20-44-80-1546-01 NGI Justice Reform for Girls Collaborative

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact: Karrie Rueter, Associate Director
Illinois Department of Human Services
Division of Family & Community Services
Bureau of Positive Youth Development
823 E Monroe, Springfield, IL 60701
Karrie.Rueter@illinois.gov
3. Announcement Type: Continuation
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-80-1546-01
6. Funding Opportunity Title: NGI Justice Reform for Girls Collaborative
7. CSFA Number: 444-80-1546
8. CSFA Popular Name: NGI Girls Grant
9. CFDA Number(s): 16.540
10. Anticipated Number of Awards: 2
11. Estimated Total Program Funding: $100,000
12. Award Range $25,000 to $100,000
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is anticipated that administrative costs, both
direct and indirect, will represent a small portion
of the overall program budget.
16. Posted Date: February 28, 2019
17.Application Range: February 28, 2019 to April 3, 2019 by 12:00pm
18. Technical Assistance Session: No

SECTION I
The following section provides Eligibility and Funding Information & Requirements for the Girls Grant Continuation Application

  1. Eligibility Information
    1. Eligible Applicants
      This Continuation Application is limited to those public or private, not-for-profit community-based agencies who received an award from the Illinois Department of Human Services, Division of Family and Community Services for the implementation of the Girls Grant pursuant to DHS Funding Notice (#19-444-80-1546) AND continue to meet the additional eligibility criteria below. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.
    2. Pre-Qualification
      Applicant entities will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov  Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applicants must be pre-qualified, therefore, applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot or statement indicating the applicant has completed the Pre-Qualification steps and is currently Pre-Qualified will be required with this application. 
      The Provider's proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. To do this, the following is required: at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Budgets not submitted as described here and by the due date and time will not be considered.
      For more information about submitting a budget in the CSA system, refer to Appendix A: Budget Information or see: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/Contracts/FY18-GATA-Budgets/DHSBudgetTrainingManual_Revision_3_28_18.pdf
    3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
      Each applicant is required to:
      1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp;
      2. provide a valid DUNS number in its application; and
      3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
        DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
    4. Mandatory Requirements of Applicant
      The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant's entire proposal will not be considered. DHS is not obligated to make an award to any applicant that fails to meet all mandatory requirements.
      1. The provider must be able to begin providing services on July 1, 2019.
      2. Technology: Agencies awarded funds through this funding notice must have a computer that meets the following minimum specifications for utilizing the required DHS eCornerstone web-based reporting system and the receipt/submission of electronic program and fiscal information:
        • Internet access, preferably high-speed
        • Email capability
        • Microsoft Excel
        • Microsoft Word
        • Adobe Reader
      3. State and Federal Laws and Regulations: The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
    5. Additional Requirements:
      1. Requested Information: The Provider will be available as requested by the Department to present information regarding service deliverables, provide data updates, or to answer questions arising from the Provider's work.
      2. Site Visit: The Provider agrees to participate in site visits as requested by the Department and agrees that program and collaborating partners will attend such site visits.
      3. Collaboration: The Provider is expected to collaborate and partner with the IDHS and OJJDP to develop innovative system improvement strategies to reduce reliance on secure confinement and improve community-based responses for girls.
      4. OJJDP Performance Measures: The Provider will submit Performance Measures data required by OJJDP on or before November 1st of each year for the preceding period of October 1 to September 30. Data will be submitted in the format prescribed by the Department.
      5. Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      6. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      7. Child Abuse/Neglect Reporting Mandate: Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      8. Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
  2. Funding Information & Requirements
    1. Funding Information
      1. This award is funded with Title II (federal) funding and does NOT have a match requirement.
      2. This Continuation Application is considered an application for renewal funding.
      3. The Department anticipates funding 1 renewal applicant to provide services as described for grants under this funding announcement.
      4. Approximately $100,000.00 will be made available under the notice.
      5. Subject to appropriation, the grant period will begin no sooner than July 1, 2019 and will continue through September 30, 20120.
      6. Funding allocated under this grant is intended to provide for activities to reduce reliance on secure confinement and improve community-based responses for girls at risk of entering the juvenile justice system by examining the ways girls currently enter the system, specifically on charges of domestic battery. The funding is intended to be used to build a better systemic and treatment response to these girls. The funding amount requested for FY20 should reflect the actual grant amount required to implement the proposed plan, which may be less than the amount granted in FY19.
      7. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
      8. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
        The release of this funding notice does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
    2. Grant funds - Use Requirements
      All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
       
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
      1. Allowable costs:
        Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
      2. Unallowable costs
        Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:
        1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
        2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
        3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
        4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
        5. Deposits for items, services, or space
      3. Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2017/ES.pdf
      4. Indirect cost requirements
        In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.
        Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
        CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx 
        Indirect Cost Rate Election:
        1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 1.
        2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
        3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

          2 CFR § 200.68 Modified Total Direct Cost (MTDC).
          MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
      5. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

        Crowe Activity Review System (CARS).
        CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
        1. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
        2. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
        3. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
        4. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.
    3. Administrative Costs
      Funding allocated under this grant is intended to provide training and technical assistance to the Illinois Juvenile Justice Commission, Juvenile Justice Councils and local agencies providing Juvenile Justice related Youth Serving Programs. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA. As stated above, documentation will be required to verify the approved NICRA. If you have an approved NICRA, please attach a copy of your NICRA as Attachment 1.
    4. Simplified Acquisition Threshold
      Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award:
      • That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
      • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
      • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

SECTION II
The following section provides information and requirements for implementing the Continuation Application.

Program Description
DHS is one of five nationwide recipients of collaborative agreement funds provided by Office of Juvenile Justice and Delinquency Prevention (OJJDP) to work with girls involved in or at risk of involvement in the Juvenile Justice System. The initiative is designed to develop and implement innovative, community-based, trauma-informed, and developmentally appropriate demonstration initiatives that are gender and culturally responsive and promote the development of girls and their individual connections. Domestic battery charges are a key driver of girls' involvement in the Illinois juvenile justice system. Girls are detained for domestic battery at nearly twice the rate of other offenses. There are inadequate age-appropriate, family-centered alternatives to arrest, detention or formal system involvement for these youth and families.
This Continuation Plan will provide for activities that bring together state and local stakeholders to develop a plan to 1.) address trauma among girls in the Adolescent Domestic Battery (ADB) population; 2.) formalize coordination among human services, child welfare, local justice systems and service providers; 3.) improve the range and efficacy of community-based responses to girls at risk of arrest, detention and system involvement for ADB; and 4.) measure the impact on the involvement of girls and their families in the juvenile justice, child welfare and / or criminal justice systems.

  1. Required Programming
    Two providers, Loyola University and Northeast DuPage Family and Youth Services (NEDFYS) were identified in the original application to OJJDP as project partners with DHS; each having a specific role. Loyola's role was identified as project facilitation and data management. NEDFYS' role was identified as project management and improved system and treatment responses. Upon direction of the Department, each Provider will build upon work previously completed to meet the following objectives:
    1. Loyola
      1. Leadership
        • Lead Project Team
          The Provider will participate on the Lead Project Team that will be responsible to develop and implement a work plan for the project. The plan must incorporate significant stakeholder involvement and is meant to be a "living document" that is responsive to input and expertise of the stakeholders. In addition, the scope of the work plan will evolve through both OJJDP input and NGI provided technical assistance.
        • Project Facilitation
          The provider will facilitate the project team's work to improve responses to girls at risk of arrest, removal from the home/placement, detention and incarceration.
      2. Comprehensive Assessment of ADB girls
        The Provider will conduct a comprehensive assessment and data profile of ADB girls by accessing several current and highly relevant data sets through existing partnerships, including but not limited to, Loyola University Chicago's Center for Criminal Justice Research, Policy, and Practice (CCJ), the Center for Prevention Research and Development (CPRD), and the members of the Research and Analysis Unit from the Illinois Criminal Justice Information Authority (ICJIA).
      3. Data Collection Plan and Analysis.
        The Provider will develop a structured and sustainable data collection plan to measure and understand the impact of policy, practice or programs changes be used during the project timeframe and beyond. Data sources will be examined to better recognize the underlying individual and family level risk factors that may lead to ADB and the resulting systemic responses. The data collection plan may also include other data elements both inside and outside of the JJ system, including such elements as orders of protection or girls who are homeless because of family conflict, etc. The Provider will develop a written data collection plan and will obtain the prior approval of an IRB board as necessary to collect and analyze the data for the scope of the project. The Provider will complete data analysis and a written report on the findings.
      4. Model DV Protocols
        The Provider will support Department efforts to establish a model DV protocol for responding to juvenile offender both by inserting adolescent specific language into the current domestic violence protocol and developing a model adolescent-specific arrest and prosecutorial protocol. This newly constructed policy will incorporate education regarding the differing dynamics between intimate partner domestic violence and adolescent family conflict and will provide police officers with information about options to arrest.
      5. Training and Technical Assistance
        The provider will participate in training and technical assistance opportunities to the Project Leadership Team, other stakeholders and to community-based providers that may include but not be limited to the following topics: Girls and Trauma, Domestic Violence, Girls in the Juvenile Justice System, Girls Issues, Crisis Intervention, Adolescent Domestic Battery and Law Enforcement Protocol Training.
    2. NEDFYS
      1. Leadership
        • Lead Project Team
          The Provider will assemble, staff and maintain the Lead Project Team that will be responsible to develop and implement a work plan for the project. The plan must incorporate significant stakeholder involvement and is meant to be a "living document" that is responsive to input and expertise of the stakeholders. In addition, the scope of the work plan will evolve through both OJJDP input and NGI provided technical assistance.
        • Project Management
          1. The provider will provide regular oversight of project activities and monitor and record progress on the project strategic plan.
          2. The provider will coordinate, and support the Project Leadership Team meetings, committee meetings, retreats, trainings, and conferences, and provide administrative support, including recording minutes and other documentation.
      2. Model DV Protocols
        The Provider will support Department efforts to establish a model DV protocol for responding to juvenile offender both by inserting adolescent specific language into the current domestic violence protocol and developing a model adolescent-specific arrest and prosecutorial protocol. This newly constructed policy will incorporate education regarding the differing dynamics between intimate partner domestic violence and adolescent family conflict and will provide police officers with information about options to arrest.
      3. Training and Technical Assistance
        The provider will participate in training and technical assistance opportunities to the Project Leadership Team, other stakeholders and to community-based providers that may include but not be limited to the following topics: Girls and Trauma, Domestic Violence, Girls in the Juvenile Justice System, Girls Issues, Crisis Intervention, Adolescent Domestic Battery and Law Enforcement Protocol Training.
      4. System Response
        The Provider will develop a new system response, either from existing or new resources and programming for youth being charged with domestic battery. The Provider will identify and address the specific needs of girls as a part of this response. The system response must include the implementation of the Adolescent Domestic Battery Typology Tool (ADBTT), a validated risk assessment tool used to determine specific characteristics of the youth and families effected by domestic battery.
      5. Pilot Projects
        The Provider will facilitate the implementation of the newly developed system response in three Pilot sites/jurisdictions. After obtaining Department approval for subcontractor deliverables and subcontract amounts, the provider will establish sub-contracts with sites. The Provider shall retain sole responsibility for the performance of the subcontractor and will have fiscal and programmatic oversight of each sub-contract. The Provider will require the sites to collect and submit de-identified data regarding the project.
      6. Treatment Response
        The Provider will identify or develop a treatment response, for youth being charged with domestic battery. The Provider will identify and address the specific needs of girls, using a community-based, trauma focused modality.
      7. Resource Library/List
        The Provider will develop and maintain a library/list of resource materials regarding Girls in the Juvenile Justice System, Disproportionate Minority Contact and Adolescent Domestic Battery. The Resource list will be available to stakeholders.
  2. Performance Measures
    1. Percentage of Periodic Financial Reports (formerly known as expenditure documentation forms) submitted on time with accurate information, in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email.
    2. Percentage of Periodic Performance Reports (also known as "Quarterly Reports") submitted on time with accurate information, in the format prescribed by the Department. Periodic Performance Reports
      must be submitted no later than the 30th of each month following the end of each quarter.
    3. Percentage of Performance Measures data required by OJJDP, submitted on or before November 1, 2019 for the preceding period of October 1, 2018 to September 30, 2019. Data will be submitted as directed by the Department and in a format prescribed by the Department.
    4. Percentage of additional specific performance measures to be determined by the provider with Department input, for each required service listed under "Program Description, Required Services".
  3. Performance Standards
    1. Percentage of Periodic Financial Reports (formerly known as expenditure documentation forms) submitted on time with accurate information, in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email. (Acceptable 80%)
    2. Percentage of Periodic Performance Reports (also known as "Quarterly Reports") submitted on time with accurate information, in the format prescribed by the Department. Periodic Performance Reports 
      must be submitted no later than the 30th of each month following the end of each quarter. (Acceptable 75%)
    3. Percentage of Performance Measures data required by OJJDP, submitted on or before November 1, 2019 for the preceding period of October 1, 2018 to September 30, 2019. Data will be submitted as directed by the Department and in a format prescribed by the Department. (Acceptable 100%)
    4. Percentage of additional specific performance measures to be determined by the provider with Department input, for each required service listed under "Program Description, Required Services". (Acceptable 90%)


SECTION III
The following section provides instructions for the components that must be included in a complete continuation application. Application Review Information

  1. Uniform Application for State Grant Assistance
    Continuation applicants must submit a completed and signed Uniform Application for State Grant Assistance. The 3-page application may be found at this link (pdf)
  2. FY 2020 NGI Justice Reform for Girls Collaborative Continuation Plan Narrative
    Continuation applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided. The narrative portion must be in the order requested. This application, if approved, will become the local program plan and budget. The program plan/application will be the basis for monitoring compliance by DHS. Please provide a detailed response as directed to each of the following items to fully describe how the Girls Grant project will be implemented.
    1. Description of Program and Services
      In the Project Narrative, provide a comprehensive framework and description of all aspects of the project. Describe how your agency will provide each of the services aligned with your agency listed under "Program Description, Required Services". For Loyola, this includes: Leadership, Comprehensive Assessment of ADB girls, Data Collection Plan and Analysis, Model DV Protocols, and Training and Technical Assistance. For NEDFYS, this includes: Leadership, Model DV Protocols, Training and Technical Assistance, System Response, Pilot Projects, Treatment Response and Resource Library.
      For each service:
      1. Describe what activities that will be undertaken to provide the service.
      2. Identify the person/position who will have primary responsibility for that service.
      3. Estimate the amount of time required to provide each service. (For example, project management will require 15 hours per week.)
      4. Provide a timeline for implementation and completion of each service.
    2. Program Outcomes
      Identify at least one measurable outcome and objective for each of the required services aligned with your agency.
    3. Subcontractor Budgets and Narratives
      If provider anticipates using a subcontractor to complete its deliverables, the subcontractor agreement, budget and budget narrative must be completed and submitted to the Department for approval. Budget and budget narrative forms can be found here (Girls Grant Appendix A: Subcontractor Budgets and Narratives). Subcontractor agreements and budgets should be attached to your application as Attachment 4. Note: Applicant (only) MUST submit Budget in the CSA System.
    4. Required Attachments
      The Attachments should be labeled accordingly
      • Attachment 1: Copy of currently approved NICRA if indirect costs are included 
      • Attachment 2: Copy of Federal Form W9 for the Applicant Agency
        If Subcontractors will be used, also include the following:
      • Attachment 3: Subcontractor Agreements
      • Attachment 4: Subcontractor Budget(s) and Narrative(s) 
      • Attachment 5: Copy of Federal Form W9 for the Subcontractor Agency(s)
      • Attachment 6: Copy of approved NICRA for Subcontractor Agency(s) if indirect costs are included.
  3. FY 2020 NGI Justice Reform for Girls Collaborative Continuation Budget
    Budgets must be submitted electronically in the CSA system (see Appendix A: Budget Information CSA). The narrative will be based on the budget and will include a detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. The narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget should be prepared to reflect a 3-month budget period (July 1, 2019- September 30, 2019).
    Please note, your FY 2020 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible. The budget must be submitted into CSA by the continuing application due date.
    As stated above, subcontractor budgets, budget narratives and actual subcontracts must be submitted with this continuation application plan as they need to be pre-approved. The budget format for subcontractors is the same template as the Uniform Grant Budget. However, subcontractor budgets will not be submitted in the CSA system. 
    Please refer to Eligibility Information, Section I, in this document for information about administrative costs and DUNS and SAM requirements. Administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Documentation will be required to verify the approved NICRA. Refer to Section 1.B.2. of this document for additional information regarding indirect cost rate requirements.

SECTION IV
The following section provides instructions for Submitting the complete continuation application.

Application and Submission Instructions

  1. Submission Format, Location and Deadline
    1. Applications must be received at the location below no later than 12:00 p.m. (noon) on Wednesday, April 3, 2019. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov . The subject line of the email MUST state: "20-444-80-1546-Wendy- GG". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive.
    2. All providers must submit the completed grant application in a single PDF document utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp  SUBMIT THE COMPLETED GRANT APPLICATION TO: DHS.YouthServicesInfo@illinois.gov  The subject line of the email MUST state: "20-444-80--1546-Wendy-GG".
    3. Please follow the instructions to attach your application. Don't forget the subject line above. To be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above. See bolded sections above.
  2. Other Submission Requirements
    1. Proposal Container and Format Requirements
      1. All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. The entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides.
      2. The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be submitted in a single PDF document to DHS.YouthServicesInfo@illinois.gov. The subject line of the email MUST state: "20-444-80-1546-Wendy- GG". Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.
    2. All Applications MUST include the following mandatory forms/attachments in the order identified below:
      1. A screenshot or statement indicating the applicant has completed Pre-Qualification steps and is currently Pre-Qualified
      2. Statement indicating the ICQ and PRA have been completed
      3. Signed Uniform Application for State Grant Assistance
      4. Continuation Proposal Narrative
        • Executive Summary
        • Capacity - Agency Qualifications/Organizational Capacity
        • Quality - Description of Program Design and Services
        • Evaluations
        • Budget Narrative
        • Attachments to Your Application
          • Attachment 1: Copy of currently approved NICRA if indirect costs are included 
          • Attachment 2: Copy of Federal Form W9 for the Applicant Agency
            If Subcontractors will be used, also include the following:
          • Attachment 3: Subcontractor Agreements
          • Attachment 4: Subcontractor Budget(s) and Narrative(s) 
          • Attachment 5: Copy of Federal Form W9 for the Subcontractor Agency(s)
          • Attachment 6: Copy of approved NICRA for Subcontractor Agency(s) if indirect costs are included.
      5. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application.
  3. Unique entity identifier and System for Award Management (SAM)
    Each applicant is required to: (i) Be registered in SAM before submitting its application; (ii) provide a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the Department. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. Please refer to Section 1. Eligibility Information & Grant Funding Requirements for additional information and detail regarding SAM.
  4. Intergovernmental Review
    This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs,".
  5. Funding Restrictions
    The applicant must develop a budget consistent with program requirements as described in Section II. Program Description and in accordance with Section 1.B.2. Grant Funds Use Requirements. The Department will not allow reimbursement of pre-award costs under this funding opportunity.
    The Department is under no obligation to review applications that do not comply with the above requirements.

SECTION V
The following section provides Award, Administrative and Contact Information.

Award Administration Information

  1. State Award Notices
    Providers recommended for continued funding under this Notice of Funding Opportunity following the above review will receive a Notice of State Award (NOSA). The NOSA shall include:
    1. Grant award amount
    2. The terms and condition of the award.
    3. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
      Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
      A written Notice of Denial shall be sent to the Providers not receiving awards.
      The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  2. Administrative and National Policy Requirements.
    The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    To review a sample of the FY2020 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741 
    The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  3. Required Reporting
    1. The provider will submit monthly Periodic Financial Reports (also known as expenditure documentation forms) in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email.
    2. The provider will submit a final, year-end, cumulative, Periodic Financial Report in the format prescribed by the Department by no later than October 15, 2019.
    3. The provider will submit a Periodic Performance Report (also known as "Quarterly Report") in the format prescribed by the Department. The Periodic Performance Report must be submitted no later than October 15, 2019.
    4. Additional performance data, including OJJDP performance measure data, may be collected as directed by the Department and in a format prescribed by the Department.
  4. Payment Terms
    1. Grant payments of the federal award will be made on a reimbursement basis only.
    2. Reimbursement payments will be issued following the Department review of documented expenditures to determine they are sufficiently detailed and that the expenditures appear acceptable under the terms of the agreement. Failure of the Provider to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award.
    3. The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
    4. In the event payments made by the Department to the provider exceed the total amount of provider reported and Department authorized expenditures, the provider will be required to issue a repayment to the Department in an amount equal to the overpayment.
  5. State Awarding Agency Contact(s)
    If you have questions relating to this Continuation Funding Notice, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with "GG FUNDING NOTICE - Wendy" in the subject line of the email.

Uniform Application for State Grant Assistance (pdf)

FY2020 NGI Justice Reform Girls Grant Application (pdf)