510-FDCC FEMA Disaster Crisis Counseling (24-444-22-3115)

Summary Information

Awarding Agency Name Illinois Department of Human Services
Awarding Division Name Division of Mental Health
Agency Contact Rob Putnam DHS.DMHGrantApp@illinois.gov
Announcement Type Non-Competitive/Renewal/Exception
Funding Opportunity Title 510-FDCC FEMA Disaster Crisis Counseling
Funding Opportunity Number 24-444-22-3115
Application Posting Date May 11, 2023
Application Closing Date June 12, 2023, 12:00 PM CST
Catalog of State Financial Assistance (CSFA) Number 444-22-3115
Catalog of State Financial Assistance (CSFA) Popular Name 510-FDCC FEMA Disaster Crisis Counseling
Catalog of Federal Domestic Assistance (CFDA) Number(s)

97.032

93.982

Estimated Total Program Funding $273,445

Scope of Services

The Grantee will partner with DMH to implement the Crisis Counseling Program in St. Clair County. The Grantee will provide group counseling as well as community outreach utilizing social media, fliers, direct mail, and an assortment of other promotional activities that will educate and inform the county residents regarding the Crisis Counseling Program efforts and resources available to them. The Crisis Counseling Program services will include referrals to local resources and will be responsive to needs identified during group discussions. The Crisis Counseling Program teams will utilize surveys developed by FEMA to collect data which will provide information regarding the needs of the towns of East St. Louis, Cahokia Heights, and Caseyville. Due the nature of the high risks associated with conducting traditional individual door-to-door Crisis Counseling Program, the Grantee will focus on outreach and group counseling during community activities at schools, churches, community-based organizations and civic institutions as well as other types of events where security is typically present, and safety is not an issue.

The Grantee will recruit, hire, and employ 6 full-time crisis counselors, 1 full-time team leader, and 1 full-time data entry specialist for this Crisis Counseling Program. The Crisis Counseling Program staff will expand the ability of the Grantee to provide emotional support, crisis counseling, and a variety of resources for people impacted by the July Flood.

Deliverables

Performance Requirements:

The Grantee will provide and deploy Crisis Counseling Program teams seven days a week as well as the day and evening shifts to reach the maximum number of residents. The Crisis Counseling Program team will develop a referral directory which will be utilized to refer survivors to the myriad of their short term as well as long-term needs. The survivors with long-term needs will be identified during the course of the Crisis Counseling Program and linked with appropriate referral sources. The Grantee will function in partnership and collaborate with the DMH State Disaster Coordinator to provide programming including:

  1. Crisis Counseling
  2. Outreach and Group Counseling Events
  3. Providing Emotional Support
  4. Monitoring and Evaluating Agency Performance and Outcomes
  5. Documentation and billing practices
  6. Monitoring and evaluating outcomes of Crisis Counseling Program
  7. Creating reports if necessary

Payment Terms

Grantees will receive payment by one of the three payment methodologies (Advance Payment, Reimbursement or Working Capital Advance). Grantees will automatically be paid via Reimbursement Method unless a request for Advance Payment Method or Working Capital Advance Method is made using the IDHS Advance Payment Request Cash Budget Template (Cash Budget).

I. Advance Payment Method (Advance and Reconcile)

  1. An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee's application. The initial payment will be processed upon execution of the grantee's Uniform Grant Agreement.
  2. Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
  3. Subsequent monthly payments will be based on each monthly invoice submitted to the grant program, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date.
  4. Grantees that do not expend all advance payment amounts by the end of the grant term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective grant budget, must return the funds or be subject to grant funds recovery.
  5. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
  6. Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments.

II. Reimbursement Method

  1. IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below.
  2. Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper.
  3. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.

III. Working Capital Advance Method

  1. IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable.
  2. Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
  3. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
  4. Working Capital Advance Payments are limited to a single occurrence per grant term.
  5. Following the initial working capital advance payment, grantees will be paid via reimbursement method unless an IDHS Advance Payment Request Cash Budget Template is submitted for Advanced Payment Method.

Additional Advance Payments

Additional working capital advance payments may be considered on a case-by-case basis. Such requests must be made in writing, may require supporting documentation and must be approved by IDHS Executive Staff.

Note:  If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application packet as a separate document.

The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software, and emailed to DMH at the email address:

Monthly Invoices and Quarterly PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov

Monthly Invoices and Quarterly PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

Monthly Invoices and Quarterly PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov

Payment Forms

  1. Monthly Invoice (IL444-5257)
  2. Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment

Objective

Performance Measures

  1. Number of crisis counseling hours provided to stakeholders (consumers, family members, collaborators) by the Crisis Counseling Program teams in St. Clair County.
  2. Number of resources and/or materials developed, organized, and prepared for use in the current program period by the Crisis Counseling Program teams in St. Clair County.
  3. Number of crisis counseling hours provided to stakeholders (consumers, family members, collaborators) by the Crisis Counseling Program teams in East St. Louis in particular.
  4. Number of resources and/or materials developed, organized, and prepared for use in the current program period by the Crisis Counseling Program teams in East St. Louis in particular.
  5. Number of people who received services from Crisis Counseling Program Teams in St. Clair County during the program period.
  6. Number of people who received services from Crisis Counseling Program Teams in East St. Louis [in particular] during the program period.
  7. Number of families who received services from Crisis Counseling Program Teams in East St. Louis [in particular] during the program period.
  8. Number of community activities hosted at schools, churches, community-based organizations, and civic institutions by the Crisis Counseling Program Teams.

Performance Standards

  1. 2,000 or more hours of crisis counseling provided to stakeholders (consumers, family members, collaborators) by the Crisis Counseling Program teams in St. Clair County.
  2. 25 or more resources and/or materials developed, organized, and prepared for use in the current program period by the Crisis Counseling Program teams in St. Clair County.
  3. 1,000 or more people received services from Crisis Counseling Program Teams in St. Clair County during the program period.
  4. 100 or more families received services from Crisis Counseling Program Teams in East St. Louis [in particular] during the program period.
  5. 30 or more community activities have been hosted at schools, churches, community-based organizations, and civic institutions by the Crisis Counseling Program Teams.

Program Contact

Name: Robert Putnam

Email Address: DHS.DMHGrantApp@illinois.gov

Applicant Eligibility

This non-competitive funding opportunity is limited to applicants that meet the following requirements. If these requirements are not met by deadlines listed in this opportunity an award will not be made:

  • The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity.
  • Applicant must comply with all applicable local (city, county) and state licensing, accreditation, and certification requirements, as of the due date of the application
  • This is a non-competitive opportunity, and the entity is named in the Federal award. Therefore, only the provider named is eligible for this grant award.
  • More than one application per entity is not permitted.
  • Applicant must be a Nonprofit Organization
  • Applicant must be able to serve the St. Clair County Cities: East St. Louis, Caseyville & Cahokia

Pre-Qualification

Applicant entities will not be eligible to apply for a grant award until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal. Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive UEI, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.

For assistance navigating government application prequalification procedures, refer to IDHS GATA Prequalification Assistance.

Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.

The following information is required to complete registration:

  • Organization's Unique Entity Identifier (UEI); For additional information on UEI, refer to Section Unique Entity Identifier and System for Award Management (SAM) below;
  • Organization's Federal Employer Identification Number (FEIN);
  • Organization type;
  • Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations);
  • Organization's name;
  • Organization's mailing address;
  • Organization's primary email address;
  • Organization's primary phone number;
  • Organization's fiscal year-end date

Unique Entity Identifier (UEI) and System for Award Management (SAM)

Each applicant is required to:

  • Be registered in SAM.gov before submitting its application. Provide a valid unique entity identifier in its application; if your organization does not yet have a UEI you must request one.
  • Continue to maintain an active SAM registration with current information at all times during which it has an active award, an application, or plan under consideration by the Department

The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. If an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant.

Pre-Award Requirements

The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). The ICQ is completed for the organization. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 24 ICQ.

Applicants that have not completed an ICQ for the grant award year at the time of application will be contacted by the Department to complete this pre-award requirement.

This grantee pre-award requirement is mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois.

The deadline to submit the ICQ is June 12, 2023, 12:00 PM Central Time.

Registration in CSA

The CSA Tracking System is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System.

State and Federal Laws and Regulations

The agency awarded funds through this funding opportunity must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

Indirect Cost Rate

Indirect Cost Requirements and Restrictions

Per Federal Notice of Award, Indirect Costs are not allowed to be charged to this grant.

Grant Fund Use Requirements

All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.

Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.

  • Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
  • Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS:
    • Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
    • Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
    • Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
    • Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
    • Deposits for items, services, or space
  • Simplified Acquisition Threshold: Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward:
    • That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
    • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
    • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Application Procedures

Application Due Date and Time:

The Department must receive the Full Application:

Due on June 12, 2023 at Noon Central Time.

Applicants must electronically submit the complete application including all required narratives and attachments in the prescribed order.

Applications must be sent electronically to DHS.DMHGrantApp@illinois.gov. The application will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.DMHGrantApp@illinois.gov.

Include the following in the subject line:

  • NOFO number
  • Your agency name.
  • 510-FDCC FEMA Disaster Crisis Counseling

Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive.

Applicants will receive an email to notify them that the application was received and if it was received by the due date and time. The email of the original sender of the application will be used for official communication between the Department and the applicant organization for matters regarding this application. Applications and Program Narratives received after the due date and time listed in the NOFO Summary above will not be considered for review and funding. There will be no exceptions.

Applicants are required to notify the Department within 48 hours of the deadline, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and/or does not notify the Department within 48 hours, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after the 48 hours. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above.

Address to Request Application Package

Applications will be made available in user/printer friendly format and may be found on the FY24 Division of Mental Health web site. Copies in other formats may be obtained by contacting the Department at the email address below. The Division's web site will contain information regarding the materials necessary for submission.

Program Email Address: DHS.DMHGrantApp@illinois.gov

Missed Deadlines:

Applications received after the due date and time will not be considered for review or funding. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be separately notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.

For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced.

Content and Form of Application Submission

Uniform Application for State Grant Assistance

The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding.

Page 1 of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page 1. The correct application must be used.

Page 3 of the document requires the amount applying for and signature of the organization's authorized representative.

Intergovernmental Review

This funding opportunity is subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."

Budget Requirements

Funding Restrictions

The applicant must develop a budget consistent with program requirements. Proposed budgets must be sufficiently detailed and justified to be approved by IDHS.

Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline.

  • The CSA Tracking System is where the IDHS requires all applicants to enter their GATA Budget information. It is also where IDHS staff will review and take action on the proposed budget. The CSA Tracking system requires that you have different credentials than what you have for the Illinois GATA Grantee Portal. Please follow the directions below to sign the proposed budget.
  • A budget and budget narrative need to be completed, electronically signed, and submitted in the CSA tracking system with the status as "GATA Budget signed and submitted to program review". A copy is not to be submitted along with the application packet.
  • There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. See instructions for the CSA Tracking System and Budget Information. The budget should be prepared to reflect 5.5 months.
  • A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant's fully approved budget in the CSA System.

Subrecipient budget(s)

  • If applicant is planning to use a subrecipient, a pdf copy of the subrecipient budget must be submitted as a separate pdf document with the application packet.
  • Subrecipient budgets shall be submitted on the IDHS/DMH Budget template (GOMBGATU-3002-(R-02-17).

Grantee Conflict of Interest Disclosures

Every grantee and subrecipient must disclose in writing any actual or potential Conflict of Interest as part of the grant application packet using the Grantee Conflict of Interest Disclosure Form IL444-5205.

Grantee Conflicts of Interest include, but are not limited to:

  1. Grantee has an employee, board member, trustee, or immediate family member who:
    1. Holds an elected or appointed office in Illinois.
    2. Holds a seat in the Illinois General Assembly.
    3. Is an officer or employee of any State board, commission, authority, or holds an elected or appointed position or is employed in any of the offices or agencies of State government.
  2. Grantee has a financial interest, including ownership of stocks or bonds, in a firm which is a vendor or contractor.
  3. Grantee has outstanding financial commitments to any vendor or contractor.
  4. Grantee has a close personal relationship. such as a spouse, dependent child, or member of the technical advisor's household, that may compromise or impair the fairness and impartiality of the technical advisor and grants officer during the solicitation development, proposal evaluation, award selection process, and management of an award.
  5. Grantee has any negotiation of employment with current or potential sub-recipient or vendor.

Additional examples of Grantee Conflicts of Interest can be found in the Grant Accountability and Transparency Act (GATA) Website Resource Library.

Simplified Acquisition Threshold - Federal Awards

Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee is subject to Simplified Acquisition Threshold. Refer to Section "Preapplication Coordination", "Grant Fund Use Requirements".

Mandatory Submissions

Criteria Selecting Proposals

Project Narrative

A Project Narrative is required to support the Uniform Application for State Grant Assistance (GA) for non-competitive grants. The purpose of the Project Narrative is to describe the organization's program activities and design for implementing and administering the program for the upcoming State Fiscal Year (SFY). This Project Narrative will include information that is specific to your organization's proposed program services and be considered part of your grant agreement. Submission of this Project Narrative is required to fulfill contractual obligations.

Award Procedures

Applicants agree to provide program services as described throughout this Funding Opportunity.

Start Date: Applicants must be in a position to begin offering services on July 1, 2023.

  • Technology: Agencies awarded funds through this funding notice should have a computer that meets the following minimum specifications for the purpose of utilizing any required IDHS web-based reporting system and the receipt/submission of electronic program and fiscal information:
    • Internet access, preferably high-speed
    • Email capability
    • Microsoft Excel
    • Microsoft Word
    • Adobe Reader

The purchase of this technology would be an allowable expenditure under the grant and may be budgeted for as part of this application.

  • Site Visits: The applicant agrees to participate in site visits/quality reviews as requested by the Department.
  • Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
  • Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
  • Publication of Studies, Reports or other Program Products: The applicant agrees that products produced for the Department under this award, including, but not limited to research reports, data, analyses, and policy recommendations are the property of the Department and will not be published or distributed except as prescribed by the Department.

Agreement Terms

IDHS anticipates that the term of the agreement resulting from this Program Grant Opportunity will be July 1, 2023, continuing through December 19, 2023, and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds. IDHS may withdraw this opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.

Post Award Requirements of Applicant

If the State share of any State award may include more than the requirements applicable reflected in 2 CFR 200, Appendix XII - Award Term and Condition for Recipient Integrity and Performance Matters then the recipient of the grant, during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.

State Award Notices

Applicants will receive a Notice of State Award (NOSA) via the Illinois GATA Grantee Portal. It is important to keep contact information in the Illinois GATA Grantee Portal updated since the main contact is the person notifications are sent to. The NOSA shall include:

  1. Grant award amount
  2. The terms and conditions of the award
  3. Specific conditions, if any, assigned to the applicant based on the Fiscal and Administrative Risk Assessment (ICQ).

Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA.

The NOSA must be accepted by the grants officer (or equivalent). This effectively accepts the state award amount and all conditions set forth within the notice. This accepted NOSA is the document authorizing the Department to proceed with issuing a grant.

The NOSA is not an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk).

Other Information

IDHS reserves the right to request additional information. Applicants are expected to provide the additional information within a reasonable time. Failure to provide the information could result in the rejection of the application. Providing the requested information does not obligate IDHS to provide funding nor should an agency draw any conclusions about the department's intentions to fund or not fund the application.

Administrative and National Policy Requirements

The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

The agency awarded funds through this Funding Opportunity must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

Renewals

This program will be awarded as a 5.5-month term agreement.  There will be no renewals.

Formula and Matching Requirements

Cost Sharing or Matching:

Grantees are not required to participate in cost sharing or provide match.

Uses and Restrictions

  • This funding opportunity is considered a new application.
  • The release of this funding opportunity does not obligate the Illinois Department of Human Services to make an award.
  • This opportunity is considered a grant agreement and is a non-competitive application for funding. It is not a guarantee of funding.
  • This award utilizes Federally appropriated funds.

Funding Restrictions

Pre-award costs are not allowable.

IDHS grants are governed by 2 CFR. Part 200 , Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records.

Allowable Costs

All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.

Reports

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:

  1. Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit financial reports to Grantor pursuant to Paragraph 10.1 and reports must be submitted no later than 30 days after the quarter ends.
  2. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 10.2 and no later than 30 days after this Agreement's end of the period of performance or termination.
  3. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit E, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 11.1 and such reports must be submitted no later than 30 days after the quarter ends.
  4. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 11.2 and no later than 30 days after this Agreement's end of the period of performance or termination.

Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov

The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the IDHS website.

PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov