18-444-26-1552-02-NOFO Substance Abuse Prevention Services - Morgan, Macoupin, and Scott Counties

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact:

Rafael Rivera

Rafael.Rivera@Illinois.gov  

401 South Clinton, 2nd Floor

Chicago, IL 60607

312.793.1628

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-1552-02
6. Funding Opportunity Title: Substance Abuse Prevention Services - Morgan, Macoupin, and Scott Counties
7. CSFA Number: 444-26-1552
8. CSFA Popular Name: Substance Abuse Prevention Services (SAPS)
9. CFDA Number(s): 93.959
10. Anticipated Number of Awards: Unknown
11. Estimated Total Program Funding: $150,000
12. Award Range $150,000
13. Source of Funding: Federal and State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs

Yes

If yes, provide the citation governing the restriction: Indirect cost rates for research are non-allowable.

16. Posted Date: October 16, 2017 posted the NOFO to grants.illinois.gov
17.Application Range: Posting date November 16, 2017 at 12:00 p.m. (noon)
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

There are three primary areas that service delivery will focus on in Morgan, Macoupin, and Scott Counties:

  • Reduce the rate of alcohol use among 8th-12th graders.
  • Reduce the non-medical use of prescription drugs among 8th-12th grader and adults.
  • Increase and/or maintain participation of public schools in the Illinois Youth Survey (IYS).

The personal, social, and economic devastation brought about by underage drinking are well documented nationally and in Illinois. Youth under the influence of alcohol can bring about harmful consequences not only in their own lives, but in the lives of their families and communities. These consequences include unintentional injuries (e.g., drownings, falls), sexual assaults, suicides, driving accidents and fatalities, violence, teen births, sexually transmitted diseases, HIV/AIDS, poor academic outcomes, and addiction.

According to the Centers for Disease Control (www.cdc.gov/nchs/fastats/alcohol.htm), youth who drink alcohol are more likely to experience: school problems such as higher absence and poor or failing grades, social problems such as fighting and lack of participation in youth activities, legal problems such as arrest for driving or physically hurting someone while drunk, physical problems such as hangovers or illnesses, unwanted/unplanned/unprotected sexual activity, disruption of normal growth and sexual development, physical and sexual assault, higher risk for suicide and homicide, alcohol-related car crashes and other unintentional injuries such as burns, falls, and drowning, memory problems, abuse of other drugs, changes in brain development that may have life-long effects, illness or death from alcohol poisoning.

In general, the risk of youth experiencing these problems is greater for those who binge drink than for those who do not binge drink. Youth who start drinking before age 15 years are six times more likely to develop alcohol dependence or abuse (www.cdc.gov/alcohol/faqs.htm#alcoholismAbuse) later in life than those who begin drinking at or after age 21 years.

According to the Illinois Youth Survey 2014 State Report - Alcohol, Tobacco, and Other Drug Use Among Illinois Youth (IYS 2014 State Report at https://iys.cprd.illinois.edu), alcohol is the leading drug of choice compared to all other substances. Among 12th graders, reports of past year use suggest that the top three most commonly used drugs are alcohol, marijuana, and cigarettes. This pattern has been observed since 2008. As youth age, alcohol use increases. Adolescent alcohol use rates do not vary across different types of communities in Illinois (e.g., Chicago, Suburban Chicago, Rural, and Other Urban/Suburban Counties).

In comparison with national estimates, past 30-day alcohol use was higher among Illinois youth (at all grade levels) than their national counterparts in 2013. While alcohol use is on the decline, Illinois' 8th and 12th grade alcohol use is higher than the national average and Illinois 12th graders in 2014 are more likely to report they first regularly used alcohol before age 15 than 12th graders in 2012. Past 30-day use among 8th graders was 14.9% in Illinois, compared to 10.2% nationally; among 12th graders it was 44.4% in Illinois vs. 39.2% nationally. Since 2008, Illinois 8th grade youth past year and past 30-day alcohol use rates have exceeded the national average. Among 12th graders who have ever used alcohol, more report they used alcohol at least once or twice per month before age 15 in 2014 (16.8%), compared to 2012 (12.7%). This is a concerning trend to monitor as patterns of early regular alcohol use is associated with a higher risk of problems with alcohol later in life.

Concerning trends (observed from 2012 to 2014) in beliefs, attitudes, and community conditions that buffer against underage drinking include: decrease in the belief among 10th graders that adults in their community disapprove of underage drinking, decrease in the belief among 12th graders that their parents disapprove of underage drinking, decrease in reports among 12th graders that their parents talked with them during the past year about not using alcohol.

A second focus for Illinois will be on the reduction of the non-medical use of prescription drugs. According to the U.S. Centers for Disease Control and Prevention in 2015, opioid deaths surged past 30,000 for the first time in recent history (www.samhsa.gov/atod/opioids). That is an increase of almost 5,000 deaths over 2014.

Historically, opioids have been used as painkillers, but they also have great potential for misuse. Repeated use of opioids greatly increases the risk of developing an opioid use disorder. According to the CDC, 44 people die every day in the United States from overdose of prescription painkillers.

According to the 2014 Illinois Youth Survey State Report (IYS) Report https://iys.cprd.illinois.edu, use of prescription drugs (without a prescription) is more prevalent than past year use of any illicit drug (excluding marijuana).

For 8th graders, it is more prevalent than cigarette use. In 2014, the fourth most common drug use behavior among 12th graders and the third most common drug behavior among 8th and 10th graders is use of prescription drugs without a prescription. More 8th graders (5.4%) and 10th graders (9.2%) report using prescription drugs not prescribed to them in the past year than using cigarettes in the past year (4.9% and 8.9% respectively). While 12.6% of 12th graders report using prescription drugs not prescribed to them in the past year, 8.8% reported use of any illicit drug (excluding marijuana) during the past year.

Observations of attitudes, beliefs, and community conditions that influence decisions to use prescription drugs without a prescription (asked for the first time in 2014) include:

  • Using prescription drugs without a prescription is perceived as risky among adolescents at all grade levels. In comparison with risk perceptions associated with other drugs, youth in 2014 generally view teen misuse of prescription drugs as less risky than cigarette smoking, but more risky than alcohol and marijuana use.
  • The supply source for prescription drugs (without a prescription) varies by age. Among those who have accessed prescription drugs without a prescription in the past year, the most frequently reported supply source for 8th graders is parents providing (53.5%) for 10th graders and someone other than their parents providing (44.2%) and for 12th graders is purchasing from someone (52.2%).

A third focus for Illinois will be to increase the administration of the Illinois Youth Survey (IYS). The IYS is a self-report survey administered in school settings and is designed to gather information about a variety of health and social indicators including substance use patterns and attitudes of Illinois youth.

The administration of the IYS has two major goals. The first goal is to supply local data to schools and school districts throughout Illinois. During state-funded survey years (2010, 2012, etc.), the survey is available to all eligible public and private schools in the state at no cost. Each participating school is eligible to receive a report specific to their own students' responses. These local reports provide critical information to school administrators, prevention professionals, and community members as they work to address substance abuse issues in their communities. The second goal of administering the IYS is to provide a scientific estimate of health and social indicators for the state of Illinois. The scientific estimate is based on drawing a random sample to represent the state population of 8th, 10th, and 12th graders in Illinois public schools.

In previous administrations of the IYS, the scientific samples for the suburban, other urban, and rural areas of Illinois have been accomplished; however, there is a need to maintain or improve quality of the data. See Appendix A for maps presenting the 2016 IYS participation by county.

Intent of the Notice of Funding Opportunity

The Illinois Department of Human Services (IDHS) is seeking Applications from community-based public and private not-for-profit organizations and governmental units to provide substance use disorder prevention services in Illinois (excluding the City of Chicago).

Goals to be Achieved

There are three (3) overarching goals for SAPS.

Goal 1: Reduce 30-day alcohol rates among 8th-12th graders in the suburban, rural, or other urban service area(s) by:

  • Reducing one or more of the following outcomes: perception of parental disapproval/attitude of underage drinking (UAD), perception of peer disapproval/attitude of UAD, perceived risk or harm of use of UAD, and family communication about alcohol use.
  • Impacting one or more contributing factors (also referred to as risk and protective factors) for underage drinking among 8th-12th grade youth:
  • Perceived risk of harm associated with daily drinking and binge drinking
  • Personal disapproval of youth alcohol use
  • Perceived peer attitudes (norms) associated with youth alcohol use (e.g., how cool they would be perceived by peers if they used alcohol)
  • Perceived parental disapproval of youth alcohol use
  • Perceived community (adult) disapproval of underage drinking
  • Parental communication regarding their disapproval of youth alcohol use
  • Parental monitoring of alcohol-related behavior (likelihood their parents would catch them if they drank alcohol, attended a party where alcohol is served, etc.)
  • Family rules about alcohol and drug use

Goal 2: Reduce the non-medical use of prescription drugs by 8th-12th graders and adults in the suburban, rural, or other urban service area(s) by addressing the following contributing factors:

  • Decrease the availability (social access) of prescription drugs.
  • Increase personal disapproval to counter that youth are likely to personally hold the opinion that teen prescription use is "wrong" or "very wrong."
  • Increase peer disapproval to counter youth's friends are less likely to feel it would be "wrong" or "very wrong" if youth used prescription drugs.

Goal 3: Using the IYS 2016: Percent of Public Schools Completed by County map (Appendix A) as a baseline, increase and/or maintain IYS participation of all of the public schools, at minimum, in the service area to ensure that at least 70% of the students at each grade (8th, 10th, and 12th) participate.

Target Population

SAPS services target various populations depending on the service. The primary target population is provided by drug and strategy.

Underage Drinking-Focused Prevention

The grant will support universal and selected services serving youth ages 12-18 or students in grades 6-12 as the target of the evidence-based curriculum/a focused of the alcohol use outcomes. Universal prevention strategies address the entire population with messages aimed at preventing alcohol and/or substance abuse; selected strategies target subsets that are deemed to be at risk for abuse.

Youth ages 12-18 or students in grades 6-12 and their parents are the target of the communication campaigns.

Retailers are the focus of environmental scan and retail education services.

The community is the target for the events associated with the National Prevention Week.

Prescription Drug-Focused Prevention

The community is the target for the promotion of the drug take-back programs.

Youth ages 12-18 and students in grades 6-12 are the target of the additional session addressing opioids.

Adults are the focus of the educational activities.

Illinois Youth Survey (IYS) Administration

Schools housing 8th-12th grade levels are the target of the recruitment activities.

Service Area

Applicants are required to apply for and deliver services in the specified counties of Morgan, Macoupin, and Scott with a total population (total number of residents) of approximately 88,647. Services should be implemented in such a way to support a comprehensive prevention approach within the service area.

If more than one application is submitted for the service area, only one successful Applicant will be chosen based on the highest score related to the identified NoFO evaluation criteria and resulting from associated review process. In NO case will more than one Application be funded to serve part or the entire service area.

Services to be Performed

Core Services

SAPS programs must deliver the following services:

1. Deliver evidence-based model Youth Prevention Education

Select and deliver an evidence-based model youth prevention education program(s) that has demonstrated outcomes in reducing alcohol use with 6th-12th grade students.

Deliver the selected evidence-based youth prevention education curriculum/a with fidelity in schools during the school day and for the entire grade (i.e., all 6th grade students or all freshman in the school) and in accordance found in the Appendix B. See Appendix B for the list of the evidence-based Youth Prevention Education model programs.

In coordination with the delivery of the evidence-based curriculum/a, deliver an additional session addressing opioids. For more information regarding the additional opioid sessions:

www.prevention.org/Professional-Resources/Professional-Resources/Opioid-Education-Resources/

2. Plan for implementation of two communication campaigns addressing underage drinking and non-medical use of prescription drugs

Plan a communication campaign that aligns with IDHS evidence-based standards (e.g., focus group testing, determining the communication channels best for the community, reinforcing the message) that addresses the contributing factors for reducing past 30-day alcohol use in middle school(s), junior high school(s), high school(s) and/or communities.

Plan a communication campaign that aligns with IDHS evidence-based standards (e.g., focus group testing, determining the communication channels best for the community, reinforcing the message) that addresses the contributing factors for reducing prescription drug use.

See Appendix C for the communication campaign planning and implementation standards.

3. Recruit schools to participate in the administration of the Illinois Youth Survey (IYS)

Identify and create a list of all public schools in the service area that house 8th, 10th, and 12th grades. The list will include the name of the school, address, and name of the principal and name of another school representative or contact that can be instrumental in recruitment.

Create and implement an annual IYS Recruitment Action Plan to increase IYS participation of public schools, at minimum, in the service area.

Provide regular reports to IDHS regarding progress towards IYS recruitment and administration. The deadlines and format to for reporting will be determined by IDHS.

For more information regarding the Illinois Youth Survey: iys.cprd.illinois.edu/

4. Conduct two activities that focus on the (1) underage drinking and alcohol misuse and the (2) prescription and opioid drug use that match the daily health themes according to the Substance Abuse and Mental Health Services Administration's National Prevention Week schedule

Engage the Youth Advisory Committee in the planning of two activities.

Promote the event with local media, schools, and community residents in the service area. At least three channels must be identified and used to promote the events in the service area.

Report the date, time, location, and a brief description of each activity at least 30 days in advance to IDHS or its provider.

Conduct two activities that are designed to raise community awareness regarding (1) underage drinking and alcohol misuse and the (2) prescription and opioid drug use in accordance with and during SAMHSA's National Prevention Week schedule.

To learn more about SAMHSA's National Prevention Week: www.samhsa.gov/prevention-week/

5. Raise awareness regarding the drug take-back programs in the service area

Identify the locations in the service area that take back prescription drugs and make a list that includes the name of the place, address, and hours of operation (if applicable).

Plan for and distribute the list in the service area.

Plan for and distribute educational materials about the potential for abuse of medications, safe disposal and safe storage.

Promote a prescription drug take back event in the service area in coordination with the National Prescription Drug Take-Back Day which aims to provide a safe, convenient, and responsible means of disposing of prescription drugs while also educating the public about the potential for abuse of medications.

6. Establish a Youth Advisory Committee

Develop and/or work with an existing Youth Advisory Committee. Members of the committee must represent the service area.

If one or more age groups are targeted to participate on the committee, the youth must be close in age (no more than three years difference).

Youth must reflect the demographics in the community and include a cross-representation of youth (e.g., low to high or no school and/community involvement, good to poor academic performance, low to high or no school attendance, diverse areas of interests and hobbies, values, beliefs, and perspectives, reflective of LGBTQ-oriented youth).

At least 12 youth must serve on the committee.

The committee must regularly (e.g., weekly, monthly and not daily) meet during the school year, at minimum.

The Youth Advisory Committee should be engaged in the following activities, at minimum, to ensure all services and activities are relevant for the target population: (1) the communication campaign(s), (2) National Prevention Week activities.

7. Develop a Resource Guide

Develop one resource guide that identifies all substance use disorder treatment and human service organizations (e.g., afterschool programs, mental health counseling, sexual assault prevention, school-based health clinics that are open to the community, etc.) in and near the service area for linkage and referral purposes.

NOTE: Services may complement, but not duplicate, existing services in the designated service area. Funds may not be used for any treatment services.

The Applicant must indicate how direct services identified in the plan will be funded.

Additional Required Services

1. Collaboration and Relationship Building with Key Community Stakeholders

The importance of community collaboration cannot be overemphasized. The key to successful programming is collaborative planning and implementation. Programs must agree to: collaborate and intentionally network with organizations and individuals in their service area, and create working relationships, as well as recruit and collaborate, with key strategic partners and/or stakeholders from, at minimum, the police, schools, and youth-serving community-based organizations for the successful delivery of services.

2. Linkage Agreements

Linkage agreements must be obtained from schools where youth prevention education and communication campaigns will be delivered. The linkage agreement can be in the form of an email or letter confirming a conversation with the principal; the email must be addressed to the school principal or assistant principal or a letter signed by the principal on the school's letterhead. The following content must be included in the agreement:

Name of curriculum

Grade level(s) targeted for the core sessions

For the core sessions, the estimated number of classes and students to be served

The number of sessions in core curriculum

The length of the sessions, in minutes

Frequency of the delivery

Acknowledging the need for the delivery of core and booster sessions in future years.

Linkage agreements must be submitted in Attachment F.

3. Training and Technical Assistance

Programs must agree to receive training, consultation, and technical assistance from authorized representatives of IDHS. The project staff members delivering the prevention services are required to attend regular meetings and specific trainings as required by IDHS and should budget accordingly.

4. Staffing

Applicants must recruit, hire, and take necessary steps to retain full-time prevention specialist(s) who are qualified for their positions through education, experience, and/or training and who are dedicated to the delivery of the SAPS program.

Performance Measures, Performance Standards, and Reporting

For each SAPS program, there are corresponding performance measures and standards. The adherence to the performance measures will be assessed using data gathered from various reporting systems and reports: (1) the on-line, web-based reporting system called Prevention Hub, (2) an Annual Report, and (3) SAPS documentation regarding Implementation of prevention services. These measures have been selected to reinforce the delivery of quality prevention services that are supported by research and best practices.

SAPS Deliverables, Performance Standards and Performance Measures

The following information defines the major deliverables, performance standards, and performance measures aimed at reaching the three goals: (1) reduce the past 30-day alcohol rates among 8th-12th graders, (2) reduce the non-medical use of prescription drugs among 8th-12th graders and adults, and (3) increase Illinois Youth Survey participation (schools and number of students).

A. Performance Standards

1. Deliver evidence-based model Youth Prevention Education

Number of evidence-based model youth prevention education program(s) selected and delivered that has demonstrated outcomes in reducing alcohol use with 6th-12th grade students.

Number of additional sessions addressing opioids delivered in coordination with the evidence-based youth prevention education program.

Percent of the schools served based on the number of schools projected.

Percent of students served based on the number of students projected.

2. Plan the implementation of two communication campaigns addressing alcohol contributing factors and the non-medical use of prescription drugs

Number of plans submitted for a communication campaign that aligns with IDHS evidence-based standards (e.g., focus group testing, determining the communication channels best for the community, reinforcing the message) that address the contributing factors for reducing past 30-day alcohol use among 8th-12th grade students.

Number of plans submitted for a communication campaign that aligns with IDHS evidence-based standards (e.g., focus group testing, determining the communication channels best for the community, reinforcing the message) that address contributing factors for the reducing prescription drug use.

3. Recruit schools to participate in the administration of the IYS

Number of lists developed identifying all of the public schools in the service area that house 8th, 10th, and 12th grades.

Number of IYS Recruitment Action Plans submitted.

Number of IYS Recruitment Action Plans implemented.

Number of IYS reports submitted to IDHS or it designated provider regarding progress towards IYS recruitment and administration.

4. Conduct two activities that focus on the (1) underage drinking and alcohol misuse and the (2) prescription and opioid drug use that match the daily health themes according to the Substance Abuse and Mental Health Services Administration's National Prevention Week schedule

Number of Youth Advisory Committees engaged in planning two alternative activities that address the two days of focus for SAMHSA's National Prevention Week.

Number of activities promoted with local media, schools, and residents in the service area.

Number of reports submitted to IDHS with the date, time, location, and a brief description of the activities at least 30 days in advance of the activities.

Number of activities conducted that raise community awareness regarding (1) underage drinking and alcohol misuse and the (2) prescription and opioid drug use.

5. Raise awareness regarding the drug take-back programs in the service area

Number of lists that were created with the locations of the prescription drug take-back programs in the service area. The list included the name of the place, address, and hours of operation (if applicable) of each location.

Number of plans developed regarding the distribution of the list.

Percent of the sites received the list in the service area.

Number of plans developed regarding the distribution of educational materials about the potential for abuse of medications, safe disposal and safe storage.

Percent of the sites that received the educational materials (about the potential for abuse of medications, safe disposal and safe storage).

Number of prescription drug take-back events promoted in the service area in coordination with the National Prescription Drug Take-Back Day which aims to provide a safe, convenient, and responsible means of disposing of prescription drugs while also educating the public about the potential for abuse of medications.

6. Establish a Youth Advisory Committee

Number of Youth Advisory Committees developed.

Percent of students that participate on the Youth Advisory Committees and participated in regularly scheduled meetings.

Percent of Youth Advisory Committees held.

Number of youth participating on the Youth Advisory Committees and the number of youth representing the service area.

If one or more age groups are targeted to participate on the committees, the youth must be close in age (no more than three years difference).

Youth must reflect the demographics in the community and include a cross-representation of youth (e.g., low to high or no school and/community involvement, good to poor academic performance, low to high or no school attendance, diverse areas of interests and hobbies, values, beliefs, and perspectives, reflective of LGBTQ-oriented youth).

Number of youth advisory committees engaged in the following activities to ensure all services and activities are relevant for the target population: (1) the communication campaigns, (2) National Prevention Week activities.

7. Develop a Resource Guide

Number of resource guides developed that identifies all substance use disorder treatment and human service organizations (e.g., afterschool programs, mental health counseling, sexual assault prevention, school-based health clinics that are open to the community, etc.) in and near the service area for linkage and referral purposes.

Quarterly Reporting

Report the unduplicated population served for the following demographics (age, gender, race, and ethnicity) and time allocated to services for the prevention services using the Program's web-based reporting system called Prevention Hub on a quarterly basis by the established deadlines and managed by the Department's provider.

SAPS Annual Report

Report implementation associated with the evidence-based program(s) in your approved application on an annual basis using the Program's required forms by the established deadlines and determined by IDHS and managed by the Department's provider.

SAPS Documentation Reporting of Implementation

Provide documentation for prevention services delivered by the established deadlines and in the format determined by IDHS and managed by the Department's provider.

B. Performance Measures

1. Deliver evidence-based model Youth Prevention Education

At least one evidence-based model youth prevention education program(s) was selected and delivered that has demonstrated outcomes in reducing alcohol use with 6th-12th grade students.

100% of the additional sessions addressing opioids were delivered in coordination with the evidence-based Youth Prevention Education curriculum/a.

At least 80% of the students projected were served.

At least 80% of the schools projected were served.

2. Plan for the implementation of two communication campaigns addressing alcohol use and non-medical use of prescription drugs

One plan was submitted for the promotion and implementation of a communication campaign that aligns with IDHS evidence-based standards (e.g., focus group testing, determining the communication channels best for the community, reinforcing the message) that addresses the contributing factors for reducing past 30-day alcohol use.

One plan was submitted for the promotion and implementation of a communication campaign that aligns with IDHS evidence-based standards (e.g., focus group testing, determining the communication channels best for the community, reinforcing the message) that addresses social access and perceived risk for the reducing prescription drug use.

3. Recruit schools to participate in the administration of the IYS

One list was developed identifying all of the public schools in the service area that house 8th, 10th, and 12th grades.

One IYS Recruitment Action Plans was submitted.

One IYS Recruitment Action Plans was implemented.

100% of IYS reports were submitted to IDHS or it designated provider regarding progress towards IYS recruitment and administration.

4. Conduct two alternative activities that focus on (1) underage drinking and alcohol misuse and the (2) prescription and opioid drug use that match the daily health themes according to the Substance Abuse and Mental Health Services Administration's National Prevention Week schedule

At least one Youth Advisory Committee was engaged in planning two alternative activities that addressed the two days of focus during SAMHSA's National Prevention Week.

Two events were promoted with local media, schools, and residents in the service area and at least three methods were used to promote the events.

One report was submitted with the date, time, location, and a brief description of the events at least 30 days in advance to promote the event.

Two activities were conducted that raise community awareness regarding (1) underage drinking and alcohol misuse and (2) prescription and opioid drug use.

5. Raise awareness regarding the drug take-back programs in the service area

At least one Youth Advisory Committee was engaged in planning two alternative activities that addressed the two days of focus during SAMHSA's National Prevention Week.

One list was created with the locations of the prescription drug take-back programs in the service area. The list included the name of the place, address, and hours of operation (if applicable) of each location.

One plan was developed regarding the distribution of the list.

80% of the sites received the list in the service area.

One plan was developed regarding the distribution of educational materials about the potential for abuse of medications, safe disposal and safe storage.

80% of the sites received educational materials (about the potential for abuse of medications, safe disposal and safe storage).

At least one prescription drug take-back event was promoted in the service area in coordination with the National Prescription Drug Take-Back Day which aims to provide a safe, convenient, and responsible means of disposing of prescription drugs while also educating the public about the potential for abuse of medications.

6. Establish a Youth Advisory Committee

At least one Youth Advisory Committee was developed.

At least 80% of youth participated on the Youth Advisory Committee and 100% of the youth represent the service area.

If one or more age groups are targeted to participate on the Youth Advisory Committee, the youth must be close in age (no more than three years difference).

Youth must reflect the demographics in the community and include a cross-representation of youth (e.g., low to high or no school and/community involvement; good to poor academic performance; low to high or no school attendance; diverse areas of interests and hobbies, values, beliefs, and perspectives; reflective of LGBTQ-oriented youth).

At least 80% of the youth participated in the scheduled Youth Advisory Committee meetings.

At least 80% of the Youth Advisory Committee meetings were held.

The Youth Advisory Committee was engaged in 100% of the following activities to ensure all services and activities are relevant for the target population: (1) the communication campaign, (2) National Prevention Week activities.

7. Develop a Resource Guide

One resource guide was developed that identifies all substance use disorder treatment and human service organizations (e.g., afterschool programs, mental health counseling, sexual assault prevention, school-based health clinics that are open to the community, etc.) in and near the service area for linkage and referral purposes.

C. Reporting

1. Quarterly Reporting

100% of the reports were entered providing the unduplicated population served for the following demographics (age, gender, race, and ethnicity) and the time allocated for the delivery of prevention services using the Program's web-based reporting system called Prevention Hub on a quarterly basis by the established deadlines.

2. SAPS Annual Report

One Annual Report about the implementation of the evidence-based program(s) in the approved application was submitted by the established deadline.

100% of the evidence-based programs in the Annual Performance Report received a rating of either Excellent or Satisfactory.

3. SAPS Documentation Reporting of Implementation

100% of the documentation was submitted by the established deadline.

B. Funding Information

This NoFO is considered a new application.

The maximum award is $150,000 for a six month time period of January 1, 2018 to June 30, 2018. Funds must be allocated for full-time (100%) Prevention Specialist(s) and no more than $75,000 per full-time (100%) per Prevention Specialist can be allocated. The amount allocated per full-time Prevention Specialist(s) covers the following budget categories: personnel, fringe benefits, supplies, travel, equipment, contractual and other.

Subject to appropriation, the grant period will begin upon the execution of the grant agreement and will continue through June 30, 2018.

Applicants may submit only one application. Applicants should submit one complete application for the service area for consideration.

Unexecuted (not signed) Subcontractor Agreement(s) and budgets must be submitted and pre-approved by and on file with IDHS. Subcontractors are subject to all provisions of the Agreement(s). The successful Applicant agency shall retain sole responsibility for the performance of the subcontractor. The unexecuted FY2018 Sub-contract(s), Uniform Budget Template(s) and Budget Narrative(s) must be submitted in Attachment C.

NOTE: The release of this NoFO does not obligate IDHS to make an award.

C. Eligibility Information

1. Eligible Applicant

This competitive funding opportunity is limited to public and private not-for-profit community-based organizations and local units of government in Illinois that:

Are in good standing with the Secretary of State.

Have completed the GATA pre-qualification process.

All Applicants are required to provide the requested information as outlined in this NoFO to be considered for funding in FY2018. Successful applications will serve as the Applicant's program plan and budget for the FY2018 grant period after IDHS program staff have reviewed and approved these documents.

Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.

The pre-qualification process also includes a financial and administrative Risk Assessment utilizing an Internal Controls Questionnaire. A programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.

2. Indirect and Direct Administrative Costs

Funding allocated under this grant is intended to provide direct services that impact youth and their families. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office, and equipment. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Documentation will be required to verify the approved NICRA. If indirect costs are included in the budget, a copy of the approved NICRA must be included as Attachment C.

Indirect Cost Rate

In order to charge indirect costs to the grant, the Applicant organization must have and submit with their application an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs:

Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally approved NICRA.

State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the 10% de minimis rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, within 3 months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. All grantees must complete an indirect cost rate negotiation or elect the de minimis rate in CARS to claim indirect costs. Indirect costs claimed without an established negotiated rate or a de minimis rate election in CARS may be subject to disallowance.

De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually to accept the de minimis rate.

Grantees have the discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election "No Indirect Costs" in CARS.

3. Technology

Agencies awarded funds through this NoFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information: internet access, preferably high-speed, email capability, Microsoft Excel, Microsoft Word

4. Cost Sharing or Matching

Not applicable.

5. Training and Technical Assistance

Programs must agree to receive consultation technical assistance from authorized representatives of IDHS. The program and collaborating partners will be required to be in attendance at TA site visits. Programs will be required to attend regular meetings and training as provided by IDHS or the Department's training provider and should budget accordingly.

6. Sectarian Issue

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

7. Background Checks

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

8. Child Abuse/Neglect Reporting Mandate

Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.

9. Other Mandatory Requirements

In NO case will more than one application be funded to serve part or entire service area.

D. Application and Submission Information

1. Address to Request Application Package

Application materials are provided throughout the announcement. Appendices will be made available in a user/printer friendly format and may be found at the end of this NOFO. Please click on the corresponding link. Additional copies may be obtained by contacting the contact person listed below.

Contact:

Rafael Rivera

Deputy Director, Prevention and Program Services

IDHS/DASA/BPPS

401 South Clinton, 2nd Floor

Chicago, IL 60607

Rafael.Rivera@Illinois.gov  

793.1628

2. Each Applicant must have access to the internet

The IDHS website will contain information regarding the NoFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each Applicant to monitor that website and comply with any instructions or requirements relating to the NoFO.

3. Content and Form of Application Submission

Application Narrative Content: Applicants must submit a Application that contains the information outlined below.

Each section must have a heading that corresponds to the headings in bold type listed below.

The Applicant must address each numbered sub-point listed in each section.

A clearly numbered format that corresponds to the requested information must be used in the response.

If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative.

The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Applicant agencies will provide the following information.

In Attachment A include an Executive Summary in the Application. The Executive Summary must include the following information:

Full legal name of the applicant agency

Name of the grant, per the NoFO

Description of the service area

Provide the total number of schools, including names of the schools, and the total number of school-aged youth aged 12-18

For Youth Prevention Education, provide the name of the curriculum/a that will be delivered

Provide the projected number of schools, the name of each school and the projected number of recipients to be served by school

For the Youth Advisory Committee, provide the committees that will be established and/or the existing committees your agency will work with and the projected number of youth that will be recruited to serve on the committee(s)

Total amount of funds your agency is requesting

NOTE: A clearly numbered format that corresponds to the following points in each section (A-E) should be used by the Applicant in structuring their response.

A. Capacity - Agency Qualifications/Organizational Capacity (3 pages), 20 points

The purpose of this section is for the Applicant to present an accurate picture of the agency's ability to provide substance use disorder prevention services in the service area.

  1. A brief description of all services provided by your agency.
  2. A brief description of the staff members that will be responsible for the delivery of the services, including their educational background, years of experience, and other relevant information.
  3. A description of your agency's experience and current programs and activities relevant to the goals, objectives, age groups, and services described.
  4. A description of existing linkages with community resources and services, particularly with organizations addressing employment, human, and health services not provided by the Applicant agency.
  5. A description of linguistic and cultural competence of the organization and as it relates to the provision of existing services. Applicants should describe how participants receive effective, understandable and respectful services, provided in the participants' preferred language in a manner sensitive to cultural beliefs and practices.
  6. Any additional information that the Applicant feels might be relevant to a review in determining the agency's ability to carry out a quality program should be included.
  7. Past Performance (Only completed by Substance Abuse Prevention Programs - Sub-grants A, B and C funded during the last two fiscal years). Provide information from the last two SAPP Annual Reviews and provide the ratings assigned to each evidence-based program. If your agency did not receive a SAPP Annual Review during fiscal year 2015 or 2016, indicate the reason in your response.

B. Designated Service Area (3 pages), 10 points

Designated Service Area is defined as Morgan, Macoupin and Scott Counties. Services are to be provided in all three counties.

IDHS is interested in gathering and requires information about the identified service area of Morgan, Macoupin and Scott Counties.

Provide a description about the designated service area including the following information.

  1. If a sub-contract is serving a part of the service area, identify the county(s), township(s) and/or municipality(s) the agency will serve.
  2. Indicate whether your agency (or sub-contractor) maintains a physical space within Morgan, Macoupin or Scott County and if so, the length of time your agency (or it sub-contractor) has occupied it. Indicate the mileage and travel time between your agency's office and the furthest community you intend to serve. The applicant's agency must be within 75 miles and/or no more than 1.5 hours of travel time of the proposed geographic area to be served. If applicable, indicate if your agency has multiple locations. If not, indicate "Not Applicable."
  3. Description of the designated service area: indicate the main source of industry/business, housing (e.g., housing developments), libraries, park district programs and institutions of higher education.
  4. Description of the schools in the service area. Indicate the total number of schools by type (elementary, middle/junior high, high schools, alternative schools, private/parochial schools) in the service area.
  5. Provide a description of demographics and characteristics of the service area (e.g., diversity such as age groups, culture, etc.) and any unique characteristics of the service area.

C. Needs Statement (4 pages), 20 points

For the service area, provide data for each indicator listed below and also include the data source and the year the data represents. Provide the data for each county and/or municipality if you propose to serve multiple areas (e.g., two counties, three municipalities, part of a township, etc.).

Provide the following information about the service area and for the following age groups/grade levels: 12-14 years old (6-8th grade) and 14-18 years old (9-12th grade). For each indicator, provide the data source and the year the data represents and age groups/grade levels. Use the most recent data available and data that best represents the designated service area. Provide the data by community.

  1. Demographic information: socio-economic, population (total number of residents, age groups, race, ethnicity) and family structure.
  2. Consequence data for the youth population (i.e., school drop-out, expulsions, substance use, etc. status offenses).
  3. Other data regarding the target population.
  4. Total number of school-aged youth ages 12-18 and percentage of students relative to the total number of residents.

Prepare a table with information as indicated, regarding the schools in the service area. The Applicant must include all of the public serving 6th -12th grade students in this table. Identify the information sources used for Low Income, Mobility Rate, and Enrollment by Grade.

SCHOOL INFORMATION FOR TABLE

School Name

Community and County

Percent Low Income and Source

Mobility Rate and Source

Enrollment by Grade Level: Grades 6-12 and Source

Total Enrollment: Grades 6-12

Race and Ethnicity of the Student Population

To locate the data sources for the school information provided in the table, please see https://iirc.niu.edu/Classic/Default.aspx

D. Description of Program Services (7 pages), 40 points

Provide the following information regarding the proposed services that will be delivered in the service area. If applicable, indicate the services the sub-contractor will deliver. The following services must be delivered in the service area.

1. Describe the Youth Prevention Education services that will be delivered in schools within the service area.

Identify the Youth Prevention Education curriculum/a that will be delivered.

Provide a brief description of the curriculum including the number of sessions, content covered, and the need to deliver the core and booster sessions in future years.

Provide a rationale for any anticipated adaptations to the original curriculum. Include information regarding additions, deletions or revisions. Adaptations that would significantly reduce expose to or content of tested programs will result in a lower score. Indicate "no planned adaptations" if no proposed adaptations will be made.

Provide a rationale for selecting this curriculum/a.

Identify the schools that will be served. By school, identify the name of the community, the name of the curriculum that will be delivered, the grade level that will be targeted, the total number of students targeted, the length of each session, the frequency of deliver and the number of classes targeted.

Provide a plan for unanticipated implementation issues (e.g., snow days, fire drills, etc.).

Provide a timeline, activities and person(s) responsible for the work associated with the Youth Prevention Education.

2. Describe the Communication Campaign(s).

Describe how the planning standards will be followed.

Provide a timeline, activities and person (s) responsible for the work associated with the planning standards.

3. Describe the Illinois Youth Survey (IYS) recruitment and administration activities.

Describe the types of activities that will be conducted to recruit and secure commitment from schools to participate in the administration.

Describe the key stakeholders (i.e., community-based organizations, parents, community leaders, faith-based organizations governmental officials) that will be engaged in recruitment activities and the types of information that will be shared with the stakeholders to engage garner their support for the survey.

Describe your agency's plan to assist with coordination and/or administration of the survey, including the roles your agency will play and when the planning with schools will occur.

Describe the types of activities that will be conducted to maintain relationships and commitments from schools that participate in the administration.

Provide a timeline, activities, and the person(s) responsible for the work associated with the completion of the IYS recruitment and assistance with administration.

4. Raise awareness regarding the drug take-back programs in the service area

Describe how your agency will identify the locations in the service area that take back prescription drugs.

Describe how your agency will distribute the list of drug take-back program locations in the service area.

Describe how you will distribute educational materials about the potential for abuse of the medications, safe storage and safe disposal.

Describe how your agency will promote prescription drug take back event(s) in the service area in coordination with the National Prescription Drug Take-Back Day which aims to provide a safe, convenient, and responsible means of disposing of prescription drugs, while also educating the public about the potential for abuse of medications.

Provide a timeline, activities and person(s) responsible for the work associated with the drug take-back programs.

5. Describe the Youth Advisory Committee.

Indicate if it is new and/or existing Youth Advisory Committee.

Identify the number of Youth Advisory Committee(s) that will be established.

Identify the number and age of the youth that will be recruited to serve on the Youth Advisory Committee per Youth Advisory Committee, if applicable.

Describe the characteristics of the youth (i.e., age group) your agency is seeking to engage.

Describe the strategies that will be used to recruit youth.

Describe logistics associated with the Youth Advisory Committee (i.e., how often the committee will meet, length of meetings).

Describe the training that will be provided to the youth serving on the Youth Advisory Committee.

Describe the strategies that will be used to retain youth participation.

Describe the type of activities the youth will be engaged in developing and planning.

Provide a timeline, activities, and the person(s) responsible for the work associated with the Youth Advisory Committee.

6. Describe the Resource Guide.

Describe how your agency will establish and use a system to provide referrals and linkages for participants to human, employment and health services.

Provide a timeline, activities and person(s) responsible for the work associated with the Resource Guide.

7. Describe SAMHSA's National Prevention Week activities specifically focusing on (1) underage drinking and alcohol misuse and (2) prescription and opioid drugs.

Describe how your agency will engage the Youth Advisory Committee in the development of the one-day activities.

Describe how your agency will plan for the delivery of each one-day activity.

Describe how your agency will promote activities with the local media, parents, community residents, etc. to ensure high levels of participation in the planned events.

Provide a timeline, activities and person(s) responsible for the work associated with SAMHSA's National Prevention Week activities.

E. Agency Evaluation and Reporting (3 pages), 10 points

To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible.

Data collected related to performance and outcome attainment will be presented in future funding opportunities and your agency's past performance will be considered when making future funding decisions. At minimum, all Applicants will be expected to collect and report data indicators and measures. The Applicant agency must address the following items in regard to reporting:

  1. Describe your experience with capacity to conduct process outcome evaluation activities.
  2. Describe the ways your agency organizes and maintains data (i.e., rosters, satisfaction survey, content logs).
  3. Describe your data collection activities related to reporting outcomes.
  4. Describe your capacity to summarize, report, and use data for program planning, improvement, revision, or elimination.
  5. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.

F. Budget and Budget Narrative (No page limit-include as Attachment B), Not Scored

Complete the Uniform Grant Budget Template Form found in this NoFO. In addition, provide a detailed Budget Narrative in which you clearly describe how the specified resources and personnel have been allocated for the services and activities described in your application.

The Uniform Grant Budget Template and Budget Narrative should be prepared to reflect a 6-month budget period (January 1, 2018 through June 30, 2018); the budget and budget narrative should reflect a 6-month budget period for fiscal year 2018.

NOTE: Award amounts are estimated at this time and are subject to change. Funds may NOT be used for the following: (1) meals for coalition meetings, Youth Advisory Committee meetings, National Prevention Week, etc.), (2) agency-developed multi-day leadership retreats or camps, (3) give-aways (e.g., water bottles, coloring books, etc.), and (4) youth stipends.

1. If indirect costs are included in the budget, a copy of the approved NICRA or the state approved indirect cost rate must be included with the Application as Attachment C.

2. Funds must be allocated for full-time (100%) Prevention Specialist(s) and no more than $75,000 annually per full-time (100%) Prevention Specialist can be allocated. The amount allocated per full-time Prevention Specialist(s) covers the following budget categories: personnel, fringe benefits, supplies, travel, equipment, contractual and other.

3. Sub-contract budget(s) and narratives must be included with the application as they are considered part of the Applicant's overall budget. Sub-contractor's budget, budget narratives and unexecuted contracts must be submitted with this application as they need to be pre-approved. The format of the sub-contractor's budget and budget must be the Uniform Grant Budget Template.

4. Completed Uniform Grant Budget Template with two signatures (authorized program representative and fiscal officer, if there is no fiscal officer the Applicant should include a statement indicating there is any such position within their agency) and detailed budget narrative will be included as Attachment B of your application.

5. In the budget narrative, indicate the amount of grant program funds that will be made available for activities and strategies.

Services may complement, but not duplicate, existing services in the designated service area. Funds may not be used for any treatment services.

The Applicant must indicate how direct services identified in the plan will be funded.

Indicate and describe in detail if the Applicant entity has a current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients. If known, please indicate the number of TANF and SNAP clients that have been hired in recent years. If this is not current policy or practice, and the Applicant intends to seek priority points in this area, please describe the detailed plans of the Applicant to develop and implement such a policy in the future.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each Applicant is required to:

Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: www.sam.gov. Provide a valid DUNS number in its application.

Continue to maintain an active SAM registration with current information at all times in which the Applicant has an active Federal, Federal pass-through, or State award or an application or plan under consideration by a Federal or State awarding agency.

IDHS may not make a Federal pass-through or State award to an Applicant until the Applicant has complied with all applicable DUNS and SAM requirements and, if an Applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the Applicant is not qualified to receive the award and use that determination as a basis for making the award to another Applicant.

Additional Applicant Requirements:

Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP and TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.

Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

Submission Dates and Times:

Applications must be received no later than 12:00 p.m. (noon) on November 16, 2017. The application container will be date and time-stamped upon receipt via email. IDHS will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Applicants will receive an email within 48 hours of receipt notifying them that their application was received and if it was received by the due date and time. This email will be sent to the two email addresses provided in the application. Applications received after the due date and time will not be considered for review or funding.

Applicants are required to notify the Department by November 17, 2017 at noon, if they did NOT receive an email notifying them that their application was received. If the Applicant does not receive an email and does not notify the Department by November 17, 2017 at noon, their application will be considered a late submission and will NOT be reviewed or scored. The Applicant will NOT have the right to protest the submission/receipt of their application to the Department after November 17, 2017 at noon.

Submit the completed grant application to DHS.GrantApp@Illinois.Gov and submit the application electronically on or before November 16, 2017 at 12:00 p.m. Applications must be emailed.

The subject line of the email MUST state: "18-444-26-1552-02 Rafael Rivera SAPS"

To be considered, applications must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the Applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Funding Restrictions:

The grant program is subject to the cost principles found in Subpart E 2 CFR 200.

Examples of unallowable costs include, but are not limited to:

Bad debts

Contingencies or provision for unforeseen events

Contributions and donations

Entertainment, alcoholic beverages, gratuities

Fines and penalties

Interest and financial costs

Legislative and lobbying expenses

Real property payments or purchases

Grant funds cannot be used for existing services found in the designated service area; IDHS does not support the duplication of services.

The use of a federally-approved indirect cost rate for research is not allowable.

Other Submission Requirements:

1. Application Container and Format Requirements: All Applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.

2. The program narrative must be typed single-spaced, on one side of the page with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section E: Application and Submission Information, #2 - Content and Form of Application Submission.

3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in the Attachments are NOT included in the page limitations. The application narrative is a maximum of 20 pages.

4. Applicants must submit the Application via an email. Submit the application to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.

5. Successful Applicants will be required to submit a complete electronic version of their approved application and budget.

6. The Uniform State Grant Application, Uniform Grant Budget Template, and Uniform Grant Budget Template Instructions can be found at the end of this NOFO.

7. ALL applications MUST include the following mandatory forms/attachments in the order identified below.

Uniform State Grant Application

Application Narrative

Capacity - Agency Qualifications/Organizational Capacity

Designated Service Area

Needs Statement

Description of Program Services

Agency Evaluation and Reporting

Attachments to Your Application

a) Attachment A: Executive Summary

b) Attachment B: Uniform State Budget Template and Budget Narrative with two signatures (authorized program representative and fiscal officer; if there is no fiscal officer, the Applicant should include a statement indicating there is no such position within their agency) AND Budget Narrative.

c) Attachment C: Copy of Currently Approved NICRA, state indirect cost rate or an approved indirect cost rate with the State of Illinois IF indirect costs other than the 10% de minimis rate is included in the budget.

d) Attachment D: Unexecuted (not signed by either party) FY2018 Sub-Contract(s), Budget(s), and Budget Narrative(s), if applicable.

e) Attachment E: W-9

f) Attachment F: Linkage Agreements for Youth Prevention Education and Communication Campaigns

E. Application Review Information

Criteria: Funding is not guaranteed. All Applicants must demonstrate that they meet all requirements under this NoFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.

Review teams comprised of three individuals serving in IDHS will be assigned to review Applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.

Proposal Scoring: Application Narratives will be evaluated on the following criteria:

Section Scoring
Executive Summary Not Scored
Capacity - Agency Qualifications 20 points
Designated Service Area 10 points
Needs Statement 20 points
Description of Program Services 40 points
Agency Evaluation and Reporting 10 points
Budget and Budget Narrative Not Scored
TOTAL 100 points

The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.

NOTE REGARDING LOCAL OFFICE COORDINATION: Up to an additional 5 points will be awarded to agencies whose Applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

Review and Selection Process: Applications will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate Applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale and up to an additional 5 points for plans to coordinate with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients. Scoring will not be the sole award criterion.

While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas, when making final award decisions.

Funding decisions will be made based on the quality of a proposal based on the 100-point scale as described above. Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division, in cooperation with the Bureau Chief. IDHS reserves the right to negotiate with successful Applicants to cover un-served areas that may result from this process.

In NO case will more than one application be funded to serve part or entire service area. If IDHS receives multiple applications proposing to cover the part or the same whole service area, the Application with the highest score will be considered for funding. IDHS may contact Applicants to obtain clarification regarding the designated service area prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.

Merit-Based Evaluation Appeal Process

1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

2. Submission of Appeal.

An appeal must be submitted in writing to Rafael Rivera via an email,

Rafael.Rivera@Illinois.gov, who will send the appeal to the ARO for consideration.

An appeal must be received within fourteen (14) calendar days after the date that the grant award notice has been published.

The written appeal shall include at a minimum the following:

a. The name and address of the appealing party.

b. Identification of the grant.

c. A statement of reasons for the appeal.

3. Response to Appeal.

IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

4. Resolution

The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.

In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.

The Agency will resolve the appeal by means of written determination.

The determination shall include, but not be limited to:

a. Review of the appeal;

b. Appeal determination; and

c. Rationale for the determination

F. Award Administration Information

1. State Award Notices: Applicants recommended for funding under this NoFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:

Grantee Pre-Qualification Process

Financial and Administrative Risk Assessment - Internal Control Questionnaire

Conflict of Interest and Mandatory Disclosures

2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:

The terms and condition of the award.

Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to IDHS as instructed in the notice.

A Notice of Non-Selection as a State Award Finalist shall be sent to the Applicants not receiving awards.

3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. To review a sample of the FY2018 IDHS contract/grant agreement, please visit the IDHS website at http://www.dhs.state.il.us/page.aspx?item=29741.

The agency awarded funds through this NoFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

4. Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the Applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program. Documentation will be required to verify the approved NICRA. Refer to Section C. Eligibility Information in this document for additional information regarding indirect cost rate requirements.

5. Reporting:

The Provider will submit monthly expenditure documentation forms (EDFs) in the format prescribed by IDHS. The EDFs must be submitted no later than the 15th day of each month for the preceding month by email.

The Provider will report, at minimum, the programmatic information listed below using the Department's reporting format and by the established deadlines.

a. Unduplicated number of participants served for demographics (age, gender, race, and ethnicity).

b. Time allocation for service delivered.

c. Program service activities - number of sessions/activities, length of sessions/activities, frequency of sessions/activities.

d. Provider agency administrative information: staffing, sites, subcontracts, and other program information as required.

The Provider will submit one IYS Action Plan within 45 days of receipt of award.

The Provider will submit one Resource Guide by April 30, 2018.

The Provider will submit plans for communication campaigns by July 31, 2018.

The Provider will submit Youth Advisory Committee(s) meeting agendas and meeting minutes including any handouts or presentations and rosters for each group by July 31, 2018.

The Provider will submit one Annual Report regarding implementation of the services and activities in a format prescribed by IDHS and by the established deadline by July 31, 2018.

The Provider will provide a status update regarding Illinois Youth Survey recruitment in a format determined by IDHS and by the established deadlines.

The Provider will submit audits and/or Financial Reports in a format provided by IDHS and by the established deadlines.

G. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NoFO, please send them via email to: Rafael.Rivera@Illinois.gov with "SAPS NoFO" in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the SAPS - NoFO is November 9, 2017, by noon 12:00 PM.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance 444-26-1552-02 (pdf)
  2. 1552-Appendix A IYS 2016 County Quality Ratings with Table (pdf)
  3. 1552-Appendix B Evidence-based Youth Prevention Education Model Programs (pdf)
  4. 1552-Appendix C Communication Campaign Planning and Implementaiton Standard (pdf)
  5. IDHS Grant Forms (Only use Budget Template)
  6. Training Presentation (pdf)