April 17, 2015 Redeploy Illinois Oversight Board

Audience

Redeploy Illinois Oversight Board Members and Staff. The public is welcome to attend.

Date/Time

April 17, 2015, 1:00 p.m. to 3:00 p.m.

Location

This meeting will be conducted via video conference with Chicago & Springfield Locations as follows:

• Chicago: 401 Clinton Building, 7th Floor Think Tank Video Conference Room 
• Springfield: 100 South Grand Ave East, 3rd Floor Executive Conference Room 
• Call In:  (888) 494-4032 Code:  5329547331#

Agenda

1. Call to Order
2. Approval of Minutes
   1. January 16, 2015 - RIOB Meeting
   2. February 11, 2015 - Executive Committee Meeting
   3. March 30, 2015 - Executive Committee Meeting
3. Cook County Planning Grant Update/Presentation
4. Redeploy Retreat - Next Steps
   1. Identify Meeting Location/Date
   2. Identify Planning Committee
5. Fiscal Update
   1. Site Spending/ Commitment Analysis
   2. 2.25% Appropriation Reductions - Update
   3. FY15/16 Funding Projections
6. 1st Circuit FY15/FY16 Revision Request
7. Redeploy Focused Fiscal/Program Update
8. Redeploy Funding Reallocation (from New Site Evaluations)
9. Redeploy Staff Update ICOY/DHS
10. Redeploy All - Sites Meeting
11. Illinois County Governing Conference
12. Next Meeting:
    May 15, 2015
13. Adjourn

Minutes

1. Call to Order
   The meeting was called to order at 1:05 P.M.
2. Roll Call
   Grace Hong Duffin, Pat Griffith, Jim McCarter, Mary Reynolds, Anne Studzinski, George Timberlake, Paula Wolff, Betsy Clarke, Anthony Harden (representing Pam Rodriguez), and Shamsideen Balogun (representing Jack Cutrone), David Weiner (representing Scott Clark), and Rick Velasquez (appeared by phone). Staff and Guests: Karrie Rueter, Kassandra Hauptmann, Steve Sawyer, Lindsey LaPointe, Angie Jimenez, Esther Franco Payne (appeared by phone), Chris Bernard and Torian Mitchell (Cook County Justice Advisory Council).
3. Approval of Minutes
   The RIOB reviewed the minutes for January 16, 2015 and the Executive Committee minutes for February 11, 2015 and March 30, 2015.
   Motion: Pat Griffith motioned to approve the minutes from the January 16, 2015 meeting. Paula Wolff seconded the motion.
   Decision: The Board approved the January 16, 2015 minutes.
   Motion: Jim McCarter motioned to approve the minutes from the February 11, 2015 Executive Committee meeting. Anne Studzinski seconded the motion.
   Decision: The Board approved the February 11, 2015 minutes.
   Motion: Paula Wolff motioned to approve the minutes from the March 30, 2015 meeting. Jim McCarter seconded the motion.
   Decision: The Board approved the March 30, 2015 Executive Committee minutes.
4. Cook County Planning Grant Update/Presentation
   Chris Bernard and Torian Mitchell of the Cook County Justice Advisory Council partnered with Chapin Hall to gather and analyze arrest and detention data of youth in Cook County. They provided an update on the status of data for the planning grant and to present preliminary data findings. Bernard provided board members with a PowerPoint handout and then reviewed the data in the handout. The data in the presentation focused on two elements: bring back orders and the dually-involved population. A board member had questions regarding arrests for drug-related offenses and racial disparities. Bernard noted that they are seeking additional data, which includes data from Cook County Juvenile Court to help answer those questions. A board member asked whether this data will help identify the target population for a Cook County plan. Bernard replied in the affirmative and said that they plan to use the data to engage all stakeholders in Cook County.
   Bernard also noted that there are many questions to which the juvenile court data will provide insight. In 2014, there were 378 commitments to DJJ from Cook County. They are still trying to determine where these youth reside. Bernard said that the average age of their first arrest is 14.5 years old and that, on average, there are 10 arrests before a youth from Cook County is committed to DJJ. A board member had questions regarding the drug abuse violations and the more serious violent offenses. One board member asked about the percentage of commitments related to drug offenses and how that compares with the rest of the state. Another board member asked about DCFS out-of-home care and stated that there is interest in learning more about the types of placements.  One board member noted that this was the best data they have seen in years, and that it continues to amaze them that they are unable to access reliable data while there are fewer than 400 youth committed to DJJ per year. They also stated that other states are moving towards prohibiting commitment for drug-related offenses completely.
5. Redeploy Retreat-Next Steps
   Karrie Rueter asked the board if they would consider a full-day meeting as follow up to the last retreat to discuss an action plan regarding the topic of statewide expansion. Ms. Rueter posed dates in June. The board agreed that it would be better to try to schedule the retreat in July. Angie Jimenez will reach out to the venue and send out a poll to the board members to coordinate a date in mid to late July.
6. Fiscal Update
   Ms. Rueter went over the fiscal projection document that provided current grant awards and projections for FY16 obligations. Ms. Rueter also provided a spreadsheet with monthly expenditures, number of commitments, and numbers served for each provider. Ms. Rueter will send out an updated spreadsheet to all the board members so that they have the most current and accurate fiscal data. Ms. Rueter discussed the 2.25% reductions that the legislature approved as part of the FY15 budget fix. Ms. Rueter reported that this reduction will not affect Redeploy providers because there were sufficient unobligated funds in the appropriation to cover the mandated 2.25% reduction.
7. 1st Circuit FY15/FY16 Revision Request
   1st Circuit Budget Revision Request
   The 1st Circuit submitted a request for a budget and plan revision. Ms. Rueter brought this revision request to the board because she felt that the revision entails significant enough programmatic changes that the board should have input into the approval. This revision request includes funding a cognitive behavioral therapy curriculum, which is currently utilized in the 2nd Judicial Circuit. A board member noted that the revision request was a result of input from all stakeholders that are working much more collaboratively. Another board member echoed those sentiments, as they had had conversations with one of the providers in the 1st Circuit who indicated that while there were early struggles, progress is being made.
   The Board raised concerns about the costs associated with providing services for youth and had questions regarding the number of youth who would be served. The Board struggled to understand the justification of costs for three staff. Board members expressed concern over the significant cost per youth to implement its MST program model. Board members were asked to send Ms. Rueter their list of concerns as soon as possible. Redeploy staff will discuss these concerns with the 1st Circuit and work on a plan to address those concerns.
8. Redeploy Focused Fiscal/Program Update
   Angie Jimenez from ICOY prepared an updated report and fiscal statement on the status of the Redeploy Focused funds. This fiscal year, one application has been received, reviewed, and approved. Jimenez has been in contact with another county that just submitted an application for Redeploy Focused funds and will convene the County Review Committee and Redeploy Focused Subcommittee to review this application.
9. Redeploy Funding Allocation (from New Site Evaluation)
   Ms. Rueter reminded board members that the funds from the new site evaluation would not be spent during this fiscal year because they were deemed non-essential. Rueter asked if the funds could instead be used towards the Redeploy Focused program and other areas within the TTA&S contract.
   Motion: George Timberlake motioned to transfer funds from the new site evaluation to the Redeploy Focused program and other areas within the existing TTA&S contract. Anne Studzinski seconded the motion.
   Decision: The Board approved the motion. Rick Velazquez abstained. Betsy Clarke voted against the motion.
10. Redeploy Staff Update ICOY/DHS
    Karrie Rueter explained that ICOY and the Department have not moved forward on filling the positions. Now that the new administration is in place, ICOY and DHS will look into reposting the positions and resuming the selection process.
11. Redeploy All Sites Meeting
    Ms. Rueter informed the board members that the All Sites Meeting dates are set for June 3 through June 5, 2015 in Bloomington at The Chateau Hotel and Conference Center. June 3 and June 5 are training days. June 4 is the business meeting. Ms. Rueter invited and encouraged board members to attend and participate in the business meeting on June 4th.
12. Illinois County Governing Conference
    Betsy Clarke has been in contact with Illinois County Magazine, which expressed interest in publishing an article on Juvenile Redeploy. That article will be published in next month's magazine. Next Monday, the annual Illinois County Governing Conference will convene in Bloomington. Organizers have invited RIOB members and staff to give a panel presentation about Redeploy and Redeploy Focused. The panel will consist of Karrie Rueter, Judge Timberlake, Judge Sawyer, Judge Payne, Angie Jimenez, and a Redeploy provider.
13. Next Meeting
    The May 15 meeting will be cancelled. If there are not enough board members to reach a quorum on June 19, the Executive Committee will convene to vote on requests to increase base funding amounts for FY16.
    Motion: Jim McCarter motioned to authorize the Executive Committee to review and vote on FY16 funding requests if there are not enough members present to achieve a quorum for the June 19, 2015 meeting. Anne Studzinski seconded the motion.
    Decision: The Board approved the motion.
    Next RIOB Meeting: June 19, 2015 from 1-3 PM
14. Adjourn
    George Timberlake made a motion to adjourn. Anne Studzinski seconded the motion.  The meeting was adjourned at 3:10 P.M.