your Organization Name,

20-444-26-2103-01, Joseph Tracy