2539 Notice of Funding Opportunity (590)

Notice of Funding Opportunity (NOFO) - Summary Information

Program 590 Crisis Care System

1. Awarding Agency Name: Illinois Department of Human Services/Division of Mental Health
2. Agency Contact:

Name: Barb Roberson

Email: DHS.DMHGrantApp@illinois.gov

Phone: 217-557-5876
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 22-444-22-2539-01
6. Funding Opportunity Title: 2539 Crisis Care System
7. CSFA Number: 444-22-2539
8. CSFA Popular Name: Crisis Care System (590)
9. CFDA Number(s): NA
10. Anticipated Number of Awards: 100
11. Estimated Total Program Funding: $35,125,000
12. Award Range $100,000-$2M
13. Source of Funding: State and Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
16.

Restrictions on Indirect Costs?

(If "Yes", Citation Allowing Restriction)

Yes

2 CFR 200.400-.475
17.  Posted Date: April 13, 2021
18. Closing Date for Applications: May 12, 2021, 5:00 PM CST
19. Technical Assistance Session:

Session Offered? YES

April 20, 2021, 1:00 - 2:00 PM CST

TA Session Information

Agency-specific Content for the Notice of Funding Opportunity


Section A - Program Description

Scope of Services

The Division of Mental Health (DMH) seeks to expand the crisis services continuum to support the recently released SAMHSA Crisis Services: Meeting Needs, Saving Lives initiative (https://store.samhsa.gov/product/crisis-services-meeting-needs-saving-lives/PEP20-08-01-001).


This effort aims to establish a continuum of crisis services available for anyone, anywhere, and at any time. DMH is committed to preserving existing community-based programs developed through the historic DMH programs of 410 (Capitated Community Care), 420 (Eligibility Disposition and Assessment), and 580 (Crisis Staffing) while expanding our capacity to provide crisis services across the state. DMH expects that all providers in this program will receive and respond to requests for emotional support received by the Call4Calm system that was established in 2020. Additionally, DMH views Program 590 as an opportunity to address service gaps due to racial and geographic inequities.


Crisis services provided by Program 590 include, but are not limited to:  access to the traditional community-based mental health and substance use crisis stabilization and treatment services consistent with Medicaid "Rule 140" service definitions, including Crisis Intervention and Mobile Crisis Team Services. This includes addressing the needs of justice-involved individuals experiencing mental health issues. Providers should be able to respond to environments such as courts where opportunities exist to divert individuals from the criminal justice system to crisis services. Program 590 grantees should be available to anyone within the community in need of mental health crisis treatment, regardless of payor status. It is further expected that Grantees operating Program 590 will submit claims for services as appropriate for individuals with a funding stream to support such claiming.


It is critical that the entities who are funded under this grant operate as an integrated part of the coordinated continuum of crisis care for anyone living in the identified coverage area. This will require regular communication between the crisis services that are developed and local hospitals, police/fire, 911 and, when ready, the 988 Regional Crisis Call Hubs. The crisis services system will be based on the six core principles listed in the SAMSHA document above. They include:

  1. addressing recovery needs
  2. a significant role for persons with lived experience
  3. trauma informed care
  4. utilization of zero suicide/suicide safer care
  5. safety and security protocols for staff and clients who are in crisis
  6. a crisis response partnership with local law enforcement, dispatch and emergency medical services (EMS).


Grantees shall have or develop capacity to respond to mental health crisis and treatment needs within the community(ies) served. This program shall fund costs for community access to mental health crisis care services, as well as evaluation of unfunded individuals to determine and facilitate placement into the needed level of mental health care. Community access includes the ability for an entity to respond to both walk-in and telephone-based crisis contacts. Capacity shall also include or be developed to include the ability to respond with mobile crisis level services to sites within the covered community consistent with SAMHSA's guidance that service be available to respond to the person in crisis where they are located, rather than limited to pre-determined areas or locations. Grant resources will also be applied to crisis assessment, crisis intervention and mental health treatment needs for individuals with no insurance coverage, or for the portion of crisis and treatment response not covered by an individuals' insurance plan.

The Grantee is expected to provide services and supports to individuals experiencing mental health crises, with services consisting primarily of the services eligible for Medicaid reimbursement consistent with the Department of Healthcare and Family Services Rule 140 and operated through Certified Community Mental Health Centers certified by Department of Human Services Rule 132, but can also include any other services or supports the community mental health Grantees determine necessary to achieve the recovery goals of the individual and avoid more restrictive and expensive services. Grant resources shall not be applied to any costs that can be reimbursed by the Illinois Department of Healthcare and Family Services (HFS) or DHS/DMH, Medicare, or a private insurance company.

Grantees shall ensure sufficiently trained and credentialed Mental Health Professionals (MHP) and Qualified Mental Health Professionals (QMHP). MHP and QMHP are defined in Rule 140. Grantee shall ensure that QMHP and MHP existing staffing is maintained and shall plan for the employment of additional staff necessary to expand crisis response capacity in the community(ies) served to ensure availability of a team-based, mobile approach to crisis response. Each team must at a minimum contain an MHP and an Engagement Specialist with immediate access to a QMHP.  Grantees shall employ individuals with lived experience as Engagement Specialists (ES) who are capable of obtaining the CRSS credential within one year of date of hire. The Engagement Specialists will be hired from within the community(ies) the Grantee is proposing to serve and will serve as an integral part of service delivery. In addition to the role on the Mobile Crisis Response Team defined above, the individuals hired for these positions will provide outreach and engagement services to ensure that individuals in the designated geographic area are aware of the availability of mental health services and can gain access to those services.

DMH will be sponsoring a learning community for entities funded under this grant. Participation in this learning community will help inform the development of the statewide continuum of crisis care including conducting community-based needs assessment activities. It is expected that each Grantee will identify a staff member in a leadership position to function as the IDHS/DMH liaison, participate fully in the learning community, complete needs assessment activities, and coordinate communications with local entities within the community(ies) served.

For the purposes of this grant, Mobile Crisis Team Services are defined consistent with SAMHSA:

"24/7/365 rapid response to assess an individual in a crisis situation, offering community-based interventions and stabilization where the individual is located (for example at home, work, school, or anywhere else in the community)".


This definition and additional information on Mobile Crisis Response Team Services is available in the SAMHSA document referenced above. It should be noted that Mobile Crisis Response services provided to individuals funded by Medicaid will continue to require a call to CARES and to follow Rule 140 for billing and implementation. Note that Grantees of Program 590 will also be expected to develop and provide Mobile Crisis Response Team services to individuals without Medicaid.


Deliverables

PERFORMANCE REQUIREMENTS:

The provider will:

  1. Identify a Full Time Project Director who is at a minimum a QMHP and will be responsible for all aspects of development of the crisis system of care for the entity's coverage area. This includes but is not limited to developing the service continuum, policy and procedure development, data collection, maintaining a local governance structure to support the crisis system of care, and collaborating with the Division of Mental Health.
  2. Develop a program manual consistent with the program and service descriptions as detailed in the SAMHSA guidance referenced above. Program manual must be submitted and approved by the program contact no later than December 31st. The manual must detail a staffing plan sufficient to meet the needs of the community(ies) served. The manual should also include defined roles for all crisis staff consistent with SAMHSA guidance, and provide staff with procedures to ensure adequate crisis response for the community(ies) served.
  3. Provide quarterly data reports and any additional reports required as part of the needs assessment and development of a statewide continuum of crisis services.
  4. Project directors participate fully in the IDHS-DMH crisis system of care learning community which will at a minimum include monthly meetings.
  5. Track the number of individuals who access the crisis continuum of services.
  6. Crisis team members participate in training and technical assistance provided by the Division of Mental Health.


Payment

Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses.


Performance Measures

  1. Number of Project Directors employed at 1.0 FTE responsible for development and implementation of the local crisis system of care and functioning as the liaison between the local service system and DMH.
  2. Number of days per week with 24-hour crisis coverage available.
  3. Number of individuals referred to the crisis system of care.
  4. Number of individuals served via the crisis system of care.
  5. Number of individuals served who meet criteria for Serious Mental Illness or Serious Emotional Disturbance and are unfunded.
  6. Number of individuals referred to the crisis system of care from community crisis lines, including the Regional 988 call center once operational.
  7. Number of individuals served via walk-in.
  8. Number of individuals who received mobile crisis response services.
  9. Number of individuals who received outreach and engagement services from an Engagement Specialist.


Performance Standards

  1. One Project Director hired and employed at 1.0 FTE, responsible for development and implementation with the local System of Care (SOC) and to function as the liaison between the local SOC and DMH.
  2. Crisis coverage is available 24 hours a day seven days a week, during the entire reporting period.
  3. Percentage of individuals served who were referred to the crisis system of care.


SECTION B - Funding Information

This NOFO is considered a grant agreement and is a competitive application for funding. It is not a guarantee of funding.

Applicants must submit a program plan which supports the level of funding (See NOFO Summary Information above - 11 and 12) and detailed service delivery and deliverables (See Section A2). This award utilizes state and federal appropriated funds.


Funding Restrictions

IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.


Allowable Costs

Allowable costs are those that are necessary, reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.


Unallowable Costs

Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.


Indirect Cost Rate Requirements

Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs. To charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). If the agency has multiple NICRAs, IDHS will accept only the lesser rate:

  1. Federally Negotiated Rate: Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate.
  2. State Negotiated Rate: The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have a Federally Negotiated Rate or elect to use the De Minimis Rate
  3. De Minimis Rate: Any non-Federal entity that does not have a current negotiated (including Provisional) rate, except for those non-Federal entities described in appendix VII, Paragraph D.1.b of Part 200, may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely.
  4. Elect to decline any indirect cost rate: Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.


Renewals

This program will be awarded as a 12-month term agreement with two, one-year renewal options. Renewals are at the sole discretion of the IDHS and are contingent on meeting the following criteria:

  1. Applicant has performed satisfactorily during the most recent past-funding period;
  2. All required reports have been submitted on time, unless a written exception has been provided by the Division;
  3. No outstanding issues or outstanding Corrective Action Plans (CAPs) are present (i.e. in good standing with all pre-qualification requirements); and
  4. Funding for the budget year has been appropriated in the state's approved fiscal year budget.


Section C - Eligibility Information

Eligible Applicants

This funding opportunity is not limited to those who currently have an award. All potential applicants are eligible. This funding is for statewide coverage.

Prior to applying for any Notice of Funding Opportunity (NOFO), every applicant must first be registered and prequalified through the following steps. This must be done on or before the application's due date or the application CANNOT be accepted for review.

  1. Apply for or update their DUNS number. This must be done annually.
  2. Apply for or update their SAM registration and receive a SAM cage code. This must be done yearly.
  3. Be registered and in good standing with the Illinois Secretary of State. (This is not required of governmental entities and schools.)
  4. Register with the GATA/CSFA system at https://grants.illinois.gov/registration/.
  5. Register and access both the IDHS Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV).

During pre-qualification, verifications are performed to ensure the applicant is not on the Federal Excluded Parties List; not on the Illinois Stop Payment list; and not on the Department of Healthcare and Family Services Provider Sanctions List.

In addition, the following must be submitted before an award can be made. The due date for the following is  May 12, 2021, 5:00 PM CST :

  1. Fiscal and Administrative Risk Assessment (ICQ) for the fiscal year you are applying. Grantees must complete this on the GATA/CSFA system. Be sure to click "submit" to submit your answers when complete. This is done only once per entity per fiscal year.
  2. Programmatic Risk Assessment (PRA). Potential grantees must submit a Programmatic Risk Assessment for each grant applied for. This must be done for each program applied for.


Cost Sharing or Matching:

Not required.


Indirect Cost Rate:

See Section B Funding Information, Indirect Cost Rate Requirements.


Section D - Application and Submission Information

Application Packet

Each applicant must have access to the internet. Applicants may obtain application forms at the Division's Grant Information website http://www.dhs.state.il.us/page.aspx?item=130322. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.


Questions

IDHS encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions from applicants. Questions and DHS/DMH Responses "Q&A" will be posted to the DMH Grant Information website and updated periodically at the following link http://www.dhs.state.il.us/page.aspx?item=131578.

Questions about this NOFO, must be sent via email to DHS.DMHGrantApp@illinois.gov. The subject line of the email MUST state: "Program 590 Crisis Care System - Question(s)". Questions will only be accepted electronically.


Content and Form of Application Submission

  1. Each applicant is required to submit a Uniform Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated by the applicant.
  2. Program Proposal
    1. The Program Proposal shall not exceed 20 pages. If there are more than 20 pages, the remaining pages will not be reviewed.
    2. Attachments must not contain criteria information. Attachments are NOT included in the page limitations.
    3. The Program Proposal, including attachments should be sequentially page numbered.
    4. All documents must be typed using 12-point type,100% magnification and use black typeface on a white background, Except for letterhead and stationery for letter(s) of support.
    5. The Program Proposal must be typed single-spaced with 1-inch margins on all sides
    6. The PDF submission must be on 8 1/2 x 11-inch page size .
    7. The submission shall include the 3-page Uniform Application, 20-page Program Proposal and attachments. These must be in PDF format and submitted as one document.
  3. Sub-recipient budget(s).
    1. All sub-recipient budget(s) with narrative must be included with the application package.

Sub-recipient budgets shall be submitted on the DHS/DMH Budget template (GOMBGATU-3002-(R-02-17) (pdf))


Submission Dates and Times

  1. To be considered for award, application materials must be in the possession of the IDHS email address DHS.DMHGrantApp@illinois.gov and by the designated date and time listed in Box 17 of the NOFO Summary above. Emails into this box are electronically date and time stamped upon arrival. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on time at the location listed above. If an applicant experiences technical difficulties, an email must be sent to DHS.DMHGrantApp@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application materials arrive at the appropriate email address before the submission deadline date and time.
  2. Applications and Program Proposals will only be accepted electronically and should be emailed to DHS.DMHGrantApp@illinois.gov. Those that are delivered by any other means will not be accepted and will be immediately disqualified. IDHS/DMH is under no obligation to review applications that do not comply with the above requirements.
  3. Applicants will receive an email to notify them that the application was received and if it was received by the due date and time. The email reply will be sent to the original sender of the application and program proposal. Applications and program proposals received after the due date and time will not be considered for review and funding. There will be no exceptions.
  4. Submit the completed Application, 20-page Program Proposal and attachments as a single document to: DHS.DMHGrantApp@illinois.gov. The submission must not be encrypted.
  5. The subject line of the email MUST state: "Your Organization Name; Program 590 Crisis Care System" and be in the following order:
    1. Uniform State Grant Application (3-page document) (Not included in page limit)
    2. Program Proposal (Must not exceed 20 pages; if there are more than 20 pages, the remaining pages will not be reviewed).
    3. Attachments (Not included in page limit). This would include Linkage Agreements (if applicable). Attachments must not contain criteria information.

The following mandatory documents must be submitted prior to the due date listed in Box 17 of the NOFO Summary above:

  1. Uniform Grant Application (UGA) for State Grant Assistance
  2. Program Proposal
  3. Subrecipient budget(s)
  4. Uniform Grant Budget (UGB) submitted in the CSA Tracking System.


Budget Requirements

A budget and budget narrative need to be completed in the CSA tracking system. There is space when preparing the budget on each line item for the budget narrative. Instructions for the CSA Tracking System can be found at http://www.dhs.state.il.us/page.aspx?item=61069. For Budget Information click on https://www.dhs.state.il.us/page.aspx?item=95348

  1. A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted nor should be included in the application packet.
  2. The budget narrative should describe how the specified resources and personnel have been allocated for services and activities described in the budget.
  3. The budget should be prepared to reflect a full fiscal year.


Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Applicant must annually apply or update their and their SAM registration and receive a SAM cage code and continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by a Federal or State awarding agency. The IDHS cannot make an award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make an award, the IDHS may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant.


Funding Restrictions

IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.


Agreement Terms

The term of the agreement will be July 1, 2021 and continuing through June 30, 2022 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds. IDHS may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.


Section E - Application Review Information

Program Proposal Criteria

The maximum possible score is 110 points. All submissions will be reviewed, evaluated and based on the Criteria listed below. The purpose of this section is for the applicant to present the agency description, history, achievements, service description, financial overview and future.

Criteria Purpose Score
Executive Summary: not to exceed 1 page The purpose of this section is for the applicant to present the agency description, history, achievements, service experience in the provision of crisis mental health services, financial overview, equity advancement, and future goals. Identify how future goals link to this funding opportunity and how the organization will ensure successful implementation of the local crisis system of care. 10
Community(ies) of Focus and Statement of Need: this section should be covered in approximately 4 pages

The purpose of this section is to identify and describe the communities the entity is applying to serve.

For areas outside Cook County, please include the county(ies) you intend to serve. In Cook County only, you may instead include zip codes.

Include the U.S. Census data describing the age, gender, racial, and ethnic demographics of the community(ies) you intend to serve. Include any other relevant population-level data about the community(ies) to be served by the crisis system. You may use a table instead of a description.

Include a justification about the need for an enhanced crisis services infrastructure to meet the needs of your community(ies). Discuss how this justification is consistent with the SAMHSA Crisis Services: Meeting Needs, Saving Lives initiative included as a resource in the grant.

Include information on the service gaps and other problems related to the need for a crisis service system infrastructure development in your community(ies). Identify the source of any data provided.

 20
Quality-Description of Program Services: this section should be covered in approximately 8 pages

The purpose of this section is for the applicant to

  1. Describe the goals and measurable objectives of the proposed project and align them with the Statement of Need detailed in the section above.
  2. Provide a staffing plan for the program that includes the Program Director and other proposed program staff. Describe how the applicant will ensure the staffing plan reflects the demographics of the community(ies) proposed to be served. Include a description of the level of experience, degree/qualifications, level of experience providing services to community(ies) of focus and familiarity with their culture(s) and language(s)*.

    The staffing plan must be sufficient for the proposed crisis program to:

    1. Provide screening and assessment services;
    2. Operate 24-hour emergency services, 7 days a week;
    3. Build capacity to provide a team-based mobile crisis response;
    4. Provide crisis de-escalation and crisis resolution - services;
    5. Respond to Call4Calm requests in your identified area;
    6. Include a full-time supervisor position responsible for clinical oversight of the program as well as an active member and liaison to the ongoing system collaboration at a state and local level to ensure development and operation of a cohesive crisis system
    7. Include sufficient numbers of additional staff necessary to expand crisis response capacity in the community(ies) served to ensure availability of a team-based, mobile approach to crisis response that includes at a minimum a MHP and an Engagement Specialist with immediate access to a QMHP.
  3. Provide a timeline depicting the process your entity will engage in to immediately implement crisis services, ensuring that the Mobile Crisis Response team services are operational for the identified coverage area no later than July 1, 2022.
 30
Capacity-Agency Qualification/ Organizational Capacity/Experience/Resources: this section should be covered in approximately 5 pages The purpose of this section is to describe the experience of your organization with similar projects and/or providing services to the community(ies) of focus for this grant. Include a description about:
  1. Describe the hiring approach your agency uses to ensure your staffing reflects the racial/ethnic communities you serve. Include a description of how your current staff demographics are reflective of the racial/ethnic community(ies) served. Explain any additional changes to your hiring processes that you will need to make to ensure that cultural and linguistic needs are addressed in the staffing of your crisis program. *
  2. Identify how your organization implements culturally and linguistically responsive services that are aligned with the National Standards for Culturally and Linguistically Appropriate Standards (CLAS) (https://thinkculturalhealth.hhs.gov/clas) and reflect the cultural, racial, ethnic and linguistic characteristics of the community(ies) you proposed to serve. Describe any intentions to improve your implementation of these standards, including partnering with other organizations.
  3. List any current office locations where you provide services within the community(ies) that you intend to serve. Include a brief description of the types of services and how long you have operated at that setting.
  4. Describe any history of collaborating with other community-based organizations or members of the community that informed your program proposal. Please cite specific collaborative organizations or initiatives. Include any existing community-based governance structures or boards that will be responsible for ensuring successful implementation of the local crisis system of care infrastructure.
  5. Identify other service systems in your community(ies) that you will partner with in the proposed project. Describe their experience providing services to the community(ies) of focus, and their specific roles and responsibilities for this project.
  6. Describe your agency's experience accepting referrals and calls from any existing referral system(s). This includes warm handoffs, outreach and engagement activities, and system collaboration.
 20
Data Collection and Performance Measurement: This section should be covered in approximately 2 pages

The purpose of this section is to provide specific information about how you will collect the required data for this program and how the data will be utilized to manage, monitor, and enhance the program. Provide a detailed description on your experience collecting this type of data and how you ensured it was successfully reported.

This section should include a descriptive process, and not just an acknowledgement of what data needs to be reported on. Data that will be reported under this funding opportunity includes but is not limited to the information provided in the Program Standards and Measures.

Because the larger Crisis System is still in development, entities funded under this grant may be required to conduct needs assessments, participate in surveys, or develop strategic plans. In this section please describe your agency's experience in participating in these actives via a community collaborative process.

 20
Budget and Budget Narrative:  The purpose of this section is to evaluate the budget for Narrative Inclusion, Fiscal Soundness and Programmatic Soundness which will be done using the budget and budget narrative submitted in the CSA Tracking System. 10

*You may use a table to provide information if you choose. This is included in the 20-page limitation of the Program Proposal. See example below.

EXAMPLE - STAFFING PLAN TABLE (pdf)

Proposals will be reviewed by IDHS/DMH staff familiar with the requirements of the program including services to be performed in specified geographic location, if applicable. Review team members will have no conflicts of interest and will read and evaluate proposals independently.


Merit-Based Evaluation Appeal Process

Competitive program grant appeals are limited to the merit-based evaluation process only. Evaluation scores cannot be protested. Only the evaluation process is subject to appeal.

An appeal must be submitted electronically, in accordance with the grant application document.

An appeal must be received within 14 calendar days after the date that the grant award notice has been published.

The written appeal shall include at a minimum the following:

  1. the name and address of the appealing party;
  2. identification of the grant;
  3. a statement of reasons for the appeal

Appeals are to be submitted to the following address: DHS.DMHGrantApp@illinois.gov  

Response to appeal: The appealing party must supply any additional information requested by DHS/DMH within a reasonable time period.


Anticipated Announcement and State Award Dates

It is anticipated that Notices of State Award (NOSA) will be made in June 2021.

Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA) via the Grantee Portal. It is important to keep contact information in the Grantee Portal updated since the main contact is the person notification is sent to.

The NOSA shall include:

  1. The terms and conditions of the award.
  2. Specific conditions assigned to the grantee based on the potential grantee answers on the Fiscal and Administrative Risk Assessment (ICQ), the Programmatic Risk Assessment and the Merit-Based Reviews.

The NOSA is not an authorization to begin performance or incur costs. The NOSA is a notice of the State's intention to make an award but should not be construed as a guarantee of award. A grant award is not considered to be fully executed until both parties have signed the grant agreement

After acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency at www.grants.Illinois.gov.  The grant agreement will also be published in the CSA Tracking System for signature.

A Notice of Non-Selection shall be sent via email to the applicants not receiving awards.


Section F:  Award Administration Information

Administrative and National Policy Requirements

Applicants awarded these funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B Funding Information, #4 Indirect Cost Rate Requirements.

The legal agreement between IDHS and the successful applicant(s) will be the standard IDHS Uniform Grant Agreement. If selected for funding, the applicant will be provided an IDHS grant agreement for signature and return. A sample of the agreement may be found at http://www.dhs.state.il.us/page.aspx?item=29741.


Reporting

Reporting requirements for the grant agreement shall be in accordance with the requirements set forth in Section A and shall also comply with the requirements of the Uniform Grant Agreement.

Reporting Requirements:

  1. Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit financial reports to Grantor pursuant to Paragraph 13.1 and reports must be submitted no later than 30 days after the quarter ends.
  2. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 13.2 and no later than 60 days after this Agreement's end of the period of performance or termination.
  3. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 14.1 and such reports must be submitted no later than 30 days after the quarter ends.
  4. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 14.2 and no later than 60 days after this Agreement's end of the period of performance or termination.

Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov  

PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov


The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website. (https://www.dhs.state.il.us/page.aspx?item=27896)

PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@illinois.gov

DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.


Section G - State Awarding Agency Contact(s)

If you need to contact the Division of Mental Health, please contact:

Barb Roberson at the following DHS.DMHGrantApp@illinois.gov


Section H - Other Information

  1. IDHS reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable time period. Failure to provide the information could result in the rejection of the proposal.
  2. The release of this Notice of Funding Opportunity does not compel IDHS to make an award.
  3. This funding opportunity is considered a new application.
  4. Useful websites

Apply for an Employer Identification Number (EIN) Online

https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online

Grant Accountability and Transparency Act website:  https://www.illinois.gov/sites/gata/Pages/default.aspx

Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/):  http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7

2 CFR 200 Electronic Code of Federal Regulations:  http://www.ecfr.gov/

Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200):  https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

OMB Uniform Guidance: https://www.grants.gov/web/grants/learn-grants/grant-policies/omb-uniform-guidance-2014.html

IDHS website: www.dhs.state.il.us

CSA Tracking System: https://www.dhs.state.il.us/page.aspx?item=61069

For Budget Information click on https://www.dhs.state.il.us/page.aspx?item=95348


Mandatory Forms -- Required for All Agencies

  1. Uniform State Grant Application
  2. Program Proposal
  3. Subrecipient Budget(s) Template GOMBGATU-3002-(R-02-17) (pdf)
  4. Budget using the Uniform Grant Budget (UGB) Template (in the CSA Tracking System) http://www.dhs.state.il.us/Page.aspx?item=61069)