Child Care Advisory Council Meeting March 30, 2022

Child Care Advisory Council Meeting

March 30, 2022

Welcome Back!

If you are a Council member, please introduce yourself by typing the following into the chat:

  • Name
  • Role
  • Organization
  • Location

UPDATE: OMA Training is now available! ALL Council members must register to access the training.


Allison Perkins Caldwell

Ann Grecek

Ayesha Calhoun

Brenda Eastham

Brynn Siebert

Carie Bires

Carisa Hurley

Casey Craft-Cortes

Cerathel Burgess-Burnett

Charles Montorio Archer

Chris Tokarski

Curtis Peace

Dan Harris

Edie Washington

Jamilah R. Jor`dan

Jenna Kelly

Karen Ross-Williams

Lauri Morrison Frichtl

Laurie Rhodes

Leslie Cully

Lori Longueville

Marcy Mendenhall

Maricela Garcia

Mykela Collins

Nina Duenas

Ruth Kimble

Sandra Cole

Shauna Ejeh

Stacie Ealey

Tamera Fair

Teri Talen

Tina Staley

Tracy Carls

Vanessa Castro

Vicki Hodges

Virtual Meeting Etiquette

  • Please remember to stay on mute if you are not speaking.
  • Please feel welcome to turn on your video!
  • We recommend dialing in via phone and connecting your phone to your video to avoid internet connectivity issues.
  • Send a private chat to Lanette Woodard if you are having technical difficulties.
  • Make sure your Zoom name is your own.
  • There will be time for comments from the public at the end of the meeting.


  • 1:00 - 2:15 pm: Full Council
  • Welcome and Introductions
  • Discuss CCAC Member Survey results
  • Review and Vote: CCAP Policy Committee Recommendations
  • Updating Committee charges for 2022
  • Current context and work done to date
  • IDHS priorities for recommendations and committee engagement
  • Discussion

Break: 2:30-2:45 pm

  • 2:30 - 3:40pm Committees
  • 3:40 - 3:55pm Regroup and Discussion
  • 3:55 - 4:00pm Public Comment

Thank you for completing the CCAC Member Survey!

CCAP Policy Committee Recommendations

Updating Committee Charges for 2022:

Current Context and Work Done to Date

The Child Care Development Fund and the Child Care Assistance Program

CCDF Non-compliance Findings

  • OCC will combine findings and issue into one joint communication indicating compliance status with outstanding findings.
  • 2021 CCDF State Plan Monitoring (Cycle 1)
  • FFY 2022-2024 CCDF Plan Approval Process
  • Illinois will continue to address the issues we have been informed of to date.

CCDF Non-compliance Findings

Eligibility Determination & Redetermination Processes

  • Approval can't be for fewer than 12-months if:
  • approved after 1st of the month;
  • transitioning from Intact Families with no activity;
  • homeless with no activity;
  • child turning 13 during eligibility period;
  • graduated phase-out.
  • Temporary losses of activity can't have time limits for Grace Periods

CCDF Non-compliance Findings

Health and Safety Requirements - Standards

  • Group size limits for license-exempt homes needed.
  • Ratios for license-exempt centers needed.
  • Provider requirements and monitoring of emergency preparedness and response does not include all components for all CCDF provider types.

CCDF Non-compliance Findings

Training and Professional Development

* Provider orientation training and monitoring not covering all 11 required topics for all provider types.

Equal Access

* Development and implementation of policy to pay appropriate provider registration fees for CCAP families needed.

Statewide Disaster Plan Components and Response Planning

* Requirements for emergency preparedness and response that includes all of the components for all provider types needed.

Illinois is in the process of completing a Narrow Cost Analysis

Regardless of whether Lead Agencies conduct a market rate survey or an alternative methodology, they are required to analyze the estimated cost of care (including any relevant variation by geographic location, category of provider, or age of child), in two areas:

  1. The cost of child care providers' implementation of health, safety, quality, and staffing requirements (i.e., applicable licensing and regulatory requirements, health and safety standards, training and professional development standards, and appropriate child to staff ratio, group size limits, and caregiver qualification requirements)
  2. The cost of higher-quality care, as defined by the Lead Agency using a quality rating and improvement system or other system of quality indicators, at each level of quality

Market Rate Survey measures the price of care in the market. Narrow Cost Analysis will measure the "true" cost of providing care.

Narrow Cost Analysis Completion Timeline

2020: Initial internal cost model developed (current program requirements)

2021: Early Childhood Funding Commission cost model developed (ideal system scale and requirements)

Feb 2022: 2021 Market Rate Survey published

March 2022: Initial input from CCAC

May 2022: Draft Narrow Cost Analysis to be shared with CCAC

June 2022: Narrow Cost Analysis must be submitted to U.S. HHS

What questions do you have about the Narrow Cost Analysis so far?

Federal Child Care Relief Funds

IDHS has invested relief funds to stabilize Illinois child care

Strengthen and Grow Child Care Grant: Round 1 Update

To date in Round 1,

$39 million has been distributed to 3,220 licensed child care programs.

ECEC Enrollment Community Outreach Grants

IDHS Division of Early Childhood (DEC) will be funding an ECEC Enrollment Community RFP.

  • $6M in funding for local community outreach to increase enrollment
  • Available to all 102 counties across Illinois
  • Funding
  • Based on number of children under 12 in each county
  • Could range from $2000 - $500,000 per county
  • Priority given to largest enrollment decreases
  • Grant add-ons to counties with a higher Social Vulnerability Index

What is the Social Vulnerability Index?

? Identifies communities that will most likely need support before,

during, and after a public health emergency

  • Ranks counties on fifteen social factors including
  • poverty,
  • lack of vehicle access, and
  • crowded housing.
  • Can be used by all states to identify vulnerable counties and build equity into resource allocation

How will the grants funds be used?

IDHS-DEC is being intentional about providing flexibility in the RFP process to tailor grants to local community needs. A few examples of how communities could use these outreach funds include:

  • Planning and hosting an enrollment event
  • Providing a one-stop shop for families to gather resources, have

their child screened, and access and enroll in needed services

  • Distributing materials with information and enrollment steps
  • Providing a needed service in an under resourced community (i.e., back to school haircuts, housing resources, etc.) to fill a basic need and provide enrollment outreach
  • Hold a job fair and/or training for child care positions

How will community organizations know about the RFP?

  • INCCRRA website
  • Existing channels to alert community organizations

Additionally, INCCRRA will record a technical assistance video for

those interested in completing an RFP.

? The video will include information about the RFP, grant dollars, funding amounts, and reporting requirements.

Next Steps

April: RFP Released

May: Awardees Announced

June: Grants Released

Opportunity for Input

If you would like to be more involved in the ECEC Enrollment Community Outreach Grants, please contact:

Division of Early Childhood, Director Kirstin Chernawsky


Updating Committee Charges for 2022:

IDHS Priorities

IDHS Priorities for CCAC Committee Charges

Family Engagement

  • Advising and feedback on early childhood enrollment campaign, administered by INCCRRA in partnership with GOECD and IDHS.
  • Recommendations on how to reduce barriers to entry into CCAP and grow CCAP caseload.
  • Recommendations on how IDHS could approach a "no wrong door" policy and improved referrals across child care

and other IDHS and early childhood services.

CCAP Policy

  • Recommendations on coming into compliance following CCDF State Plan and Federal Monitoring Review results.
  • Recommendations on how to operationalize rate decoupling and contract expansion over time.
  • Recommendations on how to use a narrow cost analysis and market rate survey to set CCAP rates.
  • Recommendations on how to implement PDAC and CCR&R committee recommendations (in partnership with them)
  • Recommendations on how to revise and implement health and safety policy and monitoring.

Quality and Workforce

  • Recommendations on how to conduct inclusive health and safety training outreach.
  • Recommendations on how IDHS and partners can provide inclusive and supportive training and technical assistance on the Strengthen and Grow Child Care grants and sustainability beyond the grants.

Setting CCAC 2022 Committee Charges

  • Will the CCAC provide recommendations on how to restore the IDHS child care program, or something else?
  • What is the CCAC working toward through its recommendations?

How should this shape the committee's charges?


Return at 2:45 pm

Thank you!

Next meeting:

May 18, 2022 from 1:00-4:00pm