March 16, 2018 Redeploy Illinois Oversight Board Meeting

Audience

Redeploy Illinois Oversight Board Members and Staff. The public is welcome to attend.

Date/Time

March 16, 2018
9:30am to 11:30am

Location

This meeting will be conducted via video conference with Chicago & Springfield Locations as follows:

Chicago: 401 South Clinton Building, Secretary's Video Conference Room
Springfield: 100 S Grand Avenue East, 3rd Floor Executive Video Conference Room
Call In: 888-494-4032 Code: 5329547331#

Agenda

Call to order
Roll call
Approval of minutes
February 16, 2018 meeting
Data Work Group
1. Redeploy Guidebook Update
FY18 Site Updates
1. Intensive Site Visits - Update
RIOB Planning Meeting (June 14-15)
FY18 Fiscal Update
1. FY18 Redeploy expenditures and commitments/number served to date
2. FY18 ICOY expenditures to date and Redeploy Focused update
FY18 Remaining Funds
1. Redeploy Planning Grant status update
2. Excess funds discussion/decision
Next Meeting
Friday, May 18, 2018. An executive staff meeting may be held Friday, April 20, 2018, if deemed necessary
Adjourn

Minutes

Call to Order
The meeting was called to order at 9:35a.m.
Roll Call
Karrie Rueter, George Timberlake, Rick Velasquez, Anne Studzinski, Janet Ahern, Peter Parry, Tracy Senica, Tim Snowden, Mary Reynolds, Paula Wolff, Betsy Clarke, Pam Rodriguez, Mary Ann Dyar, and Samantha Gaddy from DJJ representing Heidi Mueller.
Staff and Guests:, Erica Hughes, Kristen Marshall, Steve Sawyer, John Payne, Quinn Rallins, Lindsay LaPointe, Amanda McMillen, Olivia Wilks, and Danielle Kindle.
Approval of Minutes
The Board discussed the minutes from the February 16, 2018 board meeting. A Board Member made a recommendation to provide explanations for abbreviations going forward.
Motion: Anne Studzinski motioned to approve the minutes from the February 16, 2018 board meeting. Judge Timberlake seconded the motion.
Decision: The Board approved the minutes from the February 16, 2018 board meeting.
Data Work Group
1. Redeploy Guidebook Update
  Staff discussed the latest data work group meeting in February, the purpose being to look at the Redeploy guidebook and make suggestions for changes before sending to the Board for review. The data work group is reviewing and editing for clarity. The plan is to assist sites that are hoping to join Redeploy as well as current sites. One Board member stated that distribution should be used with a human presence as much as possible.
  MaryAnn Dyar discussed the 31st Annual Research and Policy Conference on Child, Adolescent, and Young Adult Behavioral Health that occurred March 4-7, 2018 in Tampa, FL. It was attended by 800 people, including the sergeant general from SAMHSA. A presentation on Redeploy was presented at the Conference. It was suggested doing the presentation statewide to juvenile justice stakeholders.
  Karrie Rueter circulated a document with the subject, "Notice of Revolving Door Policy." She asked RIOB members to email signatures to DHS Staff.
FY18 Site Updates
1. Intensive Site Visits - Update
  Staff provided an update on the intensive site visits. Four have been completed since the last RIOB meeting: 1st and 2nd Circuits and St. Clair and Madison Counties. Circuits appear to be struggling with numbers and having youth eligible for Redeploy, especially in the very rural areas of the 1st and 2nd Circuits. Counties have well-run systems, though there is a need for increased information and communication among stakeholders about the program. Betsy Clark complimented the visits as having rich interchanges and encouraged Board members to go on these site visits. Counties use the Mental Health/Juvenile Justice Initiative, which may be a part of their success. One barrier that was common in this region was transportation. A member recommended more public defender representation, which would require training.
  An RIOB member explained Quinn Rallins' role on the Illinois Mental Health Opportunities for Youth Diversion Task Force. The Task Force is addressing the issue of youth who are arrested and meet diagnostic criteria for mental health conditions but go untreated.
  An RIOB member asked why numbers have decreased for Redeploy. DHS staff noted the commitment of Redeploy eligible youth and the inability to serve misdemeanor offenders. At site visits, judges have voiced frustration about being unable to place children in Redeploy. It is also process-related-judges make decisions based on the recommendations of probation and may not remember Redeploy is an option. Stakeholders in general are open to using the program, but there are issues with this being such a small portion of the overall JJ population being eligible.
  A member stated that it may be worth analyzing how chronic misdemeanor youth score on the YASI as compared to felons. Judge Sawyer stated that this was addressed in the 2nd Circuit. Interviews with the chief probation officer made it clear that there was hesitancy to refer to Redeploy if the youth had previously failed in probation and noted the importance of a guidebook, as judges know very little about Redeploy. The guidebook can also help in rural areas where professionals can forget that Redeploy is an option. Judge Payne added that the onus is on probation to understand because judges trust the recommendations of probation.
  Interviews at site visits indicate a lack of education/training in Redeploy for many stakeholders. RIOB members highlighted the need for retired judges on staff for outreach and encouraged DHS staff attendance at local stakeholder meetings to communicate Redeploy and distribute guidebooks.
  There is concern about whether the site visits analyze outcomes with the youth themselves. A member stated that this is where things become complex, as recidivism has been extensively analyzed. However, things such as transportation and homelessness are difficult to address because self-disclosures from families are unlikely. The Board discussed the importance of knowing as much as possible about positive outcomes. Some of this data may be captured through eCornerstone. Karrie Rueter stated that DHS now collects quarterly data directly from sites, which is focused on performance measures and contract deliverables, designed to produce corrective action plans, etc. Discussions during site visits indicate they do not have a mechanism for following up and determining recidivism. Judge Payne stated that St. Clair County has begun doing a review of services and he recommended them providing a presentation at the all-sites meeting. MaryAnn Dyar stated that she recently started doing a site feedback loop. She is open to sharing this. She stated that this has led to a great deal of curiosity and conscientiousness regarding the data. Data workgroup will address these questions, too.
  Other issues discussed were the upcoming switch from YASI to OYAS in probation, issues regarding Medicaid, measuring racial disparities when kids first enter the system, the concerning nature of "call ins," and an ingrained attitude regarding gun violence that the only response is incarceration. The current challenge with Medicaid is not knowing who is certified and who are eligible.
  DHS staff stated that there are upcoming site visits April 5 and 6: LaSalle, Bureau, and Grundy Counties. There is also an upcoming site visit with Winnebago County April 26 and a couple more in May. Judge Payne commented on the helpfulness of a Board member attending these site visits.
RIOB Planning Meeting (June 14-15)
Karrie Rueter reported that DHS staff have booked the Hyatt McDonalds campus in Oakbrook.
FY18 Fiscal Update
Two handouts were circulated and contained fiscal updates
1. FY18 Redeploy expenditures and commitments/number served to date
2. FY18 ICOY expenditures to date and Redeploy Focused update
FY18 Remaining Funds
1. Redeploy Planning Grant Status
2. Excess funds discussion/decision
  There is currently $1.5M remaining in Redeploy funding and DHS has created a non-competitive funding notice with a target start date of May 1st. This application has two phases: planning grant and full program implementation. Every Non-Redeploy county will be eligible for a planning grant and every county that requests a planning grant will be funded. Money would be budgeted for May though FY19. The funding structure will be the same as in past, with average planning grant amounts. Funding is also available for multiple county grants but will not exceed $40K. Sites that participate would be required to go to three training visits, complete at least one site visit, and complete the planning grant process and final report to determine need and interest in becoming a full site. After evaluation by DHS, eligible and interested sites would be invited to submit a full site application using the same funding notice. However, this application would be limited to the eligibility requirement and acceptance from the RIOB. The new site application will be due November 1st, 2019 with start dates of January 1st, 2019. When available, DHS staff will use 2015-2017 calendar year data to determine eligibility for phase 2.
  Staff addressed the process and impact of using dollars from different fiscal years. The governor's proposed budget includes level funding for Redeploy FY19. Funding should be sufficient for funding planning grants, and the first 6 months for any site that would become a full site.
  Sites would not have to compete again in the following two years. If this application does not receive responses, it can be adjusted for FY19 and re-released. DHS will email the funding notice to every county, board, probation department, service provider. The Board can encourage people to apply for this initial phase because it is not competitive, though this cannot be done for the second phase. The planning grant application is asking sites to describe their service area, the reason for applying, what plan to gain from the planning grant, review the planning grant final report document, and provide additional details.
  The Board discussed inconsistencies with the ICOY budget. Staff stated that it is possible that $14K was spent on WAIT training. Karrie stated that money from the Redeploy Focused program cannot be spent on anything else without authorization from RIOB. Another RIOB member emphasized the importance of knowing what happens to youth when they become adults. It was recommended that the data work group meet in the next couple weeks to make a recommendation to staff about what is wanted from contracts regarding outcomes.
  Karrie Rueter stated that RIOB needs to give ICOY the ability to reallocate funding.
  Motion: Paula Wolff motioned to authorize the reallocation of Focused funding within the ICOY to support training activities. Judge Timberlake seconded the motion.
  Decision: The Board approved the reallocation of Focused funding within ICOY to support training activities.
  Staff stated that the currently funded sites are going through the DMC planning process and could use funds for DMC activities and training. An assessment and comparison of YASI and OYAS could be done to see if they can be merged. One concern is that mental health and trauma are not considered in the OYAS.ICOY staff suggested a crosswalk between case plans if it is not possible between assessments. It is difficult to move forward with this until AO chooses which tools within the OYAS will be implemented.
  Karrie Rueter circulated a document with a request from St. Clair County asking for funding of up to $20K for this year and $3,500-$5,000 for future years to design and implement a data system. She is concerned that this will lead to Redeploy needing to continue fund the data system similar to JWATCH. DHS staff stated Redeploy staff in St. Clair were having difficulty obtaining data to measure disproportionality, which is what led to this request. RI staff in St. Clair County have expressed an interest in using the system circuit-wide.
  Motion: Paula Wolff motioned to provide the requested funding for a data system with the caveat that it cover the entire circuit and not just St. Clair County. Rick Velasquez seconded the motion.
  Decision: The Board approved the provision funding for a data system with the caveat that it cover the entire circuit and not just St. Clair County.
Next Meeting
The next RIOB Full Board Meeting is scheduled: Friday, May 18th, 2018. An executive staff meeting may be held Friday, April 20th, if deemed necessary.
Adjourn
Karrie Rueter adjourned the meeting at 11:37