01.03.10.e – PSCC: Extended Family Support Program Services

  1. Effective Date: 09/01/2023


Reference: P.A. 102-0926

Cross Reference: CCAP Policy 01.03.10 - CCAP Protective Services Child Care (PSCC)

Policy Statement

Families receiving Extended Family Support Program services from the Illinois Department of Children and Family Services (IDCFS), regardless of income or whether they are working or participating in Department-approved employment or education or training programs will be approved for a 12-month eligibility period in the Child Care Assistance Program (CCAP).

Referral Process

  1. DCFS/contracted agencies will usually email the CCAP application and a referral form to the identified CCR&R DCFS liaisons.
  2. Site providers receiving Protective Service applications can either follow CCAP Protective Services policies and procedures to process the case, or can forward the documents to the CCR&R to process.
  3. If a Site is caring for a family that is approved as a CCAP Protective Service case by the CCR&R, they may transfer it to their CCMS caseload if they would like it managed under the Site contract.

Eligibility Criteria and Co-payment

  1. There are no employment or education/training requirements for families receiving EFSP services.
  2. There is no income or assets limit for families receiving EFSP services.
  3. Copayments for EFSP cases will be waived for the entire eligibility period.

Provider Requirements

  1. Providers must meet all CCAP eligibility criteria (background checks, health and safety training, provider registration documentation…) as described in CCAP Policy Manual Sections 05.01.01 through 05.05.01.
  2. If a provider listed on the CCAP application does not meet CCAP qualification, the case should be approved using the "No Qualified Provider" CCMS ID (460328258720008).
    1. The CCR&R must issue a Request for Additional Information to inform the provider what is needed to become qualified.
    2. A Change of Provider packet should also be issued to the family.
    3. If the family needs a new provider, they should be referred to the CCR&R parent services for a provider search within five business days.

Documentation Requirements

  1. IDHS Child Care CCAP Application (IL444-3455)
  2. IDCFS CFS 2000-C EFSP Child Care Referral Form
  3. Requests for Additional Information (RAI) should only be sent to the applicant for the following:
    1. Contact information (3455 Section 1);
    2. Child Care Provider Information and Legal Care Arrangement (3455 Section 6);
    3. Child Care Provider's Signature (3455 Section 7);
    4. Parent/Guardian's Signature (3455 Section 8);
    5. A completed IDCFS CFS 2000-C EFSP Child Care Referral Form
      1. If any information is missing from the CFS 2000-C, CCAP staff should also contact the EFSP Coordinator who submitted the application.

Eligibility Periods

  1. EFSP cases will be approved for a 12-month eligibility period.
  2. The eligibility period should start on the EFSP Enrollment Date listed on the CFS 2000-C.
  3. To ensure at least 12 months of eligibility are approved:
    1. Cases that are approved starting on the first day of a month will be approved through the last day of the 12th month.
    2. Cases that are approved any day other than the first must be approved until the last day of the 13th month.


  1. CCMS will generate a Redetermination Form approaching the end of the 12-month eligibility period.
  2. If a Redetermination is not entered into the CCMS by the beginning of the 12th month of eligibility, a cancellation notice will be automatically generated with an effective date of the end of the eligibility period.
  3. If the Redetermination is returned with "Extended Family Program" marked for the reason for care a new CFS 2000-C must be submitted.
  4. If a new CFS 2000-C form is submitted:
    1. A new 12-month eligibility period must be approved.
    2. There are no employment or education/training requirements.
    3. There is no income or assets limit.
    4. Copayments will be waived for the entire 12-month eligibility period.
  5. There are no limits to the number of 12-month eligibility periods the family can be approved for as long as they continue to participate in EFSP.
  6. If a new CFS 2000-C is not submitted, the family must meet all CCAP eligibility criteria for an application.