Q & A 19-444-26-1747-01 SOR Hospital Screening and Warm Handoff NOFO

Questions and Answers for 19-444-26-1747-01 SOR Hospital Screening and Warm Handoff NOFO

Q1: Our rural community hospital is considering applying for this funding. We have had 28 opioid overdoses in the past 12 months. Although this number is significant in our community, I wonder if our application would be competitive if we applied for the funding.

A1: We are considering everyone who applies based on the requirements in the NOFO. We expect that the proposed award amount would be on the low end of the range and the needs of the rural community hospital would be reflected in the budget.

Q2: Can a network comprised of multiple hospitals apply collectively so that all hospitals in the network have access to the funds?

A2: We are open to having multiple hospitals participate within a single system, and appreciate the potential economies of scale involved with involving more than one hospital. However, we developed this opportunity based on the level of support needed for a single hospital and are concerned that such an approach may not fit the model. Applicants who choose this approach will need to submit full separate applications for each hospital. Each proposal should refer back to the other proposals in the group and all three parts of each individual proposal must be submitted together in the same email (application, budget, narrative as explained in Section D) with a cover letter. The cover letter should indicate how the hospitals are associated, explain the benefits of the association, and highlight the areas of the proposals that refer to each other. Each individual proposal must remain within the $1,000,000 funding limit. Each hospital must meet the pre-qualification requirements, and if the parent company will be signing the grant agreement, they must meet pre-qualification requirements as well.

Q3: Will proposals where a hospital does the work through contractual agreement with a licensed substance abuse treatment provider be considered?

A3: No. Eligible applicants will be general hospitals licensed by the State of Illinois, with the intent that these services will be provided by hospital personnel and not through contractual agreements with external organizations.

Q4: Is a Critical Access Hospital (licensed in Illinois) eligible for this funding opportunity?

A4: Yes. Assuming that the hospital meets other eligibility criteria and is prequalified, a critical access hospital is eligible for this funding opportunity. DHS/SUPR expects that the budget would reflect the relatively smaller size of the hospital.

Q5: Can hospitals contract with SUD providers to provide education and training so they can build their internal capacity - not to provide the services but rather to teach them how to implement?

A5: No. Eligible applicants will be general hospitals licensed by the State of Illinois, with the intent that these services will be provided by hospital personnel and not through contractual agreements with external organizations.

Q6: Are there any provisions for community-based non-profit agencies to be eligible to apply for this grant?

A6: No, see response above.

Q7: Will the PPT be made available?

A7: Yes, it is posted at http://www.dhs.state.il.us/page.aspx?item=114010

Q8: When do you anticipate the grants to start?

A8: In early calendar year 2019.

Q9: If currently working with a CBO that is providing MAT services for the hospital are you eligible to submit?

A9: A hospital with an established partnership with a community-based SUD provider to ensure patients have access to MAT services may be eligible for this opportunity. However, if that provider is receiving federal funding through DHS/SUPR to deliver MAT services to patients in that hospital, that hospital is not eligible for this funding opportunity.

Q10: Can the senior leader be system-based or are they required to be hospital based personnel?

A10: DHS/SUPR expects that the senior leader will be a champion who will ensure rapid integration of the screening and warm handoff program. If that leader does not work in the hospital but rather for a parent hospital system, the proposal should explain how the leader will ensure integration and provide examples of other examples of how she or he has successfully led operational changes at the individual hospital level.

Q11: Is the funding you mentioned apply to the hospital or the cbo?

A11: Under this opportunity, funding will be awarded to hospitals to develop the capacity to deliver screening and warm handoff services.

Q12 Can grant dollars be used to pay for provider time and effort?

A12: Yes.

Q13: How many people are we to serve over 2 years?

A13: Applicants are required to state the unduplicated number of patients to whom they propose to deliver SBIRT warm handoff services during the 24 month duration of funding. The target should be broken out according to screening only, brief intervention, and referral to treatment services on an annual basis.

Q14: I would like to inquire if any funding in the SOR Hospital Screening and Warm-handoff Grant can be used for capital expenses? If so, is there a percentage of the total budget that cannot be exceeded? Examples of capital expenses may include renovation of existing hospital space for use in providing outpatient MAT as part of the warm-handoff model, furniture required to operational renovated space or expansion of current space.


A: The grant program is subject to the cost principles found in Subpart E 2 CFR 200. Please refer to 2 CFR 200 Subpart E - Cost Principles.

An electronic version of 2 CFR 200 is available here: https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

Q15: Under D. Performance Reporting (20 points) The second sentence in Item 3 is the same as Item 6. Do we need to repeat the information?

A15: No. The second sentence for Item 3 is being removed. Item 3 is now "Describe your organization's capacity and commitment to collect and report the service and performance data specified in this NOFO." Item 6 is still "Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes."

Q16: Are letters of support allowed as attachments for the SOR Hospital Screening and Warm Handoff (19-444-26-1747-01) application?

A16: Letters of support are not allowed. The only files to be submitted are the three files named in section D. Application and Submission Information

  • Uniform State Grant Application
  • Grant Expense-Based Budget Template (pdf)
  • Proposal Narrative

The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Q17: D. 3. The entire application, including appendices (where do I find the appendices?)

A17: This NOFO does not have required appendices.

Q18: D. 8. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or "pdf'd" and sent in a single e-mail. (does this mean we still include the 3 separate documents with correct labels as listed above in one email??

A18: Yes. One email that has 3 pdf attachments named according to D. 9.

Q19: Are we allowed to use the abbreviation within the document as long as we are consistent??

A19: Yes. Sentence after D9.: "Please use your organization's full legal name on all forms and documents. (An abbreviation in the filename and subject line is allowed as long as it is consistent throughout.)"

Q20: All grantees and Applicants must complete the Pre-Qualification Process (completed), Internal Controls Questionnaire (ICQ) (will complete), Programmatic Risk Assessment (will complete), the Uniform Grant Application (will submit with application), and enter a budget in the CSA Tracking System (is this in addition to completing the Budget Form that will be submitted with the application?).

A20: In order to submit an application All grantees and Applicants must complete the Pre-Qualification Process, which includes registration with the GATA/CSFA system.

After submitting the application, the Applicant can complete the additional registrations. An applicant cannot receive a Notice of State Award until they have completed the Internal Controls Questionnaire (ICQ). Prior to receiving an agreement (funding), the applicant must have access to CRV and CSA Tracking and the budget must be entered into the CSA Tracking.

Q21: Under Section A, the last three items ("provide the name of the member of your senior leadership team…," "provide the name of the proposed project director…," and "describe the network of MAT providers…") are listed as 1, 2, and 3 even though there is already a A-1 and A-2 and they seemingly should be A-3, A-4, and A-5. Can you please confirm the proper numbering for the five items under A so that there is no confusion for the reviewers?

A21: It should be: A-2-a, A-2-b, A-2-c, A-2-d-1, A-2-d-2, A-2-d-3 

Q22: How do I add rows to the budget?

A22: Please use Internet Explorer when using the Uniform Grant Budget Template, then the "ADD" button should function.

Q23: My question addresses completing the GOMBATU. Because the budget covers 24 months, how should we present expenses that change annually?

A23: The budget is for the first year and is not scored. Second Year funding will based on funds available from the Federal funding agency and the budgets submitted by the successful applicants.