March 16, 2016 Illinois Juvenile Justice Commission Meeting

Audience

Illinois Juvenile Justice Commission Members and Staff. The public is welcome to attend.

Date/Time

March 16, 2016, 9:00am to 1:00pm

Location

• 401 S Clinton
  1st Floor
  Chicago, IL
• Call In: 888-4944032
  Code: 5329547331#

Agenda

1. Call to Order
2. Roll Call
3. Approval of Minutes
4. Fiscal Update
   1. John Howard Association/Cook County Public Defender:
      Legal Literacy at Cook County JTDC
   2. FY17 Application Review
5. JMIS Upgrades
6. Committee Updates & Motions
   1. DMC/RED
   2. Executive Committee
   3. JDAI
   4. Planning & Grants
      1. System Improvement Grants
   5. Youth Advisory Board
7. Other Project Updates
8. Notable Legislation
9. New Business
10. Public Comment
11. Adjournment

Minutes

1. Call to Order
   The meeting was called to order at 9:13am.
2. Roll Call
   Chairperson George Timberlake, Vice Chairperson Lisa Jacobs. Commissioners: Julie Biehl, Jacqueline Bullard, Shelley Davis, Esther Franco-Payne, George Hill, Arnetra Jackson, Patrick Nelson, Ben Roe, Rick Velasquez. Quorum declared present at 10:10am.
   Guests: Susan Witkin, Jim Bray, Sarah Yousef, Pat Robertson, Brittney Blackwood and Chelsea Nixon.
   Staff: Karima Douglas, Julie Stremlau, Ron Smith, Grace Hong Duffin.
3. Approval of Minutes
   Commissioner Velasquez motioned to approve the minutes. Commissioner Biehl seconded the motion. Minutes approved.
4. Fiscal Update
   1. John Howard Association/Cook County Public Defender Legal Literacy at Cook County JTDC
      The John Howard request is a motion from Planning and Grants Committee to approve funding up to $20,000. No second necessary. The members have discussed this proposal thoroughly and no further discussion noted. All in favor, Commissioner Biehl opposed. Motion passed.
   2. Juvenile Officers Association Request
      Vice Chairperson Jacobs explained the JSO request for up to $10,000 for the Juvenile Officers Association conference. The request was presented at the Planning and Grants meeting last week. The committee agreed to the funding request with the stipulation that the Commission was to play a key role in the event and to partner with an officer who is an association member. The group briefly discussed specifics of the conference and then Vice Chairperson Jacobs motioned to approve. Committee motion, no second needed. Motion passed.
   3. FY17 Application Review
      The group reviewed the FY17 applications. Vice Chairperson Jacobs explained the various applications. There was an initial examination of the applications with a review team and then also with the members of the Planning and Grants Committee prior to this vote. The Commission members questioned specific aspects of the plans and discussed each as necessary. There was only one new applicant (Southland Cook) and this proposal was discussed at length. It was noted there are certain aspects of the budget that will need to be adjusted. The structure is strong but the plan needs work. Recommend to fund with changes.
      The group discussed the data aspect of the proposals and the consensus seems to be there is a lack of data for all applicants. Some applicants seem unable to find the data or they do not know how to access and use the data. Commissioner Velasquez noted they also seem unwilling or reluctant to ask for or talk about the data.
      Commissioner Franco-Payne commented on the Cook proposal. It appears the JDAI focus wants to be accepted as the new council. She explains that Cook's proposal seems to go against the Commission's plans and focus for the councils. The group discussed alternatives and what they would expect Cook to do for the final plan.
      The group went through each request and budget line with revisions. Commissioner Biehl motioned to approve the Cook County proposal for up to $165,000. No second necessary. Commissioner Velasquez abstained from this vote. All in favor, motion passed. Commissioner Velasquez made a motion to approve all other proposals (DeKalb, DuPage, St. Clair and Kane). No second necessary. Motion passed. Commissioner Velasquez motioned to deny the Peoria proposal. The Commission felt the proposal was weak and believed that with past grant funding that Peoria should have a stronger council and plan. No second necessary, motion passed. Commissioner Biehl motioned to approve the rest of the applicants (Lake, Sangamon, First Circuit, Ogle, Second Circuit, and Fourth Circuit). No second necessary, all in favor. Motion passed. Commissioner Roe was noted to abstain on the Ogle County vote.
5. Committee Updates and Motions
   1. DMC
      Commissioner Franco-Payne presented the DMC update. She announced the next Forum is Friday March 18th. The keynote speaker is Dr. Henricka McCoy, who will discuss the relationships between trauma, mental health problems and delinquency system involvement, as well as the implications for addressing racial and ethnic disparities. ICJIA will also be doing a data presentation focused on mental health in Illinois.
   2. Executive Committee
      No major updates but this Committee did initially discuss the JMIS proposal and moved to have it reviewed by the Planning and Grants Committee.
   3. JDAI
      Commissioner and Chairperson Velasquez indicated there were no major updates to JDAI at this time.
   4. Planning and Grants
      1. JMIS Updates
         Vice Chairperson Jacobs explained that the Planning and Grants Committee recommended approval of up to $45,000 in SFY17 to Center for Prevention Research and Development (CPRD) to develop and implement Journal of Management Information Systems (JMIS) upgrades to translate the operating language of JMIS from the current language (which is being phased out) to a more secure and manageable language (.net). Chairperson Timberlake motioned to approve. No second necessary. Motion passed.
      2. The Planning and Grants Committee also voted to approve up to $15,000 to (CPRD) in SFY17 to develop a web-based system for municipal lockups and jails to report on incidents in which juveniles are held securely, to advance Illinois' monitoring of compliance with the JJDPA Jail Removal and Sight and Sound Core Requirements. Prior to development of this system, CPRD, IJJC and IDOC will need to work together to contact and / or survey the field to determine the practicality and likely use of this type of reporting system. Vice Chairperson Jacobs motioned for this approval. No second necessary. All in favor, motion passed.
      3. Youth Advisory Board
         Karima Douglas, DMC Coordinator and Facilitator of the Youth Advisory Board (YAB) updated the group. She explained that applications for members were received, reviewed and discussed. They would like to see more applicants and from a more diverse area. This is a statewide board not just for the Chicago area. They will continue to develop the board.
6. Other Project Updates
   Commissioner Biehl announced the Expungement Study is complete and will be released on April 28th. There will be a meeting this week to finalize the distribution list. Commissioner Biehl and Mr. Jim Bray are doing a review of the recipients and will determine who may need follow-up or just a copy of the report.
7. Notable Legislation
   Chairperson Timberlake announced that efforts for Reauthorization of the OJJDP Act continue. There is nothing needed from the Commission at this time. The Coalition for Juvenile Justice Conference is in April in Washington, DC. Chairperson Timberlake will be attending. Also, Rob Vickery, our previous Executive Director, will be receiving the Tony Gobar Award for Outstanding Juvenile Justice Specialist at this conference.
8. New Business
   Commissioner Biehl announced she will be assisting IDJJ Director Jones with hearings on recommendations to close IYC Kewanee that may occur when the legislators are back in session. Vice Chairperson Jacobs asked if the Chair would like to direct members in this process. It was noted that the Commissioners can choose be be available if they are asked to testify. Grace Hong Duffin explained how the process works to the group. Chairperson Jacobs also asked about the Prison Review Board and the Department of Juvenile Justice. There should be an informal brief for that as well.
9. Public Comment
   None noted.
10. Adjournment
    Commissioner Franco-Payne motioned to adjourn. Commissioner Biehl seconded the motion. Meeting adjourned at 11:23am.