Disabilities Services Plan Policy Number and Last Update (05.01.01/01-2011)
GOAL I: To ensure well-coordinated disability services (HSPS 1308.4)
Objective I-A: Hire a Disability Services Coordinator
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| I-A, 1 |
Follow the hiring procedure. |
Director |
Before Grantee statewide training |
| I-A, 2 |
Provide the job description outlining duties, responsibilities, and expectations for the disabilities services coordinator. |
Director |
Before interview |
| I-A, 3 |
DSC participates in the grantee training and other training/workshops required by the Director, toward Illinois certification for special education, if planned and desired. Attend pre-services training week with the rest of the center's staff. |
DSC |
Before starting position |
Objective I-B: Establish coordination in the provision of services with other agencies serving children with disabilities, thorugh interagency agreements.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| I-B, 1 |
Identify local community resources and specific services provided, fees, bilingual therapists, etc. |
|
|
| I-B, 2 |
Annually update the disabilities section of the Resource Directory to ensure that the information is current and translated if necessary. |
DSC |
Prior to opening |
| I-B, 3 |
Invite local disability community agencies to the annual Parent Fair. |
DSC & FSC |
Prior to opening |
| I-B, 4 |
Become a member of the LIC and participate in all meetings representing Migrant Head Start children with disabilities. |
DSC |
On-going |
| I-B, 5 |
Participate as a member of the HSAC and ensure disabilities service providers are proportionately represented. |
DSC |
On-going |
| I-B, 6 |
Invite local disability community agencies to participate in the delegate's interagency meetings. |
DSC & Delegate Director |
Once a season |
Objective I-C: Develop interagencyAgreements with local agencies and update them annually.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| I-C, 1 |
Agreements should be written and signed between Migrant Head Start agency and LEA (Local Education Agency) and CFC (Child and Family Connections). |
DSC & Delegate Director |
Annually |
| I-C, 2 |
Make all necessary efforts, and document them, to ensure the annual signing of the Interagency Agreement: the LEA and CFC are the agencies responsible for the provision of services to children with disabilities in each community. |
DSC |
On-going, but at least annually |
| I-C, 3 |
Follow the Disabilities Interagency Agreement Development Procedure. |
DSC |
At all times |
GOAL II: To identify, recruit, and enroll all migrant and seasonal children with diagnosed disabilities, and those suspected of having a disability, including those with severe disabilities. (HSPS 1308.5; 1308.7-1308.17)
Objective II-A: Ensure that 10% of enrollment slots are children with disabilities, through active and ongoing recruitment. (See ERSEA Policy and Procedure in FSC Manual.)
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| II-A, 1 |
Contact by phone or letter, all local agencies and organizations serving children, to make them aware of the delegate's eligibility criteria and the services to migrant and seasonal children with disabilities. |
Director, DSC, & FSC |
Prior to opening & on-going |
| II-A, 2 |
Participate with the FSC and Director in the organization of the two annual interagency meetings (where eligibility criteria can be shared). |
DSC |
Before opening & closing |
| II-A, 3 |
Advertise the services offered in areas where migrant families may see it (Laundromats, migrant clinics, churches, WIC offices, etc.) and through the local media, using both English and Spanish. |
Center Staff |
Prior to opening & on-going |
| II-A, 4 |
Develop the center's brochure with explicit statements about services for migrant and seasonal children with disabilities, and distribute throughout your service area. |
DSC |
Prior to opening |
| II-A, 5 |
Ensure that the Policy Committee approves annually, the delegate's waiting list criteria, giving highest priority to children with disabilities. |
Director & PC |
First meeting |
Objective II-B: Coordinate efforts with LEA and other agencies in the Child-Find process.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| II-B, 1 |
Contact the local LICs and LEAs to inform them of the availability of slots for children with disabilities and the center's opening date. |
DSC |
Prior to opening |
| II-B, 2 |
Attend all LIC meetings in an effort to participate in all community Child-Find activities. |
DSC |
On-going |
| II-B, 3 |
Establish Interagency Agreements with LEAs and CFCs to include Child-Find activities. |
DSC |
Prior to opening |
| II-B, 4 |
Provide the LEAs with a copy of the Head Start Disability Eligibility Criteria. |
DSC |
With agreements |
Objective II-C: Provide training to all staff about disabilities regulations, IDEA, and ADA, and inclusion to ensure that no child is denied enrollment due to a disability, staff attitudes, or building inaccessibility. (See Delegate Pre-service Training Requirements.)
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| II-C, 1 |
Offer annual training during Spring training and Directors' training to staff, especially DSCs, FSCs and Directors. |
DSM |
April & May |
| II-C, 2 |
Ensure that delegate's pre-services training includes all information necessary to understand inclusion and how to implement policies and procedures following the laws protecting people with disabilities. |
DSC |
Prior to pre-service week |
| II-C, 3 |
Ensure that staff hired mid-season receive the above mentioned training. |
DSC |
Prior to starting |
| II-C, 4 |
Provide information to parents about the laws protecting children with disabilities and the IMSHSP enrollment criteria, using the Parent Handbook. |
DSC |
Parent Fair or Other |
Objective II-D: Offer a variety of placement options for children with disabilities, beginning with full inclusion of the child with same-age peers, and consider joint placement, shared personnel, and services with other agencies.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| II-D, 1 |
Ensure that Interagency Agreements clarify issues of joint and dual placement, shared personnel, and services. |
DSC |
Prior to opening |
| II-D, 2 |
Inform parents and staff of the full range of placement options, dual enrollment, and other alternatives when exploring the best services for children with disabilities. |
DSC |
At IEP/IFSP |
| II-D, 3 |
Invite different agencies serving children with disabilities to participate at the center's Parent Fair, where they can share information about their services. |
DSC |
Prior to opening |
Objective II-E: Ensure that children with disabilities have a comprehensive, cumulative, and confidential section for disabilities in their file.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| II-E, 1 |
At delegates, the child's file contains a section for disabilities with originals and copies of required documents as per Filing Procedures. |
DSC |
Per procedure |
| II-E, 2 |
Disabilities documentation is maintained in a locked cabinet, with limited access to only authorized personnel. |
DSC & Delegate Director |
At all times |
| II-E, 3 |
Monitor the delegates' update and maintenance of the DDTI and disabilities files. |
DSC, DSM, & Delegate Director |
Per monitoring procedure |
GOAL III: To obtain timely and comprehensive multidisciplinary evaluations for children with suspected disabilities. (See Inclusion Policy and Procedures) (HSPS 1308.6; 1308.18)
Objective III-A: Ensure that services to children with disabilities are done by Illinois qualified personnel.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| III-A, 1 |
Locate qualified agencies and bilingual diagnosticians to provide comprehensive, culturally-relevant diagnostic services. |
DSC |
Prior to opening |
| III-A, 2 |
Invite all agencies/individuals providing diagnostic services to children birth to five to the center's interagency meetings. |
DSC |
Prior to opening |
| III-A, 3 |
Provide to all these agencies/individuals, the Head Start diagnostic criteria, as well as IMSHSP forms and procedures. |
DSC |
Prior to opening; On-going |
| III-A, 4 |
Ensure the development of Interagency Agreements with LEAs and CFCs. |
|
|
Objective III-B: Ensure that developmental screenings and Social Emotional Checklists are done within 4 weeks of child's entry to the program.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| III-B, 1 |
Provide training to classroom staff, DSC, and EC, on Denver II (developmental screening instrument), Social Emotional Checklist (use one of four approved by grantee) and observation procedures. |
Director contracts, Consultants |
Pre-service week |
| III-B, 2 |
Give specific training on identification and referral of children, bi-weekly staffings, communication, and confidentiality procedures is given to center's staff during pre-service week. |
DSC |
Pre-service week, mid-season hire |
| III-B, 3 |
Screen all children with the Denver II and Social Emotional Checklist (and/or any other instrument selected). |
DSC
DSC, EC, & Teachers
|
By 4th week of entry |
| III-B, 4 |
Notify parents of results. |
DSC |
After completion |
| III-B, 5 |
Review Denver screening and Social Emotional Checklist for all children. (see Mental Health Procedure in DSC/MHC manual). |
MH Consultant |
|
Objective III-C: Ensure the ongoing assessment of all children.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| III-C, 1 |
Train teachers and DSC on use of assessments during pre-service week. (See Child Development Assessment Procedure in Education Manual.) |
EM & ECs |
At pre-service |
| III-C, 2 |
Maintain accurate documentation of children's progress as outlined in the Child Assessment and Monitoring Procedures. |
Teachers & EC |
Per procedures |
| III-C, 3 |
Discuss any concerns at bi-weekly staff. |
Teachers |
|
Objective III-D: Plan a course of action to meet an extraordinary need of any child including those with a known or suspected disability.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| III-D, 1 |
Ensure timely bi-weekly staffings and accurate documentation of discussions and follow-up needed. |
|
|
| III-D, 2 |
2. Ensure all coordinating staff and child's teacher participate in staffing. |
|
By 2nd week of operation |
| III-D, 3 |
3. Follow the Bi-Weekly Staffing Procedures. |
|
Bi-weekly |
| III-D, 4 |
4. Ensure that parents are involved in this process:
- Make a home visit and discuss concerns and elicit parent input.
- Discuss options to address concerns.
- Leave resources with parents.
|
DSC & FSC |
After staffing |
Objective III-E: Refer child in need of diagnostic evaluation to the appropriate agency.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| III-E, 1 |
1. Make home visits to discuss need for referral. In case of refusal, discuss further options. |
DSC |
After bi-weekly |
| III-E, 2 |
2. Request written parents' permission to make the referral. |
DSC |
Within 1 day of receipt of parent permission |
| III-E, 3 |
3. Make a written referral to LEA or CFC. |
DSC |
|
| III-E, 4 |
4. Participate with appropriate agencies during diagnostic-evaluation process. |
DSC |
At all times |
| III-E, 5 |
5. Keep parents informed of all steps taken.
- Home Visits
- Phone calls
- Notes
|
DSC |
As new information is received |
Objective III-F: If agency cannot be found or does not evaluate, the delegate completes the evaluation within 30 days of obtaining parental permission.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| III-F, 1 |
Search for local diagnosticians to ensure multidisciplinary evaluations. |
DSC |
At least monthly |
| III-F, 2 |
Maintain a list of evaluators who can use the child's preferred language or mode of communication. |
DSC |
On-going |
| III-F, 3 |
Take child to all appointments required for evaluations, ensuring parental participation, when possible. |
DSC |
On-going |
| III-F, 4 |
Assist with translation when necessary. |
DSC or other |
As needed |
| III-F, 5 |
Maintain accurate documentation. |
DSC |
At all times |
| III-F, 6 |
Follow Disabilities Referral timelines below:
- Screening - within 4 weeks of child's entry to the program.
- Notification - parents are informed that screening results are available for their review immediately after the child has been screened.
- In-House Staffing - at the next scheduled bi-weekly staffing meeting.
- First Contact with Family and Permissions Signed - the day after the bi-weekly staffing.
- Referral - within 1 working day of parental permission (or refusal if to CFC).
- Diagnostic Results - LEA or Early Intervention will share with MSH staff within 2 weeks of LEA/Early Intervention receiving the diagnostic results.
- IEP/IFSP Meeting - Within 30 days of obtaining diagnostic results.
- Initiation of Services - Within 2 weeks of IEP/IFSP meeting, or upon receiving copy of IEP/IFSP, if child was previously diagnosed.
- Transition Plan - Starts at the time of IEP/IFSP meeting, is discussed again at least a month prior to family departure, and is completed when family leaves.
|
DSC |
At all times |
GOAL IV: To ensure that IEPs and IFSPs are developed using comprehensive information and full parental participation in order to meet the individual needs of children with disabilities. (See Inclusion Policy and Procedures) (HSPS 1308.19; 1308.20)
Objective IV-A: Participate and cooperate with LEA and CFC in the development of the IEP or IFSPs.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| IV-A, 1 |
With parental permission, collect all information from the delegate regarding the child, including but not limited to screenings and written observations, to be shared with LEA or CFC. |
DSC |
Prior to IEP/IFSP |
| IV-A, 2 |
Cooperate with LEA or CFC to support the parental involvement necessary to successfully develop an IEP or IFSP. |
DSC |
On-going |
| IV-A, 3 |
Attend all meetings organized by LEA or CFC, directly related to the child. |
DSC |
As scheduled |
| IV-A, 4 |
Offer Migrant Head Start as an inclusive placement for children with disabilities, including those with severe disabilities. |
DSC |
At IEP/IFSP meeting |
| IV-A, 5 |
Support the family and the child at all times, providing transportation and translation services when needed. |
DSC |
On-going |
Objective IV-B: If agency does not write IEP or IFSP after child is eligible, the delegate must complete one. (see Developing MHS IEPs or IFSPs Procedure.)
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| IV-B, 1 |
Contact the Disabilities Services Manager. |
DSC |
As soon as evaluation is completed |
| IV-B, 2 |
Set meeting place and time to accommodate parents and diagnosticians/evaluators' schedule. |
DSC |
10 days advance notice |
| IV-B, 3 |
Invite all parties in writing, including parents, teachers, education coordinator, director, LEA, and/or CFC representative, diagnosticians, DSC, DSM, Mental Health Consultant, and any person the parent wishes to invite. |
DSC |
|
| IV-B, 4 |
Review documentation and professional opinions regarding eligibility. |
DSM |
Before meeting |
| IV-B, 5 |
Develop a plan during the meeting, ensuring specific goals, objectives, action steps, the person responsible, and times for completion are clearly stated. (Include all medication and any nutrition consideration required.) |
DSM |
At meeting |
| IV-B, 6 |
The plan will follow the IEP or IFSP format used by local agencies, will be signed by all parties present, and should be updated before center closes for the season. |
DSM |
At meeting |
| IV-B, 7 |
Describe the specific adaptations necessary for the successful inclusion of the child in small and large group activities, as well as all special individualized assistance required while at the center (always request parental input). |
DSM |
At meeting |
| IV-B, 8 |
Follow action step in Goal III F-6. |
DSM |
At all times |
GOAL V: To provide a Head Start program, directly or in cooperation with other agencies, where children with disabilities receive the full range of Head Start services and all services identified by the IEP/IFSP team, in the least restricted environment. (See Inclusion Policy and Procedures) (HSPS 1308.19)
Objective V-A: Cooperate and participate with LEA and CFC in the delivery of services as per child's IEP/IFSP.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| V-A, 1 |
Attend all LEAs or CFCs meetings to ensure that services are delivered appropriately. |
DSC |
On-going |
| V-A, 1 |
Ensure that all Head Start responsibilities are fulfilled, as per the interagency agreement. |
DSC |
On-going |
| V-A, 1 |
Ensure that teaching staff receives a copy of the IEP/IFSP goals to incorporate in their individualization of activities. |
DSC |
|
| V-A, 1 |
Maintain direct contact with the family and provide support and resources. |
DSC |
On-going |
| V-A, 1 |
Maintain accurate records following strict confidentiality procedures. |
DSC |
At all times |
| V-A, 1 |
Maintain accurate information, documentation |
DSC |
|
Objective V-B: If Head Start is in charge of the services, the delegate musts ensure accurate, timely, and culturally and linguistically, relevant delivery of services.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| V-B, 1 |
Responsible for the implementation of the IEP/IFSP (even if not qualified to provide services; in that case, the director is responsible for supervising, or arranging for the proper supervision through school personnel, or the mental health consultant.) |
DSC & Delegate Director |
All season |
| V-B, 2 |
Advocate, if needed, that ESY (extended school year services) is written and justified in the child's IEP. |
|
|
| V-B, 3 |
Document the provision of services and inform parents of progress. |
|
|
| V-B, 4 |
Include in the child's disabilities file, parents' permission and consents, diagnostic reports, plans, progress notes, and copies of the documents. (See Filing Procedure). |
|
|
| V-B, 5 |
Offer and provide, when requested by parents, mental health consultation and support for the family of a child with disabilities, through the Mental Health Consultant. |
|
|
| V-B, 6 |
Ensure special procedures for children with disabilities are incorporated into center's emergency procedures and drills, and provide training to classroom staff. |
|
|
| V-B, 7 |
Develop all plans and activities considering the need for adaptations, while planning for small and large group activities. |
|
|
| V-B, 8 |
Plan all activities considering the individual needs of the child with disabilities (follow IEP/IFSP goals and objectives). |
|
|
GOAL VI: To provide an on-going program of support, training, and technical assistance for parents of children with disabilities. (HSPS 1308.21)
Objective VI-A: Provide parents of children with disabilities with an on-going program of support and training.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VI-A, 1 |
The DSC is available to parents as a resource person. |
DSC |
On-going |
| VI-A, 2 |
Assure that all parents, including parents of children with disabilities, receive an updated, translated Resource Directory. |
DSC & FSC |
At enrollment |
| VI-A, 3 |
The DSC serves as a family advocate when requested by the family. |
DSC |
On-going |
| VI-A, 4 |
Ensure that training on disabilities issues requested by parents receives prompt response. |
DSC |
As requested |
| VI-A, 5 |
When a family starts the "disabilities process", provide training to the family about their rights and the rights of their children, the laws protecting children with disabilities, the diagnostic process, the IEP/IFSP, services available, and any other topic of interest requested. |
DSC |
When initiating the diagnostic process |
| VI-A, 6 |
Assist parents to increase their knowledge on resources available, how to make changes necessary to help their child, and how to advocate. |
DSC |
On-going |
| VI-A, 7 |
If the family qualifies, assist them in obtaining SSI, Medicaid, respite care, and any other type of available assistance. |
DSC & FSC |
When needed |
| VI-A, 8 |
Encourage parental participation in groups dealing with disabilities issues (HSAC, LIC, etc.) at center's level, especially during the self-assessment process. |
DSC |
On-going |
| VI-A, 9 |
Provide information about existing parent support groups and assist-interested families in joining them. (Or assist families in starting a support group.) |
DSC |
On-going |
| VI-A, 10 |
In collaboration with the rest of the staff, plan the annual Parent Fair and include information on disabilities. |
DSC & center staff |
Prior to opening |
Objective VI-B: Ensure on-going training and technical assistance for center's staff and volunteers on topics such as disabilities and laws, sensitivity issues, and communication between parents and professionals.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VI-B, 1 |
Train delegate staff during the spring training on disabilities issues. |
DSM |
May |
| VI-B, 2 |
During pre-service week, the center's staff and volunteers will participate in training sessions following the pre-service requirements. |
DSC |
Prior to opening |
| VI-B, 3 |
Provide training and technical assistance to disabilities services coordinators, and as available to train others. |
DSM |
On-going |
| VI-B, 4 |
See Goal II-C,1 to C,3. |
|
|
Objective VI-C: Assist classroom staff in developing awareness and sensitivity programs.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VI-C, 1 |
Participate in education staff training to provide support and technical assistance regarding the inclusion of disabilities issues into the curriculum. |
DSC |
On-going |
| VI-C, 2 |
Provide assistance to teaching staff and E.C. in finding resource materials related to disabilities issues, as needed. |
DSC |
On-going |
GOAL VII: To assist parents of children with disabilities, and those in the diagnostic process, with a smooth transition. (HSPS 1308.21)
Objective VII-A: Assist parents with the transition of a child from an Early Intervention (CFC) agency to the LEA when child turns 3 years old.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VII-A, 1 |
1. Provide parents with resources that explain this transition. (e.g., the booklet and DVD "When I'm Three, Where Will I Be?" which is available from the Illinois State Board of Education. |
DSC |
6 months before child turns 3 years |
| VII-A, 2 |
With parental consent, contact the child's CFC caseworker to ensure that the transition from Early Intervention to LEA requirements and timelines are being met. |
DSC |
6 months before child turns 3 years |
| VII-A, 3 |
Support parent in the child's LEA evaluation process and the writing of the IEP, if applicable. |
DSC |
As occurs |
Objective VII-B: Assist parents with the enrollment of children with disabilities into public schools or other agencies at their next destination.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VII-B, 1 |
Follow the Procedure for Transitioning Children with Disabilities and delegate's transition to public school plan and procedure. |
DSC |
See Guidance |
Objective VII-C: Support parents in maintaining and securing services with community agencies in local area, after center closes.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VII-C, 1 |
Follow the Procedure for Transitioning Children with Disabilities and delegate's transition to public school plan and procedure. |
DSC |
See Guidance |
Objective VII-D: Ensure that children making a transition during the diagnostic process are referred to agencies that can complete the process.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VII-D, 1 |
Contact all the agencies at the family's next destination to find out about eligibility, services, and enrollment procedures, and which one can continue the diagnostic process. |
DSC |
At least 1 month before departure or as soon as the family knows their next destination |
| VII-D, 2 |
Inform the family about the options available, and support them in their decision. |
DSC |
|
| VII-D, 3 |
Provide information to parents about the importance of the continuation of the diagnostic process. |
DSC |
|
| VII-D, 4 |
With permission from the parents, forward any pertinent information related to the diagnostic process, i.e. Denver II, Observations, etc. |
DSC |
|
GOAL VIII: To plan, monitor, and evaluate the Disabilities Services area to constantly improve the quality of services to children and families. (HSPS 1308)
Objective VIII-A: Assist in the planning and evaluation of the Disabilities Services area.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VIII-A, 1 |
Conduct a self-evaluation of all services areas, including Disabilities. |
Delegate staff |
Aug.-Sept. |
| VIII-A, 2 |
Make recommendations for improvements in all areas. |
DSC & HSAC |
2X a season |
| VIII-A, 3 |
Obtain the parents' opinion about the performance on DSCthe service area, as part of the evaluation and planning process. |
DSC |
Sept. |
| VIII-A, 4 |
Collect all information from self-evaluation and community assessment and use to plan services for the next season. |
DSC |
Sept.-Oct. |
| VIII-A, 5 |
Revise the disabilities services plan according to the suggestions and input received at the annual planning meeting. |
DSM |
Jan.-March |
| VIII-A, 6 |
Assist director in the annual budget planning of the PS23 DS funds. |
DSC & DSM |
Oct. - Nov. |
| VIII-A, 7 |
Ensure accessibility of facility, transportation, equipment, and materials in compliance with ADA. |
DSC & Delegate Director |
As needed |
Objective VIII-B: Monitor the Disabilities Services area to ensure quality services.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESPONSIBLE |
TIMELINE |
| VIII-B, 1 |
Train all DSCs during Spring training and introduce changes, if any. |
DSM |
May |
| VIII-B, 2 |
Monitor the disabilities services area and the implementation of the disabilities plan. |
Directors |
All year |
| VIII-B, 3 |
Visit all centers to provide on-going technical assistance, as well as to monitor the implementation of the disabilities plan. |
DSM |
May-Oct. |
| VIII-B, 4 |
Answer questions and make recommendations by phone. |
DSM |
During season |
Objective VIII-C: Ensure accessibility of all Migrant Head Start services.
| OBJECTIVE NUMBER |
(Disabilities Services Plan)
ACTION STEPS |
PERSON PRIMARILY RESCONSIBLE |
TIMELINE |
| VIII-C, 1 |
Review the facility for compliance with ADA and develop a plan in case a child, parent, staff member, or community person needs access to a non-accessible building. |
DSM |
Every 3 years |
| VIII-C, 2 |
Evaluate, as necessary, the provision of transportation accommodations or finding alternative transportation to accommodate an individual need. |
Director & DSC |
As needed |
| VIII-C, 3 |
Upon enrollment of a child or employment of staff with disabilities, review and provide (if needed) additional accommodations. |
Director & DSC |
As needed |
| VIII-C, 4 |
Contact grantee staff when delegate budget does not allow for needed building or transportation modifications. |
Director |
As needed |
| VIII-C, 5 |
Within one week of attendance of a child with disabilities, the DSC will schedule a meeting with the education staff and parents to discuss and plan for the individualization of the child's curriculum and assessment. Thereafter, the DSC and teaching staff shall meet at least once a month, to reassess and/or modify strategies. Parents shall be invited and kept informed at all times. Meetings will be documented in the Child Inclusion & Environment Modification Plan. |
DSC, Education Coordinator, & Teaching staff |
Within the first 3 days of child's enrollment thereafter, at least monthly |
