18-444-26-1580 State Targeted Response (STR) to the Opioid Crisis Grants-Illinois Opioid Assistance And Recovery Services (OARS) Hotline

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Joseph Tracy

joseph.tracy@illinois.gov

(312) 814-6359

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-1580
6. Funding Opportunity Title: State Targeted Response (STR) to the Opioid Crisis Grants-Illinois Opioid Assistance and Recovery Services (OARS) Hotline
7. CSFA Number: 444-26-1580
8. CSFA Popular Name: OPIOID-STR - Illinois OARS Hotline
9. CFDA Number(s): 93.788
10. Anticipated Number of Awards: 1
11. Estimated Total Program Funding: $1,200,000.00
12. Award Range 1,200,000.00
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs 2 CFR 200
16. Posted Date: 7/14/2017
17.Application Range: 7/14/2017 - 8/18/17
18. Technical Assistance Session: Session Offered: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Illinois Opioid-STR - Illinois Opioid Assistance and Recovery Services (OARS) Hotline.

Background

In December 2016, the Substance Abuse and Mental Health Services Administration (SAMHSA), Center for Substance Abuse Treatment (CSAT) and Center for Substance Abuse Prevention (CSAP), issued Funding Opportunity Announcement (FOA) # TI-17-014, State Targeted Response to the Opioid Crisis Grants (Opioid-STR). This SAMHSA grant program aims to address the opioid crisis by increasing access to treatment, reducing unmet treatment need, and reducing opioid overdose related deaths through the provision of prevention, treatment and recovery activities for opioid use disorders (OUD) (including prescription opioids and illicit drugs such as heroin). The annual funding levels of grants that were to be awarded to states and territories were formula-based, using levels of unmet need for OUD treatment and drug poisoning deaths. In February 2017, the Illinois Department of Human Services, Division of Alcoholism and Substance Abuse (IDHS/DASA) submitted an Opioid-STR grant application to SAMHSA on behalf of the State of Illinois. On April 21, 2017, a SAMHSA Opioid-STR Notice of Award was issued to Illinois at a funding level of $16,328,583 for Year 1 of this grant, which is May 1, 2017 through April 30, 2018. The Year 2 funding level is contingent upon federal review and approval.

While various population groups and areas of the State of Illinois have been differentially impacted by opioid use-related problems, virtually all communities and residents of our state have in some way been impacted by the opioid crisis. Perhaps none of these problems has heightened the awareness of the general public to the same degree as the recent dramatic increase in opioid-related overdose deaths. Drug overdose deaths in this country nearly tripled from 1999 to 2014. Among the 47,055 drug overdose deaths that occurred in the U.S. in 2014, 28,647 (60.9%) involved an opioid (Rudd, RA, Seth, P, David, F, and Scholl L. Increases in Drug and Opioid-Involved Overdose Deaths - United States, 2010-2015. MMWR, Centers for Disease Control and Prevention, December 2016). Like many states, Illinois has experienced a dramatic increase in drug overdose deaths that can primarily be attributed to an increase in opioid-related overdose deaths. Death records obtained from the Illinois Department of Public Health showed 2,135 drug-related fatalities between January 2014 and October 2015. Of these, 1,266 were heroin-related fatalities either alone or in combination with one or more drugs as a cause of death or a contributing factor in 54% of fatalities in 2014 and 55% in 2015. Heroin-related fatalities involving only heroin accounted for 31% of all drug-related fatalities in Illinois from 2014 to 2015. The 1,381 opioid-related overdose deaths among Illinois residents in 2015 represented an over 60% increase in the number of such deaths that were reported in 2010. Over the past few years, Illinois has also experienced increased rates of opioid-related emergency department visits and hospital admissions, opioid overdose reversals through the administration of Naloxone, and rates of primary opioid admissions to IDHS/DASA-funded substance use disorder (SUD) treatment admissions. Population rates of these various opioid-related problems are evident across virtually all of Illinois' 102 counties.

Inclusion of an Opioid Assistance and Recovery Support Services (OARS) Hotline in Illinois STR Grant Goals and Objectives

In response to the complex and widespread nature of the opioid crisis in Illinois, IDHS/DASA proposed a range of treatment, recovery support, and prevention services in its SAMHSA STR-Opioid application. These service projects will be provided in a variety of settings, and have anticipated recipients that range from the general public to specific populations (e.g. county jail detainees, youth, hospital ED patients, and persons in opioid use disorder (OUD) treatment programs). The Illinois STR-Opioid grant application also provided a summary of the multiple efforts being made by other state-level agencies and organizations, local government jurisdictions, and community-based groups, organizations, and individuals. Given this broad range of opioid-focused efforts in Illinois it is critical that members of the general public, especially those in crisis or involved in crisis situations, have ready access to not only information regarding available services but also immediate assistance with engaging in these services. The Illinois STR-Opioid application to SAMHSA included the following goal and objective to address this need.

Project Goal Increase the availability of evidence-based information, outreach, linkage/referral, medication-assisted treatment, and recovery support services that are available for Illinois residents with opioid use disorders (OUD).

Project Objective Establish an Opioid Crisis Hot-line for opioid using persons and their friends and family members that would be accessible on a 24-hour basis, serve as source of a preliminary assessment and "likely" recommended level of care, provide information regarding alternative service providers, and offer to schedule an assessment appointment on behalf of the individual.

Performance

The Illinois Opioid Assistance and Recovery Services (OARS) hotline will provide information, screening, assessment, crisis intervention, counseling, referrals, follow up, and coordination to State of Illinois residents. The goals of the OARS hotline are to:

  • Provide individuals and families with information and timely access to opioid use disorder (OUD) behavioral health treatment, rehabilitation and recovery support services (as close to on-demand as possible) according to their desires and needs.
  • Provide individuals and families with information and referral to a comprehensive range of OUD services and resources available to meet their needs.
  • Assist callers with eligibility and insurance enrollment.
  • Offer outreach and engagement to assist in connecting callers to care.
  • Provide OUD behavioral health crisis prevention, intervention, and post-intervention services.
  • Provide assistance to physicians and physician extenders who call requesting information regarding specialty care providers in their area who provide licensed SUD treatment services for patients who are prescribed approved FDA-medications for the treatment of OUD.

General Requirements

  1. CONTRACTOR will operate the OARS hotline 24 hours per day, 7 days per week, 365 days per year (24/7/365), with the capacity to accommodate 30,000 calls per year with staff on duty solely for the purpose of answering hotline calls.
  2. CONTRACTOR shall identify a staff person who will act as coordinator of the Illinois OARS Hotline. This person will serve as the liaison between IDHS/DASA, and intervention, treatment and recovery support providers. This person will be the primary point of contact for information regarding project implementation and outcomes.
  3. CONTRACTOR will ensure that a call report is completed for each call received.
  4. CONTRACTOR will provide assistance whether the caller is insured, underinsured, or uninsured.
  5. CONTRACTOR will utilize a comprehensive directory of OUD medication-assisted treatment (MAT) behavioral health and related recovery support services and resources that are available to callers. This directory will likely be based upon existing statewide and local directories, along with additional information obtained during the implementation and operational phases of the hotline.
  6. CONTRACTOR will provide services according to policies and procedures outlining the confidentiality of service recipients' protected health information according to State and Federal laws and regulations.
  7. CONTRACTOR agrees to participate in maintaining Illinois OARS Hotline call information into agreed upon database(s).
  8. CONTRACTOR agrees to provide IDHS/DASA with monthly Illinois OARS Hotline reports so that project monitoring and evaluation can take place, based on metrics communicated by IDHS/DASA.
  9. CONTRACTOR will participate with IDHS/DASA in the development and implementation of quality improvement processes for Illinois OARS Hotline services.
  10. CONTRACTOR will solicit feedback from callers regarding program services and make programmatic adjustments as necessary for quality improvement. The caller feedback sought will include satisfaction with the service providers to which they are referred. A summary of feedback received and specific action(s) taken as a result will be included in the monthly reports.
  11. CONTRACTOR will conduct a minimum of 400 hours of outreach for the Illinois OARS Hotline in the State of Illinois through coordination with Illinois Opioid-STR public awareness programs, and by participating in health fairs, community events, and through communication with local agencies, hospitals, schools, and physician groups.

Information and Referral Services

  1. CONTRACTOR will provide information to callers seeking guidance and assistance in navigating the OUD behavioral health treatment and recovery system themselves or on behalf of others.
  2. CONTRACTOR will identify the nature of the presenting problem and the service and support needs of the caller, making the caller's safety and clinical issues the top priority.
  3. CONTRACTOR will determine the caller's needs and provide screening, assessment, intervention, and referrals as appropriate.
    1. CONTRACTOR will obtain basic information from the caller and verbal consent to call back if disconnected and to check on the caller in a few days. The caller's granting of this verbal consent shall be documented.
    2. CONTRACTOR will use American Society of Addiction Medicine (ASAM) Patient Placement Criteria to identify the level of care that matches the needs of individual callers.
    3. CONTRACTOR is required to prioritize referral and placement in OUD treatment for federally defined priority groups including pregnant women, women with young children, individuals diagnosed with HIV/AIDS, and individuals using injection drugs.
  4. CONTRACTOR will provide education on the necessity of carrying Naloxone to every individual who uses opioids or who is likely to come into contact with someone with opioid addiction, and will refer to appropriate programs for training and access to Naloxone.
  5. CONTRACTOR will make every effort to provide callers with at least three (3) alternative service provider referrals. The number of alternative service provider referrals will be determined by the caller's personal preferences, available resources, and the characteristics of the service system in the caller's local area. In the event that a caller who is referred to treatment or other assistance services is not offered at least three (3) provider options, the Contractor shall document the reason(s) that prevented doing so.
  6. CONTRACTOR will assist callers with scheduling appointments, arranging transportation, and answering additional questions and concerns for which the caller's insurance company or Managed Care Organization (MCO) is unable to assist.
  7. CONTRACTOR will verify insurance status for all callers in order to facilitate the most appropriate referrals to service providers and other resources. The CONTRACTOR is expected to make three-way calls with the MCOs or other insurers to ensure the caller can access needed services.
  1.  If a caller is underinsured or uninsured, the CONTRACTOR is expected to facilitate insurance attainment by referring the caller to its navigator or care coordinator.
  1. CONTRACTOR agrees to conduct outreach to the client if the client has not engaged with a provider and to follow up with continued outreach to make sure client is receiving needed behavioral health care.
  2. CONTRACTOR agrees to complete and track applications and make referrals as a result of the outreach conducted.
  3. CONTRACTOR will follow up at least twice weekly with callers placed on waiting lists to keep the caller engaged during the waiting process.
  4. CONTRACTOR agrees to mobilize in-person intervention services for individuals with non-fatal overdoses within 24 hours of their emergency department visit, emergency medical system intervention, or other reported Naloxone administration.
  5. CONTRACTOR will provide services, information, and connection to services for individuals with non-fatal overdoses that include all of the above-mentioned services as well as connections to additional services as contracted with IDHS/DASA.

Health Crisis Services

  1. CONTRACTOR will attain and maintain accreditation by the American Association of Suicidology or Contact USA, and accept calls from the National Suicide Prevention Lifeline network.
  2. CONTRACTOR will accept calls from the network of other IDHS and other state-level consumer information lines, as well as consumer information lines operated by local agencies and jurisdictions with the State of Illinois.
  3. CONTRACTOR will accept calls from first responders and others to provide assistance in situations involving opioid overdose reversals within the State of Illinois.
  4. CONTRACTOR will ensure all Illinois OARS Hotline staff complete a training program approved by relevant accrediting bodies and be supervised for a minimum of 15 hours before working independently.
  5. CONTRACTOR will provide services according to a written code of ethics, to be based on standards outlined by the National Association of Social Workers and other professional groups that address drug crisis issues.

Deliverables

  • The CONTRACTOR will maintain a database of caller metrics that is representative of the Information and Referral Services listed above in a format and layout to be communicated by IDHS/DASA. This database shall include identification of the alternative service provider options that are offered to each caller who is referred to treatment and other assistance services, to include explanatory justification in cases in which callers who are referred to treatment and other assistance services are not offered at least three (3) provider options. The CONTRACTOR will provide IDHS/DASA with access to this database upon request.
  • The CONTRACTOR will provide IDHS/DASA with a summary report of caller metric analyses in a format and according to a timeline as communicated by IDHS/DASA.
  • The CONTRACTOR will assist IDHS/DASA in responding to ad hoc requests for caller metric data and analyses that may arise during the contract period.
  • The CONTRACTOR will provide IDHS/DASA with a final version of the caller metric database at the conclusion of the contract period.

B. Funding Information

  1. This grant program is 100% Federally-funded. Funding for this award will come from the SAMHSA Opioid STR grant award to IDHS/DASA and does not have a match requirement. This NOFO is considered a new application.
  2. In SFY2018, IDHS anticipates the availability of $1,200,000 in support of the Illinois OARS Hotline. An award for SFY2019 is contingent upon the amount and programmatic content of a Year 2 Opioid-STR grant from SAMHSA.
  3. Number of awards - 1.
  4. Subject to appropriation, the grant period will begin upon the execution of the grant agreement and will continue through June 30, 2018. An additional year of funding may be awarded contingent on the availability of federal funding and grantee performance during Year 1.
  5. Pre-award costs for services in anticipation of an award are not allowable.
  6. Any Subcontractor Agreement and budget must be pre-approved by and on file with IDHS. The Subcontractor(s) will be subject to all provisions of the Agreement. The successful applicant shall retain sole responsibility for the performance of any subcontractor(s).

NOTE: The release of this NOFO does not obligate IDHS to make an award.

C. Eligibility Information

  1. Eligible Applicants. This competitive funding opportunity is limited to organizations that satisfy the below conditions:
    1. Are in good standing with the Illinois Secretary of State.
    2. Complete the GATA pre-qualification process.
  • All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in SFY2018. The successful proposal will serve as the applicant's program plan and budget for the SFY2018 grant period.
  • Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

  2. Organizations that are licensed by IDHS/DASA to provide treatment services are eligible to apply.

  3. The successful applicant will be required to comply with all performance expectations stated in this NOFO, including those that may be communicated by IDHS/DASA post-award, to ensure the transparency of delivered caller services.

Cost Sharing or Matching

Not applicable

Indirect and Direct Administrative Costs

Federally Negotiated Indirect Cost Rate Agreement (NICRA) - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the Federal NICRA letter.

  1. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if it does not have a Federally Negotiated Indirect Cost Rate or the organization may elect to use a de minimis rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
  2. De Minimis Rate - An organization that has never received a Federally Negotiated Indirect Cost Rate may elect a de minimis rate of 10% of modified total direct costs (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Other:

The applicant that is awarded funds through this NOFO must demonstrate the ability to provide and maintain the personnel and technical infrastructure required to successfully fulfill the conditions of the contract.

Training and Technical Assistance:

The CONTRACTOR must agree to receive consultation technical assistance from authorized representatives of IDHS. Representatives of the CONTRACTOR will be required to be in attendance at any site visits by IDHS/DASA staff.

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. The successful applicant will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

Other:

In NO case will more than one proposal be funded in response to this NOFO.

D. Application and Submission Information

Materials are provided throughout the announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: http://www.dhs.state.il.us/page.aspx?item=92639. Please click on the corresponding link to the right. Additional copies may be obtained by contacting the contact person listed below.

Contact:

Joseph Tracy

Illinois Department of Human Services

Division of Alcoholism and Substance Abuse

401 South Clinton, 2nd Floor

Chicago, IL 60607

Email: Joseph.Tracy@illinois.gov

Phone: 312.814.6359

Each applicant must have access to the internet. The IDHS website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

Content and Form of Application Submission

Proposal Narrative Content:

Applicants must submit a proposal narrative that contains the information outlined below. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting:

The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (8 1/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 20 pages. Any narrative information that exceeds the 20-page limit will be discarded and excluded from the review process.

Applicant organizations must provide the following information

A. Organization Qualifications - Illinois OARS Hotline Capacity (25 points) The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the successful operation of the Illinois OARS Hotline.

  1. Provide a description of the full array of services provided by your organization. Provide a summary of the qualifications and experience of key members of your organization, especially those who will be assigned responsibility for implementation of the Illinois OARS Hotline.
  2. Provide a description of the organization's experience in implementing and managing similar call center/hotline projects, especially those serving callers with substance use inquiries.
  3. Provide a summary of existing linkages with external resources and services, particularly with those that will be of assistance in responding to the types of calls likely to be received by the Illinois OARS Hotline.
  4. Provide reference information for at least two clients for whom your organization has provided similar call center/hotline management services.

B. Description of Program Services (50 points)

Provide the following information regarding the proposed Illinois OARS Hotline service that will be established for residents of the State of Illinois.

  1. Provide a statement of the goals and quantitative objectives of the proposed Illinois OARS Hotline service. Discuss how the goals of the proposed service are responsive to the intended goal, objective, and performance expectations of the Illinois OARS Hotline as stated in Section A of this NOFO.
  2. Provide a timeline for implementation and management of the Illinois OARS Hotline specific to the general requirements listed in Section A - Performance of this NOFO. Discuss how your organization will implement and maintain the Illinois OARS Hotline service in compliance with the following general performance requirements.
    • a. Operation of the Illinois OARS Hotline on a 24/7/365 basis with the capability to handle at least 30,000 calls annually.
    • b. Availability of a staffing pattern that will ensure adequate supervision of call center customer managers and on-going liaison with IDHS/DASA staff.
    • c. Establishment of a process to document call reports and a commitment to serve callers regardless of insurance status.
    • d. Process for ensuring that call center staff have current service and resource information that is specific to State of Illinois local areas.
    • e. Procedures for protecting the confidentiality and health information of callers and the persons for whom they are calling on behalf.
    • f. Procedures for maintaining caller databases and providing summary reports to IDHS/DASA.
    • g. Development of an Illinois OARS Hotline quality improvement process that includes consideration of caller feedback.
    • h. Delivery of Illinois OARS Hotline outreach and public awareness activities that target multiple key community sectors, settings and events.
  3. Provide a description of the information and referral services that your organization will provide through the Illinois OARS Hotline. Include mention of the required service dimensions listed in Section A - Information and Referral Services of the NOFO.
  4. Provide a description of the protocols that will be followed in processing crisis-related calls to the Illinois OARS Hotline. Reference the minimal performance expectations in this area that are provided in Section A of the NOFO.
  5. Describe any evidence-based practices that your organization will use in processing and responding to calls to the Illinois OARS Hotline.

C. Performance Data Collection, Analysis and Reporting (25 points)

To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee organizations. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, the applicant is expected to collect, analyze, and report data for the metrics listed in Section A - Deliverables of this NOFO. The applicant organization must address the following items in regard to performance data collection, analysis, and reporting.

  1. Describe your experience in the collection analysis, and reporting of service and performance data for projects similar to that of the Illinois OARS Hotline.
  2. Describe your proposed organizational procedures for the collection, maintenance, analysis, and reporting of caller data for the Illinois OARS Hotline.
  3. Describe your capacity and commitment to collect, maintain, analyze, and report the service and performance data specified in Section A - Deliverables of this NOFO. Describe the steps that your organization will take to address any potential conflicts of interest that may exist in your provision of caller services.
  4. Describe how you have shared program information (caller data summaries) your organization has collected in previous call center/hotline services that your organization has provided.

D. Budget and Budget Narrative

(No page limit-include as Attachment A), Not Scored

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant is required to:

  • Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: www.sam.gov
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal or State award or an application or plan under consideration by a Federal or State awarding agency.

IDHS may not make a State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Submission Dates and Times:

Applications must be received no later than 5:00 p.m. (Central Daylight Time) The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Submit the completed grant proposal to DHS.GrantApp@Illinois.gov and submit the proposal electronically on or before August 18, 2017 at 5:00 p.m (Central Daylight Time). Applications must be emailed.

* If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review -- Not Applicable

Funding Restrictions:

  1. The grant program is subject to the cost principles found in Subpart E 2 CFR 200.
  2. Examples of unallowable costs include, but are not limited to:
  • Bad debts
  • Contingencies or provision for unforeseen events
  • Contributions and donations
  • Entertainment, food, alcoholic beverages, gratuities
  • Cash incentives to participate in treatment/recovery support sessions
  • Housing costs
  • Fines and penalties
  • Interest and financial costs
  • Legislative and lobbying expenses
  • Real property payments or purchases
  1. Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed
  2. The use of a federally-approved indirect cost rate for research is not allowable.

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables, charts and footnotes may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations. The program narrative has a maximum of 20 pages.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 18-444-26-1580 , Joseph Tracy

  1. Successful applicants will be required to submit a complete electronic version of their approved application and budget.
  2. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or "pdf'd" into a single file.
  3. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
  4. Uniform State Grant Application
  5. Uniform Budget Template (pdf)
  6. Proposal Narrative
  • Organization Qualifications - Illinois OARS Hotline Capacity
  • Description of Program Services
  • Performance Data Collection, Analysis and Reporting

E. Application Review Information

  1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.
    • Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
    • Proposal Scoring: Application Narratives will be evaluated on the following criteria:
    • Organizational Qualifications - Illinois OARS Hotline - 25 points
    • Description of Program Services - 50 points
    • Performance Data Collection, Analysis and Reporting - 25 points
    • Budget and Budget Narrative - Not scored
    • TOTAL 100 POINTS
    • The application criteria to be reviewed and scored are found under each category in this announcement in Section D. Content and Form of Application Submission.
  2. Review and Selection Process:

Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics, when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division of Alcoholism and Substance Abuse. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement. The issuance of grants under this NOFO is contingent upon federal funds awarded to IDHS/DASA in response to the Illinois Opioid-STR application to SAMHSA.

Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

A. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

B. Submission of Appeal.

  1.  An appeal must be submitted in writing to Joseph.Tracy@illinois.gov of IDHS/DASA who will send to the ARO for consideration.
  2.  An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
  3. The written appeal shall include at a minimum the following:
  • i. The name and address of the appealing party
  • ii. Identification of the grant
  • iii. A statement of reasons for the appeal.

C. Response to Appeal

  1. IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.
  2. 2 IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
  3. 3 The appealing party must supply any additional information requested by IDHS within the time period set in the request.

D. Resolution

  1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
  2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
  3. The Agency will resolve the appeal by means of written determination.
  4. The determination shall include, but not be limited to:
  • a. Review of the appeal;
  • b. Appeal determination; and
  • c. Rationale for the determination.

F. Award Administration Information

State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    • To review a sample of the FY2018 IDHS contract/grant agreement, please visit the IDHS website at Sample FY18 Uniform Grant Agreement (UGA) .
    • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  4. Indirect Cost Rate Requirements: Not Applicable.
  5. Reporting:
  • a. The Provider will submit monthly expenditure documentation forms (EDFs) in the format prescribed by IDHS. The EDFs must be submitted no later than the 15th day of each month for the preceding month by email.
  • b. The Provider will be responsible for the deliverables and data collection and reporting expectations listed in Section A of this NOFO.
  • c. The Provider will submit audits and/or Financial Reports in a format provided by the Department and by the established deadlines.

G. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph.Tracy@illinois.gov with "Illinois STR - Illinois OARS Hotline NOFO" in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the Illinois STR - Illinois OARS Hotline - NOFO is August 11, 2017.

H. Other Information, if applicable

July 18, 2018 - Corrected typo in Other Submission Requirements: J. Uniform Budget Template (pdf) Grant is paid by Expenses not Fixed Rates.

Mandatory Forms -- Required for All Agencies

  1. App18-444-26-1580-01 (pdf)
  2. IDHS Grant Forms - Budget: Excel Version may be used for Application submission, but Final Budget must be entered into CSA Tracking before an Agreement can be issued