September 21, 2016 Illinois Juvenile Justice Commission Meeting

Audience

Illinois Juvenile Justice Commission Members and Staff. The public is welcome to attend.

Date/Time

September 21, 2016, 9:00am to 1:00pm

Location

• 401 S Clinton
  1st Floor
  Chicago, IL
• Call In: 888-4944032
  Code: 5329547331#

Agenda

1. Call to Order
2. Roll Call
3. Approval of Minutes
4. Fiscal Update
   1. FY17 Contracts Update and Budget Discussion
5. State Budget Discussion
6. Committee Updates & Motions
   1. DMC/RED
   2. Executive Committee
   3. JDAI/Compliance Update
   4. Planning & Grants
   5. Youth Advisory Board
7. Notable Legislation
8. New Business
9. Public Comment
10. Next Meeting
    November 16, 2016
11. Adjournment

Minutes

1. Call to Order
   The meeting was called to order at 9:11am.
2. Roll Call
   Chairman George Timberlake, Rodney Ahitow, Julie Biehl, Shelley Davis, Esther Franco-Payne, George Hill, Arnetra Jackson, Angela Rudolph, Mary Reynolds, Ben Roe, Rick Velasquez and Dana Weiner. Quorum present. Guests: Susan Witkin, Heidi Mueller, Korynna Lopez. Staff: Karima Douglas, Julie Stremlau and Ron Smith.
3. Approval of Minutes
   Commissioner Biehl motioned to approve the minutes, Commissioner Velasquez seconded the motion. Minutes approved.
4. Fiscal Update
   1. FY17 Contracts Update and Budget Discussion 
      Chairman Timberlake went through the FY16 spending and fiscal updates. The group  discussed lapsing money. The concern for PREA funds has ended. There is still sufficient  time to expend remaining grant dollars.
   2. State Budget Discussion
      Karrie Rueter, Associate Director of Youth Intervention Services, updated the Commission on GATA and the current DHS Budget. She explained the new system for acquiring grants, the Notice of Funding Opportunity (NOFO) process, etc. It is a requirement to bid grants, any grant regardless of size. The process has not impacted administrative contracts. Ms. Rueter did add that ICOY is in its final contract year. ICOY needs a new contract and there will be a requirement to do a procurement code RFP. Not all programs that received GATA exceptions this year will receive them this year. This means that it is possible that the Juvenile Justice Council grants will need to be competitively bid under GATA if not granted an exception. Since the Commission bid JJCs for FY17 it should not be too difficult to use the same basic content in the GATA format. The Commission may also be required to bid other programs such as systems improvement grants etc. We are still required to complete the CAAFs, and PBCs through DHS as well. IL has agreed to follow CFR 200 and its rules and regulations. DHS will again request exceptions for the Title II program grants, but the Commission will need to be prepared to bid all grants if exceptions are not approved. Ms. Rueter welcomed Wendy Nussbaum as the new Executive Director of the Commission.
5. Committee Updates & Motions
   1. DJJ Overview
      Heidi Mueller, IDJJ Deputy Director of Programs, updated the Commission on the current IDJJ work. The PREA contract funds are currently allocated for training. The program is very educational and the proposed tablet training can be shared with the parole board. They are working on creating their own PREA video. IDJJ has a full time Compliance PREA staff member and it was noted that the IDJJ facilities are in need of monitoring. Currently there is an acting IDJJ Director, Jesse Montgomery. Rob Vickery is head of the Aftercare focus. There are one-stop shops in Chicago, St. Louis, Peoria and Champaign for kids to do their online school, job, etc. There has been an average of 20 kids a month getting their GEDs. Also, good news! Ms. Mueller reported a 40% population decrease of youth in DJJ.
   2. DMC/RED
      DMC Coordinator Karima Douglas gave the DMC update. She explained their ongoing work to finalize DMC Core Compliance, the reduction model, committee goals and workplan. She explained current strategies and the three major areas of focus. There was discussion about best practices, training police officers, transparency, etc. Chairman Timberlake noted that we need to recognize that Chicago is not the state of Illinois and that there are racial issues across the state. We need to address these needs all over the state. Commissioner Franco-Payne motioned to approve an increase of $100,000 for ICOY and DMC focused work. Chairman Timberlake seconded the motion. Motion approved.
   3. Executive Committee
      No updates noted.
   4. JDAI/Compliance Update
      JDAI Chairman Rick Velasquez updated the group on JDAI work. He explained the recent Juvenile Justice Initiatives Summit that focused on detention. He found the summit very informative because it brought together key players from around the state including advocates, researchers and public defenders. Karima Douglas added information concerning the development of a Uniform Detention Risk Screening Instrument Assessment. Stephanie Vetter from the Annie E. Casey foundation encourages the development of a statewide instrument as a key JDAI strategy. Susan Witkin explained data and protocol process for Automatic Transfer Data. The format is designed but the website needs further development. There is a need to increase the money CRPD receives for its work with this data. Chairman Timberlake motioned to approve $10,000 additional funds for this work. Commissioner Franco-Payne seconded the motion. Motion approved. There was discussion about the Illinois Association of Juvenile Justice Councils and the $40,000 for them to provide technical assistance to juvenile justice councils statewide. Peg Robertson, along with a team of commissioners, staff and partners have begun working on a JJC technical assistance toolkit that would allow facilitators to work with JJC grantees in order to make them more effective.
   5. Planning & Grants
      No significant updates were noted. The committee continues to focus on current funding, federal reporting requirements, and the work of juvenile justice councils.
   6. Youth Advisory Board
      Karima Douglas gave the YAB update. The YAB currently meets every two weeks. Staff will work with the current Board to initiate recruitment efforts and to encourage youth to join the Commission. Commissioner Jackson is working on strategies for recruiting new applicants.
6. Notable Legislation
   Compliance Monitor Ron Smith updated the group. He explained that if the OJJDP proposed regulations and updated compliance definitions go into effect, Illinois would be out of federal compliance. He believes we can reduce some of the violations with the current compliance monitoring process but with the new rules about secure and non-secure holding, it would be impossible to pass. The group reviewed the letter from Illinois to OJJDP Director Listenbee that addresses how these proposed changes affect Illinois and our recommendations. The group made adjustments and edits. Commissioner Davis motioned to approve the letter with edits. Seconded by Commissioner Weiner. Motion passed and letter approved.
7. New Business
   Chairman Timberlake explained the recent issues with the Coalition for Juvenile Justice (CJJ) and the request for $5,000 from the Commission to assist with continuing services. Commissioner Hill motioned and Commissioner Franco-Payne seconded the motion. All in favor, motion passed.
8. Public Comment
   Chairman Timberlake noted that Justice Carmichael is the new Chief Justice of the Illinois Supreme Court.
9. Next Meeting
   November 16, 2016
10. Adjournment
    Commissioner Hill motioned to adjourn. Commissioner Biehl seconded the motion. Meeting adjourned at 11:47am.