PROGRAM INFORMATION FOR 510-TCVD PRECOVID-19 CAPACITY
Scope of Service
Thresholds shall maintain their current preCovid-19 capacity to provide intervention, recovery support, and treatment services to clients/patients and their family members impacted by a serious mental illness for the entire fiscal year beginning July 1, 2020.
The program shall be available to all persons who experience a serious mental illness in Illinois, subject to the requirement that IDHS/DMH is the funder of last resort and that other potential reimbursement, including Medicaid, Medicare, other insurance or self-pay, is billed to defray the cost of maintaining capacity for mental health services.
Deliverables
Reporting Requirements:
- Time Period for Required Periodic Financial Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit financial reports to Grantor pursuant to Paragraph 13.1 and reports must be submitted no later than ___30____ days after the quarter ends.
- Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 13.2 and no later than ___60___ days after this Agreement's end of the period of performance or termination.
- Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 14.1 and such reports must be submitted no later than __30___ days after the quarter ends.
- Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 14.2 and no later than ___60___ days after this Agreement's end of the period of performance or termination.
Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.
PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov
PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
PFR Email Address for Colbert Consent Decree:
DHS.Colbert.Invoices@illinois.gov
The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.
PPR and PRTP Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov
DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.
Performance Requirements:
Maintain clinical and medical staff levels across all Thresholds sites. Submit cost-reimbursement for this work and demonstrate how the grant is helping maintain service quality during a time when your average daily census is significantly reduced as a result of COVID19.
Maintain capacity to provide mental health services to clients/patients and their family members impacted by a serious mental illness. These services shall focus on the unique needs of the individual and the impacted families and communities.
Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.
PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov
PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
PFR Email Address for Colbert Consent Decree:
DHS.Colbert.Invoices@illinois.gov
DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.
Pre-award costs for salary and fringe benefits for clinical and medical staff and other associated business costs are authorized commencing 7/1/2020 for costs that are necessary, reasonable, allowable, and allocable indicated in the grant award approved budget not to exceed $2,000,000.
Performance Measures
- Number of clients who had an intake.
- Number of clients who had an intake and were serviced.
Performance Standards
- 90% of clients who had an intake were serviced.
Funding Information
This award utilizes federal appropriated funds. Applicants must submit a program plan which supports the level of funding and detailed service delivery and deliverables.
Funding Restrictions
IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.
Allowable Costs
Allowable costs are those that are necessary, reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.
Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.
Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs. To charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). If the agency has multiple NICRAs, IDHS will accept only the lesser rate. There are three types of NICRAs:
- Federally Negotiated Rate;
- State Negotiated Rate; and
- De Minimis Rate
Eligibility Information
The following are eligibility requirements:
- Register with the Illinois Grant Accountability and Transparency Act Grantee Portal.
- Have a current DUNS number;
- Have a current FEIN Number;
- Have a current System for Award Management Account SAM.gov account;
- Be in Good Standing with the Illinois Secretary of State, (government entities are exempt);
- Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
- If indirect costs are included in the budget, have an annually negotiated indirect cost rate agreement (NICRA);
- Not be on the Department of Healthcare and Family Services Provider Sanctions list;
- Not be on the Federal Excluded Parties List.
Application and Submission Information
Address to Request Application Package
Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column of this website. Page 1 of the applications are pre-populated.
DHS anticipates that the term of the agreement resulting from this Program Grant Opportunity will be October 23, 2020 continuing through June 30, 2021 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
DHS may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
Application Procedure/Content and Form of Application Submission
The subject line of the email MUST state: Your Organization's Name; Program Name and Program Number; Barb Roberson
Budget Requirements
- Complete and submit the FY 2021 Uniform Grant Budget and Budget Narrative in the IDHS CSA Tracking System (https://www.dhs.state.il.us/page.aspx?item=61069). The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities described in the proposal narrative.
- Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in CSA Tracking System database. The pdf budget or paper copy will not be accepted.
- The budget should be prepared to reflect expenses for the time period of October 23, 2020 through June 30, 2021.
- The budget must be entered and submitted in the CSA Tracking System by the deadline listed on the DHS/DMH Grant Website.
- Fiscal and Administrative Risk Assessment, also known as the ICQ
Complete and submit the ICQ (Internal Controls Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal. While it does not have to be completed prior to submitting the application, this step must be done before an award can be made; The link for the Grantee Portal is https://grants.illinois.gov/portal/
- Go to the Grantee portal Scroll to the section titled "Fiscal and Administrative Internal Controls Questionnaire (ICQ)"
- Click on button titled "Create FY ICQ"
- Answer the questions for each Fiscal Section
- Click Submit to send to DHS or your Cognizant Agency for review. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column on the DMH Grant Opportunities website. While it does not have to be completed prior to submitting the application, this step must be done before an award can be made.
Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
See Eligibility Information above.
Award Administration Information
State Award Notices
The NOSA shall include:
- The terms and conditions of the award.
- Specific conditions assigned to the grantee based on the potential grantee answers on the Fiscal and Administrative Risk Assessment (ICQ),
- Specific conditions assigned to the grantee based on the potential grantee answers on the Programmatic Risk Assessment.
The NOSA is not an authorization to begin services or incur costs. The NOSA is a notice of the State's intention to make an award but should not be construed as a guarantee of award. A grant award is not considered to be fully executed until both parties have signed the grant agreement.
Once grantee accepts the NOSA, announcement of the grant award shall be published by IDHS/DMH at www.grants.Illinois.gov. The grant agreement will also be published in the CSA Tracking System for signature.
Administrative and National Policy Requirements
The agency awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B: Funding Information, #4 Indirect Cost Rate Requirements.
The legal agreement between DHS and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return. A sample of the agreement may be found at https://www.dhs.state.il.us/page.aspx?item=29741
Reporting
Reporting requirement for the grant agreement shall be in accordance with the requirements set forth in Section A, Payment Terms and Performance Measures and shall also comply with the requirements of Exhibits C and E of the Uniform Grant Agreement.
Other Information
- The release of this Program Grant Funding Opportunity does not compel DHS to make an award.
- This funding opportunity is considered a new application.
Mandatory Forms -- Required for All Agencies
- Uniform State Grant Application
- Budget completed in the CSA Tracking System
- The Fiscal and Administrative Risk Assessment, also known as Internal Control Questionnaire (ICQ)
- Programmatic Risk Assessment (PRA)
