Comprehensive Community Based Youth Services (25-444-80-0710) Notice of Funding Opportunity

Summary Information

1. Program Description
   1. Program Summary
      The Comprehensive Community Based Youth Services (CCBYS) program serves youth ages 11-17 that are at risk of involvement in the child welfare and/or juvenile justice system, with the overarching goal of family reunification and/or stabilization. CCBYS is authorized by the Children and Family Services Act (20 ILCS 505/17 and 17a), and implements Article 3 of the Illinois Juvenile Court Act of 1987 (705 ILCS 405/3 et seq.) A continuum of services is available and provided to youth in high-risk situations, and to their families when appropriate, according to their needs, in keeping with the goal of family preservation, reunification and/or family stabilization, or independence, dependent upon the youth's needs. A 24-hour crisis intervention response system is available in emergency situations for referrals from youth, parents/guardians, police, courts, and schools, Safe Place and the Illinois Department of Children and Family Services (DCFS).
      In order to ensure that services are available statewide, the state is divided into a coextensive system of Local Area Networks (LANs) with provider agencies responsible for providing CCBYS services throughout the LANs for which they receive funding.
      Successful applicants shall provide a CCBYS program in accordance with the CCBYS Logic Model found in Appendix: CCBYS Logic Model, all relevant statutes, rules and the CCBYS Program Standards found in Appendix: CCBYS Program Standards. CCBYS Program Services are delineated into two categories: Crisis (Mandatory) and Non-Crisis (Discretionary).
      1. Crisis (Mandated) Programming
         The CCBYS program will provide services, statewide, to the following:
         1. Core Population (ages 11-17) - Must Be Served:
            Any minor, 11-17 years of age (1) who is (a) absent from home without consent of parent, guardian or custodian, or (b) beyond the control of his or her parent, guardian or custodian, in circumstances which constitute a substantial or immediate danger to the minor's physical safety; and (2) who, after being taken into limited custody and offered interim crisis intervention services, refuses to return home after the minor and his or her parent, guardian or custodian cannot agree to an arrangement for an alternative voluntary residential placement or to the continuation of such placement.
         2. Lock-outs: Core Population (ages 11-17) - Must Be Served in collaboration with the Department of Children and Family Services (DCFS):
            In accordance with the DCFS Rule 300.150, Referral for Services and Procedure 300.90 (f) SCR Referrals to Youth Service Agencies, any minor, 11-17 years of age whose parent or caregiver has denied the child access to the home and has refused or failed to make provisions for another living arrangement for the child, will be considered a lockout.
      2. Non-Crisis (Discretionary) Programming
         1. Individualized services for youth may be provided as resources allow, at the discretion of the CCBYS agency based on the individualized needs of the youth in the community.
            
         2. Any youth who are 11-17 years of age and at risk of involvement with the child welfare and/or juvenile justice system may be eligible for CCBYS non-crisis services. If the youth does not meet the criteria for the Crisis Population above and is assessed and considered at risk of crisis or at risk of delinquency, or both, the youth would be eligible for services under this section.
   2. Funding Priorities
      1. IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize diversity throughout its service provision process. This work involves addressing existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all regardless of race, gender, religion, sexual orientation, or ability.
      2. To ensure statewide coverage, the Department is seeking applicants to provide CCBYS services in each Local Area Network (LAN). Refer to Appendix M: CCBYS Maps for a map of Illinois LANs. Applicants can apply to provide services in more than one LAN but must submit a separate application for each LAN they are proposing to serve. An applicant must apply to serve an entire LAN. Applications to provide services to a partial LAN will not be considered for funding. In no case will more than one application be funded to serve the same LAN. Applications will be scored, and grants will be award by LAN.
      3. Applicants must be prepared to begin providing CCBYS Crisis services on July 1, 2024 at 12:01 AM.
   3. Required Services and Programming
      The Provider shall provide a Comprehensive Community-Based Youth Services (CCBYS) program in accordance with all relevant statutes, rules and the CCBYS Program Standards Appendix. Provider program responsibilities include, but are not limited to, the following:
      1. The Provider agrees to target and provide CCBYS services to youth as prescribed in the Department's CCBYS Program Standards (available as an Appendix.)
      2. The Provider shall immediately report any alleged child abuse or neglect to the Department of Children and Family Services.
      3. "Neglected child" will include any child who is abandoned by the child's parents or other person responsible for the child's welfare without a proper plan of care; or who has been provided with interim crisis intervention services under Section 3-5 of the Juvenile Court Act of 1987 and whose parent, guardian, or custodian refuses to permit the child to return home and no other living arrangement agreeable to the parent, guardian, or custodian can be made, and the parent, guardian, or custodian has not made any other appropriate living arrangement for the child." (325 ILCS 5/3) (from Ch. 23, par. 2053)
      4. The Provider organization will be trauma-informed and demonstrate an ongoing commitment to developing/maintaining trauma informed capacity within the organization. The provider shall ensure trauma informed services are available.
      5. The principles of racial equity must be present throughout the local service delivery system. The provider will ensure current program policies, procedures and practices are evaluated and revised, or new policies, procedures and practices are adopted where necessary to ensure racial equity and fairness. The provider will ensure equitable access to services.
      6. The principles of positive youth development (PYD and Balanced and Restorative Justice (BARJ) will be incorporated whenever possible into the local service delivery system.
      7. The Provider must be culturally-informed on equity and racial justice (ERJ) when serving youth with special needs, including those who are pregnant and parenting youth (including fathers); youth who are lesbian, gay, bisexual, transgender or queer (LGBTQ) and/or questioning their own sexual orientation; delinquent youth; and youth who are physically, emotionally or developmentally challenged. The Provider must demonstrate their ability to provide service to persons who have Limited English Proficiency (LEP), persons who are hard of hearing or deaf, and persons with low literacy. The State of Illinois Linguistic and Cultural Competency Guidelines (LCC Guidelines) were developed as a mechanism for improving language and cultural accessibility and sensitivity in State-funded direct human services delivered by human service organizations that receive grants and contracts to serve the residents of the State of Illinois.
      8. Allowable services are limited to enrolled CCBYS clients and services are limited to the following: 24-hour response system; crisis/safety assessment; crisis intervention; family reunification/preservation; temporary living arrangement services; cross-agency case coordination; case management; individual, family and/or group counseling; youth and/or family advocacy; access and coordination with substance abuse treatment and/or mental health treatment.
      9. Crisis intervention services must be available on a 24-hour basis, and the Provider agrees to maintain adequate staff coverage to meet this service requirement. The Provider agrees to maintain a crisis log of all incoming crisis calls. This log will include all items necessary to track each instance and will include at a minimum: who placed the call (name, agency, call-back number and location of crisis), staff name who received/answered the call, date and time of the call, crisis worker assigned to the case, the client's name and initial crisis complaint (lockout, runaway, etc.). Provider also agrees to provide current/updated crisis contact information to the DHS Statewide Information at (877) 870-2663.
      10. Temporary living arrangement services must be available on a 24-hour basis. When a temporary living arrangement is necessary, all agencies providing placement services must be licensed as child welfare agencies by the Department of Children and Family Services (See 89 IL Admin Code 401 Licensing Standards for Child Welfare Agencies). Providers must have a sufficient number of licensed foster homes (with an emphasis on culturally, racially and ethnically diverse licensed foster homes) or licensed shelter placements to meet the needs of the youth throughout the service area. This includes the ability to place special needs or difficult to place youth, and a procedure for what to do if all agency identified placement options are at capacity or unwilling to place youth.
      11. Family preservation/reunification services are services delivered to the youth and/or family to help the youth and the youth's parents resolve and cope with family problems and disruptive behaviors in order to preserve the youth in his or her family home or to reunite the youth with his or her family. Family preservation services include crisis intervention services, individual and/or family counseling and advocacy.
      12. Counseling is provided to youth and families to assist them in resolving or coping with problems or behaviors which adversely affects the youth and impacts his or her ability to adjust to family, school or community as well as in identifying, obtaining and using community resources and services.
          Advocacy services are provided for youth and their families to assist them in resolving personal family and social/institution problems. Advocacy services include, but are not limited to, activity with the youth which provides emotional support, role modeling, personal and family resource development, accompanying the youth and family to appropriate court appearances and appointments with court personnel and providing or arranging for transportation for a youth.
      13. Employment and education assistance are provided to youth in applying for, locating and securing employment and training for employment and in obtaining access to educational programs and achieving educational goals.
      14. Access to substance abuse and/or mental health treatment is provided to youth experiencing problems with poly-drug and alcohol abuse and/or mental health issues.
      15. Providers must ensure that linkages and referral procedures are formed with other community programs which provide needed services not available through the Provider's own program. Agreements should be established with culturally-responsive drug, alcohol, mental health treatment programs, and employment and training programs to assure that youth may be referred and have access to such programs. Copies of these agreements are to be kept on file at the provider agency.
          
      16. Each youth and family served shall have a written case plan established between the Provider and the youth and family served. The case plan will be developed based on the results of the YASI, utilizing the Department's eCornerstone data system. The case plan is individualized to the youth's particular needs and will include goals and outcomes developed with and on behalf of the youth. The case plan will include services necessary to accomplish those goals. Both the YASI and the case plan must be recorded in the eCornerstone system. The case plan must be monitored by a case manager who assumes full responsibility for case management activities. The case plan must be signed and dated by the youth, case manager and available family member and must be kept in the client file. Closing YASI assessments will also be conducted on youth at discharge.
      17. Upon notification from the Juvenile Court, the Provider shall either prepare or participate in the preparation of court reports in the manner as approved by the Court. Such reports shall be submitted to the Court and a copy kept in the client's file at the agency.
      18. A locked, confidential record keeping system must include a standardized file on all clients. Each client file shall include, but not be limited to supporting documentation for the following:
          1. Initial crisis intervention plan , safety plan (if required)
          2. Intake information including time, date and staff.
          3. CCBYS Crisis/Safety Assessment, YASI Full Assessment, initial YASI Closing Assessment and any Re-assessments. Additional assessments as appropriate.
          4. All placement information including location(s), dates, etc. and either written permission of parent/guardian or a copy of the limited custody agreement
          5. Signed and dated case plan
          6. Other legal documents and agreements for care, as appropriate, and case notes reflective of the ongoing care and treatment of the youth, and
          7. A discharge plan that includes the youth's progress during service and recommendations and measures taken by the Provider for aftercare and follow-up that will ensure family preservation. If family reunification cannot be attained, the plan must contain the reasons for failure to reunify the family and the plan for the youth's living situation and interim objectives that will accomplish an eventual return, if possible.
          8. Documentation of 3 month and 6 month follow-up contact/results per CCBYS program standards.
      19. The timeframes for termination of services are referenced in 89 Ill. Admin. Code 310, Section 16.
      20. The Provider will perform criminal background and CANTS checks PRIOR to coming in direct contact with clients. Background checks are required for all program staff, volunteers and interns who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      21. The Provider agrees to send a minimum of one staff representative per program grant to attend mandated regional and/or statewide meetings sponsored by the Department.
      22. Any agency staff, volunteers, etc., who transport youth must have available in their personnel file current proof of a valid driver's license and proof of insurance.
      23. Each CCBYS Provider will develop/maintain a written Policy and Procedure Manual that contains, at a minimum, the policies/procedures for the following:
          1. Emergency procedures for transportation - bad weather practices, accident procedures, driver requirements.
          2. Serious illness/medical emergencies, assessing medical care for youth in Temporary Living Arrangements. Taking necessary precautions to guard against contagious and communicable diseases.
          3. Procedures for logging and tracking all cases (initial crisis to case termination).
          4. Policy regarding services to "Discretionary Population" cases that are supported by CCBYS funding, such as conditions of acceptance, services to be provided, etc.
          5. Policy for providing appropriate services to Out-of-State Youth in accordance with the Interstate Compact for Juveniles.
          6. Policy for Agency Arranged Placements (AAP - placements arranged without written permission of the parent/guardian) - assuring: limited custody is in place, placement facility is licensed by DCFS, reasonable proximity to youth's homes, maintenance in youth's same school, availability of placement options for special needs or difficult to place youth, and a procedure for what to do if all agency identified placement options are at capacity or unwilling to place youth.
          7. Policies regarding implementation of CCBYS Crisis/Safety Screen and Safety Plan development.
          8. Providers must ensure that linkages and referral procedures are formed with education and relevant law enforcement agencies within the respective CCBYS service area, e.g. County Sheriff, Probation, and Municipalities. Providers must ensure that all have the appropriate crisis contact information for your CCBYS agency as well as the Department's Statewide Information Line.
          9. Maintenance of client confidentiality.
          10. Non-traditional (off-site) usage of the Department's eCornerstone data system.
          11. Procedure for reporting unusual incidents- maintenance of a logbook of incident reports with documentation of contact to the Department, DCFS, etc., as appropriate to the nature of the incident.
          12. Procedures for assuring that all staff are trained and updated on local policies and procedures.
          13. Procedures for reviewing all policies, procedures and practices to promote racial equity and to ensure equitable access to services.
      24. Annual program plans and budgets are submitted in the format defined by the Department.
      25. CCBYS services to each client must be documented using the Department's eCornerstone system. CCBYS crisis intervention staff are mandated to attend YASI and eCornerstone trainings. The following items and time requirements will be followed:
          1. Youth must be enrolled in the eCornerstone data system within 72 hours of the initial contact/ program start date.
          2. CCBYS Crisis/Safety Screen must be completed (information gathered to complete at initial contact) and recorded in the eCornerstone data system within 14 days of the initial contact date.
          3. Initial Full YASI Assessment must be completed and entered in the eCornerstone data system within 30 days of the initial contact/program start date.
          4. The Case Plan must be submitted in the eCornerstone data system within 45 days of initial contact/program start date.
          5. Additional assessment information will be recorded into eCornerstone.
          6. YASI Closing Assessment must be completed and entered in the eCornerstone data system at the youth's exit from the CCBYS program.
          7. YASI Re-assessments must be completed and entered in the eCornerstone data system every 90 days, as necessary. Any YASI Re-assessment may be considered the closing assessment if it is conducted at case closure.
          8. Enrollment in the eCornerstone data system must be terminated within 72 hours of exiting the CCBYS program and completion of the YASI Closing Assessment. The case plan must also be closed at this time.
          9. Crisis log information will be kept on file. Individual participant information will be maintained in eCornerstone.
          10. Total service hours will be reported for each participant in eCornerstone as well as the total number of adults served.
          11. Service Delivery Sites and Placement Options will be maintained in eCornerstone as directed.
          12. Agency information and program contact information (as well as subcontractor information) will be maintained in eCornerstone as directed.
          13. Participant follow-up information/results will be entered into eCornerstone.
      26. Services funded under this grant may not be used to supplement contracted services for known current Youth In Care of the Illinois Department of Children and Family Services.
      27. CCBYS grantees must hold a valid Child Welfare Agency license issued by the Department of Children and Family Services (See 89 IL Admin Code 401, Licensing Standards for Child Welfare Agencies.)
      28. If the Provider subcontracts the direct service delivery of crisis intervention and placement services, the subcontractor, like the Provider, must also hold a valid Child Welfare Agency license issued by the Department of Children and Family Services.
      29. The Provider will remain in compliance with the licensing requirements of the Child Care Act of 1969, as amended, including all applicable rules promulgated by the Department of Children and Family Services pursuant to the Child Care Act with any and all other applicable standards prescribed by State or Federal law or regulations.
      30. The Provider will maintain current, signed linkage agreements that ensure service access and coordination.
      31. The Provider will maintain a collaborative working relationship with the local DHS Family and Community Resource Center(s) (FCRCs) to increase awareness of the program and services and to accept referrals where appropriate. This will include communicating the Provider agency's job openings to the local FCRCs, as well as participating in the local FCRCs' regional service provider meetings as requested.
      32. All CCBYS providers are required to participate as necessary in the implementation of the Specialized Family Support Program (SFSP), implemented pursuant to the Custody Relinquishment Prevention Act, 20 ILCS 540/1 et seq, as structured by the Illinois Department of Healthcare and Family Services. The provider must also adhere to the Public Act 100-0162 (ilga.gov) for youth 16 to 18 years of age under the Youth transitional Housing Program.
      33. *LANs 67 shall also serve youth who have been ordered released from the Cook County Temporary Juvenile Detention Center but remain there because a parent, guardian or custodian has failed to accept custody. See Appendix L: RUR Program Description/Requirements for additional RUR Program Deliverables.
   4. Performance Measures
      1. MANDATORY CASES
         1. The CCBYS Program Standards will direct the work of the CCBYS program implementation.
         2. Youth referred to the program will be enrolled into the eCornerstone data system.
         3. All youth will receive a CCBYS Crisis/Safety Assessment.
         4. All youth will receive a YASI full-screen.
         5. All youth will receive an individualized case-plan.
         6. All youth will demonstrate increased dynamic protective factors
         7. Youth will demonstrate decreased dynamic risk factors
         8. All youth will receive a YASI closing reassessment at case termination.
         9. All youth will be in a family/long term living arrangement at the time of case termination.
      2. DISCRETIONARY CASES
         1. The CCBYS Program Standards will direct the work of the CCBYS program implementation.
         2. Youth referred to the program will be enrolled into the eCornerstone data system.
         3. All youth will receive a YASI full-screen.
         4. All youth will receive an individualized case-plan.
         5. All youth enrolled will be at medium to high risk according to the YASI full-screen.
         6. All youth will demonstrate increased dynamic protective factors.
         7. Youth will demonstrate decreased dynamic risk factors
         8. All youth will receive a YASI closing reassessment at case termination.
   5. Performance Standards
      1. MANDATORY CASES
         1. 100% of CCBYS providers and subcontractors will utilize the CCBYS Program Standards to direct their work.
         2. 100% of youth referred to the program will be enrolled into the eCornerstone data system.
         3. 100% of mandatory cases will receive a CCBYS Crisis/Safety Assessment.
         4. 80% or greater of mandatory cases will receive a YASI full-screen.
         5. 100% of mandatory cases that receive a YASI full-screen will receive an individualized case-plan.
         6. 70% of YASI closing reassessments will demonstrate increased dynamic protective factors.
         7. 70% of YASI closing reassessments will demonstrate decreased dynamic risk factors
         8. 100% of mandatory cases that received a YASI full-screen and case-plan will receive a YASI closing reassessment at case termination.
         9. 80% of mandatory cases will be in a family/long term living arrangement at the time of case termination.
      2. DISCRETIONARY CASES
         1. 100% of CCBYS providers and subcontractors will utilize the CCBYS Program Standards to direct their work.
         2. 100% of youth referred to the program will be enrolled into the eCornerstone data system.
         3. 100% of discretionary cases enrolled in eCornerstone for additional services will receive a YASI full-screen.
         4. 100% of discretionary cases enrolled in eCornerstone that receive a YASI full-screen will receive an individualized case-plan.
         5. 90% of discretionary cases enrolled in eCornerstone will be at medium to high risk according to the YASI full-screen.
         6. 70% of YASI closing reassessments will demonstrate increased dynamic protective factors.
         7. 70% of YASI closing reassessments will demonstrate decreased dynamic risk factors
         8. 100% of discretionary cases will receive a YASI closing reassessment at case termination.
            The majority of the above measures are tracked in eCornerstone. Providers are required to use the eCornerstone system to report data per the Uniform Grant Agreement. The Department's position on program / participant information NOT entered into eCornerstone is as follows: If it is not in eCornerstone, it did not occur. Further, grant expenditures for direct services to youth not supported by eCornerstone data will be disallowed expenditures.
   6. Authorizing statutes
      CCBYS is authorized by the Children and Family Services Act (20 ILCS505/17 and 17a), and implements Article 3 of the Illinois Juvenile Court Act of 1987 (705 ILCS 405/3 et seq.)
2. Awarding and Funding Information
   1. This is a competitive funding opportunity.
   2. The Department anticipates that up to $25,000,000 will be available for grants under this Notice of Funding Opportunity.
   3. This award will be funded with with a combination of Federal and State funding. While State General Revenue funding will be the primary source of funding (84%), The Department will use these funds to support the Federal Title XX Social Services Block Grant (SSBG), thereby making the GR funds Federal Funds for reporting purposes. The Donated Funds Initiative (DFI) portion (16%) of the Award will also be considered Federal Funds.
   4. This award requires an in-kind or financial match requirement on both funding sources Refer to Section C. Eligibility and Grant Fund Use Requirements; 7. Cost Sharing or Match Requirements for more information.
   5. This grant does not have limitation on indirect costs. In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Refer to Section C. Eligibility and Grant Fund Use Requirements; 8d. Indirect Cost Requirements & Restrictions for more information.
   6. Applications for new and existing providers will be scored with the same scoring matrix.
   7. The grant start date is estimated to be 7/1/2024.
   8. Subject to appropriation, the grant period will begin not sooner than the grant start date and will continue through 6/30/2025.
   9. Successful applicants under this NOFO may be eligible to receive up to two subsequent one-year grant renewals for this program. Renewals are at the discretion of the department and are based on performance.
   10. Proposed budgets must be sufficiently detailed and justified to be approved by DHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the CSA system. Refer to Section C.3: Registration in CSA for more information.
   11. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
   12. Pre-Award costs will be allowed under the following conditions: The applicant must:
       1. have received and accepted the Notice of State award (NOSA)
       2. have a current, approved budget in the CSA system for this award,
       3. have submitted any and all requested program plan and budget revisions per the NOSA,
       4. NOT incur pre-award costs prior to the acceptance date of the NOSA,
       5. Refer to 2 CFR 200.209 Pre-award Costs for more information.
   13. All funding is subject to sufficient appropriations.
   14. Funding for each LAN service area is determined using a mandated funding formula. These pre-determined award amounts can be found in Appendix - Estimated Funding Amounts by LAN. (To see what counties or other areas make up each LAN, refer to Appendix -LANs by Counties or Other Areas. Regardless of the funding formula or the number of LAN service areas for which an applicant is awarded funding, the minimum total CCBYS grant award is estimated to be $300,000.00.
       1. The funding formula assigns one-third weight to each of three demographic factors compiled from the most recent decennial Census. One-third of the appropriation is then allocated to each of the three factors based on the percentage of youth statewide in each factor. The three factors are:
          1. The number of persons 0 through 17 years of age who are categorized as being below the poverty threshold as defined by the U.S. Department of Commerce.
          2. The number of children 0 through 17 years of age who are in single parent families or are living independently.
          3. The number of children and youth 10 through 17 years of age.
       2. *LANs 67 will include an additional $100,000 - not indicated in the Estimated Funding Amounts by LAN Appendix, for additional RUR services.
   15. The release of this NOFO does not obligate the Illinois Department of Human Services (the Department) to make an award.
3. Eligibility Information and Grant Funding Requirements
   1. Eligible Applicants
      1. This competitive funding opportunity is limited to those applicants that are public or private, not-for-profit community-based agencies that have a minimum of five (5) years' experience providing services to at-risk youth. The funding opportunity is not limited to those who currently receive or previously received CCBYS grant funding.
      2. Mandatory Requirements
         The Mandatory Requirements are essential items that must be met by the applicant.  If any Mandatory Requirement is not met, the responding applicant's entire proposal will not be considered.  If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue.  However, this does not obligate IDHS to make an award to any applicant that fails to meet all mandatory requirements. 
         1. Applicants must apply by LAN service area. An applicant must apply to serve a minimum of one full LAN. Applications to provide services to a partial LAN will be determined ineligible and will not be considered for funding. In no case will more than one application be funded to serve the same LAN.
         2. An applicant may apply for funding to serve more than one LAN, but a separate program narrative is required for each LAN an applicant wishes to serve. Refer to Section D.3 Content and Form of Application Submission, items a through f.) If submitting an application for multiple LANs, the applicant should submit
            • One Uniform Application for State Grant Assistance,  
            • A separate program narrative (including budget narrative) for each LAN
            • A single, combined budget must be entered into CSA.
              The applicant must propose to serve the entire LAN.
         3. Applicants proposing to serve LAN 67 MUST also include RUR program services in their application. Refer to the Release Upon Request (RUR) Appendix for additional information. Applications to serve LAN 67 that do not include RUR programming as described herein will be determined ineligible and will not be considered for funding.
         4. CCBYS grantees must hold a valid Child Welfare Agency license issued by the Department of Children and Family Services (See 89 IL Admin Code 401 Licensing Standards for Child Welfare Agencies.) A copy of your agency's Child Welfare License or permit is to be included in Attachment P1. The Grantee must have a valid Child Welfare Agency license by the due date of this application, or the application will be considered ineligible and will NOT be considered for funding.
         5. If a CCBYS grantee subcontracts the direct service delivery of crisis intervention and placement services, the subcontractor, like the grantee, must also hold a valid Child Welfare Agency license issued by the Department of Children and Family Services. A copy of the Child Welfare License for each proposed subcontractor must be included as Attachment S7.
         6. Applicant must provide a clear statement of commitment to developing the capacity to operate with a racial equity lens when serving youth and creating or updating policies. The applicant statement of commitment must be included in the Executive Summary section of the application.
         7. Applicants must have been providing intervention services to at-risk youth for a minimum of five (5) years.
         8. The provider must be able to provide crisis services beginning on July 1, 2024 at 12:01 A.M. Grantees unable to provide mandatory 24/7 Crisis Response beginning on 7/1/24 at 12:01A.M. will NOT be considered for funding. Applicant will demonstrate its ability to provide services on July 1, 2024 by providing a program Implementation Timeline as Attachment A5.
         9. Failure to provide the requested information as outlined herein to demonstrate these eligibility criteria and mandatory requirements are met will result in the application being removed from funding consideration.
      3. Gata Registration and Prequalification
         Eligible applicant entities must be registered and prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, available here: Illinois GATA Grantee Portal.
         1. Registration and prequalification are required annually. For assistance navigating government application prequalification procedure, refer to IDHS: Pre-Qualification Instructions and Resources (state.il.us)
         2. Applicants must be prequalified; applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.
   2. System for Award Management (SAM) and Unique Entity Identifier
      Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:
      1. Be registered in SAM.gov. Per M-21-20, entities can apply for funding without an active SAM.gov registration.  However, a state agency cannot award a grant to an entity without an active SAM.gov account.
      2. Provide a valid unique entity identifier (UE) in its application; and
      3. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
         The Department may not make an award until applicant has fully complied to all UEI and SAM requirements and if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the department may determine that an applicant is not qualified to receive an award and use that determination as a basis to award to another applicant.
   3. Registration in CSA
      1. The CSA Tracking System is where the Illinois Department of Human Services (IDHS) expects all applicant entities to enter their GATA Budget information. It is also where IDHS staff will review and act on the proposed budget.
      2. Applicants must be registered in the CSA Tracking System to enable the applicant to submit a signed budget in CSA by the application due date. For instructions on registering in CSA, refer to IDHS: CSA Tracking System (state.il.us)
      3. When submitting an application, the applicant entity's proposed budget must be entered into the CSA system. The Budget must be electronically signed by the Applicant's Chief Executive Officer and/or Chief Financial Officer. Refer to IDHS: Process for Adding GATA Budget Signoff Authority (state.il.us). Please be sure the budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to IDHS.
      4. Successful applicants will NOT be issued an award without a fully approved budget in the CSA System. Furthermore, if the Uniform Grant Budget is not entered, signed, and submitted in the CSA system by the application due date and time, points will be deducted from the Budget Narrative section.
      5. It may take several days to complete the registration process so do not wait until the application due date to begin the process. For more information about registering and submitting a budget in the CSA system, refer to IDHS: CSA Tracking System (state.il.us)
      6. NOTE: If a grantee does not login the CSA for 114 days the system will disable their account and the grantee must contact the DoIT helpdesk to reactivate their account (217) 524-3648, (312) 814-3648, 1-866-277-5669 or https://doit.illinois.gov/support/rap-step1.html. Once DoIT reactivates their external Illinois.gov account they will need to change their password to access the CSA. Grantees should reset their password every 3 months so their account is not disabled.   Passwords can be reset at the following link: https://cmsapps.illinois.gov/adimprod/Reset/GatherIdentity.aspx  
   4. Pre-Award Requirements
      1. All successful applicants are required to complete a risk assessment prior to execution of a grant award. The Internal Controls Questionnaire (ICQ) is one instrument used to assess risk of grantees by identifying an organization's potential weaknesses. The ICQ is accessed through the Illinois GATA Grantee Portal. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY25 ICQ. While these are NOT required prior to submitting the application, they are required prior to the Department issuing an award.
      2. Applicants that have not completed an FY25 ICQ at the time of application will be contacted by the Department to complete these pre-award requirements.
      3. These grantee pre-award requirements are mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA).  Grantees must complete these requirements prior to receiving a grant award from the State of Illinois. 
   5. Cost Sharing or Match Requirements
      Providers are required to provide in-kind and/or financial match from local public or private resources to supplement the CCBYS grant. Funds for this grant will be a mixture of State General Revenue (GR) funds that the Department will use to support the Title XX Social Services Block Grant (SSBG) thereby making the funds Federal. These funds will be referred to as GR/SSBG. The grant will also include Donated Funds Initiative (DFI) Federal Funding. Please read carefully below as the match requirement and approved sources are different for each fund source.
      1. State General Revenue/Social Services Block Grant (GR/SSBG) Funds: Projected to be 84% of the total award for FY25.
         1. These funds require a 10% match calculated as follows:
            GR/SSBG grant amount x .10 = required match for the GR/SSBG portion/contract. Example: $100,000 GR/SSBG CCBYS Grant = $100,000 x .10 = $10,000 required match.
         2. Approved sources include in-kind or financial match from local public or private resources. This may include federal funding sources but may not include other state funds. By claiming a dollar as match, you will be held accountable for ensuring that the same dollar is not being claimed as match to any other source.
      2. Donated Funds initiative (DFI) Federal Funds, Projected to be 16% of total award for FY22:
         1. The DFI federal portion may not exceed 75% of the total including match. Therefore, a 25% match is required for this DFI federal portion of funds. It is calculated as follows:
            DFI Federal grant amount / .75 = total amount that must be documented to meet required match. Subtract the DFI Federal grant amount from this and you will have the required match. Example: $100,000 DFI Federal CCBYS Grant = $100,000 / .75 = $133,333.33. $133,333.33 - $100,000 = required match of $33,333.33.
         2. Approved sources of in-kind and financial cash match include local public or private resources. This match may not include federal funding sources or other state funds. By claiming a dollar as match, you will be held accountable for ensuring that the same dollar is not being claimed as match to any other source and that the source of the match is from approved sources.
            1. Cash Match Sources: The match may be made up of Mental Health Boards, United Way funds, corporations, local taxes, fund raising, revenue generated through client vocational training activities or certification of expenditures by local government.
            2. In-kind Match Sources: The match can include volunteers, under the supervision of qualified staff, that assist in providing direct services, facility space donated for use and provision of direct services, program supplies, goods, and services donated to assist in the provision of direct services, equipment loaned or donated for the provision of direct services, direct services of provider staff after normal work hours - these staff must not be associated with the program.
      3. Additional DFI Federal Match Requirements:
         Of the 25% match required- a portion must be cash and a portion may be in-kind. A minimum of 10% must be a financial cash match. The remaining amount may be in-kind or financial. The in-kind match may NOT exceed 15%. The 10% and 15% are based on the total grant plus match and are calculated as follows:
         10% example: $100,000 DFI Federal CCBYS Grant = $100,000 / .75 = $133,333.33. $133,333.33 X .10 = minimum required cash match of $13,333.33. 15% example: $100,000 DFI Federal CCBYS Grant = $100,000 / .75 = $133,333.33. $133,333.33 X .15 = maximum allowed in-kind match of $19,999.99.
   6. Grant Fund Use Requirements
      All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
      1. Allowable Costs
         Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
      2. Unallowable Costs
         Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS:
         1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
         2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
         3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
         4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
         5. Deposits for items, services, or space
      3. Limitation of Use
         Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: SALARY TABLE 2024-ES.
      4. Indirect Cost Requirements and Restrictions
         1. This grant does not have limitations on indirect costs.
         2. All grantees receiving awards from Illinois grant making agencies must enter State of Illinois Centralized Indirect Cost Rate Negotiation System (powered by the Crowe Review & Monitoring Platform (CRMP) via the Illinois GATA Grantee Portal to substantiate its organizations' election regarding indirect cost reimbursement.
         3. Grantees that wish to negotiate a rate with the State of Illinois will start their election process in the Grantee Portal and the case will then be sent to CARS to begin negotiation. To view the CRMP User Manual.
         4. Grantees are expected to complete the indirect cost rate proposal process every fiscal year, based upon Grantee fiscal year-end (not State of Illinois fiscal year-end).
      5. Administrative Costs
         It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
      6. Simplified Acquisition Threshold
         Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward:
         1. That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
         2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
         3. That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.206 awarding agency review of risk posed by applicants.
   7. Post Award Requirements of Applicant
      1. Program Services: Applicants agree to provide program services as described throughout this Funding Notice, CSA agreement and CCBYS Program Standards (available as an appendix.)
      2. Start Date: Applicants must be prepared to begin offering services on the contract start date.
      3. Technology: Organizations awarded funds through this funding notice must have a computer that meets the following minimum specifications for the purpose of utilizing any required IDHS web-based reporting system and the receipt/submission of electronic program and fiscal information:
         1. Internet access, preferably high-speed
         2. Email Capability
         3. Microsoft Excel
         4. Microsoft Word
         5. Adobe Reader
            The purchase of this technology would be an allowable expenditure under the grant and may be budgeted for as part of this application.
      4. Equity and Racial Justice
         IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize equity and diversity throughout its service provision process. This work involves correcting existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all, regardless of race, gender, religion, sexual orientation, or ability. Organizations that provide services under this funding opportunity and all related RPSA programs must reflect IDHS' commitment to advance equity and racial justice by enabling all to thrive, regardless of race, zip code, and disability. This includes but is not limited to having leadership (board and/or executive staff) that is reflective of the community/population being served; having (or an intention to develop) a Diversity, Equity and Inclusion (DEI)/racial justice plan that outlines how the organization ensures equity in access to its supports/services as well as equity in outcomes; having a plan to identify and address implicit bias in all areas of the organization, including programming; having (or an intention to develop) an equity and racial justice training plan for organization staff.
      5. Trauma Informed: Applicants will demonstrate an ongoing commitment to developing/maintaining trauma informed capacity within the organization. Applicants must be trauma-informed at the time of application or commit to becoming trauma-informed by 6/30/2024 as recognized through a Department recognized/accepted assessment tool. For example, the CBAT-O Assessment tool. Applicants will demonstrate an ongoing commitment to developing /maintaining trauma informed capacity within the organization. Training and technical assistance will be made available to successful applicants to achieve/maintain this status.
      6. Program Evaluation Reporting Requirements
         Providers will be required to participate in evaluation efforts as directed by the Department and/or its subrecipient(s) and collect and report data accordingly. Data will be submitted in the format prescribed by the Department. Providers will be required to document CCBYS services to each client using the Department's eCornerstone system. Providers will be required to report quarterly regarding program performance measures and outcomes. Providers will be required to participate in Department directed Performance and Standards Assessment reviews. A year-end program and performance measures and outcomes report will also be required. Additional data and information may be requested throughout the year as determined by the Department.
      7. Training and Technical Assistance: Programs must agree to receive consultation and technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits. Programs will be required to attend regular meetings and training as provided by the Department or a subcontractor of the Department. Programs should budget accordingly (at least quarterly).
      8. Site Visits
         The applicant agrees to participate in site visits as requested by the Department or any designated individual/entity acting on behalf of the Department or the OFVP and agrees that program and collaborating partners may attend such site visits.
      9. Presentations
         The applicant will be available as requested by the Department to present information regarding service deliverables, provide data updates, or to answer questions arising from the applicant's work.
      10. Sectarian Issue
          Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      11. Background Checks
          Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18.  These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check.  All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records.  Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc.  In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      12. Child Abuse/Neglect Reporting Mandate
          Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      13. Hiring and Employment Policy
          It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
      14. State and Federal Laws and Regulations
          The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
      15. Publication of Studies, Reports or other Program Products
          The applicant agrees that products produced for the Department under this award, including, but not limited to research reports, data, analyses, and policy recommendations are the property of the Department and will not be published or distributed except as prescribed by the Department.The applicant agrees not to publish, release, or otherwise disseminate data in any form without the prior written permission of the Department. If such permission is granted, the applicant agrees to submit to the Department six copies of all reports and proposed publications resulting from this Agreement a minimum of 30 calendar days prior to public release.
          Any publications (written, visual or sound), excluding press releases, newsletters and issue analyses, shall contain the following statement: "This project [is being] [was] supported, in whole or in part, by federal award number SLT-3381 awarded to the State of Illinois by the U.S. Department of the Treasury and under grant(s) from the State of Illinois, Department of Human Services. Points of view or opinions in the document are those of the author and do not necessarily represent the official position or policies of the Illinois Department of Human Services.
   8. Other
      Grantees agree to remain in compliance with the licensing requirements of the Child Care Act of 1969, as amended, including all applicable rules promulgated by the Department of Children and Family Services pursuant to the Child Care Act with any and all other applicable standards prescribed by State or Federal law or regulations.
4. Application and Submission Information
   1. Address to Request Application Package
      1. This Notice of Funding Opportunity is available through the Illinois Catalog of State Financial Assistance and the DHS Grants website page. You must email DHS.YouthServicesInfo@Illinois.gov for all appendices
      2. Additional copies of the NOFO may be obtained by contacting the Department at the email address below.
         Email Address: DHS.YouthServicesInfo@Illinois.gov
         Subject Line: CCBYS 25-444-80-0710 Request
      3. Each applicant must have access to the internet. The Department's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
   2. Content and Form of Application Submission
      IMPORTANT: The program (proposal) narrative makes up the bulk of your application. Please provide a complete response to the following sections. If the program narrative is missing from your application packet, your application may receive a score of zero points and your agency will not meet the criteria to receive a grant under this notice of funding opportunity.
      Program (proposal) Narrative Content
      Applicants must submit a plan (proposal narrative) that covers a grant period from 7/1/24 to 6/30/25 (12 months). Grant awards will be issued based on the State Fiscal Year and will be subject to performance, subject to 2 CFR 200 continuation application process, subject to GATA Compliance, and subject to sufficient State/Federal appropriation.
      Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application for a single LAN may not exceed 25 pages, single-spaced. For Applicants proposing to serve LAN 67, an additional 5 pages will be allowed to describe proposed RUR services. An additional 25 pages per LAN applied for will be allowed. The Uniform Application for State Grant Assistance, checklist, attachments, and Uniform Budget are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below.
      An applicant may apply for funding to serve more than one LAN, but a separate program narrative (sections a-f below) is required for each LAN an applicant wishes to serve. If submitting an application for multiple LANs, the applicant should submit:
      • One Uniform Application for State Grant Assistance (pdf),
      • Separate program narratives (including budget narratives) for each LAN (maximum of 25 pages per LAN)
      • A single, combined budget entered into CSA.
        If an applicant receives an award through this NOFO, the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by the Department.
        Failure to provide an application in the format detailed throughout this section will result in the loss of points.
        Program (proposal) Narrative
        A SEPARATE Program (proposal) Narrative is required for EACH LAN for which the applicant is applying. Each individual LAN Narrative must be separate and contain all required content n Sections A through F CLEARLY labeled by LAN.
      1. Executive Summary (5 points) (Included in the page limits)
         The CCBYS Executive Summary (available as an Appendix) will serve multiple purposes. First, as a scored portion of this application and secondly, for successful applicants it will serve as a stand-alone document that may be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description.
         Applicants must complete the Executive Summary and include it at the beginning of your program narrative. Each of the following items must be answered/responded to on the Executive Summary Form:
         1. List the name, address, FEIN, county, and website (if any) of applicant entity.
         2. List name, phone number, and email address for the organization's authorized representative and for the contact person for this application.
         3. Indicate funding amount requested under this proposal for each LAN the applicant is applying for. Indicate total funding amount. NOTE: while each LAN will include its' own budget narrative, the overall application will only require a single combined budget be entered in CSA.
         4. Applicant must respond to the following mandatory requirements:
            1. Identify the LAN number and service area for which this application proposes to serve. If you are proposing to serve multiple LANS, also list each additional LAN and service area.
            2. If your organization is applying to serve LAN 67, indicate if the application include RUR program services.
            3. Indicate if your organization holds a valid Child Welfare Agency License.
            4. Indicate if your organization is planning to subcontract service deliver of crisis intervention and placement services and if subgrantees hold a valid Child Welfare Agency License.
            5. Indicate applicant entity's clear statement of commitment to developing the capacity to operate with a racial equity lens when proving programming and creating or updating policies.
            6. Indicate the number of years the organization has been providing services to at-risk youth.
         5. Briefly describe your experience in providing crisis intervention services to youth and your readiness to begin providing services in the target community on the contract start date 07/01/2024 at 12:01 A.M.
         6. Summarize the need for these services within the LAN, and how your program will address those identified needs - include both child welfare and justice system diversion.
         7. Provide an overview of the services you propose to provide with these funds and the outcomes that will be achieved. Include a summary of the services your agency will provide directly to youth, and what services you would need to provide through referral to another agency. Briefly describe your agency's relationship to other service provider entities within your community, and how your agency coordinates resources with those operations.
         8. Indicate the anticipated number of Crisis youth and non-crisis youth to be served for this LAN. For non-crisis, please distinguish between Risk of Crisis and Risk of Justice System involvement.
         9. Indicate the placement options available to crisis youth, by name, type (host home, shelter, etc., number of available beds and location.
      2. Capacity-Agency Qualifications/Organizational Capacity (30 points)
         The purpose of this section is for the applicant to present an accurate picture of their ability to implement this program as outlined in this NOFO. The applicant must demonstrate evidence of linguistic and cultural competence throughout. Information in this section should include, but not necessarily be limited to, the following:
         1. Overview:
            Give a brief overview of the applicant agency, outlining its primary programs and services offered.
            1. Describe how the applicant's mission statement and goals align with the purpose of this funding opportunity.
            2. Provide convincing evidence that the applicant agency is capable of carrying out the proposed program - i.e., to ensure the safety of youth in crisis situations; to minimize the youth's contact with the child welfare and/or juvenile justice systems; and to provide services for family reunification, preservation and/or stabilization, or independence, dependent upon the youth's needs.
            3. Provide a description of your agency's current programs and activities relevant to the services described in this NOFO. Please describe how these programs will impact the targeted population.
         2. Experience:
            1. Describe the experience that your agency has in conducting crisis intervention services for youth (any minor, 11-17 years of age who is absent from home without consent of parent, guardian or custodian, or beyond the control of his or her parent, guardian or custodian, in circumstances which constitute a substantial or immediate danger to the minor's physical safety). Describe relevant major accomplishments of your organization in the area of services to this population.
            2. the applicant agency's experience providing each of the service areas under Section A.3: Required Services and Programming. Describe relevant major accomplishments and outcomes of those efforts.
            3. Describe the experience that your agency has in providing services for youth at risk of involvement or further involvement in the juvenile justice system.
            4. Describe the applicant's experience managing state and/or federal grants.
         3. Fiscal Capacity:
            This section will be scored based on the thoroughness of the responses and on the level of capacity. The purpose of this section is intended to gauge the level of financial technical assistance that may needed to support the applicant.
            1. Organization:
               1. Describe your agency accounting policies and systems/software used. Can your system track expenses by program area?
               2. Describe your agency's experience creating budgets, applying cost allocation principles, etc.
               3. What is the amount of your organization's overall budget? Overall budget includes all programs, administration, etc; include this grant request/amount.
            2. Program specific:
               1. What is your budget for this program? If you anticipate additional sources of funding for this program besides this grant request/amount, please provide the sources/amounts.
               2. Identify staff who will be responsible for completing and submitting financial reports to IDHS. Describe staff member's experience and/or credentials, if applicable. If your organization is contracting with an entity to manage fiscal responsibilities for this grant, provide name of the entity. Please explain your internal controls to ensure separation of duties related to approving invoices, accounting entries and payment authorizations for expenditures.
               3. If the program intends to offer subsidized employment opportunities, provide information regarding your agency's capacity and experience in managing a participant payroll system - particularly for youth employment programs. Explain how your organization will track time and effort and the program and supervisory approvals.
            3. Reminder to submit the fiscal Internal Controls Questionnaire (ICQ). The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 25 ICQ. The ICQ can be accessed through the Illinois GATA Grantee Portal. The completed ICQ will not impact your application score.
         4. Agency Readiness:
            Provide a description of the applicant agency's readiness for service provision commencing on the contract start date, taking particular note of the following:
            1. Start Date: Include a description of your agency's readiness for service provision commencing July 1, 2024 at 12:01 A.M. Describe your ability to provide 24/7 Crisis Response beginning 7/1/24 at 12:01 A.M.
            2. Staffing: Describe the applicant agency's plan for staffing to carry out and execute this program.
               1. Complete the Program Contact Information Form (available as an Appendix) and include it as Attachment A2.
               2. Include an organizational chart of the applicant organization, showing where the program and its staff will be placed. If subcontractors will be used, include the relationship with those organizations in the chart. Please include this as Attachment A3: Organizational Chart.
               3. Identify key staff positions that will be responsible for the program. Include evidence that your agency maintains adequate staff coverage to meet the 24-hour availability requirement, including the number of staff you will have available. Present the résumés of the CCBYS Coordinator, Agency Director and Fiscal Manager as Attachment A4: Job Descriptions/Resumes.of your proposal.
               4. Provide job descriptions for all employee positions that will be funded in whole or in part with this grant, and an indication of the percent of time those employees will spend in this program. Programs must recruit and hire staff that are qualified for the positions through education, experience and/or training. Include the job descriptions in Attachment A4: Job Descriptions/Resumes.
               5. Describe the agency's willingness to ensure that all staff will participate in training sessions devoted to basic concepts of community youth services, i.e. CCBYS 101, prior to commencement of service delivery. For purposes of the proposal, assume that if your agency requires training on YASI, CCBYS, or eCornerstone, the Department will provide that training to appropriate staff within your agency prior to commencement of services.
            3. Space: Discuss your readiness in terms of the physical space where CCBYS program activities will be carried out. Describe whether this is space your agency currently occupies (and/or pays for), whether it is under construction, or if arrangements to rent/lease/buy or build a physical facility are not yet final. Include in Attachment P2 of your application copies of any agreements or other documents (lease, rental agreement, evidence of ownership, etc.) to illustrate your situation with regard to physical space.
            4. Placements: Discuss your readiness to provide overnight placements for youth including difficult-to-place youth. Describe the general location(s) of these placement sites within the boundaries of the LAN to be served. Placements must be in reasonable proximity to where youth reside in order to ensure continuity to the fullest extent possible. Include completed Program Site Information forms (available as an appendix) as Attachment P3 and Program Placement Options form(s) (available as an appendix) as Attachment P4. Also include a map detailing the locations of your service sites and placements in your proposed service delivery area as Attachment P5: Proposed Service Delivery Area.
            5. Implementation Timeline: Applicants will submit an Implementation Timeline as Attachment A5, which will include program milestones, hiring staff, training, start dates, etc. For each deliverable:
               1. Indicate the staff who will be responsible to ensure each deliverable is completed.
               2. The estimated time per week spent on each deliverable.
               3. For each deliverable, Record implementation dates, dates deliverables will be accomplished, etc.
         5. Trauma-Informed Status:
            Applicants must demonstrate an ongoing commitment to develop trauma informed capacity. Please describe current and planned capacity building activities designed to obtain or maintain Trauma Informed status. Is the Applicant Entity considered "trauma-informed"?
            1. If yes, describe the trauma-informed principles adopted by the agency (For example, Safety, Strength-based, Supportive environment, etc.)-include agency mission statement if applicable.
               1. Identify the process and standards by which the agency became trauma-informed.
               2. Describe how policies, procedures and practices have been adopted or amended to incorporate trauma-informed principles.
               3. Describe any agency-wide or individual trauma training that has been received.
               4. Describe how new staff, administration and board members are trained on trauma-informed principles.
               5. Answer the following questions:
                  1. Do all of the agency clients receive trauma screening?
                  2. Does the agency provide trauma treatment? If so, please describe.
                  3. Does the agency provide referrals for trauma treatment? If so, to whom?
            2. If the agency is not considered "trauma-informed", the agency must provide a statement of its intent to become trauma-informed by June 30th 2025.
         6. Collaboration:
            Provide a description of existing linkages and/or referral procedures your agency has to other community resources and services essential to the positive development of youth, including police, probation and education services. Include copies of signed, current existing linkage agreements in Attachment 12 of your application.
         7. Certifications or Accreditations:
            Provide a description of any certifications or accreditations that your agency may have and how they improve your ability to provide CCBYS services.
         8. Quality Assurance:
            Provide a description of the applicant's quality assurance process, if any.
         9. Background Checks:
            Describe your procedure for conducting background checks for employees and contractors of your organization.
         10. Subrecipients: If the applicant plans to use a Subrecipient to deliver services related to this program
             1. describe the role and responsibilities of the sub-contractor.
             2. describe how the applicant agency will monitor and evaluate the Subrecipient.
                Include the following for each subrecipient:
                • Attachment S1  Program Contact Information Form (available as an Appendix)
                • Attachment S2  Subrecipient Budget (Use the IDHS: CSA Tracking System (state.il.us)
                • Attachment S3 Subrecipient Agreement (The Subrecipient Agreement is generated by the applicant agency outlining the scope of work/deliverables the subrecipient will be completing for this program.)
                • Attachment S4 Subrecipient Agency Federal Form W-9 (Rev. October 2018) (irs.gov) pdf
                • Attachment S5 Subrecipient Agency approved NICRA if indirect costs are included and Subrecipient Agency has a current approved Federal or State NICRA
                • Attachment S6 Subrecipient signed Grantee Conflict of Interest Disclosure.pdf
                • Attachment S7 A copy of Subrecipient's Child Welfare Agency License (if providing placement services)
      3. Need-Description of Need (10 points)
         The purpose of this section is to provide a clear and accurate picture of the need for these services within the targeted community and how the proposed project will address these needs. It is necessary for the applicant to demonstrate that it has a thorough knowledge and understanding of the needs of their targeted community and the youth they are proposing to serve by this application. Include demographics of program staff and agency leadership and discuss if these demographics match the targeted community.
         Describe the need for CCBYS services in the proposed service area. Distinguish between youth at risk of child welfare involvement and youth at risk of justice system involvement. Identify any disparities or inequities that may exist in these populations. Where possible data presented should be broken down by age, gender, ethnicity and race. Identify underserved communities/populations - a population is underserved when there are insufficient services and resources to meet the level of need or risk in the community.
      4. Equity and Racial Justice (10 points)
         The purpose of this section is for the applicant to demonstrate understanding of the history and impact of racism and inequity on communities and to describe the organization's response to address racial inequity. The applicant should provide a clear picture of its agency's work to counteract systemic racism and inequity and to prioritize and maximize diversity and equity throughout its service provision process.
         1. Describe the applicant organization's commitment and actions to address equity and racial justice. Examples of commitment and activities may include but are not limited to, having leadership (board and/or executive staff) that is reflective of the community/population being served; having (or an intention to have) a Diversity, Equity, and Inclusion (DEI)/equity and racial justice plan that outlines how the organization ensures equity in access to its supports/services as well as equity in outcomes; having a plan to identify and address implicit bias in all areas of the organization, including programming; having (or an intention to have) an equity and racial justice training plan.
         2. Describe how the applicant organization will use an equity lens when lens to provide services and programming. An equity lens is a process that analyzes the impact of policies and practices on marginalized communities to inform and ensure equitable outcomes.
         3. Describe how the applicant organization will intentionally and deliberately analyze the delivery and/or impact of services on underserved and marginalized groups (including communities of color, people with disabilities, gender nonconforming people, etc.)
         4. Include demographic information of program staff and agency leadership (board and/or executive staff) and discuss if these demographics match the designated community(ies).
         5. Based on racial demographic data, describe how policies, practices and procedures have been implemented, revised, or repealed to reduce racial disparities at your agency.
      5. Quality-Description of Program Design and Services (35 points)
         The purpose of this section(s) is for the applicant to provide a comprehensive, clear, and accurate picture of its intended program design. The applicant must demonstrate evidence of linguistic and cultural competence throughout.
         1. Crisis (Mandatory) Programming:
            1. Describe your program design for providing 24-hour crisis intervention services in accordance with the DHS CCBYS Program Standards to youth in crisis. Provide a description of emergency placement options, including placement options for difficult youth.
            2. Describe your program design for providing additional individualized services in the DHS CCBYS Program Standards, (i.e., 24-hour crisis intervention, individual assessment, case management, and placement services to at-risk youth, including placement services for difficult youth)
            3. Describe how your agency will partner with all law enforcement agencies in the community to ensure continuing opportunities for referring crisis youth who need CCBYS services.
         2. Non-Crisis (Discretionary) Programming: Explain your ability to provide services to a non-crisis (discretionary) population of youth throughout the contract period.
            1. What individualized services will your agency provide directly to youth, (i.e, individual assessment, case management, etc.) and what services will be provided through referral to an outside entity?
            2. Describe how services will be inclusive, equitable, and will address the needs identified above.
            3. Describe how your agency will partner with education and law enforcement to provide services to identified at-risk youth, including youth at risk of child welfare and justice system involvement.
            4. Justice-Involved Youth:
               1. Describe in detail a plan to serve youth who are involved with or at risk of being involved with the juvenile justice system or have co-occurring life difficulties or disabilities that lead them into elevated encounters with the justice system. Included in the plan should be how emotional, mental, physical, and behavioral well-being can contribute to the encounters and how these will be addressed.
               2. Describe in detail how your program plans to work with youth that are in jeopardy of recidivating with the juvenile justice system.
               3. Describe how your agency will partner with all law enforcement agencies in the community to ensure continuing opportunities for referring non-crisis youth who need CCBYS services.
               4. Describe partnerships with law enforcement entities, established or to be developed, that will work to ensure justice involved youth are diverted from involvement or further involvement in the justice system. This would include diversion from arrest, petition, adjudication, detention and DJJ.
            5. Applicant must make a clear statement of their intention to participate in any formal, culturally responsive evaluation of the program that may be conducted by the Department or any of its contractors. At minimum, Applicant will be required to provide data of youth served and youth outcomes disaggregated by race, ethnicity, age and gender.
            6. Applicant must include a clear statement indicating their ability to collect required participant data and report it via the eCornerstone.
      6. Budget Narrative (10 points)
         Budget Narrative: All program narratives must include a Budget Narrative for the grant period July 1, 2024 to June 30, 2025, in addition to the Budget entered in CSA. (For applicants applying to serve more than one LAN, the budget narrative must be completed as part of the program narrative for the specific LAN.)
         In this section of the program (proposal) narrative, provide a detailed Budget Narrative of the items allocated within your proposed budget. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals, and objectives described in your proposal will be implemented. If you plan to use additional state or federal funds, or other funds to support the program, please also describe how these additional funds will be utilized to implement the program.
      7. Budget
         Note: For applicants applying to serve more than one LAN, the budget entered into CSA should be a single, combined budget reflecting the total amount allocated for all the LANs for which the applicant is applying.
         The FY25 budget for must be submitted electronically in the CSA system (Refer to IDHS: CSA Tracking System (state.il.us). The Budget entered into the CSA system will include a detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This description must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The FY25 Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan.
         1. Applicants should provide a budget narrative and a budget for the grant period (July 1, 2024 to June 30, 2025). The budget and budget narrative must tie fiscal activity to program objectives and deliverables and demonstrates that all proposed costs are:
            • Reasonable and necessary
            • Allocable, and
            • Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable.
         2. Instructions for Determining CCBYS Budget Amount: 
            1. Refer to the Estimated Funding Amounts by LANs Appendix.
            2. Begin by adding together the "Total Grant Rounded" amount for all of the LANs you are proposing to serve.For example, if you are proposing to serve LAN 1 and LAN 2, you would add $140,550 + $83,830 for a total of $224,380.
               1. If the total of the "Total Grant Rounded" amounts for all your proposed LANs is less than $245,250.00; use the "Minimum Amounts" listed in the bottom row of the grant. The successful applicant will receive $245,250.00 in grant funds and will need to provide a minimum of an additional $31,321.37 in match. Applicant total budget amount will be for $256,321.37.
               2. If the total of the "Total Grant Rounded" amounts for all your proposed LANs is more than $245,250.00; use the calculated total. Add the "Total Match Required" amount for each LAN to get the minimum required match amount. The calculated "Total Grant Rounded" amount plus the calculated "Total Match Required" amount will be the applicant total budget amount. Applicant total budget amount may be more if applicant chooses to include a higher match amount.)
                  For example, if you are proposing to serve LAN 3 and LAN 4:
                  • Add $184,610 + $133,310 for a total of $317,920.
                  • Now add LAN 3 and LAN 4 "total match required" amounts: $25,698.84+ $18,557.56 for a total of $44,256.40.
                  • The successful applicant will receive $317,920 in grant funds and will need to provide an additional $44,256.40 in match. Applicant total budget amount will be $362,176.40.
            3. Create a budget for the Total Budget Amount, clearly indicating which funds are grant award vs match.
            4. When you enter the Budget into CSA, make sure you use the Total Grant Rounded amount for all your proposed LANS (or the minimum $245,250.00) as your "State of Illinois Funds" and your match as "Non-State of Illinois Funds."
         3. Submission in CSA:  The Budget must be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer. Refer to IDHS: Process for Adding GATA Budget Signoff Authority (state.il.us). Please be sure the budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to IDHS. If the Uniform Grant Budget is not entered, signed, and submitted in the CSA system by the application due date and time, points will be deducted from the Budget Narrative section of the application.
         4. A PDF copy of the budget should be included in the application as Attachment A6: Applicant Uniform Grant Budget. This should be printed from the CSA system.
         5. Successful applicants will NOT receive a grant agreement until after their budget has been submitted and approved through the CSA system.
         6. If indirect costs are included in the budget, the applicant must submit a copy of their organization's approved NICRA as Attachment A7: Applicant NICRA
         7. The applicant must submit Federal Form W-9 (Rev. October 2018) (irs.gov) pdf. as Attachment A8: Applicant W-9
         8. Subrecipients
            If you plan to use subrecipients, indicate amount of funds to be provided to the subrecipients; include a budget narrative describing how subrecipient will use funds.
            Subrecipient budgets must be pre-approved, and therefore must be submitted with this application. Subrecipient budgets should NOT be submitted in the CSA system. Instead, Subrecipient budgets should be completed using a PDF form of the IDHS: Uniform Grant Budget Template (state.il.us). This PDF template should only be used for Subrecipient budgets.
      8. Other Mandatory Forms
         1. Uniform Application for State Grant Assistance
            The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application. The Uniform Application for State Grant Assistance is available as a link and must be included at the beginning of this application.
         2. Grantee Conflict of Interest Disclosure
            The Grantee Conflict of Interest Disclosure.pdf form must be completed, signed, and submitted with your grant application materials as Attachment A9. If no actual or potential conflicts exist, the applicant should indicate "no conflicts." For conflicts that arise after application submission, submit this form to your designated grant program point of contact within 7 calendar days after the conflict has been identified. Refer to the Disclosure form for examples of potential conflicts.
            Grantee must ensure that all subrecipients also complete and sign the Grantee Conflict of Interest Disclosure.pdf. Include the Subrecipient's Grantee Conflict of Disclosure as Attachment S6.
      9. Attachments to Your Application Narrative (Not included in page limits)
         Although this section is not scored individually, points will be deducted in the above sections if these items are not included as directed. The Attachments should be labeled accordingly. If any attachments are not applicable, a page labeled with the attachment number should be submitted and should include a statement explaining why the attachment was not applicable.
         ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
         1. FY25 Uniform Application for State Grant Assistance (pdf)
         2. Program Narrative (section D.2; a through f)
            NOTE: Applicants must email DHS.YouthServicesInfo@Illinois.gov for all appendices.
            1. CCBYS Executive Summary (available as an appendix)
            2. Capacity - Agency Qualifications/Organizational Capacity
            3. Need - Description of Need
            4. Equity and Racial Justice
            5. Quality - Description of Program Design and Services
            6. Budget Narrative
         3. Attachments to Your Application
            1. Administrative Attachments
               1. Attachment A1 NOFO Checklist (available as an appendix)
               2. Attachment A2 Program Contact Information (available as an appendix)
               3. Attachment A3 Organizational Chart
               4. Attachment A4 Job Description(s)/Resume(s)
               5. Attachment A5 Implementation Timeline
               6. Attachment A6 Applicant FY25 Uniform Grant Budget (printed from CSA)
               7. Attachment A7 Applicant NICRA (if applicable)
               8. Attachment A8 Applicant Federal Form W-9 (Rev. October 2018) (irs.gov) pdf
               9. Attachment A9 Grantee Conflict of Interest Disclosure.pdf
            2. Programmatic Attachments
               1. Attachment P1 Applicant Agency's current Child Welfare Agency License
               2. Attachment P2 Physical Space Agreements (lease, rental agreement, evidence of ownership, etc.)
               3. Attachment P3 Program Site Information (available as an appendix)
               4. Attachment P4 Program Placement Options (available as an appendix)
               5. Attachment P5 Proposed Service Delivery Area (This is an applicant-generated form)
               6. Attachment P6 Linkage Agreements (with community resources and services-this is an agency-generated form)
            3. Sub recipient Attachments (If subrecipients will be used, include the following Attachments for each subrecipient)
               1. Attachment S1 Program Contact Information (available as an appendix)
               2. Attachment S2 Subrecipient Budget (Use the IDHS: Uniform Grant Budget Template (state.il.us) 
               3. Attachment S3 Subrecipient Agreement (This is an applicant-generated form)
               4. Attachment S4 Subrecipient Organization Federal Form W-9
               5. Attachment S5 Subrecipient Organization approved NICRA (if applicable)
               6. Attachment S6 Subrecipient Grantee Conflict of Interest Disclosure.pdf
               7. Attachment S7 A copy of Subrecipient's Child Welfare Agency License (if providing placement services)
   3. Application Submission Dates and Times
      1. Applications must be sent electronically to DHS.YouthServicesInfo@Illinois.gov and received no later than 12:00 p.m. (noon) on Wednesday, May 22, 2024.
         The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov. Include Subject Line "CCBYS 25-444-80-0710 Applicant agency acronym"
         Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. THE ELECTRONIC COPY MUST BE A COMPLETE SINGLE PDF FILE. If applicant is unable to send the application in a single pdf file, applicant must label each document and submit all the documents in a compressed (ZIP) file.
      2. Applicants will receive a receipt confirmation email of receipt notifying them that their application was received and the date and time it was received within 48 hours of the application due date and time. This email will be sent to the email addresses provided in the application. This receipt confirmation email is solely confirmation that the application has been received by the Department; it is not a confirmation of applicant's eligibility; pre-qualifications, timeliness of submission, etc. Refer to Section C. "Eligibility Information and Grant Funding Requirements," for more information on applicant's eligibility.
         Applicants are required to notify the Department within 96 hours of the application deadline, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and/or does not notify the Department within 96 hours, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after the 96 hours. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above.
      3. Applications received after the due date and time will not be considered for review or funding. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be separately notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
      4. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.
      5. It is strongly recommended that the applicant not wait until the last minute to submit an application in case they experience technical difficulties with the submission process. Applicants should keep copies of all documentation that that may prove their application was submitted to the correct location and that it was received by DHS on or before the deadline. Applicants should also maintain all electronic documentation, including screen shots, email correspondence; help desk ticket numbers etc. that would document any unforeseen difficulties the applicant may have encountered regarding the timely submission of the application.
   4. Other Submission Requirements
      Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order and in a single PDF file or a compressed (zip) file to DHS.YouthServicesInfo@Illinois.gov. Include Subject Line "YS-TTAS 25-444-80-1500 Applicant agency acronym"
      All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support (not required), the entire proposal should be typed in black ink on white paper. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in the Section D.2 "Content and Form of Application Submission." Items included as Attachments are NOT included in the page limitations with the exception of the Executive Summary which is included in the page limitations.
      Applications will ONLY be accepted as described herein. Faxed copies, hard copies, etc. will not be accepted. The Department is under no obligation to review applications that do not comply with the above requirements.
   5. System for Award Management (SAM) and Unique Entity Identifier
      Refer to Section C: "Eligibility Information and Grant Funding Requirements" for information on required registration in SAM.gov.
   6. Intergovernmental Review
      This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."
   7. Funding Restrictions
      The applicant must develop a budget consistent with program requirements as described in Section A "Program Description" and in accordance with Section C.8 "Grant Funds Use Requirements."
5. Application Review Information
   1. Eligibility Review
      1. Program Staff will conduct an initial eligibility review to determine if an application meets the eligibility requirements published in this Notice and will advance to the merit-based the review process.
         An application is compliant if the applicant:
         1. is an eligible organization as defined in Section C "Eligibility Information and Grant Funding Requirements,"
         2. has met the mandatory requirements
         3. is GATA prequalified,
         4. submitted an application by the submission deadline,
            Reviewing for eligibility is intended to ensure that only those applications that are eligible for award are advanced to the merit-based review. However, determinations of eligibility can take place at any point during the application review and selection process. Applicants that are determined to be ineligible will not receive an award.
            All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
   2. Review and Selection Process
      1. Merit-Based Review
         1. The Merit Based Review will be conducted by a review team comprised of three or more internal and/or external reviewers. Internal reviewers are individuals employed by the Department, contractual staff or individuals working as interns from an Illinois academic institution. External reviewers are those individuals not employed by the Department who have volunteered to review applications, have subject matter expertise and/or grant reviewing experience and have been screened for any potential conflict of interest with their assigned applications.
         2. The review teams will be provided with a Merit Based Review Committee Member Orientation Session.
         3. After the orientation session, applications will be reviewed and scored individually. The Review Team scores will be compiled and averaged on a Merit Based Review Summary Score Sheet.
         4. The Bureau Chief or designee will conduct a quality assurance review which must include the following:
            1. Initial review of the summary score sheet to identify scoring discrepancies,
            2. Determine whether reviewers properly applied Merit Based Review steps as instructed,
            3. Identify any obvious infractions of committee members' independence in the review process.
            4. Assess whether reviewers properly completed all section of the MBR Scoring Sheet. Reviewer score sheets may be returned to the reviewer to improve legibility and completeness of comments,
            5. Determine whether all facets of the review and scoring process were adhered to and consistently applied by reviewers.
         5. After individual scores have been completed, a post-merit-based review committee meeting will be held. The review committee meeting is required for all competitive merit-based reviews and will be facilitated by the Bureau Chief or designee. The following apply:
            1. Each review team assigned application will be discussed by team members, including application highlights, concerns, application mandates / requirements etc.
            2. Scoring disparities will be identified, addressed and resolved. For each application, if a significant disparity exists between reviewer scores (based on a set formula), review team members will collectively examine the application and discuss comments to ensure team members have not missed items within the application that other team members may have identified including application mandates / requirements etc. Application highlights and concerns will also be discussed.
            3. Individual scores must be revised if a reviewer determines that they have missed information in the application.
            4. Scoring revisions resulting from discussions must be documented on the respective scoring sheet with written commentary to support the revision.
         6. Once the post merit-based review meeting has been held and individual scores have been revised and resubmitted (as necessary), the Review Team member scores will be updated, compiled and averaged on the Merit Based Review Summary Score Sheet.
         7. At any time during the merit-based review or post-review process:
            1. If it is determined that there was the possibility of impropriety on the part of any reviewer, upon written request and with the approval of the Associate Director, the Department reserves the right to remove from consideration the reviewer scores and comments from consideration. This action must be documented in writing and must include the reason for removal,
            2. If the removal of a reviewer scores and comments results in fewer than 3 reviewers scoring the application, the Department will assign an alternate reviewer to the application. This reviewer will be afforded all the same guidance, instruction and time to complete the review task. Once completed, the process will resume as required.
         8. After the updated Review Scores have been compiled and averaged, the Bureau Chief will then prepare preliminary funding recommendations for the Associate Director. These recommendations may include a final eligibility review of recommended applications to confirm applicant meets eligibility and mandated requirements. Funding recommendations may also include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A.2. "Intent of the Notice of Funding Opportunity."
         9. Based on the preliminary recommendations and other considerations listed above, the Associate Director will prepare funding recommendations for the Director and or the Director's designee.
         10. The Director/designee may include consideration of other factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee etc., and other items identified under Section A. 2. "Intent of the Notice of Funding Opportunity."
      2. Criteria and Weighting of Each Criteria
         1. Scoring will be on a 100-point scale. Application Narratives will be evaluated on the following criteria:
            

            SECTION	POINTS
            Executive Summary	5 Points
            Capacity - Agency Qualifications/Organizational Capacity	30 Points
            Need - Description of Need	10 Points
            Equity and Racial Justice	10 Points
            Quality - Description of Program Design and Services	35 Points
            Budget Narrative*	10 Points
            TOTAL	100 POINTS

         2. Cost Sharing/Matching:
            This award is subject to Cost Sharing/Matching. This award requires an in-kind or financial match on both funding sources. Refer to Section C. Eligibility and Grant Fund Use Requirements; 5. Cost Sharing or Match Requirements for more information. 
            If the match is not reflected in the applicant's proposed budget entered into CSA, the applicant will lose points in the budget narrative section.
            The application criteria to be reviewed and scored are found under each category in this announcement in Section D. 3 "Content and Form of Application Submission."
      3. Selection Process
         1. The Department will review, score and make funding decisions by LAN. Applicants will only compete against other applicants applying for the same LAN. Decisions will be made by LAN with no more than one grant being awarded per LAN. The CCBYS program is mandated by state law to cover the entire state. This 24/7 crisis response network of service providers will ensure that coverage throughout the state. As described in the Criteria section above, scoring will be done by committee on a 100-point scale. All applications to serve a singlethe same LAN will be reviewed and scored by the same review team, thus ensuring a consistent review for all competing applicants.
         2. As described in the Criteria section above, scoring will be done by committee on a 100-point scale. The numerical score may not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, demonstrated need, demonstrated community presence, and agency past performance as a state grantee, etc. and other factors identified under Section A.2 "Intent of the Notice of Funding Opportunity."
         3. While the score/recommendation of the review panel will be a key factor in the funding decision, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.
         4. In the event of a tie, the Department may choose to elect one of the following options:
            • Apply one or more of the additional factors for consideration described above to prioritize the applications; or
            • Assign a new 3-person review team to review and score both applications to break the tie.
              The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, deliverables, etc.
   3. Merit-Based Review Appeal Process
      1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO).
      2. Appeals submission IDHS contact information:
         Name of Agency contact for appeals: Karrie Rueter
         Email of Agency contact for appeals: DHS.YouthServicesInfo@Illinois.gov 
         Email Subject Line: "agency name CCBYS 444-80-0710 Appeal Karrie"
      3. Submission of Appeal.
         1. An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO)for consideration.
         2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
         3. The written appeal shall include at a minimum the following:
            1. Name and address of the appealing party;
            2. Identification of the grant; and
            3. Statement of reasons for the appeal.
            4. Supporting documentation, if applicable
      4. Response to Appeal.
         1. IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
         2. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
         3. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
      5. Resolution
         1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
         2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
         3. The Agency will resolve the appeal by means of written determination.
         4. The determination shall include, but not be limited to:
            1. Review of the appeal;
            2. Appeal determination; and
            3. Rationale for the determination.
   4. Simplified Acquisition Threshold
      Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.1). Therefore, the grantee is subject to Simplified Acquisition Threshold. Refer to Section C.6 "Grant Funds Use Requirements" for more information.
6. Award Administration Information
   1. State Award Notices
      Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
      1. Grant Award Amount
      2. The Terms and conditions of the award
      3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative internal controls questionnaire (ICQ) and merit-based review.
         The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
         The notice is not an authorization to begin performance to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk.
         Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. A written Notice of Denial shall be sent to the applicants not receiving the award.
   2. Administrative and National Policy Requirements
      The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
      To review a sample of the current IDHS Uniform Grant Agreement, refer to IDHS Uniform Grant Agreement.
      The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
   3. Reporting
      Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:
      1. Reports
         1. Periodic Financial Report (PFR)
            1. The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by the Department.
            2. These monthly reports must be submitted no later than the 15th of each month for the preceding month by email.
            3. The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 - September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th).
            4. The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year.
         2. Periodic Performance Report (PPR)
            1. The provider will provide monthly status reports to the OFVP in the format prescribed by the Department.
            2. The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by the Department.
            3. The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 - September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th).
            4. The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year.
         3. Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
         4. If the State share of any State award may include more than $500,000 over the period of performance, applicants are also subject to the reporting requirements reflected in appendix XII to 2CFR200.
         5. Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop Payment List (SSPL).
      2. Annual Audit in conformance with Audit Requirements set forth in the grant agreement.
      3. Recordkeeping Requirements
         The Provider is required to maintain until June 30, 2032, adequate books, all financial records and supporting documents, statistical records, and all other records pertinent to this Award. If any litigation, claim, or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. The Provider agrees to provide or make available all records related to this grant upon request.
   4. Payment Terms
      The Illinois Department of Human Services (IDHS) payment policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (procedures implementing Cash Management Improvement Act and Treasury-State Agreement (TSA)), and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods).
      Grantees will receive payment by one of the three payment methodologies (Advance Payment, Reimbursement or Working Capital Advance).
      1. Advance Payment Method (Advance and Reconcile)
         1. Because IDHS is subject to the Grant Accountability and Transparency Act, IDHS is required by 44 Ill. Admin. Code 7000.120 to remit Award payments via advance payment when Awardees meet the requirements set forth in 2 CFR 200.302 (Financial Management), 44 Ill. Admin. Code 7000.120(b)(i)(A)(i and ii) (Advance Payments), and other requirements as described in this Directive.
         2. Awardees may request advance payment for each Award issued by IDHS. Requests must be submitted to the respective Award Program Manager by the method prescribed in the Grant program Notice of Funding Opportunity (NOFO) or the Catalog of State Financial Assistance (CSFA) - Program Listing. A separate request must be submitted for each IDHS Grant program application.
         3. Requests for advance payment must be accompanied by an IDHS Advance Payment Request Cash Budget Form IL444-4985.pdf (state.il.us) for each Award. Cash Budgets must be signed by either the Chief Executive Officer (or equivalent) or Chief Financial Officer (or equivalent) for the entity. The executive's signature certifies that their entity complies with the requirements set forth in 2 CFR 200.302 (Financial Management) and 44 Ill. Admin. Code 7000.120(b)(i)(A) (Advance Payments). The Cash Budget must demonstrate the estimated monthly cash requirements for each month of program Award operation. Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Awardee in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Awardee for direct program or project costs and the proportionate share of any allowable indirect costs. Additionally, the Awardee entity must make timely payments to sub-recipients and contractors.
         4. Upon program approval for advance payment, an initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the submitted Advance Payment Requirements Forecast (Cash Budget) Form.
         5. Awardees must submit monthly invoices on the Monthly Grant Invoice form (IL444-5257) in the method prescribed in the Awardee's executed Uniform Grant Agreement Exhibits. The first invoice is due after the first month of Award operations. Invoices must include only allowable incurred costs that have been paid by the Awardee. For Awards that have Awardee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
         6. Subsequent monthly payments will be based on each monthly invoice submitted to the Award program and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date.
         7. Awardees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective Award budget, must return the funds or be subject to Grant funds recovery.
         8. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
         9. Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments.
      2. Reimbursement Method
         1. Awardees will be paid via the reimbursement method when they do not meet the requirements of 44 Ill. Admin. Code 7000.120(b)(2), or upon a Awardee's request to use the reimbursement method of payment, or as stipulated in a specific condition. Awardees that have specific conditions noted in their Uniform Grant Agreement Exhibit language for any of the following items must be paid using the reimbursement method:
            1. Fiscal and administrative high risk (weak internal controls).
            2. Have a history of failure to comply with general or specific terms and conditions of Awards.
            3. Fail to meet expected performance goals as described in 2 CFR 200.211 or their program deliverables as stated in their applicable Uniform Grant Agreement.
            4. Or otherwise not responsible.
         2. IDHS will disburse payments to the Awardee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below.
         3. Awardees must submit monthly invoices on the Monthly Grant Invoice form (IL444-5257) in the method prescribed in the Awardee's executed Uniform Grant Agreement. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term.
         4. Invoices will be submitted to the respective Award program points of contact on or before the 15th day following the end of any respective monthly invoice period. (Award Program Managers may amend the due date from the 15th day of the month to facilitate program and Awardee requirements.)
         5. Awardees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
      3. Working Capital Advance Method
         1. For Awardees that cannot meet the requirements set forth in 2 CFR 200.302 (Financial Management), 44 Ill. Admin. Code 7000.120(b)(1)(A)(i and ii) (Advance Payments), and other requirements as described in this Directive, if the Award Program Manager determines that reimbursement is not feasible because the Awardee lacks sufficient working capital, the Award program may, in its sole discretion, provide a working capital advance to the Awardee.
         2. Awardees may request separate working capital advance payments for each Award issued by IDHS at any point in the current grant term.
         3. Requests must be submitted on the IDHS Advance Payment Request Cash Budget Template (Cash Budget) to the respective Award Program Manager in the method prescribed in the Award program NOFO or the CSFA - Program Listing. The Cash Budget must include monthly cash requirements for an amount not to exceed two months of forecasted cash needs. A separate request must be submitted for each IDHS Award program application. Requests must be signed by either the Chief Executive Officer (or equivalent) or the Chief Financial Officer (or equivalent) for the entity. The executive's signature certifies the cash requirements are actual expected costs.
         4. IDHS Award Program Managers will advance working capital payments to the Awardee to cover their estimated disbursement needs for an initial period not to exceed two months of Award expenses. Startup costs may be approved if determined by IDHS Award Program Managers to be allowable.
         5. Awardees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance on the Monthly Grant Invoice form (IL444-5257) in the format and method prescribed in the Awardee's executed Uniform Grant Agreement Exhibits. The first invoice is due after the first month of Award operations. Invoices must include only allowable incurred costs that have been paid by the Awardee. For Award programs that have Awardee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
         6. Awardees shall be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the respective Award Program Manager.
         7. Working Capital Advance Payments are limited to a single occurrence per grant term.
         8. Following the initial period, the Award Program Managers must reimburse the Awardee for its actual cash disbursements as described in section II of this Administrative Directive , or via advance payment methodology if requirements stated in Section I Advance Payment Method (Advance and Reconcile) are met.
      4. Final Payment
         The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Applicant's records as provided in the Agreement.
      5. Stop Payment
         The Grant Accountability and Transparency Act (GATA) protects the quality of grant programs by limiting fraud, waste and abuse. GATA specifically requires the Governor's Office of Management and Budget (GOMB) to maintain a "list of individuals and entities that are ineligible, either temporarily or permanently, to receive an award of grant funds from the State." 30 ILCS 708/60(a)(8). In response to this requirement, the State of Illinois has set policy known as the Grantee Compliance Enforcement System (GCES) based on established federal law and supporting guidance. The system, Stop Pay List Tracking System (SPLTS), will only be used to track non-compliance of grantees. Non-compliance issues are classified as follows:
         1. Temporary Stop Payment Status:
            1. Late performance or expense reporting
            2. Failure to clear fiscal/administrative monitoring issue(s)
            3. Failure to submit a timely audit report
            4. Failure to respond to audit report or monitoring review corrective action for deficiencies and material weaknesses
            5. Failure to submit a required refund payment or a payment missing from the payment plan; or
            6. Factually based discretionary issue documented by the leadership within the awarding agency.
         2. Permanent Stop Payment Status
            1. Facts documented by the applicable state agency including but not limited to:
               1. Conviction of or civil judgment for commission of fraud or a criminal offense, violation of federal or state antitrust statutes, commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, tax evasion, or commission of any other offense indicating a lack of business integrity or business honesty that seriously and directly affects present responsibility.
               2. Violation of grant terms or a transaction so serious as to affect the integrity of the program such as a willful failure to perform in accordance with grant terms, a history of failure to perform or of unsatisfactory performance, or a willful violation of statutory or regulatory provisions or requirements application to a grant.
               3. Any other cause so serious or compelling in nature that it affects present responsibilities.
            2. Fraud documented by the Office of the Executive Inspector General and/or other Governmental entity's investigation.
      6. Repayment
         In the event payments made by the Department to the Applicant exceed the total amount of Applicant reported and Department authorized expenditures, the Applicant will be required to issue a repayment to the Department in an amount equal to the overpayment.
      7. Pre-Award Costs
         Pre-Award costs prior to the execution of the agreement will be allowed under the following conditions:
         1. The Provider must have received and accepted the Notice of State Award (NOSA) AND,
         2. Submitted any and all requested program plan and budget revisions per the NOSA; AND
         3. May NOT incur pre-award costs prior to the contract start date.
      8. Payment Forms
         1. Expenditure Documentation & Certification Form (will be provided to you by program manager.)
         2. IDHS Advance Payment Request Cash Budget Form IL444-4985.pdf (state.il.us) (to be completed by successful applicants after award amount is determined.)
         3. Grantees will automatically be paid via Reimbursement Method unless a request for Advance Payment Method or Working Capital Advance Method is made using the IDHS Advance Payment Request Cash Budget Form IL444-4985.pdf (state.il.us) Template.
7. State Awarding Agency Contacts
   1. Point of Contact
      Name: Nathan Roth
      Email Address: DHS.YouthServicesInfo@Illinois.gov
   2. Questions and Answers
      If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with "CCBYS NOFO" in the subject line of the email. Beginning 48 hours after the NOFO is posted, questions with their respective answers will be posted on the IDHS website at CCBYS Q&A page. Questions and answers will be updated frequently as new questions are received. Applicants are responsible for checking frequently as the responses provided may have an impact on their ability to submit a responsive application. Only written answers posted on the website will be considered valid and official.
      The final deadline to submit any written questions regarding this Funding Notice will be 5/17/2024. The Final listing of Q&A will be posted by End of Day on 5/20/24.
8. Other information, if applicable
   Technical Assistance Conference Information.
   One Web-based Technical Assistance (TA) Conference will be provided for potential applicants on a date TBD. Refer to the CCBYS Q&A page for registration details. Attendance is NOT a requirement of the application although it is strongly encouraged. During this session, DHS staff will provide an overview of the program and expectations of the grant. DHS staff will devote a significant amount of time responding to questions from potential applicants. Potential applicants are asked to review the Funding notice and associated Appendices in detail in advance of the TA Conference. Questions should be prepared and submitted in ADVANCE of the scheduled TA session. Although we will still take questions during the TA session, to ensure your question is addressed, please submit your questions as directed below.
   TA Conference Date: April 29, 2024 at 10:00AM
   When available, registration details will be found at: Registration Link
   Technical Assistance Conference Questions should be submitted to:
   Email: DHS.YouthServicesInfo@Illinois.gov
   Subject:  CCBYS TA Questions
   Deadline:  Friday, April 26th by 3:00PM
9. Mandatory Forms
   • Uniform Application for State Grant Assistance (pdf)
   • Project Narrative and Attachments
   • Grantee Conflict of Interest Disclosure.pdf
   • Uniform Grant Budget (should be entered in CSA)