Bureau of Family Nutrition (BFN)
Program Manual FY20
2. Policies & Procedures
A. Program Specific Policies and Procedures
The Provider will provide the services detailed in Item 1 of this Program Manual and will agree to act in accordance with all state and federal statutes and administrative rules applicable to the provision of services pursuant to this Agreement, including use of the Management Information Systems:
1. Copies of Applicable manuals are available upon request.
- Commodity Supplemental Food Program (CSFP) State Plan
- Illinois WIC Policy and Procedure Manual
- WIC Management Information System User Manual
- Breastfeeding Peer Counselor Section of the Illinois WIC Policy and Procedure Manual
- Farmers' Market Nutrition Program Section of the Illinois WIC Policy and Procedure Manual
- Illinois SNAP Nutrition Education (SNAP-Ed) State Plan
- Illinois SNAP Outreach State Plan
2. Key State and Federal Statutes and Administrative Rules
a. Federal Rules:
- 2 CFR 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
- 7 CFR 246: Special Supplemental Nutrition Program for Women, Infants and Children
- 7 CFR 247: Distribution and Use of Commodity Supplemental Food Program Commodities
- 7 CFR 248: WIC Farmers' Market Nutrition Program
- 7 CFR 249: Senior Farmer s Market Nutrition Program
- 7 CFR 271: Food Stamp and Food Distribution Programs: General Information and Definitions
- 7 CFR 272: Food Stamp and Food Distribution Programs: Food Stamp and Food Distribution Program: Requirements for Participating State Agencies
- 7 CFR 277: Food Stamp and Food Distribution Program: Payments of Certain Administrative Costs of State Agencies
- 7 CFR 3019: Administrative Requirements for Grants and Cooperative Agreements with non-profit organizations.
- 2 CFR 400: Administrative requirements for universities, hospitals and not-for-profit organizations (USDA Codification of 2 CFR 200)- SNAP-Ed
- 2 CFR 416: Administrative requirements for State and Local governments - SNAP-Ed
- FNS policy statements and memoranda
- 45 CFR 75: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards
- 81FR 18447 SNAP: Nutrition Education and Obesity Prevention Grant Program Final Rule
- 81 FR 92550 Supplemental Nutrition Assistance Program Promotion
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b. Federal Statutes:
- 42 U.S. Code 1786: Special Supplemental Nutrition Program for Women, Infants and Children
- 42 U.S. Code 5101 et seq.: Child Abuse Prevention and Treatment Act of 1996
- FNS Instructions and Policies (including FNS Instruction 113-1, Civil Rights Compliance and Enforcement)
- Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296), section 241
- Public Law 113-79 Section 4028, the Agricultural Act of 2014 l- SNAP-Ed
- Public Law 113-79 Section 4018, the Agricultural Act of 2014 l- SNAP-Ed
- The Food and Nutrition Act of 2008, Section 11(e) (1) (A); Section 16, and Section 28
- 42 USC 1973gg: National Voter Registration Act of 1993
- Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.)
- Title IX of the Education Amendments of 1972 (20 U.S.C.1681 et seq.)
- Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.794)
- Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.)
c. State Rules
- Title 77 Illinois Administrative Code
- Part 630: Maternal and Child Health Services Code
- Part 672: WIC Vendor Management Code
- Part 2030: Award and Monitoring of Funds
- Title 89 Illinois Administrative Code
- Part 313: Community Services
- Part 507: Audit Requirements of DHS
- Part 509: Fiscal/Administrative Recordkeeping and Requirements
- Part 511: Grants and Grant Funds Recovery
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d. State Statutes:
- 5 ILCS 420/1-101 et seq.: Illinois Governmental Ethics Act
- 5 ILCS 430 et seq.: State Officials and Employees Ethics Act
- 20 ILCS 405/405-300 Civil Administrative Code of Illinois
- 20 ILCS 505/17: Children and Family Services Act
- 20 ILCS 1305: Department of Human Services Act
- 20 ILCS 2310/55.05: Civil Admin. Code of Illinois
- 30 ILCS 105/9.04: State Finance Act
- 30 ILCS 105/15a: State Finance Act
- 30 ILCS 500/1-1 et seq.: Illinois Procurement Code
- 30 ILCS 435/15: Human Services provider Bond Reserve Payment Act
- 30 ILCS 540/1 et seq.: State Prompt Payment Act
- 30 ILCS 575/0.01 et seq.: Business Enterprise for Minorities, Females and Persons with Disabilities
- 30 ILCS 590/1 et seq.: State Agency Employees Child Care Services Act
- 30 ILCS 705/1: Illinois Grant Funds Recovery Act
- 225 ILCS 10: Child Care Act of 1969
- 410 ILCS 255: WIC Vendor Management Act
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3. WIC Management Information System Acceptable Use or Business Services Agreement
- The purpose of this policy is to present the responsibilities of DHS-funded agencies for current WIC Management Information System.
- The agency must purchase and maintain a business class contract with a reliable Internet Service Provider (ISP).
- Interruption of communication and/or connectivity must be reported within 24 hours to the agency's ISP, appropriate Regional staff for Department and the current WIC MIS Service Desk.
- Current WIC MIS User access must be approved and terminated by an appropriate section manager responsible for current WIC MIS security management.
- Security training is required before current WIC MIS users are allowed access to the system and annually thereafter.
- Reasonable action, due care, and due diligence must be taken to prevent inappropriate use, disclosure, destruction or theft of current WIC MIS-designated IT resources. Reasonable actions include but are not limited to prevention, detective and corrective measures such as up to date encryption, anti-viral software and application of security patches.
- Disclosure of current WIC MIS information is restricted only to authorized parties and in a manner consistent with the form of data classification.
- Current WIC MIS-designated IT resources are for approved use only. Approved use is limited to authorized users, sanctioned WIC MIS business and job responsibility.
- Current WIC MIS-designated IT resources must use software and hardware authorized by the DHS- funded agency to which this agreement applies.
- Users are not authorized to run software that has not been approved by the DHS-funded agency to which this agreement applies.
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