WAG 02-07-01: Clearances

PM 02-07-01

IES System

IES provides clearances for each individual entered during application registration or at Redetermination (see Verifications in IES). All clearances results are displayed for each individual with a Social Security Number (SSN) and can be updated by clicking Retrigger Clearances at the top of the clearance page in IES. The Name drop down list allows the worker to choose which individual on the case to run or view clearances for. IES clearances consist of:

Clearance What Page Can I Run the Clearance From Verification(s) Returned Areas Prefilled
Federal Data Service Hub (SSA)
  • Individual Demographics
  • Social Security Number
  • Identity
  • US citizenship Status
  • US Citizen
  • Citizen Verification

Accounts Receivable System (ARS)

See PM 22-08-08
  • Clearance Results
  • Data Exchanges
  • Individual(s) Responsible for Recoupment
 NA

Disqualified Recipients System (DRS)

See PM 22-08-16
  • Non-Cooperation/ Sanctions - Questions
  • IPV Sanctions - Details
  • Individual(s) Disqualified from SNAP
 NA
Illinois Residency Verification (IL SoS)
  • Individual Demographics-Citizenship/
  • Residency
  • Illinois Residence
  • State of Residence
  • Residence Verification

Key Information Delivery System (KIDS)

See PM 22-08-11
  • Absent Parent Court Order Support Liability
  • Questions-Income
  • Employment-Pay Details
  • Self-Employment-Details
  • Support Expenses-Details
  • Non-Custodial Parent Status
  • Child Support Benefits Received
  • Child Support Benefits Paid
  • Child Support Order
 Each Page Returns Varying Information. See 'Verifications in IES' for complete details.

State Online Query (SOLQ)

See PM 22-08-13
  • Household Individuals Questions
  • Aged/Disability Benefits Details
  • Disability Details
  • Disability Status
  • SSA and SSI Benefits
  • Medicare Status
 Each Page Returns Varying Information. See 'Verifications in IES' for complete details.

Third Party Liability (TPL)

See PM 22-08-17
  • Insurance Policy Information Details
  • Insurance Policy Information Eligible Clients
  • Non-Financial-Questions
  • TPL Insurance Coverage
 NA

Automated Wage Verification (AWVS)

See PM 22-08-03
  • Employment-Pay Details
  • Self-Employment Details
  • Secondary Source for Earned Income
  • Unemployment Benefits
 NA
Verify Lawful Presence (VLP)
  • Non-Citizen-Details
  • Clearance Results
  • Data Exchange
  • Lawful Presence
  • US Date of Entry
  • Sponsor
  • Non-Citizen Registration Status
  • Non-Citizen Registration Number
  • Student and Exchange Visitor Information System (SEVIS ID)

Asset Verification System (AVS)

See PM 02-07-03-n
  • IES triggers the request for AVS searches.
  • Liquid Resources
  • Real Property
  NA

National Accuracy Clearinghouse (NAC)

See PM 03-02-03-b,

Systematically triggered on one of the following pages in the driver flow

  • Program Request Summary; or
  • Individual Demographics Summary; or
  • Eligibility Summary; or
  • Redetermination Review Summary

Manually triggered on the Clearance Results Page and the Out of State Benefits - Details Page.
  • Illinois Residence
  • State of Residence
  • Residence Verification
new manual textIncarceration Data Match
  • new manual textData Exchange (for Historical information only)
  • Clearance Results
 new manual textCrossmatch individuals actively receiving benefits while incarcerated in County and State facilities. new manual textInformation on the incarcerated individual if a match found.

Note: Six clearances, the Federal Data Service Hub (SSA), Disqualified Recipients System (DRS), Illinois Residency Verification (IL SoS), Key Information Delivery System (KIDS), State Online Query (SOLQ), and Verify Lawful Presence (VLP) will prefill information on some pages in Data Collection. If information is available for prefilling from the clearances, you may receive a red prompt at the top of the page instructing you to review the clearance information. A message displays at the top of the page that says "Clearance results do not auto-populate the necessary fields in IES. The necessary information must be manually entered." This is a reminder that IES does not populate fields based on the information found on Clearance Results page.

Clearances can be triggered from three places:

  • Pages in Data Collection: Different clearance icons are located at the top of different pages in Data Collection. Clearance icons are located on specific pages based on verifications needed on that page. Run the clearance from the specific page to verify information while processing the case. 
  • Clearance Results: Use this page to view the most current results at once. This page is in the driver flow during Application Registration and Data Collection.

  • Data Exchanges: Use this page to either run clearances or view historical results. Visit the Data Exchanges page by using Left Navigation. There is no need to print information from clearances ran in IES because the historical results can be viewed on this page. Follow these steps to initiate a clearance from this page: 

    • Enter the individual's SSN,
    • Select the type of clearance,
    • Select 'Retrieve Current Information' or 'Retrieve Historical Information', and
    • Select 'Next'.

Note: enter the desired date range if "Retrieve Historical Information" is selected.

  • To view:

    • Current Information, select the magnifying glass next to the clearance to be reviewed, or
    • Historical Information, select the Run Date next to the clearance to be reviewed.

Note: The AVS clearance is triggered each time eligibility is ran unless the clearance has been requested within the previous sixty days. The AVS report is placed in the ECR.

new manual textIncarceration Data Match

The Incarceration Data Match clearance allows workers to view the results of the Incarceration Clearance in both Data Exchange and Clearance Results pages during the initial application and REDE interview. The Incarceration Data Match can only be retrieved by selecting Retrieve Historical Information radio button on Data Exchanges page. If the worker finds a match on the clearance that an individual is incarcerated, the information should be considered as unverified. The Incarceration Data Match is not considered information that is verified upon receipt. The clearance contains the name of a facility person for workers to contact to verify the individual's incarceration status. f the clearance returns a match, the IDOC website can also be used as a verification source and is considered verified upon receipt.