October 16, 2015 Redeploy Illinois Oversight Board

Audience

Redeploy Illinois Oversight Board Members and Staff. The public is welcome to attend.

Date/Time

October 16, 2015, 9:30 a.m. to 11:30 a.m.

Location

This meeting will be conducted at the location below during the Redeploy Illinois Retreat

• The Hyatt Lodge
  2815 Jorie Blvd.
  Oak Brook, IL 60523

Agenda

1. Call to Order
2. Roll Call
3. Approval of Minutes
   • June 19, 2015
4. Discussion/Adoption of Guiding Principles; Identified Goals
5. FY16 Budget Update/Impact of State Budget Impasse on Redeploy Sites
6. FY16 Site Monthly Expenditures/Commitments
7. Site Compliance Review - 2013 & 2014 (IDJJ Data)
8. Preview of FY15 Data/Performance (eCornerstone Update)
9. Implications of Newly Enacted Juvenile Justice Legislation
   • PA 99-0268-Right Sizing the Juvenile Justice Population
   • PA 99-0254-Raises the Age for Juvenile Detention
   • PA 99-0255-Transparency in DJJ Reporting
   • PA 99-0258-Automatic Transfer Reform
10. Evidence-Based, Evidence-Informed, and Promising Practices
11. Redeploy Planning Grants
12. Redeploy Eligibility Requirements
13. Redeploy Focused Model
14. Next Meeting:
    * RIOB Full Board Meeting: December 11, 2015 9:30-11:30 a.m.
15. Adjourn

Minutes

1. Call to Order
   The meeting was called to order at 10:12 A.M.
2. Roll Call
   Anne Studzinski, Jim McCarter, Pat Griffith, Pam Rodriguez, Peter Parry, Scott Clark, Janet Ahern, Paula Wolff, Rick Velasquez, Grace Hong Duffin, Betsy Clarke, and George Timberlake. Staff and Guests: Karrie Rueter, Steve Sawyer, John Payne, and Angelica Jimenez.
3. Approval of Minutes
   The RIOB reviewed minutes from the June 19, 2015 Board meeting.
   Motion: Jim McCarter motioned to approve the minutes from June 19, 2015. Pam Rodriguez seconded the motion.
   Decision: The Board approved the June 19, 2015 RIOB meeting minutes.
4. Discussion/Adoption of Guiding Principles; Identified Goals
   Karrie Rueter reviewed the guiding principles and goals that the Board discussed, developed and recommended at the October 10, 2014 Board meeting. These are restated below:
   Guiding Principles
   • Redeploy Illinois should ensure that youth are served in their home communities and that families are an integral part of the planning process and treatment.
   • Collaboration among key players including probation officers, prosecutors, public defenders, judges, community service providers, therapists, counselors, youth and families is vital to developing and executing a plan that will help produce the best outcomes for participating youth.
   • Strong communication of our successes will help improve participation and support for services that aim to reduce youths' involvement in the juvenile justice system.
   • Redeploy Illinois shall do no harm.
   • A successful Redeploy Illinois program requires local discretion, planning, and implementation.
   • It is critical to incentivize participation and encourage counties to provide community-based and evidence-based programming through Redeploy Illinois while ensuring that participating communities are accountable.
   • Flexibility-Programs developed with Redeploy Illinois funds must meet local needs, be incentive-based, employ evidence based practice and evaluation, and encourage voluntary participation.
   • Services offered through Redeploy Illinois should be based upon individual assessments including risk level.
   • A focus on training and development and on promoting stakeholder buy-in is critical for statewide expansion.
   • Transparency-Aggregate data should be made public and shared with members of the community and other stakeholders to improve and monitor the program.
   • Evaluation-There should be ongoing evaluation of Redeploy Illinois' programmatic impact in order to help reduce racial and ethnic disparities.
     Goals
   • Redeploy Illinois will work to ease restriction on eligibility for funding while maintaining accountability for those who receive funding.
   • Redeploy Illinois will seek to strengthen statutory restrictions on commitments and to establish criteria to prevent widening. Redeploy Illinois will seek to align disparate elements of the juvenile justice system to in the interest of improving the overall quality and effectiveness of its programs and services.
   • Redeploy Illinois aims to provide services for at risk youth in their community while maintaining public safety.
     Motion: Paula Wolff motioned to adopt to approve the guiding principles and goals. Anne Studzinski seconded the motion.
     Decision: The Board approved the motion.
5. FY16 Budget Update/Impact of State Budget Impasse on Redeploy Sites
   Karrie Rueter and Redeploy program staff shared an overview of provider responses to a survey regarding the impact that the state budget impasse is having on their programs. These responses were not intended for public information but were provided to assist the RIOB in the management of the program. Through September - at least one site reported that they had to stop accepting new cases. Some providers have had to reduce more costly programming and services, and some programs' service providers have had to lay off staff as a result of the state budget impasse. Several providers have projected dates later this calendar year at which point they will need to suspend services if the budget is not resolved. An RIOB member pointed out how the current situation is unique because the entire spectrum of youth services is experiencing similar effects from the lack of state dollars flowing to programs. The Board discussed how best to address this issue.
   The Board directed program staff to reach out individually to programs to share the Board's support and to ensure that the programs are keeping all of their stakeholders informed of the impact the budget impasse is having on their ability to provide quality Redeploy services. Further, the Board directed staff to prepare and send a letter to the Providers from the Board expressing the same. The Board recognized that program closures could affect DJJ commitment rates. Members noted that once a state budget is in place, the Board will take into consideration such extenuating circumstances. Sites will be required to continue to report expenditures, numbers served and commitment numbers every month even if programming is suspended. Sites will further be encouraged to share additional data appropriate.
   Staff will draft a letter for review by the Board and DHS prior to letter being sent to Providers. Staff will also begin reaching out to Sites.
6. FY16 Site Monthly Expenditures/Commitments
   Karrie Rueter reviewed the monthly commitment / expenditure data for the first 3 months of the year. She also shared the full report for FY15. It was noted that when comparing the commitment data for the same time period last year, the commitments were twice as high this year. The monthly expenditures were essentially the same for that period. Board agreed that it is important to keep close attention on whether this continues into to the coming months and see if there is a trend.
7. Site Compliance Review
   Karrie Rueter presented the Illinois Department of Juvenile Justice data on site compliances for 2013 and 2014. The site compliance review data highlights success and demonstrates that ALL sites did in fact meet the minimum reduction requirement for the past 2 years.
8. Preview of FY15 Data/Performance (eCornerstone Update)
   Karrie Rueter provided an update on the eCornerstone system and data that they have been able to capture to date. She shared how the sites enter data, how they have been trained, etc. The Board discussed whether probation departments assess differently and whether the information they gather is the same. Concern was expressed regarding potential inconsistencies between probation, IDJJ, Redeploy and youth services regarding the YASI. Karrie Rueter said she will confirm if in fact these differences exist and will compare the matrices of the assessment tool, the Youth Assessment Screening Instrument (YASI), which probation officers and providers use. Karrie is aware of a handful of differences and to date has been reassured by the ORBIS trainer that the YASI's are the same and that these differences are simply due to wording limits in the different web systems. The differences will be compiled and shared with the Board and Karrie will work with ORBIS trainer to determine if any differences affect scoring.
   Janet Ahern suggested that there needs to be releases of information in data sharing and further discussions on the topic.
   Esther Franco-Payne asked about data relating to Disproportionate Minority Contact (DMC) and whether data can be provided regarding same. Esther will work with Karrie to determine what specific information should be compiled.
9. Implications of Newly Enacted Juvenile Justice Legislation
   • PA 99-0268-Right Sizing the Juvenile Justice Population
   • PA 99-0254-Raises the Age for Juvenile Detention
   • PA 99-0255-Transparency in DJJ Reporting
   • PA 99-0258-Automatic Transfer Reform
     Karrie Rueter shared the statutes with the Board for the above-referenced laws. All of the laws will become effective January 1, 2016.
     PA 99-0268 prohibits commitments to the Department of Juvenile Justice for youth adjudicated of misdemeanor offenses. The law also codifies case law on status offenses. Juveniles cannot be detained or committed to the Department of Juvenile Justice for status offenses (including probation violations) based on the initial status offense.
     Karrie Rueter is reviewing the data to see the number of youth enrolled in the Redeploy program who are in the program because the presenting offense is a misdemeanor offense.
     PA99-0254 raises the minimum age for detention of a delinquent or alleged delinquent minor from 10 years of age to 13 years of age. The law provides that an alleged delinquent minor under 13 years of age shall not be admitted, kept, or detained in a detention facility unless a local youth service provider, including a provider through the Comprehensive Community Based Youth Services (CCBYS) network, has been contacted and has not been able to accept the minor.
     PA 99-0255 amends the Unified Code of Corrections by adding a new section that clarifies the reporting requirements of the Department of Juvenile Justice (DJJ) to the Governor and General Assembly.
     PA 99-0258 amends the Juvenile Court Act of 1987 by expanding entities who may designate representatives to serve on county juvenile justice councils. This will add additional community based perspectives to the juvenile justice councils.
     The Board discussed PA99-0254 specifically. Karrie Rueter said that she has been encouraging probation directors and provides to develop a plan. She noted that if a CCBYS provider accepts the minor, that does not necessarily mean that the provider will place the minor (pick up the minor for the night). CCBYS serves youths ages 11-17, so this would exclude 10 year olds.
     The Board discussed each of these and their possible impact on the Redeploy program.
10. Evidence-Based, Evidence-Informed, and Promising Practices
    Karrie Rueter reviewed a document with the Board outlining a number of evidence-based and evidence-informed practices that have been designed to help high risk youth. The document also contained a list of which practices each individual site currently uses and considers as evidence based, informed or promising. Also provided was a list of trainings available to the sites through Illinois Collaboration on Youth (ICOY).
    Questions were raised regarding how sites were using models with the populations they serve. Wraparound programs such as those in Maryland and Milwaukee were discussed and questioned whether sites have looked into adopting similar programs.
    Ultimately Board members agreed that the most important thing is to ensure that sites are gathering data on a specific set of outcomes for each model/program etc. that they are utilizing. Regardless of whether or not the program/service meets the established criteria, if the site can demonstrate that these outcomes are being achieved with the targeted youth, the models will be acceptable.
11. Redeploy Planning Grants
    The Board agreed to table this matter for discussion once a state budget is in place.
12. Redeploy Eligibility Requirements
    The Board agreed to table this matter for discussion once a state budget is in place.
13. Redeploy Focused Model
    Angie Jimenez reported that there have been no new applications.
14. Next Meeting
    RIOB Meeting: December 11, 2015 at 9:30 a.m.
15. Adjourn
    Pat Griffith made a motion to adjourn. Pam Rodriguez seconded the motion.
    The meeting was adjourned at 11:14 a.m.