18-444-26-0724-02 NOFO Substance Use Disorder (SUD) Treatment Services Morgan and Surrounding Counties

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services (IDHS), Division of Alcoholism and Substance Abuse (DASA)
2. Agency Contact: Joseph Tracy (Joseph.Tracy@illinois.gov)
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-0724-02
6. Funding Opportunity Title: Substance Use Disorder (SUD) Treatment Services Morgan and Surrounding Counties
7. CSFA Number: 444-26-0724
8. CSFA Popular Name: Addiction Treatment and Recovery Services General
9. CFDA Number(s): 93.959
10. Anticipated Number of Awards: Multiple
11. Estimated Total Program Funding: 600,000 to 800,000
12. Award Range 600,000 to 800,000
13. Source of Funding: Federal or Federal pass-through
State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed No
Restrictions on Indirect Costs Not Applicable
16. Posted Date: October 20, 2017
17.Application Range: October 20, 2017 to November 20, 2017
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The purpose of this Notice of Funding Opportunity (NOFO), referred to as SUD Treatment Services, is to fund and implement these services for individuals and their families who are currently in need of SUD intervention and treatment. The projected service area is Morgan County and other surrounding or adjacent counties with limited or no other SUD treatment services.

PROGRAM REQUIREMENTS

Applicants must be able to provide a community-based recovery oriented system of continued care, through actual service or linkage agreements, with particular emphasis on withdrawal management in a residential setting, using medication assisted treatment for opioid users. Applicants must hold treatment licenses and or Medicaid certification, in good standing, from the DHS/DASA and deliver all services in accordance with the following authorizing statutes and regulations: 20 ILCS 301/Alcoholism and Other Drug Dependency Act, 77 Ill. Adm. Code, Parts 2060 and 2090 and with the following service priorities:

Pregnant injecting drug users and any pregnant woman must always be given first priority for any service and be placed first on any waiting list for services.

The following populations must also be given priority for treatment in any order after pregnant injecting drug users and other pregnant women; injecting drug users; known HIV infected persons; postpartum women; parenting substance users; persons with service in the U.S. Armed Forces; Illinois Department of Children and Family Service referrals; persons eligible for Temporary Assistance to Needy Families (TANF) and other women and children; and Department of Corrections (DOC) parolees who have completed a prison treatment program or who are released with recommendations for treatment.

All services are defined in IDHS/DASA Contractual Policy Manual FY 2018 and specifically in Service Protocols Sections 1 and 2. Additionally services are subject to Title 77: Public Health Chapter X: Department of Human Services Subchapter d: Licensure, Part 2060, Alcoholism and Substance Abuse Treatment and Intervention Licenses (referenced as Part 2060) and in criteria specified by the American Society of Addiction Medicine (ASAM).

PROGRAM GOAL

Increase the availability of evidence-based SUD treatment, including withdrawal management in a residential setting using medication assisted treatment for opioid users, for the service area of Morgan County and surrounding or adjacent counties with limited or no other SUD treatment services.

PROGRAM OBJECTIVE

Fund SUD services that support a community-based recovery oriented continuum of care and include any or all of the following ASAM levels of care: Outpatient (Level 1 or 2); Residential Extended Care (Level 3.1); Residential Care (Level 3.5), Withdrawal Management in any level of care that includes the ability to serve and deliver medication assisted treatment for opioid users, including residential, if medically necessary; Recovery Homes and other associated recovery support services.

PERFORMANCE MEASURES

All funded applicants are subject to annual Performance Reports compiled by DHS/DASA. These reports measure engagement, retention and continuity of care. Any applicant in the bottom quartile for any of these measures will be placed on a watch list and required to submit a corrective action plan within 30 days. In addition, funded applicants shall meet or exceed the following performance measures to be deemed in substantial compliance with contract terms:

  1. Accurate reporting of all funded services at least monthly through the Department's Automated Reporting and Tracking Software (DARTS).
  2. Utilization of awards funds that do not indicate under or over production.
  3. Monthly analysis of accepted discharge data reported through DARTS. From this data, IDHS/DASA will measure:
    1. The number of patients who are reported as completing intervention or treatment.
    2. The number of patients who report no alcohol use at least 30 days prior to discharge.
    3. The number of patients who report no drug use at least 30 days prior to discharge.

B. Funding Information

The funding period will begin upon execution of a signed contract and continue on through the end of State Fiscal Year 2018. Continuation funding is anticipated thereafter unless otherwise notified by DHS/DASA. Payments for treatment services are Grant-Fixed rate and calculated based upon year to date earnings and paid as year to date disbursements. These calculations will use the current DHS/DASA approved rates for the services as specified in the previously referenced DASA Contractual Policy Manual or, in the case of specified residential services that have a provider specific rate, as so indicated in the contract. The applicant must adhere to the fiscal requirements as outlined in Ill. Adm. Codes, Part 509 and Ill. Adm. Code Part 511 and any added fiscal reporting requirements as referenced in the most current DASA Contract Program Manual. All expenditures of grant fixed rate funds shall also adhere to 2/CFR 200, as applicable, all applicable Federal OMB circulars and all fiscal regulations related to the Catalog of Federal and Domestic Assistance (CFDA) number specified on this notice.

All services must be provided and documented in accordance with 77 Ill. Adm. Code, Part 2060 and facilities and records are subject to on-site inspection. All reimbursed services are subject to DHS/DASA post-payment audit at least annually or upon request. Any reimbursed service that cannot be verified or reconciled with applicable billing reports will result in recoupment. Any applicant, who meets or exceeds the DHS State funding threshold, shall submit an annual audit. Applicants who are under this established threshold are required to have an annual financial statement on file. Pre-award costs are not reimbursable.

Funding through this award may be used to off-set the cost of SUD treatment to eligible recipients and their families who meet the income guidelines specified in the DASA Contractual Policy manual, FY 2018, page 2, and who have no other means to pay for services.

C. Eligibility Information

Each applicant may submit only one application for funding for each notice of funding opportunity (NOFO). Applicants for this NOFO may apply for all or discrete portions of requested services.

To be eligible to receive funding under this Notice of Funding Opportunity (NOFO) the applicant must be:

  1. in good standing with all State and federal tax entities;
  2. certified as a vendor with the Illinois Office of the Comptroller;

All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in SFY2018. Successful proposals will serve as the applicant's program plan and budget for the SFY2018 grant period.

Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Cost Sharing or Matching.

Not applicable.

Indirect and Direct Administrative Costs.

Not Applicable.

Reimbursement under this grant will be rate-based on the basis of delivered allowable services as defined in this NOFO.

Other:

Agencies awarded funds through this NOFO must have a computer and system supports that meet the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:

Internet access, preferably high-speed

Scanning and Email capabilities

Microsoft Excel

Microsoft Word

APPLICANT NOTIFICATION AND REMEDIATION

The applicant will receive one of three notifications:

  1. Notification of Non-Qualification - on State Debarred Suspended list or the Federal Excluded Parties list (no remedy available)
  2. Notification of Non-Qualification with Remediation - e.g. Stop Pay list, expired DUNS number, Not in Good Standing with Secretary of State - the applicant will be able to provide information to remedy
  3. Applicant is qualified to receive a grant award and will be required to provide additional information in Stage Two of the registration process.
  4. The Department will seek cultural inclusion among providers. DHS must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion. Applicants may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

If the application is approved, DHS/DASA will request submission of a current IRS W-9, if not on file with IDHS already.

Failure to meet any of the criteria for eligibility by the time of the application deadline will result return of the application without review or, even though an application may be reviewed, will preclude DHS/DASA from making the award.

D. Application and Submission Information

Application Package

Application guidelines are provided throughout the announcement.

Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

CONTACT PERSON

Joseph Tracy
Department of Human Services
Division of Alcoholism and Substance Abuse
401 S. Clinton, Second Floor
Chicago, IL 60607
Phone: (312) 814-6359
Email: joseph.tracy@illinois.gov

CONTENT AND FORM OF APPLICATION SUBMISSION

Proposal Narrative

Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting

The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

THE APPLICATION MUST INCLUDE:

A. Organization Qualifications (35 points)-The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the proposed service population.

  1. Provide a description of the full array of services provided by your organization. Provide a summary of the qualifications and experience of key members of your organization, especially those who will be assigned responsibility for implementation of proposed services.
  2. Provide the current DASA license and/or Medicaid certification numbers for all proposed services. Indicate if the organization has any national accreditation and, i so, include the results of the last survey.
  3. Identify the organization's Medical Director and the extent of his or her experience with the SUD treatment population and use of the ASAM criteria.
  4. Provide a description of the organization's experience in providing same or similar proposed services.
  5. Provide a summary of existing linkage agreements for external resources and services, particularly those that will be providing recovery support services or levels of care not delivered by your organization.
  6. Provide a "success story" relative to at least two patients who have received services from your organization. Describe what evidence-based practice was used and other treatment and recovery support services contributed to a successful outcome. Describe how these success stories influence or contribute to future service delivery strategies.

B. Description of Proposed Program Services and Location (40 points) -

  1. Identify the proposed services, target population and the location where services will be delivered.
  2. Identify any priority populations that will be targeted to receive these services
  3. Specify all sources of referral for new services and any planned outreach activities to promote new services.
  4. Briefly describe how your organization delivers individual person-centered care based upon ASAM criteria and how this relates to lengths of stay in current levels of care.
  5. If withdrawal management using medication assisted treatment for opioid users is proposed, describe your assessment of your organization's capacity to successfully treat this population.
  6. Describe any quality assurance mechanism utilized by your organization to ensure medical necessity for recommended levels of care.
  7. Describe your organization's use of community resources, specifically in the area of recovery support.

C. Compliance, Service Utilization, Data Collection, Reporting and Billing (25 points).

  1. Describe your organization's history of compliance with Ill. Adm. Codes, Part 2060 and Part 2090.
  2. Describe your organization's history of fiscal compliance with any OMB circular reviews.
  3. Describe your organization's ability to utilize any past funding or to accurately forecast how funding will be utilized.
  4. Describe your organization's experience using the Department's Automated Reporting and Tracking Software (DARTS).
  5. Describe how your organization uses the DASA performance measures to improve service delivery.

D. Budget Narrative/Document (Not scored, include as an attachment) Provide a concise narrative (1-2 pages) and proposed budget document on how your budgetary goals will support program objectives. This should clearly demonstrate how funding will be used to cover the various expenses related to contracting with DHS/DASA and subcontracting with other entities, if applicable.

APPLICATION AND SUBMISSION INFORMATION

Applications must be received no later than Noon (12:00 p.m.) on November 20, 2017. The application email is automatically date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Submit the completed grant proposal to DHS.GrantApp@Illinois.Gov . The name of your organization, Agency Opportunity Number (18-444-26-0724-02) and the program contact (Joseph Tracy) must be in the subject line. To be considered, proposals must be emailed by the designated date and time listed above. Confirmation of submission will be sent via electronic mail documenting the date and time of receipt. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. Late applications will not be considered or reviewed unless DHS/DASA is responsible for the delay.

The Department is under no obligation to review applications that do not comply with the above requirements. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp  Please follow the instructions to attach your application.

Other Submission Requirements:

ALL Applications MUST include the following mandatory forms/attachments in the order identified below:

  1. Uniform State Grant Application found at Grant Application (pdf)
  2. Proposal Narrative
  3. Attachments to the Application

(1). Fixed-Rate Grant Budget Template Budget Calculation form (pdf) - Budget must be entered via CSA Tracking System before an agreement can be issued. Budget with two signatures (Authorized Organization Representative and Fiscal Officer. (Note: If there is no fiscal officer, the applicant should include a statement indicating there is no such position within their agency) and

(2). Budget Narrative

Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

E. Application Review Information

Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.

  • Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
  • Proposal Scoring: Application Narratives will be evaluated on the following criteria:
Section Points
A. Organization Qualifications 35
B. Description of Proposed Program Services and Location 40
C. Compliance, Service Utilization, Data Collection, Reporting and Billing 25
D. Budget Not Scored
Total 100

* The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.

Review and Selection Process:

Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics, when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division of Alcoholism and Substance Abuse. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement. The issuance of grants under this NOFO is contingent upon federal funds awarded to IDHS/DASA in response to the Illinois Opioid-STR application to SAMHSA.

Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
    1. An appeal must be submitted in writing to Joseph Tracy of IDHS/DASA who will send to the ARO for consideration.
    2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    3. The written appeal shall include at a minimum the following:
      1. The name and address of the appealing party.
      2. Identification of the grant.
      3. A statement of reasons for the appeal.
  3. Response to Appeal.
    1. IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.
    2. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
    3. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
  4. Resolution
    1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
    2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
    3. The Agency will resolve the appeal by means of written determination.
    4. The determination shall include, but not be limited to:
      1. Review of the appeal;
      2. Appeal determination; and
      3. Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    • To review a sample of the FY2018 IDHS contract/grant agreement, please visit the IDHS website at http://www.dhs.state.il.us/page.aspx?item=29741
    • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  4. Indirect Cost Rate Requirements: Not Applicable.
  5. Reporting:
    1. The Provider will submit monthly Patient demographic information and service information using the Department's Automated Reporting and Tracking System (DARTS).
    2. The Provider will be responsible for the deliverables and data collection and reporting expectations listed in Section A of this NOFO.
    3. The Provider will submit audits and/or Financial Reports in a format provided by the Department and by the established deadlines.

G. State Awarding Agency Contact(s)

  • Questions related to this NOFO should be sent to the contact person listed below.
  • CONTACT PERSON
  • Joseph Tracy
    Illinois Department of Human Services
    Division of Alcoholism and Substance Abuse
    401 S. Clinton, Second Floor
    Chicago, IL 60607
    Phone: (312) 814-6359
    Email: joseph.tracy@illinois.gov

3. All email correspondence should be sent joseph.tracy@illinois.gov and DHS.dasahelp@illinois.gov

H. Other Information, if applicable

Link to Fixed-Rate Grant Budget Template was not working.  Corrected on 10/27/2017.

Corrected Name of Budget Template from (1). Uniform State Budget Template Budget Calculation form - Budget must be entered via CSA Tracking System (pdf)  to  (1). Fixed-Rate Grant Budget Template Budget Calculation form (pdf) - Budget must be entered via CSA Tracking System before an agreement can be issued.

Mandatory Forms -- Required for All Agencies

  1. App18-444-26-0724-02 (pdf)
  2. Fixed Rate Budget Template (pdf)| Instructions(Pages 54 to 61)