December 9, 2015 Planning and Grants Committee Meeting

Audience

Illinois Juvenile Justice Commission Planning and Grants Members and Staff. The public is welcome to attend.

Date/Time

December 9, 2015, 9:00 a.m. to 11:00 a.m.

Location

• 401 S Clinton
  2nd Floor
  Chicago, IL
• 823 E Monroe
  Springfield, IL

Agenda

1. Call to Order
2. Roll Call
3. Approval of Minutes
   Planning and Grants November 12, 2015
4. Fiscal Update
   1. SFY 2016 Grant Expenditures
5. SFY 2017 Grant Application Approval for Release
   1. Timeline
   2. Application
   3. Scoring
   4. Scheduling
6. Funding Request
   1. Printing of Collateral Consequences Report
   2. First Defense Legal Aid
7. New Business
8. Public Comment
9. Adjournment

Minutes

1. Call to Order 
   The meeting was called to order at 9:12am.
2. Roll Call
   Present: Planning and Grants Chairperson-Lisa Jacobs, Julie Biehl, Esther Franco-Payne, George Hill and IJJC Chairman George Timberlake. Quorum established at 9:22am. Staff: Rob Vickery, Julie Stremlau, Karima Douglas. Guests: Susan Witkin.
3. Approval of Minutes
   Planning and Grants November 12, 2015- Commissioner Biehl motioned to approve the minutes. Seconded by Commissioner Hill, minutes approved.
4. Fiscal Update
   1. SFY 2016 Grant Expenditures
      Executive Director, Rob Vickery gave the fiscal update. He indicated that currently we are on track with expenditures with Title II a little behind. He added that all of our contracts were approved at DHS Round Table yesterday.
5. SFY 2017 Grant Application Approval for Release
   Rob explained that the 2017 JABG Application will involve separate applications for new and existing councils. Instead of long sections or broad topics, the application is shorter and more concise. We expect to release the application in January. The group discussed the information in the application and we want to ensure the applicants have the right guidance. Susan Witkin noted that she believes the more information out there the better the proposals will be. The score sheet was updated and contains more objective criteria. The group discussed the review process and the fairness in the process.  Applications will be due February 19, 2016. We have left open the option to interview applicants and identified March 2-8 as dates for any interviews.
6. Funding Request
   1. Printing of Collateral Consequences Report
      Commissioner Biehl explained her request for the IJJC to assist in printing the Collateral Consequences Report. She believes $5000 is needed. She also clarified that due to her recent request for the IJJC to assist in the release of the Expungement Report, she would like to withdraw the Collateral Consequences request. Chairperson Jacobs responded that she has read the Collateral Report and believes it sets the stage for the Expungement Report and we should assist in releasing both. It starts a dialogue and encourages participation. If the budget allows she believes we should provide the necessary funds. Commissioner Hill asked if the report is neutral and does it represent the law. Commissioner Biehl explained that the report is neutral and is a statement of the law, not an advocacy piece. It provides information on adjudication as there is a lot of misinformation out there. IJJC Chairman Timberlake motioned to approve up to $6000 for the release of the Collateral Consequences Report. Commissioner Franco-Payne seconded the motion. All in favor, motion passed. Commissioner Biehl abstained from the vote.
   2. First Defense Legal Aid
      Rob Vickery gave the update on right to council request for $5000. He did state that this is a relatively small amount for the impact it will have. Chairperson Jacobs has concerns on the lack of youth focus. This is a drawback in her opinion. The group discussed the various issues with the ads and funding the project, etc. Tabled for further review and it needs to be presented to the full Commission.
7. New Business
   Executive Director, Rob Vickery announced that the Juvenile Officers Association has again asked the IJJC for funding assistance with their annual conference. The request is for $10,000. Chairperson Jacobs added that this is an opportunity for the IJJC to have an impact and push the content of the conference. She also noted that this is a chance to use the Collateral Consequences Report. Connect juvenile officers to the Councils in their communities. Rob noted that the IJJC wants more impact for the money we provide. There is a desire to further guide how the funding is used that fits more to the goals and priorities of the IJJC. Rob will schedule time for interested Commissioners to meet with the association.
8. Public Comment
   None noted.
9. Adjournment
   IJJC Chairman Timberlake motioned to adjourn, Commissioner Hill seconded the motion. Meeting adjourned at 10:52am.