18-444-26-1567-01 DUI Basic Orientation Training

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact: Joseph Tracy (Joseph.Tracy@illinois.gov)
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-1567-01
6. Funding Opportunity Title: DUI Basic Orientation Training
7. CSFA Number: 444-26-1567
8. CSFA Popular Name: DUI Basic Orientation Training
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 1
11. Estimated Total Program Funding: 27,113
12. Award Range 27,113
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs

Yes

2 CFR 200

16. Posted Date: 5/31/2017
17.Application Range: July 30, 2017 Noon
18. Technical Assistance Session: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The purpose of this Notice of Funding Opportunity (NOFO), referred to as DUI Basic Orientation Training Program, is to make an award to a contractor to assist the Department of Human Services/Division of Alcoholism and Substance Abuse (IDHS/DASA) in meeting this statutory mandate through provision of five(5) three-day sessions scheduled between September 2017 and June 30, 2018. This training shall be made available to professional staff employed in Driving Under the Influence of Alcohol or Other Drugs (DUI) Intervention programs licensed by IDHS/DASA and in accordance with applicable provisions contained 77 Ill Administrative Code, Part 2060. To ensure that the successful applicant can recoup any of its costs for such training, IDHS/DASA agrees that the applicant shall have exclusive rights to deliver this training.

Deliverables and Performance Measures

Deliverables - The successful applicant will:

  • Design and schedule five (5) three-day training sessions and deliver them between September 2017 and June 2018 at selected sites around the state.
  • Ensure that day one of the training covers IDHS-DASA rules and regulations and the requirements for conducting and completing a substance use disorder evaluation for individuals with a court disposition of conviction or supervision for the DUI offense. DHS-DASA staff will serve as trainers for day one.
  • Assist DHS-DASA staff with the development of a Webinar that will replace day one of the training in future fiscal years.
  • Ensure that day two of the training focuses on DUI evaluation instruments and how to correctly utilize them.
  • Ensure that day three of the training focuses on the interface between DUI providers and the Illinois Courts and Office of the Secretary of State in specific relation to required forms, timelines, mandated interventions or other requirements related to termination of court dispositions or return of restricted or full driving privileges.
  • Secure trainers for days two and three of the training. Such trainers must be familiar with training content through work experience and/or have professional staff credentials as specified in Part 2060.
  • Provide continuing education credits for professional licenses or through the Illinois Certification Board (ICB) for each day of the training.
  • Determine and charge a registration fee calculated on a cost only basis. The costs that can be covered by this registration fee are staff support services, brochure design, printing, postage costs, training room rental, trainer expense, website listing cost, travel, training notebooks, nametags, training materials and break/lunch expenses.
  • Design and distribute an illustrative brochure that contains training descriptions and the fee for each day of the training. IDHS-DASA will supply all mailing labels of licensed DUI intervention programs for brochure distribution.

Performance Measures

  • A training plan shall be submitted within 30 days of the beginning of the contract period and finalized and approved within 60 days of the beginning of the contract period.
  • All services shall be documented and submitted monthly within 30 days of the end of the month. Documentation may be submitted electronically via e-mail and must 100% support each invoice.
  • An outline of a proposed Webinar shall be completed along with a synopsis of all program content within the first 90 days of the contract period, and the Webinar delivered within 6 months of the contract period. The webinar may be tested and revised as needed during the contract period, but a final version must be delivered upon contract completion.
  • A final report of receipts and expenditures shall be submitted within 30 days of completion of the project period or within one week of final expenditure billing. The report must also identify the number of trainees, a summary of training evaluations and the number and location of all training events.

Reporting Requirements

Monthly reporting of all expenditures and documentation for reimbursement is mandatory and must be submitted on a timely basis in order to receive payment during the appropriate payment cycle.

B. Funding Information

This project is a Non-Medicaid state funded program. In FY'18, the Department anticipates the availability of approximately $27,113.00 dedicated to DUI Basic Orientation Training.

The grant period will begin no sooner than July 1, 2017 and will end on June 30, 2018. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services may not be provided until a contract is fully executed by the Department.

Statutory formulas are not applicable to this program.

Rules and regulations are enforced limiting the use of funds for the intended purpose of the program via reporting, on-site attendance at training and desk auditing.

Funding Restrictions

  1. Pre-award costs are not reimbursable.
  2. To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
    1. Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
    2. Be authorized or not prohibited under federal, state, or local laws or regulations.
    3. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
    4. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
    5. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
    6. Be specifically identified with the provision of a direct service or program activity.
    7. Be an actual expenditure of funds in support of program activities.
  3. The successful applicant may cancel or add training, move registrants into other scheduled training to ensure capacity and/or accept additional registrants to ensure that it is able to recoup its expenses. However, if training or a portion of training is not held for any reason, the applicant will not be eligible to receive that part of contract reimbursement. The amount will be determined by both parties. In the event that income exceeds expenditures, disbursement of excess income will be agreed upon by both parties.
  4. IDHS/DASA staff may register two staff per training at no cost except for travel.

UNALLOWABLE EXPENDITURES

Unallowable expenditures for this award are identified in 2 CFR 200.

C. Eligibility Information

Eligible Applicants.

This competitive funding opportunity is limited to:

  • Applicants that demonstrate the ability to design and provide training in a manner described in this notice and are endowed with adequate resources and experience to accomplish stated goals;
  • Applicants that are in good standing with the Secretary of State;
  • Applicants that have completed the GATA pre-qualification process;
  • Applicants that have provided the requested information as outlined in this NOFO to be considered for funding;
  • Applicants that have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov . During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Cost Sharing or Matching. Not applicable.

Other: A successful applicant (s) awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:

  • Internet access, preferably high-speed
  • Email capability
  • Microsoft Excel
  • Microsoft Word

APPLICANT NOTIFICATION AND REMEDIATION

The applicant will receive one of three notifications:

  1. Notification of Non-Qualification - on State Debarred Suspended list or the Federal Excluded Parties list (no remedy available)
  2. Notification of Non-Qualification with Remediation - e.g. Stop Pay list, expired DUNS number, Not in Good Standing with Secretary of State - the applicant will be able to provide information to remedy
  3. Applicant is qualified to receive a grant award and will be required to provide additional information in Stage Two of the registration process.
  4. The Department will seek cultural inclusion among providers. DHS must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

INDIRECT COST RATE REQUIREMENTS

Federally Negotiated Rate - Applicants that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The applicant must provide a copy of the federally NICRA.

State Negotiated Rate - The applicant must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

De Minimis Rate - An applicant that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Training and Technical Assistance: A successful applicant(s) must agree to consult with or receive consultation and technical assistance from authorized representatives of IDHS/DASA. This technical assistance will include information required for DUI training content, specifically in the area of DUI rules and regulations, compliance expectations and requirements for interface with judicial and Secretary of State entities.

Sectarian Issue: Applicants may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks: N/A

D. Application and Submission Information

Application Package

Application guidelines are provided throughout the announcement.

Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

CONTACT PERSON

Joseph Tracy

Department of Human Services

Division of Alcoholism and Substance Abuse

401 S. Clinton, Second Floor

Chicago, IL 60607

Phone: (312) 814-6359

Email: joseph.tracy@illinois.gov

Content and Form of Application Submission

Proposal Narrative Content: Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter in your response, i.e., type "A", "B", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting: The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicants provide the following information (10 page narrative)

A.  Applicant Qualifications (30 points).

The purpose of this section is for the applicant to provide a description of experience and qualifications generally, and specific to the support of DUI Basic Orientation Training. The applicant is asked to describe its experience in providing training which will include but not be limited to describing the number of years and experience the applicant has with providing training and what that was comprised of and the number and topic areas of trainings the applicant has provided. The applicant should specifically describe familiarity with DUI rules and regulations and the mandatory DUI evaluation process and how this translates to training design.

B. Planning and Promotion of DUI Basic Orientation Training (20 points)

In this section, the applicant is expected to describe its planning process and how it addresses the needs of licensed providers related to mandatory training. Describe the process used to carry out training objectives. How does the applicant develop and promote media campaigns, training and marketing materials, as well as keeping providers informed about the availability of training. Is there an evaluation process used to determine the effectiveness of these activities?

C. Management Approach and Methodology (30 points)

Describe in this section the overall approach to managing and monitoring the contract and how you intend to ensure that management objectives and contract deliverables are accomplished. This description should encompass the approach to training and the strategy used to determine the structure and content of each event. Describe the decision making process employed to determine that the best use of resources and funding is practiced.

D. Resource Availability (20 points)

Describe what resources and other knowledge, skill, and abilities in addition to those specific to the duration of the funding cycle the applicant possesses or will budget for in order to support the objectives of IDHS/DASA DUI training. These may include but not be limited to the availability of space like meeting rooms, access to research and data that can be provided and shared with providers to enhance their abilities to deliver DUI services.

E. Budget Narrative/Document (Not scored, include as an attachment)

Provide a concise narrative (1-2 pages) and proposed budget document on how your budgetary goals will support program objectives. This should clearly demonstrate how funding will be used to cover the various expenses related to contracting with IDHS/DASA and subcontracting with other entities, if applicable.

DUN AND BRADSTREET UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER AND SYSTEM FOR AWARD MANAGEMENT (SAM)

Each applicant is required to:

  • Be registered at SAM.gov in SAM before submitting the application. The following link provides a connection for SAM registration: www.SAM.gov
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency

IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Submission Dates and Times:

Applications must be received no later than INSERT. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Submit the completed grant proposal to DHS.GrantApp@Illinois.Gov .

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. Please follow the instructions to attach your application.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review.

Not Applicable.

Other Submission Requirements:

Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.

The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.

The entire application, including attachments, must be sequentially page numbered (hand written page numbers are acceptable). Items included in the Attachments are NOT included in the page limitations. The proposal narrative is a maximum of 10 pages.

Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.

The Agency Opportunity Number and the program contact must be in the subject line.

Specifically, the subject line must be:

Your Organization's Name 18-444-26-1567-01 Joseph Tracy

Successful applicants will be required to submit a complete electronic version of their approved application and budget.

The Uniform State Grant Application, Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at INSERT.

Applicants must submit a single proposal in pdf format. All attachments must be scanned or "pdf'd" into that single file.

ALL Applications MUST include the following mandatory forms/attachments in the order identified below:

  1. Uniform State Grant Application
  2. Proposal Narrative
    1. Organization Qualifications
    2. Population of Focus and Statement of Need
    3. Description of Program Services
    4. Performance Data Collection and Reporting
  3. Attachments to Your Application
    1. A Uniform State Budget Template with two signatures (authorized program representative and fiscal officer; if there is no fiscal officer, the applicant should include a statement indicating there is no such position within their agency) AND Budget Narrative.
    2. Staff Roster for the training program including staff names, titles and credentials.

E. Application Review Information

  1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and will not be considered for funding. Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
  2. Proposal Scoring: Application Narratives will be evaluated on the following criteria:
    Section Points
    Applicant Qualifications 30 points
    Planning and Promotion of DUI Basic Orientation Training 20 points
    Management Approach and Methodology 30 points
    Resource Availability 20 points
    Budget Not Scored
    TOTAL 100 points
  3. The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.
  4. Review and Selection Process: Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas, when making final award decisions. IDHS reserves the right to negotiate with successful applicants to cover un-served areas that may result from this process. A successful applicant may be funded with contingencies. For example, an applicant may be asked to make changes to their proposed budget plan and re-submit for final approval.

Merit-Based Evaluation Appeal Process

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
  3. An appeal must be submitted in writing to Joseph Tracy of IDHS/DASA who will send to the ARO for consideration.
    1. An appeal must be received within 14 calendar days after the date that the grant  award notice has been published.
    2. The written appeal shall include at a minimum the following:
      1. The name and address of the appealing party
      2.  (2). Identification of the grant.
      3.  (3). A statement of reasons for the appeal.

Response to Appeal.

  1. IDHS will acknowledge receipt of an appeal within 14 calendar days from the  date the appeal was received.
  2. IDHS will respond to the appeal within 60 days or supply a written explanation to  the appealing party as to why additional time is required.
  3. The appealing party must supply any additional information requested by IDHS  within the time period set in the request.

Resolution

  1. The ARO shall make a recommendation to the Agency Head or designee as  expeditiously as possible after receiving all relevant, requested information.
  2. In determining the appropriate recommendation, the ARO shall consider the  integrity of the competitive grant process and the impact of the recommendation  on the State Agency.
  3. The Agency will resolve the appeal by means of written determination.
  4. The determination shall include, but not be limited to:
    1. Review of the appeal;
    2. Appeal determination; and
    3. Rationale for the determination

F. Award Administration Information

State Award Notices

Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

Administrative and National Policy Requirements

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

Post Assistance Requirements

Post Assistance Requirements shall be incorporated by reference to the FY 2018 Grant Agreement

  1. Article XII, Maintenance and Accessibility of Records; Monitoring;
  2. Article XIII, Financial Reporting Requirements;
  3. Article XIV, Performance Reporting Requirements;
  4. Article XV, Audit Requirements

G. State Awarding Agency Contact(s)

Questions related to this NOFO should be sent to the contact person listed below.

All email correspondence must be sent using the following subject line:

18-444-26-1567-01 Joseph Tracy

CONTACT PERSON

Joseph Tracy

Department of Human Services

Division of Alcoholism and Substance Abuse

401 S. Clinton, Second Floor

Chicago, IL 60607

Phone: (312) 814-6359

Email: joseph.tracy@illinois.gov

All email correspondence should be sent joseph.tracy@illinois.gov AND DHS.dasahelp@illinois.gov

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. App18-444-26-1567-01 (pdf)
  2. Budget must be entered into CSA System