800 Front Door Diversion Project (24-444-22-1529)

Summary Information

Awarding Agency Name	Illinois Department of Human Services
Awarding Division Name	Division of Mental Health
Agency Contact	Rob Putnam DHS.DMHGrantApp@illinois.gov
Announcement Type	Non-Competitive/Renewal
Funding Opportunity Title	800 Front Door Diversion Project
Funding Opportunity Number	24-444-22-1529
Application Posting Date	March 14, 2023
Application Closing Date	April 12, 2023, 12:00 PM Central Time
Catalog of State Financial Assistance (CSFA) Number	444-22-1529
Catalog of State Financial Assistance (CSFA) Popular Name	800 Front Door Diversion Project
Catalog of Federal Domestic Assistance (CFDA) Number(s)	NA
Estimated Total Program Funding	$9,930,320

• Community Service Agreements (CSA) Tracking System 
• Centralized Repository Vault (CRV)

Scope of Services

Front Door Diversion Program (FDDP) services are to be provided to an eligible person, 18 years of age or older who, without such services, might be referred and/or admitted to a Specialized Mental Health Rehabilitation Facility (SMHRF), and who have been assessed as appropriate for community-based services. Services are provided to maintain individuals in the most integrated community-based setting. Persons eligible for FDDP services are defined as:

*PASRR is interpreted to mean a screening assessment completed by the HFS contractor in support of the Specialized Mental Health Rehabilitation Facilities (SMHRF) pre-admission assessment process.

**Receipt of referrals is interpreted as the date/time at which the HFS contracted vendor places a case deemed 'SMHRF Eligible - Recommended for Front Door Diversion Referral' into the contractor's (vendor contracted with HFS) website's queue.

1) Engagement into the FDDP:

1. Engagement may be initiated at different "intercept points. This includes engagement by any vendor contracted with HFS to fulfill Illinois' PASRR responsibilities and/or by the Front Door Diversion provider. with focused action to include, but not be limited to, the following:
   1. Hospital inpatient psychiatric units
   2. Other community-based settings, as approved by DMH.
   3. DMH reserves the right to assign any other consumer referral.
2. Rapid Re-Integration:

   Grantee shall provide, upon direction and referral from DHS/DMH or HFS Illinois' PASRR vendor, evaluative, transition case management and treatment services which the person agrees to participate in for those admitted to Specialized Mental Health Rehabilitation Facilities (SMHRFs) known as Rapid Re-Integration.***

   Grantee shall assume primary responsibility for consumer discharge planning from SMHRFs at or before day fifty-nine (59) from the admission date to the SMHRF. For those consumers that unexpectedly discharge from the SMHRF, the Grantee shall assist with providing assessment and an offer for diversion services when necessary. The process of engagement and outreach services under Rapid Re-Integration should begin within five (5) State business days following DMH notification of SMHRF admission. The following outlines expected activities under Rapid Re-Integration which includes collaborative efforts with the Comprehensive Class Member Transition Program (CCMTP) to support timely consumer transition services.

   ***Rapid Re-Integration encompasses those consumers with a determination of 'SMHRF Eligible' or 'SMHRF Eligible-Recommended for Front Door Diversion Referral' and admit to a SMHRF. Eligible consumers who are determined 'SMHRF Eligible-Recommended for Front Door Diversion Referral' and do not admit to a SMHRF upon discharge are eligible to be re-engaged by the provider for a period of thirty (30) calendar days from date of eligibility determination with the approval from DMH. The eligibility determination date is documented on the 'SMHRF Determination' section and includes the date and time of completion and submission to the Front Door Diversion provider. For consumers that wish to be re-engaged by the provider past the thirty (30) calendar days, require approval by DMH as initiated by the provider.

   1. Engagement/ Outreach Services: Grantees shall begin the process of outreach and consumer engagement within five (5) State business days following DMH notification of the SMHRF admission. The Grantee shall build rapport with facility staff to facilitate SMHRF consumer access and engagement/outreach services.

      The grantee shall educate and inform each Rapid Re-Integration SMHRF consumer of their rights under the Williams Consent Decree and the opportunities and resources available to them should they wish to explore a diversion to a Community-Based Setting. The Grantee may utilize Peer Support staff to provide engagement and outreach services, and when possible, utilize individuals who have successfully diverted or transitioned from a SMHRF to a community-based setting.

      The Grantee should hold at least one (1) individual meeting with each consenting consumer that wishes to learn more about the Rapid Re-Integration program. The Grantee should provide literature on the Rapid Re-Integration program and relevant services and supports available to encourage them to explore community-based settings and diversion options that would support a safe and successful diversion. Repeat meetings will be held as requested by the SMHRF consumer, as often as desired.

      Grantees should outreach the consumer, at minimum, bi-weekly until day fifty-nine (59) to re-engage SMHRF consumers who decline the initial engagement and outreach services or decline to proceed with the assessment for diversion determination.

   2. Assessment and Offer for Diversion Services: Grantees shall complete the IDHS- approved assessment tool, such as the Illinois-Medicaid Comprehensive Assessment of Needs and Strengths (IM+CANS), whole or in part, should the consumer express an interest in proceeding with diversion services under Rapid Re-Integration. An offer (A2f below) for diversion shall be provided to the assessed consumer within fourteen (14) State business days of DMH notification of SMHRF admission. The offer for diversion includes a discharge plan which is to be coordinated by the Grantee and includes identified supports and services for a successful diversion for SMHRF consumers being discharged to the community. The offer for diversion should encompass the mental health and supplemental services, housing options, and as needed, SUD treatment services as necessary for the SMHRF consumer to be successfully diverted and maintain tenure in the Community. 

      If the consumer accepts the offer that is provided to them after the completion of the assessment, the Grantee shall provide a warm hand-off to the appropriate Front Door staff for further facilitation and coordination of the services outlined in the offer for diversion to prepare for the consumer's diversion to the community-based setting. This facilitation is to establish a discharge date prior to the consumer's fifty-nine (59) days in the facility. Grantees should outreach the consumer, at minimum, bi-weekly until day fifty-nine (59) to re-engage SMHRF consumers who were found appropriate for diversion but declined to move forward with the offer diversion. A diversion only occurs when the consumer is discharged from the SMHRF into community-based services.

   3. Post-Diversion Case Management: The Grantee shall maintain the responsibility for SMHRF consumers after they are diverted to community-based settings. The minimum case management schedule is as follows (more frequent visits may be required based on SMHRF consumer needs): At least weekly for four (4) weeks from initial diversion and at least monthly for the remaining seventeen (17) months post-diversion.
   4. Comprehensive Class Member Transition Program (CCMTP) Care Coordination: The Grantee shall be responsible for the coordination of care of the SMHRF consumer with the CCMPT Prime provider should the SMHRF consumer not divert to the community prior to their fifty-nine (days) from their admission date. The consumer shall become the responsibility of the CCMTP Prime provider starting day sixty (60). The Grantee shall provide all clinical documentation relevant to the consumer's needs and preferences as identified during the period of engagement and outreach services, including assessment and offer for diversion services when applicable.  

      For consumers that do not proceed with a diversion to a community-based setting prior to the fifty-nine (59) days, the Grantee shall be responsible for initiating a 'warm hand-off' to the CCMTP Prime program of any and all subsequent case management activities that occurred during the Grantee's consumer engagement and/or after the assessment and offer for diversion. This includes, but is not limited to SOAR applications for SSI/SSDI benefits, employment services, SRN/PAIRS/811 or Bridge application as well as applications for other benefits and entitlements, referrals for community services, etc.

      Coordination between Front Door teams and CCMTP teams is encouraged even as soon as Front Door initiation of engagement to ensure and develop coordinated action plans for diversion or transition activity related to each teams' responsibilities.

2) Service Program Details:

1. Grantee shall within twenty-four (24) clock hours of receipt of the referral** complete an assessment of need, then recommend and offer a discharge/ treatment plan which provides for alternative community-based behavioral health (MI) and substance use disorder (SUD) treatment care options, housing opportunities, as needed, and support services, as needed, for the referred person to secure a diversion, herein defined as Engagement/ Outreach Services. This program shall fund Grantees in the manner displayed in 'Exhibit C: Payment' as noted below. (24-hour detail is relevant only for A1 i, ii iii above.  See Ab1 above for related Rapid Reintegration timelines.)
2. Grantee shall directly provide or secure through an affirmative letter of agreement or contract with another provider agency as is acceptable to DHS/DMH, each referred person with access to the full array of all Rule 140 behavioral health services to address the individual needs, including without limitation case management and team-based services of Community Support Team (CST) and Assertive Community Treatment (ACT), Peer Recovery services, and SOAR and employment services for persons that have accepted diversion.
3. Grantee staff must be fully and appropriately trained and credentialed to provide all services, including to meet the assessment and service needs of those with serious mental illness or with serious mental illness and other co-occurring disorders with distinct team-based services (CST, ACT), and other support services as needed to effectively support participants in community-based clinical care.
4. Grantees shall complete the IDHS approved assessment tool, such as the Illinois-Medicaid Comprehensive Assessment of Needs and Strengths (IM+CANS) should the consumer express an interest in proceeding with diversion services.
5. Grantee shall have the capacity to provide continuing outreach and treatment contacts with participants following diversion, in the community or other settings, to maintain engagements with the participants to support them in the community, including the provision of supportive services for the participant(s) as provided in their agreed to treatment plan and completing subsequent re-evaluations or re-assessments after the initial diversion.
6. Grantee shall offer and make fully available to potential and existing Front Door participants access to all of their agency's DHS and DMH funded services or programs. Proposals shall fully detail the full array of these agency-based services. Agencies which provide an affirmative contract or letter of agreement with another provider, as acceptable to DHS/DMH, shall also guarantee admission/access to all of that sub-contractor's DHS and DMH funded services or programs.  An offer is defined as a formal, written statement presented to the potential participant that shall include:
   1. The full array of behavioral health (BH) and substance use disorder (SUD) treatment services need and to be provided by the grantee and/or secured for the participant and
   2. The full array of housing site/services needed and to be provided by the grantee and/or secured for the participant and
   3. The full array of supportive services as defined below, including SOAR or employment services, needed to be provided by the grantee and/or secured for the participant.
7. Grantee shall be expected to provide an offer for diversion to all consenting referrals received from PASRR contracted vendor with HFS as the default action. Likewise, it is the predominant purpose of the program to secure diversions into community-based services so that participants can live successfully in the most integrated community-based setting appropriate to their needs.
8. Diversion is defined as: A person who has received and accepted an offer from the grantee which provides:
   1. The full array of behavioral health (MI) and substance use disorder (SUD) treatment services needed and to be provided by the grantee and/or secured for the participant and
   2. The full array of housing site/services needed and to be provided by the grantee and/or secured for the participant and
   3. The full array of supportive services as defined below, including SOAR or employment services, needed and to be provided by the grantee and/or secured for the participant and
   4. The person is housed into a temporary housing/residential setting.**** 

      **** The Grantee is responsible for ensuring the safety and stability of the consumer post diversion in the identified temporary housing/residential setting. Housing may be agency provided or consumer provided. Excludes Shelters.

   5. Upon and after discharge or diversion start date the person is receiving services as described on the accepted offer.
9. Grantee shall establish and maintain capacity to also serve each of the below referenced populations with serious mental illness, including:
   1. Persons with co-occurring SUD and
   2. DHS/DMH-identified forensically involved persons (serving this specialty population includes provision of all mandated court reporting requirements, and the further requirements set forth below at part C.(1)(e) and
   3. Court involved persons and
   4. Persons registered as sexual offender status and
   5. Persons aging out the care and custody of DCFS and
   6. Persons who are homeless and
   7. Persons with co-occurring physical disabilities and
   8. Persons without verifiable income such as access to SSI/SSDI, or other federal or State income subsidies.
10. Grantee must notify DMH, at minimum, twenty (20) State business days prior to any change, planned or unplanned disruption in service delivery. Upon such notification to DMH the Grantee shall provide a contingency plan to provide adequate program coverage for all SMHRF Preadmission Assessment referrals received with a determination of 'SMHRF Eligible-Recommended for Front Door Diversion Referral', Rapid ReIntegration referrals and activities and for all related activities thereafter when the grantee is unable to fulfill program obligations. DMH reserves the right to accept, deny, or accept with modifications the written alternative coverage plan.
11. Grantees may either directly provide all activities, services, and supports, or utilize subgrantee relationships, either in whole or in part, but Grantees will remain entirely responsible for ensuring all activities, services, and supports are provided in a seamless manner and consistent with all program requirements and expectations.

    These Front Door activities compliment the treatment support, housing options and support services that Front Door eligible persons or actual participants will be provided to move toward individual recovery and to live successfully in the community.

    While subgrantee relationships are permitted under this grant, to ensure seamless service delivery, grantees may only utilize subgrantees to deliver the full complement of Front Door activity which are relevant for A1a and A1b for consumer engagement and outreach, assessment and offer for diversion, and the continuation of community-based care post diversion. Grantees may separately elect to use subgrantee relationships to support housing location and transition coordination (3a below), peer services, SOAR, employment, and SUD or other integrated health care services.

12. Grantee will assist participants with all applications for state and/or federal financial and/or medical benefits, including re-determinations and appeals.
13. Grantee shall achieve ___ diversions (A2h above) in FY24.

3) Housing Service details

1. Grantees shall create immediate housing capacity using grant funds as per the approved contract budget. This housing shall be used to provide access to safe community housing immediately upon acceptance of an offer for diversion5, either by
   1. A comprehensive HOUSING FIRST proposal whose services are all directly provided by applicant or with an affirmative letter of agreement/subcontract with another provider, as acceptable to DHS/DMH. Proposals shall advise:
      1. Admission, exclusion, and discharge criteria, if applicable.
      2. How the grantee will maintain occupancy management and secure new housing stock.
      3. How the grantee will ensure and maintain participant's access, linkage and engagement to all treatment services.
      4. These programs must provide in the narrative and budget how they will comply with all other requirements in this NOFO specifically how the proposed model ensures engagement to all treatment services, as identified in the participant's treatment plan.

         AND / OR

   2. The leasing of a transitional studio or one (1) bedroom furnished apartment(s) or other such units as accepted by DHS/DMH which a participant may use temporarily to support their stabilization. The participant and the agency must actively attempt to secure mid to longer term permanent housing using all options. These transitional units will be expected to be re-used with subsequent participant. 
      1. Length of stay in such immediate transitional housing should be ninety (90) calendar days or less. Extensions can be approved by the DMH FDDP Program Contact if it facilitates the desired outcome of securing safe, affordable housing of choice for the participant(s).
      2. The use of transitional studio or one (1) bedroom furnished apartment(s) or other such units as accepted by DHS/DHS should align with the HOUSING FIRST model. If the Grantee is unable to provide HOUSING FIRST components within current immediate transitional housing services, please provide an outline as to how the grantee will proceed with providing linkage to HOUSING FIRST options to support a consumer's recovery needs. This may include sub-contracting.
2. Grantee shall clearly display in budget allowable costs: lease cost, cost to initially furnish and replenish supplies, application fees, utility costs, security deposits (unit and utilities) or insurance costs. Costs should be based on clearly defined estimated volumes of usage. Other costs may be requested for approval from the FDDP Program Contact person on an as needed basis.
3. Grantee shall register participant(s) placed into DMH-funded temporary transitional housing into the PAIRS module for potential access to the SRN, 811 housing waitlists and matching processes. This is to be accomplished within the first thirty (30) days of placement into DMH-funded temporary transitional housing. The requested approval for a consumer's housing extension may be dependent upon their enrollment into the PAIRS module as this is a requirement of the consumer to utilize immediate temporary housing options.
4. Those participants needing housing at any time during their participation shall also be placed into the PAIRS module for potential access to the SRN, 811 housing waitlists and matching processes or a Bridge subsidy.
5. Grantee shall assist participants with all applications, tenancy services and housing search activities as well as all possible housing program options to progress towards independent Permanent Supportive Housing (PSH), including use of FDDP Bridge Subsidy Program, PAIRS, State Referral Network, 811 Vouchers, any and all federal, state or local subsidized housing opportunities etc. Grantee shall educate participants on all program requirements.
6. Grantees shall specifically and continuously work with participants receiving a Bridge Subsidy to transition them into any and all federal, state or local subsidized housing opportunities.
7. Grantee shall advise how they propose to use, if any existing, DMH funded residential programs, - 860, 830, 832, 820, 620 - under their direct agency control or as secured through sub-contract or an affirmative letter of agreement with another provider, as acceptable to DHS/DMH. Proposals shall include written admission, exclusion, and discharge criteria (policies) for each level of care proposed.

4) Support Service

1. Grantees may use contract funds to provide for the emergent support needs of participants. Those allowable supports may include transportation vouchers/cards, emergency clothing, emergency food, emergency medications, and emergency communication (cell phones/minute cards). Grantees will first utilize any available governmental or community resources for these needs, and transition participants to these other support options as soon as is possible.
2. Transition funds to support for PSH placements costs (3d as above) is an allowable cost as within each agency's approved budget. This is a one-time per person allowance not to exceed $2,800 per consumer. Specific details on allowable expenses are also outlined in policy. Any unique instances should be addressed with DMH in advance of any actions for consultation and authorization decisions.
3. Landlord Incentives: as other Allowable expenses, with approval in advance and in writing by FDDP Program Contact person, may include:
   1. The Security deposit may be increased by an additional (third) months' rent - still must be refundable to the program participant as stipulated in the lease agreement as an additional incentive for the program participant to care for the property and/or
   2. A one-time, non-refundable signing bonus that is equal to no more than 2 month's rent; and/or
   3. Paying the cost to repair damages or remediate conditions (such as infestations incurred/caused by the program participant) that clearly documented and not covered by the security deposit and/or that are incurred while the program participant is still residing in the unit, program participant has been evicted or program participant has recently abandoned the leased unit.
   4. Program funds may not be used to pay for other allowable costs as in policy, security deposits, landlord incentives for subsequent moves while a participant remains in the program without approval in advance and in writing by FDDP Program Contact person.
4. Subsistence allowance as defined in policy.
5. Other support needs may be requested for approval from the FDDP Program Contact person on an as needed basis.

5) Staffing details:

1. Grantees may incur and be reimbursed for budgeted approved costs (payroll and fringes) for only those staff who assist with all levels of housing services, SOAR activities, employment service, recovery services, or provide supervision or administrative management solely for their non-billable (Rule 140 or other payor) services/time as distinctly identified in the proposal narrative and budget. Staff involved solely in providing Engagement/ Outreach Services (A2a above) may be reimbursed at 65% of FTE for salary and benefits costs.
2. Grantees may incur and be reimbursed for administrative support costs that may be needed to administer the emergency support, housing, SOAR activities, employment services.

6)  Non-Allowable cost:

Use of grant funds shall not include any costs associated with the delivery and billing of any other available service reimbursable by the Illinois Department of Healthcare and Family Services (HFS), DHS/DMH, Medicare or other insurance.

7) Data Management and Exchange:

1. As requested by IDHS, grantee must provide IDHS, an IDHS Business Associate and/or another IDHS vendor, such as, but is not limited to, UIC-College of Nursing, UIC-Jane Adams College of Social Work, consumer information that constitutes as PHI under HIPPA for the purposes of implementing regulations to perform data management/aggregation services and other program related performance management activities.
2. Such entities, as identified by IDHS, may use and/or disclose consumer protected health information (PHI) as permitted or required by the program in accordance with any agreement, or as required by law.
3. IDHS' and the entities' use and disclosure of PHI for the proper management and administration of the program is required to adhere to the obligations and activities as identified by IDHS, the Williams Consent Decree, and outlined in any such agreement.

Deliverables

Performance Requirements:

1. Responding to referrals from identified settings:
   1. Grantee shall have the capacity available with appropriately trained and credentialed staff to meet the assessment and service needs of those with serious mental illness or with serious mental illness and other co-occurring disorders to respond to referrals made by PASRR vendor contracted with HFS at identified local community hospitals or State hospitals or approved sites as indicated in Exhibit A: Score of Services, #1 above.
   2. Grantee shall perform, within twenty-four (24) clock hours of receipt of the referral, including holiday and weekends, a review of SMRHF Preadmission Assessment materials, including online reports, a face-to-face assessment by an MHP (with immediate 24/7/365 access to a QMHP) or QMHP ***** and recommend and offer a treatment plan (offer) which provides for alternative behavioral health (MI) and substance use disorder (SUD) community-based treatment care options, housing or residential placement, as needed, and support services, as needed. (24-hour detail is relevant only for A1a i, ii iii above.  See Ab1 above for related Rapid Reintegration timelines.)
   3. Grantee shall provide continuing care management for persons accepting diversion (alternative care options) until a hard hand-off is accomplished at the next level of community-based care, as identified in the participant's agreed to discharge/treatment plan (offer) with their agency or other psychiatric service providers or by another DMH/SUPR agency.
   4. Grantee shall provide continuing treatment and care management for participants (alternative care options) with their agency utilizing all clinically appropriate Rule 140 services as defined in the agreed-to discharge, master treatment plan (or as amended) until the participant terminates care.
   5. Grantee shall provide first billable outreach/engagement within twenty-four (24) hours, via telephone or face-to-face, following the participant's exit (discharge date) from the hospital unit, SMHRF or other approved site as indicated, or the diversion start date ****** in order to secure M1 payments as defined below.
   6. Grantee shall register all participants using the unique Front Door Diversion Program identifier in accordance with the requirements of the Provider Manual and shall report participants served through the submission of billing claims according to requirements prescribed by the HFS Rule 140 or other payor standards.
   7. Grantee shall exhaust all other resources, including but not limited to Medicaid, MCO, Medicare or other insurance, to ensure that DHS/DMH is the funding source of last resort for these levels of care/services. Grantee shall comply with all other requirements of the Provider Manual, including but not limited to Grantee monitoring and utilization management.
   8. Grantee shall submit registration data and Rule 140, FFS or MCO, billing claims information on a weekly basis.

      ***** The state reserves the right to modify the face-to-face requirement to confirm with Illinois' Department of Public Health standards, directives, or requirements.

      ****** The "diversion start date" is the date which that consumer accepts an offer for Front Door new service delivery ONLY for those referrals submitted by a Front Door provider for the agency's current clientele who need a SMHRF Preadmission Assessment and who are deemed 'SMHRF Eligible - Recommended for Front Door Diversion Referral."
2. The Division of Mental Health (DMH) may require additional monthly reporting requirements which will identify participants at all levels of engagement and their statuses at those stages and/or costs of services which may be proposed as in Sections above. 

Payment Terms

Grantees will receive payment by one of the three payment methodologies (Advance Payment, Reimbursement or Working Capital Advance). Grantees will automatically be paid via Reimbursement Method unless a request for Advance Payment Method or Working Capital Advance Method is made using the IDHS Advance Payment Request Cash Budget Template (Cash Budget).

I. Advance Payment Method (Advance and Reconcile)

1. An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee's application. The initial payment will be processed upon execution of the grantee's Uniform Grant Agreement.
2. Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
3. Subsequent monthly payments will be based on each monthly invoice submitted to the grant program, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date.
4. Grantees that do not expend all advance payment amounts by the end of the grant term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective grant budget, must return the funds or be subject to grant funds recovery.
5. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
6. Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments.

II. Reimbursement Method

1. IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below.
2. Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. As practicable, Grantor shall process payment within 30 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper.
3. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.

III. Working Capital Advance Method

1. IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable.
2. Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. Invoices must be submitted no later than 15 days following the end of any respective monthly invoice period, or as indicated in their UGA Exhibit F - Payments. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
3. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
4. Working Capital Advance Payments are limited to a single occurrence per grant term.
5. Following the initial working capital advance payment, grantees will be paid via reimbursement method unless an IDHS Advance Payment Request Cash Budget Template is submitted for Advanced Payment Method.

Additional Advance Payments

Additional working capital advance payments may be considered on a case-by-case basis. Such requests must be made in writing, may require supporting documentation and must be approved by IDHS Executive Staff.

Note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application packet as a separate document.

 a.  Rate-based services (PAY for PERFORMANCE)******* will be reimbursed as follows:

 *******These claiming actions rely on the good faith knowledge and actions of the providers when they assert to these and when they bill under these Milestones. DMH may use HFS claiming history or other such data to verify these claims.

 b.  Expense based services will be reimbursed as:

Penalties

If at any time during the grant agreement period the Department determines that the Provider has/is failing to provide the deliverables identified in the grant agreement, the Department reserves the right in its sole discretion to institute the following actions:

1. The Department reserves the right in its sole discretion to provide notice of grant performance deficiencies and to work with the Provider to identify the reasons for the underperformance and provide direction on remedying the deficiencies within a reasonable time, with demonstrable progress and improvement within sixty (60) days of said notice.
2. If the Provider fails to demonstrate improvement within sixty (60) days of the notice of deficiencies, the Department reserves the right in its sole discretion to require a written Corrective Action Plan. The Corrective Action Plan must identify with specificity the actions and outcomes necessary to bring the Provider into compliance with the grant agreement deliverables and be approved by the Department. The Provider will have a maximum of sixty (60) days from the date of the approval of the Corrective Action Plan to achieve compliance with the grant agreement deliverables and remain in good standing with the Department.
3. In the event the Provider fails to perform the actions and meet the outcomes contained in the Corrective Action Plan, the Department reserves the right in its sole discretion to adjust the budget of the Provider. This action includes, but is not limited to, reassigning one or more of the hospitals or SMHRFs currently served by the Provider to another Front Door Diversion Provider. Reassignment of hospitals or SMHRFs (i.e., partial termination of the agreement) may be done at any time either as part of or after a Correction Action Plan is agreed upon, in the event circumstances warrant such action to ensure targets, performance measures, and performance standards are met. Any such reassignments will include agreement and budget amendments to reflect the same, that will be proportional to the reduced anticipated diversions as a result of the reassignment.
4. If the Provider continues to underperform, in addition to all other termination rights identified in the grant agreement, the Department reserves the right to immediately terminate the grant agreement without penalty to the Department. This does not preclude the Department from terminating all or part of a grant for any other reason, as provided for in the grant agreements. In the event a grant agreement is terminated either in whole or in part, the Provider shall work cooperatively with the Department to transition records and data relevant to the Front Door Diversion Program grant services. This includes, but is not limited to case records, medical information, and service data for all individuals supported and served by the grant agreement.

The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software, and emailed to DMH at the email address:

Monthly Invoices and Quarterly PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov

Monthly Invoices and Quarterly PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

Monthly Invoices and Quarterly PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov

Payment Forms

1. Monthly Invoice (IL444-5257)
2. Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment

Performance Measures

1. Engagement/linkage at identified Hospital Psychiatric Inpatient Units or approved sites as indicated above:
   1. Number of persons referred by HFS' PASRR contracted vendor that are determined SMHRF eligible by the SMHRF Preadmission Assessment to establish baseline.
   2. Number of face-to-face first contacts who consent to an FDDP performed by an MHP (with immediate 24/7/365 access to a QMHP) or QMHP within twenty-four (24) clock hours after receipt of the referral.
   3. Number of referrals who consent to the program.
   4. Number of consenting referrals resulting in an offer (A2f) which includes specific details on treatment and housing services, for recommended diversion.
   5. Number of offers accepted.
   6. Number of consenting persons who were diverted (see definition A2h above) after receiving an offer for diversion.
2. Rapid Re-Integration: Engaging persons at Specialized Mental Health Rehabilitation Facilities (SMHRFS) for active enrollment in Front Door Diversion Program:
   1. Number of persons referred either by DMH or HFS PASRR and admitted to a SMHRF to establish baseline.
   2. Number of persons who were contacted at the SMHRF within five (5) State business days after DMH official notification of the admission to the SMHRF.
   3. Number of persons who consent to the program.
   4. Number of consenting persons who received an offer (A2f) for diversion to community-based services within fourteen (14) state business days after admission to the SMHRF.
   5. Number of offers accepted.
   6. Number of persons who were diverted (see definition A2h above) after being contacted at a SMHRF and receiving an offer for diversion.
3. Supportive Services for securing safe, affordable housing:
   1. Number of persons accepting diversion and who were homeless or deemed to have unstable housing at the time of the SMHRF Preadmissions Assessment, as noted by PASRR vendor contracted with HFS, to establish baseline.
   2. Number of persons accepting diversion who were registered into PAIRS within thirty (30) calendar days of placement into DMH-funded temporary transitional housing. and who were homeless or deemed to have unstable housing at the time of the SMHRF Preadmission Assessment, as noted by PASRR vendor contracted with HFS.
4. Supportive Services for transition from short term residential or crisis stabilization programs:
   1. Number of diverted persons who were admitted to any DMH funded short-term crisis (860) stabilization or residential treatment (820, 830, 832, 620) program(s) for short-term stabilization as part of their diversion plan, to establish baseline.
   2. Number of diverted persons who were admitted to any SUPR funded short-term crisis stabilization or residential treatment program(s) for short-term stabilization as part of their diversion plan, to establish baseline.

Performance Standards

1. Engagement/linkage at Hospital Psychiatric Inpatient Units or approved sites as indicated above:
   1. 95% of the referrals from HFS vendor deemed 'SMHRF Eligible Recommended for Front Door Diversion Referral and who consent to an FDDP engagement result in a face-to-face first contact, performed by an MHP (with immediate 24/7/365 access to a QMHP) or QMHP within twenty-four (24) clock hours after receipt of the referral.
   2. 90% of the referrals from HFS vendor who consent to an FDDP engagement and have completed an assessment, receive an offer, which includes specific details on treatment and housing services, for diversions to community-based services (see definition A2f above).
   3. 85% of consenting persons who have accepted received an offer were diverted after receiving an offer (see definition A2h above).
2. Rapid Re-Integration: Engaging persons at Specialized Mental Health Rehabilitation Facilities (SMHRFS) for active enrollment in Front Door Diversion Project:
   1. 90% of referred persons are contacted at the SMHRF within five (5) State business days after DMH notice to provider of the admission to the SMHRF.
   2. 90% of referred persons who consent to participate in Rapid Re-Integration receive an offer (A2f) for diversion to community-based services within fourteen (14) State business days after admission to the SMHRF.
   3. 85% of persons who have accepted an offer for diversion were diverted (see definition A2h above) after to community-based services.
3. Supportive Services for securing safe, affordable housing:
   1. 100% of persons placed into DMH-funded temporary transitional housing were registered into PAIRS within thirty (30) calendar days of placement into DMH-funded temporary transitional housing.

Program Contact

Name: Robert Putnam

Email Address: DHS.DMHGrantApp@illinois.gov

Applicant Eligibility

This non-competitive funding opportunity is limited to applicants that meet the following requirements. If these requirements are not met by deadlines listed in this opportunity an award will not be made:

• The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity.
• This funding opportunity is limited to those who currently have an award for this program.
• Applicant must comply with all applicable local (city, county) and state licensing, accreditation, and certification requirements, as of the due date of the application
• More than one application per entity is not permitted.
• Applicants must be a:
  • Nonprofit Organization
  • For-Profit Organization
• Applicants must:
  • Be certified or eligible for certification by IDHS as a Community Mental Health Provider or a Community Mental Health Center who shall directly provide or secure access to the full array of Rule 140 behavioral health services, residential and other services. Non-certified (Eligible only) applicants must submit a projected timeline acceptable to DHS/DMH for achieving certification.
  • Be or eligible to be enrolled with HFS in order to provide the full array of Rule 140 behavioral health services as needed by persons served. (Eligible only) applicants must submit a projected timeline acceptable to DHS/DMH for achieving enrollment.

Pre-Qualification

Applicant entities will not be eligible to apply for a grant award until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal. Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive UEI, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.

For assistance navigating government application prequalification procedures, refer to IDHS GATA Prequalification Assistance.

Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.

The following information is required to complete registration:

• Organization's Unique Entity Identifier (UEI); For additional information on UEI, refer to Section Unique Entity Identifier and System for Award Management (SAM) below;
• Organization's Federal Employer Identification Number (FEIN);
• Organization type;
• Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations);
• Organization's name;
• Organization's mailing address;
• Organization's primary email address;
• Organization's primary phone number;
• Organization's fiscal year-end date

Unique Entity Identifier (UEI) and System for Award Management (SAM)

Each applicant is required to:

• Be registered in SAM.gov before submitting its application. Provide a valid unique entity identifier in its application; if your organization does not yet have a UEI you must request one.
• Continue to maintain an active SAM registration with current information at all times during which it has an active award, an application, or plan under consideration by the Department

The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. If an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant.

Pre-Award Requirements

The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). The ICQ is completed for the organization. The Department may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 24 ICQ.

Applicants that have not completed an ICQ for the grant award year at the time of application will be contacted by the Department to complete this pre-award requirement.

This grantee pre-award requirement is mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois.

The deadline to submit the ICQ is April 6, 2023, 12:00 PM Central Time.

Registration in CSA

The CSA Tracking System is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System.

State and Federal Laws and Regulations

The agency awarded funds through this funding opportunity must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

Indirect Cost Rate

Indirect Cost Requirements and Restrictions

In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

Every organization that receives a state award must make an indirect cost rate proposal or election in the State of Illinois Grantee Portal, Centralized Indirect Cost Rate Election System, including organizations that are choosing not to claim payment for indirect costs.

Indirect Cost Rate Election:

• Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA and submit an Indirect Cost Rate Proposal in the Crowe Activity Review System (CARS).
• State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have a Federally Negotiated Rate and would like to negotiate a rate with the State of Illinois.
• De Minimis Rate. An organization may elect a De Minimis rate of 10% of modified total direct cost (MTDC)**. Once established, the De Minimis rate may be used indefinitely. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

**2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

• No Rate: Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into the Indirect Cost Rate Election System.
• State Funded Universities/Institutions: Maximum reimbursement for indirect costs is restricted to 10% Off Campus and 20% On Campus with MTDC base.

Crowe Activity Review System (CARS). CARS will allow your organization to document your already established federally approved indirect cost rate or complete an indirect cost rate proposal (see State Negotiated Rate above). Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.

Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification. If the organization elects to submit a Federally Negotiated Rate or a State Negotiated Rate, they will receive an invitation to submit their proposal in the CARS system.

Organizations that have previously established an indirect cost rate election and would like to continue with a Federal or State Negotiated Rate must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.

Organizations that do not make a submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.

For more information see:

Centralized Indirect Cost Rate User Manual

GATA

Grant Fund Use Requirements

All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.

Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.

• Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
• Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS:
  • Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
  • Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
  • Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
  • Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
  • Deposits for items, services, or space

• Simplified Acquisition Threshold: Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward:
  • That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
  • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

Application Procedures

Address to Request Application Package

Application materials are provided throughout this announcement. Applications will be made available in user/printer friendly format and may be found on the FY24 Division of Mental Health web site. Additional copies may be obtained by contacting the Department at the email address below.

Each applicant must have access to the internet. The Division's web page will contain information regarding the materials necessary for submission.

Program Email Address: DHS.DMHGrantApp@illinois.gov

Content and Form of Application Submission

Uniform Application for State Grant Assistance

The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding.

Page 1 of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page 1. The correct application must be used.

Page 3 of the document requires the amount applying for, signature and the organization's authorized representative.

Application Submission Dates and Times

Intergovernmental Review

This funding opportunity is not subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."

Funding Restrictions

The applicant must develop a budget consistent with program requirements. Proposed budgets must be sufficiently detailed and justified to be approved by IDHS.

Application Submission

1. To be considered for award, application materials will only be accepted electronically. Applications must be in the possession of the DMH email address DHS.DMHGrantApp@illinois.gov.
2. IDHS cannot guarantee a start date of July 1, 2023, if application submissions are received after the due date referenced in the Program Summary above.
3. Emails into this box are electronically date and time stamped upon arrival. For your records, please keep a copy of your email submission with the date and time it was submitted, along with the email address to which it was sent. The email of the original sender of the application will be used for official communication between the Department and the applicant organization for matters regarding this application.
4. If an applicant experiences technical difficulties, an email must be sent to DHS.DMHGrantApp@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application materials arrive at the appropriate email address before the submission deadline date and time.
5. IDHS/DMH is under no obligation to review applications that do not comply with the above requirements.
6. Applicants will receive an email to notify them that the application was received. The email reply will be sent to the original sender of the application materials.
7. The subject line of the email MUST state:
   1. Entity Name;
   2. Program 800 Front Door Diversion Project

Budget Requirements

The applicant must develop a budget consistent with program requirements. Proposed budgets must be sufficiently detailed and justified to be approved by IDHS.

Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline.

• The CSA Tracking System is where the IDHS requires all applicants to enter their GATA Budget information. It is also where IDHS staff will review and take action on the proposed budget. The CSA Tracking system requires that you have different credentials than what you have for the Illinois GATA Grantee Portal. Please follow the directions below to sign the proposed budget.
• A budget and budget narrative need to be completed, electronically signed, and submitted in the CSA tracking system with the status as "GATA Budget signed and submitted to program review". A copy is not to be submitted along with the application packet.
• There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. See instructions for the CSA Tracking System and Budget Information. The budget should be prepared to reflect 12 months.
• A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant's fully approved budget in the CSA System.

Subrecipient budget(s)

• If applicant is planning to use a subrecipient, a pdf copy of the subrecipient budget must be submitted as a separate pdf document with the application packet.
• Subrecipient budgets shall be submitted on the IDHS/DMH Budget template (GOMBGATU-3002-(R-02-17).

Grantee Conflict of Interest Disclosures

Every grantee and subrecipient must disclose in writing any actual or potential Conflict of Interest as part of the grant application packet using the Grantee Conflict of Interest Disclosure Form IL444-5205.

Grantee Conflicts of Interest include, but are not limited to:

1. Grantee has an employee, board member, trustee, or immediate family member who:
   1. Holds an elected or appointed office in Illinois.
   2. Holds a seat in the Illinois General Assembly.
   3. Is an officer or employee of any State board, commission, authority, or holds an elected or appointed position or is employed in any of the offices or agencies of State government.
2. Grantee has a financial interest, including ownership of stocks or bonds, in a firm which is a vendor or contractor.
3. Grantee has outstanding financial commitments to any vendor or contractor.
4. Grantee has a close personal relationship. such as a spouse, dependent child, or member of the technical advisor's household, that may compromise or impair the fairness and impartiality of the technical advisor and grants officer during the solicitation development, proposal evaluation, award selection process, and management of an award.
5. Grantee has any negotiation of employment with current or potential sub-recipient or vendor.

Additional examples of Grantee Conflicts of Interest can be found in the Grant Accountability and Transparency Act (GATA) Website Resource Library.

Simplified Acquisition Threshold - Federal Awards

Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee is subject to Simplified Acquisition Threshold. Refer to Section "Preapplication Coordination", "Grant Fund Use Requirements."

Project Narrative

A Project Narrative is required to support the Uniform Application for State Grant Assistance (GA) for non-competitive grants. The purpose of the Project Narrative is to describe the organization's program activities and design for implementing and administering the program for the upcoming State Fiscal Year (SFY). This Project Narrative will include information that is specific to your organization's proposed program services and be considered part of your grant agreement. Submission of this Project Narrative is required to fulfill contractual obligations.

Mandatory Submissions

• Uniform Application for State Grant Assistance
• Project Narrative
• Advance Payment Request Cash Budget Form submit as a separate attachment (no submission will result in default to Reimbursement Method)
• Uniform Grant Budget Template (In CSA) | Instructions
• Conflict of Interest Disclosure submit as a separate attachment

Award Procedures

Applicants agree to provide program services as described throughout this Funding Opportunity.

Start Date: Applicants must be in a position to begin offering services on July 1, 2023.

• Technology: Agencies awarded funds through this funding notice should have a computer that meets the following minimum specifications for the purpose of utilizing any required IDHS web-based reporting system and the receipt/submission of electronic program and fiscal information:
  • Internet access, preferably high-speed
  • Email capability
  • Microsoft Excel
  • Microsoft Word
  • Adobe Reader

The purchase of this technology would be an allowable expenditure under the grant and may be budgeted for as part of this application.

• Site Visits: The applicant agrees to participate in site visits/quality reviews as requested by the Department.
• Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
• Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
• Publication of Studies, Reports or other Program Products: The applicant agrees that products produced for the Department under this award, including, but not limited to research reports, data, analyses, and policy recommendations are the property of the Department and will not be published or distributed except as prescribed by the Department.

Agreement Terms

IDHS anticipates that the term of the agreement resulting from this Program Grant Opportunity will be July 1, 2023, continuing through June 30, 2024, and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds. IDHS may withdraw this opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.

Post Award Requirements of Applicant

If the State share of any State award may include more than the requirements applicable reflected in 2 CFR 200, Appendix XII - Award Term and Condition for Recipient Integrity and Performance Matters then the recipient of the grant, during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.

State Award Notices

Applicants will receive a Notice of State Award (NOSA) via the Illinois GATA Grantee Portal. It is important to keep contact information in the Illinois GATA Grantee Portal updated since the main contact is the person notifications are sent to. The NOSA shall include:

1. Grant award amount
2. The terms and conditions of the award
3. Specific conditions, if any, assigned to the applicant based on the Fiscal and Administrative Risk Assessment (ICQ).

Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA.

The NOSA must be accepted by the grants officer (or equivalent). This effectively accepts the state award amount and all conditions set forth within the notice. This accepted NOSA is the document authorizing the Department to proceed with issuing a grant.

The NOSA is not an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non- State entity's own risk).

Other Information

IDHS reserves the right to request additional information. Applicants are expected to provide the additional information within a reasonable time. Failure to provide the information could result in the rejection of the application. Providing the requested information does not obligate IDHS to provide funding nor should an agency draw any conclusions about the department's intentions to fund or not fund the application.

Administrative and National Policy Requirements

The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

The agency awarded funds through this Funding Opportunity must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

Renewals

This program will be awarded as a 12-month term agreement. This is the second renewal of two. Renewals are at the sole discretion of IDHS and are contingent on meeting the following criteria:

1. Applicant has performed satisfactorily during the most recent past funding period.
2. All required reports have been submitted on time, unless a written exception has been provided by the Division.
3. No outstanding issues are present (i.e. in good standing with all pre-qualification requirements); and
4. Funding for the budget year has been appropriated in the state's approved fiscal year budget.

Formula and Matching Requirements

Cost Sharing or Matching:

Grantees are not required to participate in cost sharing or provide match.

Uses and Restrictions

• This funding opportunity is considered a new application.
• The release of this funding opportunity does not obligate the Illinois Department of Human Services to make an award.
• This opportunity is considered a grant agreement and is a non-competitive application for funding. It is not a guarantee of funding.
• This award utilizes State appropriated funds.
• Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant

Funding Restrictions

The applicant must develop a budget consistent with program requirements. IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs

All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.

Reports

Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:

Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov

The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the IDHS website.

PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov