01.03.10.b – PSCC: Families Transitioning from IDCFS Intact Family Services (IFS)

Effective Date: 09/30/2016

Revisions: 11/01/18, 12/1/18, 06/18/2019, 7/11/2022

Reference: CCAP Protective Services Child Care (CCAP-PSCC) 45 CFR § 98.2 Definitions; 45 CFR § 98.46 Priority for Child Care Services; 45 CFR § 98.51 Subpart F, Services for Children Experiencing Homelessness.

Cross Reference: 01.03.01 - Two-Parent Household; 02.02.03 - Notification Eligibility Determination; and 01.01.01 - Residence

Policy Statement

In accordance with P.A. 100-0860 and the Child Care and Development Fund (45 CFR), families transitioning out of IDCFS Intact Families Services programs will be approved for 12-months of benefits through the IDHS Child Care Assistance Program (CCAP).

Procedures

1. IDCFS Notification to Families

   1. Families exiting IDCFS Intact Family Services (IFS) programs will be issued an "Intact Family Services Case-IDCFS/IDHS Child Care Services Referral Form" (CFS 2000-A) six to eight weeks prior to the end of IFS participation
   2. The referral form should include: 1.The name of the parent/guardian;
      1. Children that were part of the IFS case;
      2. The last date of IFS participation;
      3. Signature of the IFS caseworker.

2. Eligibility Criteria

   1. Families transitioning from IFS are not required to be in an employment or education/training activity.
   2. There is no income or assets limit for families transitioning from IFS.
   3. Monthly family copayments will be waived.
   4. Providers must meet all CCAP eligibility criteria (background checks, health and safety training, provider registrations documentation…) as described in CCAP Policy Manual Sections 05.01.01 through 05.05.01.
   5. If a provider listed on the CCAP application does not meet CCAP qualification, the case should be approved using the "No Qualified Provider" CCMS ID (460328258720008).
      1. A Request for Additional Information must be issued to inform the provider what is needed to become qualified
      2. A Change of Provider packet should also be issued to the family.
      3. If the family needs a new provider, the family must be referred to the CCR&R parent services for a provider search. The CCR&R parent services should provide a list of highly qualified providers, including a Head Start Program, within five business days of receipt.

3. Documentation Requirements

   1. IDHS Child Care CCAP Application (IL444-3455) with "Transitioning from Intact Families" indicated as Reason for Care.
   2. "Intact Family Services Case-IDCFS/IDHS Child Care Services Referral Form" signed by the Intact Family Services Caseworker
   3. Requests for Additional Information (RAI) should only be sent to families transitioning from IFS for the following:
      1. Contact information (3455 Section 1)
      2. Child Care Provider Information and Legal Care Arrangement (3455 Section 6)
      3. Child Care Provider's Signature (3455 Section 7)
      4. Parent/Guardian's Signature (3455 Section 8); an
      5. A completed Intact Family Services Case-IDCFS/IDHS Child Care Services Referral Form.

4. Eligibility Period and Copayments

   1. Families transitioning from IFS will be approved for a 12-month eligibility period that:
      1. Begins on the date IFS services ended as listed on the IFS referral form.
      2. To ensure at least 12 months of eligibility are approved:
         1. Cases that are approved starting on the first day of a month will be approved through the last day of the 12th month.
         2. Cases that are approved any day other than the first must be approved until the last day of the 13th month.
   2. Copayments for families transitioning from IFS will be waived ($0.00) for the entire eligibility period.

5. Redeterminations

   1. ACMS will generate a Redetermination Form approaching the end of the eligibility period.
   2. If a Redetermination is not entered into the CCMS by the beginning of the last month of eligibility, a cancellation notice will be automatically generated with an effective date of the end of the eligibility period.
   3. If the Redetermination is returned within 30 days of the last date of eligibility, the family must meet all CCAP Redetermination eligibility criteria and documentation in CCAP Policy Section 02.03.01.
   4. Redeterminations received later than 30 days after the end of the eligibility period must meet all eligibility requirements for a new application.