Independent Living Services for Older Individuals Who are Blind (19-444-30-0189-01)

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services (IDHS)
2. Agency Contact: Dawn Moushon, Division of Rehabilitation Services (DRS) (dawn.moushon@illinois.gov)
3. Announcement Type: Amendment
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-30-0189-01
6. Funding Opportunity Title: Independent Living Services for Older Individuals Who are Blind
7. CSFA Number: 444-30-0189
8. CSFA Popular Name: Older Blind Program
9. CFDA Number(s): 84.177
10. Anticipated Number of Awards:

2-4 awards will be given. Demographic specifications apply. Grantees may submit a proposal for one or both demographic specifications.

Western Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Jo Daviess, Carroll, Whiteside, Lee, Rock Island, Henry, Bureau, Putnam, Mercer, Knox, Stark, Marshall, Peoria, Henderson, Warren, Fulton, Hancock, McDonough, Adams;

Southeastern Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Edgar, Coles, Cumberland, Clark, Fayette, Effingham, Jasper, Crawford, Marion, Clay, Richland, Lawrence, Jefferson, Wayne, Edwards, Wabash, Perry, Franklin, Hamilton, White, Jackson, Williamson, Saline, Gallatin, Union, Johnson, Pope, Hardin, Alexander, Pulaski, Massac

11. Estimated Total Program Funding: The original NOFO released in FY18 totaled $1,300,000. This NOFO represents $400,000 in available funds that will be accessible in both FY19 and FY20.
12. Award Range Awards are anticipated to range from $50,000 - $200,000
13. Source of Funding:

Federal

State

14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: 10/10/2018
17.Application Range: 11/26/18 12:00 P.M.
18. Technical Assistance Session:

Session Offered: Yes
Session Mandatory: Yes

Specify date and time:

Phone conference: October 31, 2018 at 10:00AM at 888-494-4032 code 2475935147# Questions for the Technical Assistance Session should be emailed to dawn.moushon@illinois.gov by October 24, 2018 and will also be posted on the Department's website as described later in this announcement.

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The purpose of the Older Blind Program is to provide services for individuals age 55 or older whose severe visual impairment makes competitive employment difficult to obtain but for whom independent living goals are feasible. Allowable services are described in 34 CFR Section 367.3(b) of the Independent Living Services for Older Individuals who are Blind program. Funds are used to provide independent living services, conduct activities that will improve or expand services for these individuals and conduct activities to improve public understanding of the problems of these individuals. Services are designed to help persons served under this program to adjust to their blindness by increasing their ability to care for their individual needs.

Services may include:

  1. Service to help correct blindness, such as:
    1. Outreach services;
    2. Visual screening;
    3. Surgical or therapeutic treatment to prevent, correct, or modify disabling eye conditions; and
    4. Hospitalization related to these services;
      1. The provision of eyeglasses and other visual aids;
      2. The provision of services and equipment to assist an older individual who is blind to become more mobile and more self-sufficient;
      3. Mobility training, Braille instruction, and other services and equipment to help an older individual who is blind adjust to blindness;
      4. Guide services, reader services, and transportation;
      5. Any other appropriate service designed to assist an older individual who is blind in coping with daily living activities, including supportive services and rehabilitation teaching services;
      6. Independent Living skills training, information and referral services, peer counseling, and individual advocacy training.

Deliverables and Milestones:

  1. Provide or request from each customer their last vision screening or vision examinations from qualified or certified professionals such as ophthalmologists or optometrists, and who received functional vision assessments or low vision evaluations to identify strategies for enhancing visual performance both without and with optical and low vision devices and equipment. Assessment areas may include functional visual acuity and fields, efficiency of vision in the performance of everyday tasks, and evaluation for low vision aids or equipment.
  2. Provide assistive technology devices and aids. As defined in Section 3(4) of the Assistive Technology Act of 2004 (Pub. L. 108-364), "assistive technology device means any item, piece of equipment, or product system whether acquired commercially, modified, or customized that is used to increase, maintain, or improve functional capabilities of individuals with disabilities." Assistive technology devices may include such items as canes, slates, insulin gauges, CCTVs, computers, adaptive software, magnifiers, adaptive cooking items, adaptive recreational items, handwriting guides, Braillers, large button telephones, etc.
  3. Provide assistive technology services and training. As defined in Section 3(5) of the Assistive Technology Act of 2004 (PL 108-364), "assistive technology service means any service that directly assists an individual with a disability in the selection, acquisition, or use of an assistive technology device." Services may include the evaluation of assistive technology needs of an individual, services related to acquisition of technology, costs of loan programs, maintenance and repair of assistive technology, training or technical assistance for the individual or professionals related to the use of assistive technology, programs to expand the availability of assistive technology, low vision therapy services related to the use of optical aids and devices, and other services related to the selection, acquisition, or use of an assistive technology device.
  4. Provide home/community orientation and mobility (O & M) services or travel training (i.e. learning to access public or private transportation and to travel safely and as independently as possible in the home and community with or without the use of mobility aids and devices).
  5. Provide communication skills training (e.g. reading and writing Braille, keyboarding and computer literacy, computer skills training, using the telephone, handwriting guides, telling time, using readers, use of audio and tactile technologies for home, recreational or educational use; etc.). Training in the use of newspaper reading services and radio services should be included.
  6. Provide personal management and daily living skills training (e.g. training in the use of adaptive aids and assistive technology devices for personal management and daily living, blindness and low vision alternative techniques for food preparation, grooming and dress, household chores, medical management, shopping, recreational activities, etc.)
  7. Provide supportive services (e.g. reader services, transportation, personal attendant services, support service providers, interpreters, etc.) while actively participating in the program or attaining independent living goals.
  8. Provide advocacy training or support network activities such as consumer organization meetings, peer support groups, etc.
  9. Provide individual counseling and support group meetings in your location or in the community to assist them in adjusting to visual impairment and blindness.
  10. Provide information and referral to other service providers, programs, and agencies (e.g. senior programs, public and private social service programs, faith-based organizations, consumer groups, etc.) to enhance adjustment, independent living, and integration into the community.
  11. Provide information and referral services to any individuals requesting information about low vision or blindness for whom this is the only service provided.
  12. Provide community awareness events/activities to individuals for whom this was the only service provided. Information and training to other professionals, general public, friends and relatives.

Performance Measures:

Measure 1. # ________and ______% of individuals served in the quarterly reporting period.

Measure 1.1

# and % of individuals who have had and/or provided a recent low vision exam and/or received recommended assistive technology, and/or low vision aids.

Measure 1.2

# and % of individuals who received AT (assistive technology) services and training, who regained, increased or improved functional abilities previously lost as a result of vision loss.

Measure 1.3

# and % of individuals who received home/community orientation and mobility (O & M) services, who experienced functional gains or maintained their ability to travel safely and independently in their home and/or community environment.

Measure 1.4

# and % of individuals who received services or training in alternative non-visual or low vision techniques like communication skills training, reading and writing Braille, keyboarding and computer literacy, computer skills training, using the telephone, handwriting guides, telling time, using readers, use of audio and tactile technologies for home, recreational or educational use, training in the use of newspaper reading services and radio services. Where these activities were able to help them to experience functional gains or were able to successfully restore and maintain their functional ability to engage in their customary life activities within their home environment and community.

Measure 1.5

# and % of individuals who can list one or more skills in activities of daily living that they have now that they didn't have before they received services.

Measure 1.6

# and % of the individuals served that reported that they are in greater control and are more confident in their ability to maintain their current living situation as a result of services.

Measure 2. # _________of projected peer group meetings for Fiscal Year 2019.

Measure 2.1

# and % of peer group meeting accomplished in the quarterly reporting period. Peer group meetings defined as meetings in grantee location or in the community with customers to assist them in adjusting to visual impairment and blindness.

Measure 3. #_________of projected awareness and community event for Fiscal Year 2019.

Measure 3.1

# and % of awareness and community event accomplished in the quarterly reporting period. Awareness events defined as occurring in the Community (State, County and local fairs, Churches, Hospitals, Nursing Homes etc.) providing information about the program, causes of low vision and blindness, impact of blindness on self, family members, friends, general public, professionals and others.

Measure 4. #___________of projected Satisfaction Surveys conducted in Fiscal Year 2019.

Measure 4.1

# _______ and _______% of individuals surveyed in the quarterly reporting period.

Performance Standards:

  1. At least 95% of individuals served from the amount projected for Fiscal Year 2019.
  2. At least 80% of individuals who have had and/or provided a recent low vision exam and/or received recommended assistive technology, and/or low vision aids.
  3. At least 80% of individuals who received AT (assistive technology) services and training, regained, increased or improved functional abilities previously lost as a result of vision loss.
  4. At least 80% of individuals who received home/community orientation and mobility (O & M) services, who experienced functional gains or maintained their ability to travel safely and independently in their home and/or community environment.
  5. At least 80% of individuals who received services or training in alternative non-visual or low vision techniques like communication skills training, reading and writing Braille, keyboarding and computer literacy, computer skills training where these activities were able to help them to experience functional gains or were able to successfully restore and maintain their functional ability to engage in their customary life activities within their home environment and community.
  6. At least 80% of individuals who can list one or more skills in activities of daily living that they have now that they didn't have before they received services.
  7. At least 80% of the individuals served that reported that they are in greater control and are more confident in their ability to maintain their current living situation as a result of services.
  8. At least 90% of the projected peer group meetings established for Fiscal Year 2019.
  9. At least 90% of the projected awareness and community event established for Fiscal Year 2019.
  10. At least 100% of the projected Satisfaction Surveys conducted in Fiscal Year 2019 and a 25% return rate.

Reporting Requirements:

Monthly

Financial Report:

A Monthly Expenditure Report (MER) is required initiate payment. The MER will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. MERs are accepted by fax or email to the DRS Contract Project Officer within 5 working days of the beginning of the month for the previous month of service. Financial documentation to support the MER must be submitted when requested by the DRS Contract Project Officer. Failure to provide financial documentation when requested will suspend payment for services.

Customer Information:

A Customer Tracking Report (CTR) is required to be submitted with the MER. The CTR will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. CTRs are accepted by fax or email to the DRS Contract Project Officer within 5 working days of the beginning of the month for the previous month of service. CTRs include customer demographic and service related information. Additional data elements may be added during the contract period as deemed necessary to support reporting requirements. Grantees will be expected to comply with any added reporting fields on the CTR for all customers.

Quarterly

Financial & Performance Monitoring:

A 7OB Form is required to measure and monitor financial and performance standards. The 7OB Form will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. The report deadlines are as follows:

  • For the Quarter Ending December 31, 2018- January 15, 2019
  • For the Quarter Ending March 31, 2019 - April 15, 2019
  • For the Quarter Ending June 30, 2019 - July 15, 2019

The 7OB Forms are accepted by an electronic means that will be determined at the beginning of the contract period by DRS Contract Project Officer.

Customer Satisfaction Survey:

A Customer Satisfaction Survey is required to measure and monitor customer satisfaction and met need. The Survey will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. All customers detailed on the CTR must be surveyed at case closure. A return rate of 25% is required. Deadlines for providing copies of Customer Satisfaction Surveys are as follows:

  • For the Quarter Ending December 31, 2018 - January 15, 2019
  • For the Quarter Ending March 31, 2019 - April 15, 2019
  • For the Quarter Ending June 30, 2019 - July 15, 2019

Customer Satisfaction Surveys will only be accepted by email to the DRS Contract Project Officer.

Annual

Financial Closeout Report:

A Final Reconciliation is the final financial closeout of the award. The Financial Reconciliation will be provided by the DRS Contract Project Officer by January 31 of contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. Financial Reconciliations will only be accepted by email to the DRS Contract Project Officer no later than July 15, 2019.

B. Funding Information

This NOFO is considered a competitive application for funding.

This award is a mixture of federal and state funds. In FY19, the Department anticipates the availability of an additional $400,000 in grant funds to supplement the amount that has already been awarded to support this program. The grant period will begin no sooner than January 1, 2019 and will end on June 30, 2019.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services many not be provided until a contract is fully executed by the Department.

Requested funding should not exceed an annualized award amount of $200,000

Funding may be renewed, subject to appropriation. Renewal is conditional on meeting performance measures, timely compliance with reporting requirements, and compliance with any corrective action plan or findings.

The Department is interested in funding applications that offer and demonstrate cost-effective delivery of services in the specified areas (Western Illinois):

Eligible Provider(s) must serve all of the following cluster counties: Jo Daviess, Carroll, Whiteside, Lee, Rock Island, Henry, Bureau, Putnam, Mercer, Knox, Stark, Marshall, Peoria, Henderson, Warren, Fulton, Hancock, McDonough, Adams;

Southeastern Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Edgar, Coles, Cumberland, Clark, Fayette, Effingham, Jasper, Crawford, Marion, Clay, Richland, Lawrence, Jefferson, Wayne, Edwards, Wabash, Perry, Franklin, Hamilton, White, Jackson, Williamson, Saline, Gallatin, Union, Johnson, Pope, Hardin, Alexander, Pulaski, Massac)

The Department will seek to ensure, in the specified areas a positive impact, as feasible, given the amount of funding available. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services many not be provided until a contract is fully executed by the Department.

C. Eligibility Information

Eligible Applicants:

a. A public or private nonprofit agency or organization may apply for a grant but will not be eligible for a grant award until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal , www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. Complete a Programmatic Risk Assessment for each competitive program; Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);

The entity will be informed of corrective action needed to become eligible for a grant award. Eligible Providers must meet the demographic requirements outlined below:

Grantees may submit a proposal for one or both demographic specifications. Current grantees with an active grant award supporting the Older Individuals who are Blind program may apply.

Western Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Jo Daviess, Carroll, Whiteside, Lee, Rock Island, Henry, Bureau, Putnam, Mercer, Knox, Stark, Marshall, Peoria, Henderson, Warren, Fulton, Hancock, McDonough, Adams;

Southeastern Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Edgar, Coles, Cumberland, Clark, Fayette, Effingham, Jasper, Crawford, Marion, Clay, Richland, Lawrence, Jefferson, Wayne, Edwards, Wabash, Perry, Franklin, Hamilton, White, Jackson, Williamson, Saline, Gallatin, Union, Johnson, Pope, Hardin, Alexander, Pulaski, Massac

Cost Sharing, Matching or Cost Participation:

Applicant Requirements - None

State Requirements - Under section 753(f) of the Rehabilitation Act, the States must contribute $1 for each $9 of Federal grant funding received, in cash or in kind. MOE requirements are not applicable to this program. All awards issued will contain both federal funding and state match. The final award allocation between federal and state funds will be based upon the Division's operating needs.

Indirect Cost Rate Requirements:

  1. Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.
  2. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
  3. De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Beneficiary Eligibility:

Services may only be provided to individuals age fifty-five or older whose severe visual impairment makes competitive employment extremely difficult to obtain, but for whom independent living goals are feasible. Allowable services are described in 34 CFR Section 367.3(b) of the Independent Living Services for Older Individuals who are Blind program.

Eligibility Determination is supported and validated in the following manner:

Monthly

Customer Information

A Customer Tracking Report (CTR) is required to be submitted with the MER. The CTR will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. CTRs are accepted by fax or email to the DRS Contract Project Officer within 5 working days of the beginning of the month for the previous month of service. CTRs include customer demographic and service related information. Additional data elements may be added during the contract period as deemed necessary to support reporting requirements. Grantees will be expected to comply with any added reporting fields on the CTR for all customers.

Quarterly

Financial & Performance Monitoring

A 7OB Form is required to measure and monitor financial and performance standards. The 7OB Form will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. The report deadlines are as follows:

  • For the Quarter Ending December 31, 2018 - January 15, 2019
  • For the Quarter Ending March 31, 2019 - April 15, 2019
  • For the Quarter Ending June 30, 2019 - July 15, 2019

The 7OB Forms are only accepted by an electronic means which will be determined at the beginning of the contract period by DRS Contract Project Officer.

Customer Satisfaction Survey

A Customer Satisfaction Survey is required to measure and monitor customer satisfaction and met need. The Survey will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. All customers detailed on the CTR must be surveyed at case closure. A return rate of 25% is required. Deadlines for providing copies of Customer Satisfaction Surveys are as follows:

  • For the Quarter Ending December 31, 2018 - January 15, 2019
  • For the Quarter Ending March 31, 2019 - April 15, 2019
  • For the Quarter Ending June 30, 2019 - July 15, 2019

Customer Satisfaction Surveys are only accepted by email to the DRS Contract Project Officer.

D. Application and Submission Information

Application Package:

Application guidelines are provided throughout the announcement. Each applicant must have access to the internet. Applicants may obtain application forms at the Department's website www.dhs.state.il.us. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.

Contact Person:

Dawn Moushon, Project Officer

Department of Human Services

Division of Rehabilitation Services - Bureau of Blind Services

809 Commercial Ave

Springfield, Illinois 62703

Phone: (217) 785-3887

TTY: (888) 440-8994

Content and Form of Application Submission:

Pre-Application Coordination:

Each applicant is required to:

  1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://www.sam.gov/portal/SAM/#1;
  2. Provide a valid DUNS number in its application; and
  3. Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Demographic specifications apply. Grantees may submit a proposal for one or both demographic specifications.

Western Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Jo Daviess, Carroll, Whiteside, Lee, Rock Island, Henry, Bureau, Putnam, Mercer, Knox, Stark, Marshall, Peoria, Henderson, Warren, Fulton, Hancock, McDonough, Adams;

Southeastern Illinois:

Eligible Provider(s) must serve all of the following cluster counties: Edgar, Coles, Cumberland, Clark, Fayette, Effingham, Jasper, Crawford, Marion, Clay, Richland, Lawrence, Jefferson, Wayne, Edwards, Wabash, Perry, Franklin, Hamilton, White, Jackson, Williamson, Saline, Gallatin, Union, Johnson, Pope, Hardin, Alexander, Pulaski, Massac

The Application Procedure:

Applicants must submit a Proposal Narrative for executing the grant award. The Proposal Narrative must be completed in Microsoft Word and be formatted to print on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire proposal should be typed in black ink on a white background.

The program narrative must be typed single-spaced, with 1-inch margins on all sides. There is no page limitation.

ALL Proposals MUST include the following mandatory forms/attachments in the order identified below.

  1. Uniform State Grant Application . http://www.dhs.state.il.us/page.aspx?item=101853
  2. Proposal Narrative
    1. Executive Summary - Extent of Need for the Project, Plan of Operation, and Service Comprehensiveness in order to meet all the Deliverables and Milestones outlined in the Program Description. Projected individuals to be served quarterly and in total, projected annual peer group meetings, and projected annual awareness and community events must be detailed.
    2. Capacity - Agency Qualifications/Organizational Capacity
    3. Need - Extent of Need for the Project; Benefits Gained
    4. Quality - Description of Program/Services/Key Personnel
  3. Uniform Budget and Budget Narrative
    1. A budget and budget narrative need to be completed in the CSA tracking database. CSA Tracking System.
    2. The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities described in the proposal narrative.
    3. The budget should be prepared to reflect the grant award period.

Attachments Required for Application and Proposal Narrative

  • Organizational Chart
  • Résumés of staff charged to the Proposal
  • Job Descriptions of staff charged to the Proposal
  • Physical Space Information
  • Linkage Agreements with other Service Providers & Referral Source
  • Copy of Currently Approved NICRA if indirect costs are included in the budget

The entire proposal must be sequentially page numbered. Faxed copies will not be accepted. The Department is under no obligation to review applications that do not comply with the above requirements.

Applicants are required to submit a complete electronic version of their Proposal Narrative, Application, Budget, and Attachments. All documents submitted must comply with the applicable requirements of the Illinois Information Technology Accessibility Act Standards as posted at http://www.dhs.state.il.us/iitaa on or before October 24, 2018 at 12:00 p.m.

Documents must be emailed to DHS.grantapp@illinois.gov. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be: Your Organization's Name 19-444-30-0189-01Dawn Moushon. To be considered, proposals must be in the possession of the Department of Human Services by the designated date and time listed above and in the applicable requirements of the Illinois Information Technology Accessibility Act Standards. The deadline and accessibility requirements will be strictly enforced.

Funding Restrictions

Awards cannot be used to pay for alcoholic beverages; and cannot be used to pay for entertainment, which includes costs for amusement, diversion, and social activities. A grantee hosting a meeting or conference may not use grant funds to pay for food for conference attendees unless doing so is necessary to accomplish the legitimate meeting or conference business. Grantees must receive written pre-approval to use grant funds to host a meeting or conference that includes food. Furthermore, all meeting or conference materials or publicity of any nature paid for with grant funds must include appropriate disclaimers, such as:

The contents of this (insert type of publicity or public action) must identify the Department of Human Services, Division of Rehabilitation Services as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. The publicity or public action must also include a provision that the contents do not necessarily represent the policy of the Department of Human Services, Division of Rehabilitation Services nor is it an endorsement. For purposes of this provision, publicity includes: notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the grantee individually or jointly with others, with respect to the program, publications, or services provided resulting from the grant agreement or subsequent amendments.

Costs of contributions and donations, including cash, property, and services are unallowable as is the cost of organized fund raising. Depreciation on equipment purchased by the State/Federal government directly or through a grant is an unallowable cost. Other prohibitions related can be found in the GATA Legislation 30 ILCS 708 and 2 CFR 200 Federal Uniform Guidance.

E. Application Review Information

Award Procedure

Complete proposals will undergo a Merit Based Review Process. The evaluation process will include a committee who will use a scoring process evaluate need (25 points), capacity (25 points), quality (25 points), and demographic impact & sustainability (25 points). The maximum points available through the scoring process is 100.

Criteria for Selecting Proposals

In addition to the Merit Based Review Process, consideration may then be given to past performance, if applicable. Funding decisions will be made based on the quality of the complete proposal as score through the Merit Based Review Process. Final award decisions will be made by the Director of the Division of Rehabilitation Services at the recommendation of the Bureau Chief for the Bureau of Blind Services. The Department reserves the right to negotiate with successful applicants to cover unserved areas that may result from this process of modify the overall budget request to meet the funding availability.

Appeals

Only the Merit Based Review Process is subject to appeal. An appeal must be submitted in writing and received within 14 calendar days and must include the appealing party, the grant and reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt and a response within 60 calendar days.

Renewals

This program may be renewed for FY20. Grantees are required to update their plan and submit a current year budget.

Anticipated Announcement

It is anticipated an announcement regarding Notice of State awards will occur no sooner than January 1, 2019.

F. Award Administration Information

State Award Notices

  1. Following the selection of a grantee, a Notice of State Award (NOSA) will be issued. The NOSA shall include:The terms and conditions of the award.
  2. Specific conditions assigned to the grantee based on the fiscal and administrative, programmatic risk assessments and merit-based review conditions.
  3. The NOSA is not an authorization to begin performance or incur costs.
  4. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov
  5. A written Notice of Denial shall be sent to the applicants not receiving awards.

Unsuccessful applicant will receive a notice of denial of funding.

Administrative and National Policy Requirements

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

Indirect Cost Rate Requirements:

  1. Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.
  2. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to
  3. use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
  4. De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Reporting Requirements:

The following post-State Award reporting requirements apply:

Monthly

Financial Report:

A Monthly Expenditure Report (MER) is required initiate payment. The MER will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. MERs are accepted by fax or email to the DRS Contract Project Officer within 5 working days of the beginning of the month for the previous month of service. Financial documentation to support the MER must be submitted when requested by the DRS Contract Project Officer. Failure to provide financial documentation when requested will suspend payment for services.

Customer Information:

A Customer Tracking Report (CTR) is required to be submitted with the MER. The CTR will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. CTRs are accepted by fax or email to the DRS Contract Project Officer within 5 working days of the beginning of the month for the previous month of service. CTRs include customer demographic and service related information. Additional data elements may be added during the contract period as deemed necessary to support reporting requirements. Grantees will be expected to comply with any added reporting fields on the CTR for all customers.

Quarterly

Financial & Performance Monitoring:

A 7OB Form is required to measure and monitor financial and performance standards. The 7OB Form will be provided by the DRS

Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. The report deadlines are as follows:

  • For the Quarter Ending December 31, 2018 - January 15, 2019
  • For the Quarter Ending March 31, 2019 - April 15, 2019
  • For the Quarter Ending June 30, 2019 - July 15, 2019

The 7OB Forms are accepted by an electronic means that will be determined at the beginning of the contract period by DRS Contract Project Officer.

Customer Satisfaction Survey:

A Customer Satisfaction Survey is required to measure and monitor customer satisfaction and met need. The Survey will be provided by the DRS Contract Project Officer at the beginning of the contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. All customers detailed on the CTR must be surveyed at case closure. A return rate of 25% is required. Deadlines for providing copies of Customer Satisfaction Surveys are as follows:

  • For the Quarter Ending December 31, 2018 - January 15, 2019
  • For the Quarter Ending March 31, 2019 - April 15, 2019
  • For the Quarter Ending June 30, 2019 - July 15, 2019

Customer Satisfaction Surveys will only be accepted by email to the DRS Contract Project Officer.

Annual

Financial Closeout Report:

A Final Reconciliation is the final financial closeout of the award. The Financial Reconciliation will be provided by the DRS Contract Project Officer by January 31 of contract period. Training and technical assistance on the completion of the form will be provided by the DRS Contract Project Officer. Financial Reconciliations will only be accepted by email to the DRS Contract Project Officer no later than July 15, 2019 .

G. State Awarding Agency Contact(s)

Questions related to this NOFO should be sent to the contact information below. All e-mail correspondences must be sent using the following subject line: 19-444-30-0189-01 John Gordon

Contact Person:

Dawn Moushon, Project Officer

Department of Human Services

Division of Rehabilitation Services - Bureau of Blind Services

809 Commercial Ave.

Springfield, Illinois 62703

Phone: (217 785-3887

TTY: (888) 440-8994

All E-mail correspondences should be sent to John.Gordon@illinois.gov AND Dawn.Moushon@illinois.gov

H. Other Information, if applicable

The Department of Human Services is not obligated to make any State Award as a result of this announcement. Additional resources supporting the programmatic and administration of the Independent Living Services for Older Individuals who are Blind Grant can be found here: Rehabilitation Act of 1973, as amended, Title VII, Chapter 2; Education Department General Administrative Regulations (EDGAR) in 34 CFR Parts 76, 77, 79, 80, 81, 82, 84, 85, and 97; Program Regulations in 34 CFR Parts 367 and selected sections of 34 CFR 364 and 365, listed in 34 CFR 367.4; 2 CFR 200; 20 ILCS 2405; 20 ILCS 2407; 30 ILCS 70; 89 ILCS 507; 89 ILCS509; and 89 ILCS 511.

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance
  2. Uniform Grant Budget Template | Instructions
  3. CSA Tracking System Budget and Budget Narrative
  4. Proposal Narrative
  5. Additional supporting documentation:
    1. Personnel Resumes for key personnel, see Application Procedure Above
    2. Organizational Chart
    3. 3. Résumés of staff charged to the Proposal
    4. 4. Job Descriptions of staff charged to the Proposal
    5. 5. Physical Space Information
    6. 6. Linkage Agreements with other Service Providers & Referral Source
  6. Copy of current approved Federal or State Negotiated Indirect Cost Rate Agreement