Client Developmental Disabilities (DD) Information
- The above screen will display if Developmental Disability (DD) is selected on the Client Information Selection screen.
- Enter all information on this screen as you know it
- When in doubt as to what to enter, use the F1 key on your keyboard for Help
- Using F1 key will provide some explanation. More information can be found in the ROCS User Manual on pages 31-38.
- Once all information is completed, use the PROCESS button to save your input.
- PROCESS at this point does not mean that the information has been sent to DHS for processing and approval. You will still need to create a Client Information File and Transmit the file to DHS for processing here.
Registration Date - Mandatory
- This date needs to be at least one day prior to the 1st date of service that your agency provided for this client.
- If this client has been your agency for a very long time, the date must be after 7/1/1994.
Diagnosis Codes
- For New Clients: enter only one diagnosis code - it should be the Primary Diagnosis Code for the client or the one having the most significant clinical impact on the treatment of the client; that is, the medical condition most important to the overall understanding or treatment of the client. This code should be in the 1st field on the 1st row and have the A as the type. All but the 1st code field and its type field should be blank.
- For Exiting Clients: when updating this screen, remove all but the Primary Diagnosis Code. It should be in the 1st field on the 1st row with the appropriate type code depending on the code used. V7109 code for unknow is not longer acceptable. All but the 1st code field and its type field should be blank.
- A full description of diagnosis codes to be used can be found on page 5-34 of the ROCS User Manual.
- New Clients with registration dates AFTER 9/30/2015; only ICD-10 diagnosis codes are required. ICD-9 diagnosis codes are no longer allowed for these clients.
- Existing Clients with registration dated BEFORE 10/1/2015 can still have ICD-9 codes. Any updates to these existing client's DD Information will require that their diagnosis information be updated to current requirements.
- All codes are left justified, have no decimals and are between 3 to 8 characters in length.
- Diagnosis Code Type indicators are required for each diagnosis code entered.
- Diagnosis Code Type for ICD-9 is 9
- Diagnosis Code Type for ICD-10 is A
- When entering ICD-10 diagnosis codes, a minimum of one approved ICD-10 code is required.
- A copy of the ICD-10 Replacement Codes can be found at the following link: ICD-10 Replacement Codes
- Duplicate diagnoses may not be entered
- Codes for Deferred Diagnosis (V7109) and No Diagnosis (7999) is no longer allowed.
- It is recommended that Diagnosis codes be entered in sequential order.
