PM 19-07-07: Mid Point Reporting (MPR) Process

WAG 19-07-07

Mid Point Reporting Households

• A household meeting the criteria (PM 19-07-01) is enrolled into Mid-Point Reporting status for the first regular roll month upon completion of a REDE.
• A household in Mid-Point Reporting status is redetermined every 12-months with an interim Mid-Point Report form completed in the 6th month of the household's approval period.
• During the approval period, a SNAP household in Mid-Point Reporting status is required to:

 Mid-Point Report Text Reminder and Alerts

SNAP unit may choose to designate an alternate number to opt in to receive text reminders and alerts when their Mid-Point Report Form is due and/or past due. Mid-Point Report Form proactive reminders and/or alerts will be sent 14 calendar days if MPR received date has not yet been populated. A reminder will be sent when the MPR is due 2 calendar days prior to due date if MPR not received and date not populate in IES.

Mid-Point Report Due Date

A Mid-Point Report is mailed in the 5th month of the household's approval period with a return due date of the 2nd day in the 6th month.

Mid-Point Report Not Returned - Reminder Notice Sent

• A Mid-Point Report Reminder - Action Required notice is mailed to Mid-Point Reporting households who have not returned a Mid-Point Report form by the due date. The reminder notice is mailed two work days following the due date of the Mid-Point Report.
• The household must complete and return a Mid-Point Report within 10 days of the date of the reminder notice.
• A Mid-Point Reporting household is ineligible for SNAP or SNAP/TANF if it:
  • does not submit a complete Mid-Point Report by the due date; and
  • does not comply with the reminder notice within 10 calendar days of the date of notice.
• A notice of adverse action will be mailed to the household when benefits are cancelled.

Mid Point Report Returned within 10 days of the Reminder Notice

• If a Mid-Point Reporting household returns a completed Mid-Point Report form after the due date, but within 10 calendar days of the date of the reminder notice, the Mid-Point Report is processed no later than 10 days after the household's normal issuance date.
• If verification of an expense is requested and not provided, SNAP eligibility and benefit amount is determined without allowing a deduction for the expense which was reported but not verified.
• If after the Mid-Point Report is processed, verification is later provided, treat the information like the SNAP household reported a change in circumstances. See PM 18-04-00.

Mid Point Report Returned Incomplete or Unsigned

If the Mid-Point Report form is incomplete, or unsigned, or verification is needed, Mid-Point Report Reminder Notice Form 2891 will now be sent as a reminder within 10 days to return the Mid-Point Report Form and also will serve as a cancellation notice if the Mid-Point Report is not returned in 10 days.

Timely Processing

The Family Community Resource Center (FCRC) must enter the Mid-Point Report received date to prevent the EDG from closing. Process the Mid-Point Report by schedule cut off to ensure continuation of benefits.

No Changes Reported

• For SNAP, no action is needed if the household reports no changes. Document the report of no changes in Case Comments. No further action is required.
• A TANF (no SNAP) Mid-Point Reporting unit is only responsible to report changes in circumstances related to the questions asked on the Mid-Point Report form and at REDE. 
• For TANF, hours of employment must be verified, even if no changes are reported on the Mid-Point Report form. The Work Number may be used to verify hours worked.
• Paystubs must be provided when Question #4 is answered "Yes".

Change Reported

• If a change is reported, the case is updated with the appropriate change by scheduled cut off for the next effective month.
• If a change is reported timely at the Mid-Point Report, the change should be included in the budget for the 7th month of the approval period.
• For SNAP, only verify changes reported in Question #4 and for a new report of a child support obligation that was not reported in the previous 6 month contact.
• For TANF, verify hours of employment and other reported changes as appropriate (PM 03-13-01-c). The Work Number may be used to verify hours worked.

Mid Point Report Returned after Due Date But Before the 7th Month in the Approval Period

• Benefits are reinstated if the Mid-Point Report form is received: 
  • before the end of month 6 in the household's approval period. Benefits are not prorated, or
  • after month 6 but before the end of month 7. Benefits are prorated from the date of receipt.
• The household must file a new application if the MPR form is received after the 7th month.

Note: If a case is reinstated without requiring a new application assign the same approval period that the household had at the time of cancelation. The approval period does not change.

Wrong Form Returned

If a household is sent Mid-Point Report (Form 2890) but returns Redetermination Application (Form 1893) instead and it is prior to the end of the 7th month, consider it as a REDE application and make the appropriate changes. Assign a new approval period.