Important Announcement October 2017

Helping Families. Supporting Communities. Empowering Individuals.

Tracking Update on Completion of Mandatory Training for Child Care Assistance Program (CCAP) Providers

To all current license and license-exempt providers participating in the CCAP and required to complete the mandatory Health and Safety Trainings:

To simplify the process and reduce burden on providers, effective immediately, the completion of the mandatory trainings will only be tracked on the Gateways to Opportunity Registry (the Registry). You will no longer be required to submit any of the following to Illinois Department of Human Services (IDHS):

  • The Gateways Provider completion of IDHS CCAP Training Requirements Report;
  • CPR/First Aid certification; or
  • The Child Abuse and Neglect/Mandated Reporter trainings documents.

Please remember:

  • Register with the Gateways to Opportunity Registry. This is a two-step process (Step 1 gets you an online account and Step 2 completes the membership).
    • If you work in a license-exempt center or are a licensed-exempt home provider, include the 15-digit Child Care Management System (CCMS) Provider ID when completing the Registry information. Your CCMS Provider ID can be found on your CCAP Approval Notice (Form IL444- 3455A), your Child Care Certificate/Certificate Report (Form IL444-3492), Child Care Certificate Report for centers (Form IL444-3492A) and the Monthly Enrollment Report for Site Administered Providers.
    • If you are a licensed center or licensed home provider completing the Registry information, include your Provider License number, issued by the Illinois Department of Children and Family Services (IDCFS) AND your 15- digit CCMS Provider ID if you are entering a new employer. Your CCMS Provider ID can be found on your CCAP Approval Notice (Form IL444- 3455A), your Child Care Certificate (Form IL444-3492), Child Care Certificate Report for centers (Form IL444-3492A), and the Monthly Enrollment Report for Site Administered Providers.
    • Under current employment, type your center's name if you work for a center OR type your name if you provide care in your or the family's home.
    • If you need assistance completing the Registry's membership registration process, click on the "SEND A MESSAGE" button in the bottom right corner of the Gateways website or go to this web address: https://inccrra.zendesk.com.
  • Self-report CPR/First Aid certifications and Child Abuse and Neglect/Mandated Reporter trainings on to the Registry. IDHS will check the Registry to ensure compliance.
    • The Tier 1 and What is CCAP training that meets the requirements will be reported to the Registry by the training sponsor or will automatically report if you take the training online.
  • Do NOT submit any Health and Safety training documents to any IDHS' email or mailing address unless requested.
  • Keep copies of your current training documents in your file for five (5) years. You must be able to produce a copy when requested by IDHS as proof of training completion.

If you have any questions regarding this notice, please send them to dhs.ccapreauth@illinois.gov.