March 18, 2011 Redeploy Illinois Oversight Board Meeting

Date/Time

March 18th, 2011
1:00PM - 3:00PM

Locations 

• Chicago: 401 South Clinton, 7th Floor Executive Video Conference Room.
• Springfield: 100 South Grand Avenue East, 3rd Floor Executive Conference Room.

Agenda

1. Call to Order
2. Roll Call
3. Approval of Minutes 
4. New Redeploy Program Staff
5. Status of DHS/DJJ Programs
6. ARRA Grant Update
   1. Planning Grants (LaSalle, Sangamon, Tazewell, Champaign, Ogle)
   2. Evaluation
7. Redeploy Lite Update
8. Data Report Pilot Update
9. Draft Data / TA / Compliance Policy
10. Annual Report Update
11. Adult Redeploy Illinois Update
12. Legislative Update
13. Other Business
14. Next Meeting
15. Adjourn

Minutes

1. Call to Order
   Meeting was called to order at 1:11pm. 
2. Roll Call
   Redeploy Members: Grace Hung-Duffin, George Timberlake, Jim McCarter, Paula Wolff, Rick Velasquez, Pam Rodriguez, Margie Groot, Betsy Clarke.  No quorum.  Redeploy Staff:  Karrie Rueter, Betsy Goulet, Danielle Donovan and Jeff Bradley. 
3. Approval of Minutes
   Minutes will be held for approval until the next meeting.
4. New Redeploy Program Staff
   Karrie again introduced the new Redeploy contractual staff and they each gave a brief overview on their background and credentials. They are Betsy Goulet-Redeploy Illinois Program Coordinator and Danielle Donovan-Redeploy Assistant Coordinator. 
5. Status of DHS/DJJ Programs
   Grace explained that work continues with the Human Services Commission to determine what moves would make the most sense and where programs should be moved.Gear Up and those programs would shift to Youth Advocacy placements. The legislation issues and what specific people will move has not been addressed yet. They are working on directing programs at this time. The meetings are open.  Grace stated she may be able to send the draft soon as she will seek approval on the first.
6. ARRA Grant Update
   1. Planning Grants: Karrie explained that we are making some progress. We had been waiting for the non-appropriate appropriation. Since we last met we have received approval from procurement and ICJIA. Meanwhile Jeff and the staff have been working with the ten counties eligible for the grants. They are now working on laying out the four meetings. LaSalle, Sangamon, Champaign, Tazewell, Ogle are coming in as a circuit absent Lee County.
   2. Evaluation: We are in the process of completing the contracts now that the funds have come through.  The contracts are now in place and we are moving forward. The sites have not started yet. They have the ARRA budgets to compile and hopefully they will be in place by April.  Redeploy Illinois Meetings are in Bloomington. Volunteers are needed to attend the meetings April 11, May 2nd, June 6th and July 18th. Rick volunteered for the 11th of April. Judge Timberlake on May 2nd and Pam will attend July 18th.
7. Redeploy Lite Update
   Jim gave the update. They have developed a potential flowchart for reimbursement and will submit this to the board.The current review committee is exploring having an overall committee so they may make faster decisions.  The suggestion was made to have a committee address the issues that is able to make quorum every time.  The board needs to determine what they would want that committee to be. If we establish an executive committee it will be used for more than a single purpose. Grace suggested bringing ideas and thoughts on the committee structure to the board or review and discussion. 
8. Data Report Pilot Update
   Jeff gave the update. The monthly reports and quarterly reports were complete before Christmas.  After using the instrument for a few months we were able to get feedback from the site. They suggested tweaking some of the language and offering more room for feedback. Some of the definitions may need to be reviewed. The sites seemed to be content overall and seemed willing to do it more than quarterly so they aren't ambushed by the report.
9. Draft Data / TA / Compliance Policy
   No update. 
10. Annual Report Update
    Jeff Bradley explained he has been pulling information and trying to schedule a time where he could accompany Deanne Benos on a few site visits. A draft of the report is needed by April and the final report is due in May.  Chip will assist with information as necessary.  Karrie inquired about the need for an extra meeting in April.  Paula suggested to approach Deanne about getting the draft to the board as soon as possible and to schedule the April meeting to approve the report.  The report must be finalized in May.   
11. Adult Redeploy Illinois Update
    Another RFP has gone out.  They have approved Kankakee and are waiting for a final proposal. Three out of the four sites are already approved.
12. Legislative Update
    House bill 0083 amendments three and four gets us closer to urging judges to make decisions only after they have exhausted all options and encourages them to look at re-entry before committing an offender into the system.  Incarceration should be reserved for the people who have committed serious offenses. It doesn't force them to make these changes; it urges them to think about it before they come to a decision.
13. Other Business
    None noted. 
14. Next Meeting
    May 20th, 2011. 
15. Adjourn
    The meeting was adjourned at 2:35pm.