05.02.02-Provider Registration

Effective Date:  03/01/06.  12/12/19
Reference:  89 Ill. Adm. Code, Chapter IV, §50.420 (a)

Policy Statement:

All license exempt home providers must register with the State of Illinois by submitting to their respective Child Care Resource and Referral Agency a legible copy of their social security card and a copy of the front and back of a current, valid State issued photo ID, driver's license or military ID. If the provider's social security card has been lost or stolen, the provider must obtain a duplicate card from the Social Security Administration. The registration process must be completed before a provider will be authorized to receive child care assistance payments.

Applicability:

This policy is applicable to all license-exempt home providers.

Procedures:

  1. New Provider
    1. Upon receipt of a new application, redetermination, or request for provider change, staff shall verify the provider status in the Child Care Management System (CCMS).
    2. If the provider is not found in the CCMS or registration documentation has not been received, send the provider a Request for Additional Information form to request a copy of his or her current photo i.d. and social security card. The documents must be received within 10 business days.
      1. Send a copy of the Request for Additional Information to the parent.
      2. Enter the date the first request was sent into the CCMS.
    3. Do not approve the provider until the provider's identity has been established.
    4. If the provider does not respond to the first request or only fulfills part of the request, send a second Requestion for Additional Information form allowing an additional 10 business days to respond.
      1. Send the parent a copy of the second request.
      2. Enter the date the second request was sent into the CCMS.
    5. If all of the documents are not received within the required time frame, issue a denial using reason #32.
    6. Send the parent a change of provider form.
  2. Active Provider
    1. Upon receipt of an application, redetermination, or request for provider change, staff shall verify the provider status in the CCMS.
    2. If the provider is active and registration documentation has not been received, send the provider a Request for Additional Information form to request a copy of his or her current photo i.d. and social security card. The documents must be received within 10 business days.
      1. Send a copy of the request to the parent.
      2. Enter the date the first provider letter was sent into the CCMS.
    3. An active provider may continue to receive payment on all cases until this process is complete.
    4. If the provider does not respond to the first request or only fulfills part of the request, send a second Request for Additional Information allowing an additional 10 business days to respond.
      1. Send the parent a copy of the second request.
      2. Enter the date the second request was sent into the CCMS.
    5. If all the documents are not received within the required time frame, issue a provider closeout for all cases using reason 92.
    6. Send each parent a change of provider form.
  3. Acceptable Forms of Documentation

A legible copy of the front and back of a current state issued photo i.d., driver's license, or military i.d.

If the provider's social security card has been lost or stolen, the provider must obtain a duplicate card from the Social Security Administration. This service is free. The provider must complete an Application for a Social Security Card. Form SS-5 is available for download at: http://www.socialsecurity.gov/online/ss-5.html. Form SS-5 may also be obtained by calling 1-800-772-1213 or by visiting any local Social Security office.