IDHS CCAP Training Requirements FAQ

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Frequently Asked Questions

IDHS Child Care Assistance Program (CCAP)

Health, Safety & Child Development Training

April 2017 - Revised August 2017


IDHS CCAP TRAINING REQUIREMENTS FAQ PDF VERSION (pdf)

Required staff:

  1. Please clarify who is required to take the Health, Safety & Child Development Training?
    • The federal regulations actually spell out who has to be in trained in addition to the specific training topics that must be completed.
    • In Illinois, ALL current licensed and license exempt centers participating in the Child Care Assistance Program (CCAP) - meaning receiving CCAP payment - are required to take the training.
    • For Child Care Centers, that includes:
      • Director(s) - individual(s) who has primary responsibility for the daily operations management of the center
      • Teachers - includes lead teachers, teachers, teacher assistants or teachers aids who are employed by a child care provider for compensation on a regular basis
      • Support Staff - if an individual has responsibilities in a classroom, working directly with children, on a regular on basis
      • Student Workers
    • In licensed and license-exempt family child care homes and licensed group homes, only the "Primary Caregiver" is required to complete the training. The "Primary Caregiver" is the person who signs the CCAP application asking to be an approved provider. This applies to both relative and non-relative providers.
  2. We have a cook that does NOT cover time in the classroom but she has a Gateways Registry number and ID on our Gateway staff list. What should we do with her? I am assuming she will not need the trainings; however, do we need to remove her from our Gateway staff list?
    • Support staff, such as a cook, that does not have responsibilities as a director, teacher or primary caregiver in a family or group home (as defined in question #1), is not required to take the Health, Safety & Child Development Training.
    • We encourage support staff to become/maintain a membership to the Gateways Registry. In the Gateways Registry, please be sure support staff indicate the "indirect care" option under "Current Employment".
  3. I don't have a license; do I have to do this?
    • In Illinois, ALL current licensed and license exempt programs participating in the Child Care Assistance Program (CCAP) - meaning receiving CCAP payment - are required to take the training. For family child care this includes relative and non-relative caregivers.
  4. Please clarify what types of child care centers are required to take the training?
    • In Illinois, ALL current licensed and license exempt child care programs participating in the Child Care Assistance Program (CCAP) - meaning receiving CCAP payment - are required to take the training. That includes:
      • Licensed Day Care Centers (760)
      • License Exempt Day Care Centers (761)
      • Montessori
      • Pre-Schools
      • Before and After School programs
      • Summer Programs
    • Also, all primary Caregivers in licensed and license-exempt family and group homes (762-767), as defined in #1 above, are required to take the trainings
  5. Please define "regular basis" and "on going".
    • "Regular basis" refers to anyone who has substantial contact with children, typically within a classroom setting, and is compensated by the agency/operator. These individuals usually organize, guide and implement activities in a group or individual basis, or assist a teacher or lead teacher in such activities.
      • This does not include volunteers.
      • Support staff, such as a cook, that do not have responsibilities as a director or teacher (as defined in question #1), is not required to take the Health, Safety & Child Development Training.
      • We encourage support staff to become/maintain a membership to the Gateways Registry. In the Gateways Registry, please be sure support staff indicate the "indirect care" option under "Current Employment".
    • "On-going" refers to annual training which provides a progression of professional development.

Credentials:

  1. Are the School-Age and Technical Assistance (TA) credentials being reviewed for the crosswalk?
    • The TA Credential will not be reviewed. This credential does not include information which aligns with health, safety and child development training requirements spelled out in the Federal law.
    • School-Age and Youth Development (SAYD) Level 1 has been reviewed but does not meet the health, safety and child development training requirements because it doesn't include information on Sudden Infant Death Syndrome (SIDS) and Shaken Baby Syndrome (SBS). The federal law and rule clearly listed the topics providers MUST complete training on in order to be in compliance.
  2. My staff is all school age program teachers, do they have to take ECE Level 1 or can they do School-Age and Youth Development (SAYD) Level 1?
    • The requirement is ECE Level 1. SAYD Level 1 does not meet the health, safety and child development training requirements because it doesn't include information on Sudden Infant Death Syndrome (SIDS) and Shaken Baby Syndrome (SBS).
  3. Does a person need to apply for the ECE Level 1 Credential or is it automatically generated when a person completes all modules?
    • It is automatically awarded when they complete all the modules.
  4. Where can I find information regarding qualifying credentials?
  5. Will the ECE Level 1 credential be considered a qualifying credential, even if it is over 5 years old?
    • Yes. ECE Level 1 Credential, once achieved, does not expire. Modules taken towards the ECE Level 1, but not leading to obtaining the credential, will be counted towards the Child Care Assistance Program (CCAP) requirement if the modules have been completed within the last 5 years. If it has been longer than 5 years, the modules have to be taken again. Some providers may need to re-take the module on transportation. INCCRRA will notify those affected.
  6. What about center staff or primary caregivers that are already credentialed? Are they exempt or do they still need the training?
    • ECE Level 1 Credential, once achieved, does not expire for any type of provider, including licensed and license-exempt family and group home providers. Modules taken towards the ECE Level 1, but not leading to obtaining the credential, will be counted towards the Child Care Assistance Program (CCAP) requirement if the modules have been completed in the last 5 years. If it has been longer than 5 years, the modules have to be taken again. Some providers may need to re-take the module on transportation. INCCRRA will notify those affected.

General Training:

  1. If staff/primary caregivers have already taken mandated reporter training do they need to take it again?
    • No. Child Abuse and Neglect/Mandated Reporter Training does not expire/have renewal date.
    • If staff/primary caregivers took this training face to face prior to the announcement, the training requirement has been satisfied. Effective February 2017, all Child Abuse/Mandated Reported Training must be satisfied with the online version.
  2. Please clarify the total number of training hours
    • The total number of training hours varies depending on whether training is completed online or face to face. Please note that First Aid/CPR Certification must be face to face; Mandated Reporter Training is available on-line only. The table below provides a general guide.
      Face to Face (F2F) Online
      ECE Credential Level 1, Tiers 1-3 48 hours (16 modules x 3 hours) 32 hours (16 modules x 2 hours)
      What is CCAP? 2 2
      First Aid/CPR 6 (may vary depending on course) must take F2F 6 (may vary depending on course) must take F2F
      Mandated Reporter Training not available F2F, must take online 1
      TOTAL 57 41
  3. Can you clarify for individuals who completed ECE Level 1, do they need to retake the transportation section. If so, who will be responsible for notifying individuals if they need to retake the transportation section?
    • INCCRRA will notify individuals who need to retake transportation. Whether or not individuals must retake transportation will depend on when they completed the training.
  4. Please clarify, on the grid in the notice - Under 2) - is that 3 or 4 actual trainings?
    • The ECE Credential Level 1 consists of three tiers, with a total of 16 modules.
      • Tier 1: modules 1, 2a, 2b, 2c
      • Tier 2: modules 3, 4, 5, 6
      • Tier 3: modules 7a, 7b, 7c, 8a, 8b, 8c, 8d, 9
    • Modules are available as a face-to-face training and on-line.
  5. How will this training requirement affect Spanish speaking providers? In other words will all the training be available in Spanish.
    • Please contact your local Child Care Resource and Referral (CCR&R) agency for availability of face to face trainings offered in Spanish. On-line trainings are either currently available in Spanish or are being translated and will be available in May, 2017.
  6. Is the "What is CCAP?" training going to be available online in Spanish?
    • Yes, it is currently available in Spanish.
  7. Do the 15 hours of training specified here cover all the training requirements that childcare providers need to complete to remain qualified as a Child Care Assistance Program (CCAP) provider?
    • To remain a CCAP provider, all child care programs receiving CCAP payment must complete
      1. ECE Credential Level 1, Tier 1
      2. CPR/First Aid Certification
      3. Child Abuse and Neglect Mandated Reporter Training and
      4. What is CCAP? by September 30, 2017.
    • Providers will have until September 30, 2018 to complete ECE Credential Level 1, Tiers 2-3 (Child Development).
  8. Regarding the annual training hours, does this mean that all providers will now be on the same cycle for completing their hours (Oct 1 - Sept 30)?
    • All current child care providers will have until September 30, 2018 to complete ECE Credential Level 1, Tiers 2-3 (Child Development) trainings.
    • Licensed providers must continue to adhere to the training requirements as set-forth in their licensing standards.
  9. Will these training requirements be on top of IDCFS Licensed provider requirements for annual training hours?
    • These requirements are for the Illinois Department of Human Services (IDHS) Child Care Assistance Program (IDHS). IDHS partners with IDCFS on specific child care issues. Throughout this process, IDHS has been and will continue to be in communication with IDCFS to ensure training information is shared. IDCFS should be contacted for questions about their annual training requirements.
  10. In regards to the annual training requirement, do they have to be a Gateways Approved training to count?
    • Yes.
  11. Will "non-traditional" certified American Heart Association (AHA) CPR be accepted? The class includes an online portion and face to face skills portion. First Aid would be face to face only.
    • DHS will accept the same CPR/First Aid certification programs that IDCFS does.
      • American Red Cross,
      • American Heart Association
      • EMS Safety Services
      • American Trauma Event Management (ATEM); and
      • Emergency Care and Safety Institute (ECSI)
  12. Do the "Minimum Training Requirements" listed in the four units cover the "Required Training Topics" listed above it?
    • Minimum Training Requirements are:
      1. ECE Credential Level 1, Tier 1
      2. CPR/First Aid Certification
      3. Child Abuse and Neglect Mandated Reporter Training and
      4. What is CCAP?.
    • These must be completed by September 30, 2017 in order to continue receiving CCAP payment.
  13. Some of the "Required Trainings" list topics that I don't believe are contained in the ECE Credential Level 1 such as #1, #3, #7, #8, and #9.
    • Modules have been updated to include all required Health, Safety and Child Development topics.
  14. Will the Child Care Resource and Referral (CCR&R) be checking the mandated reporter and CPR/First Aid training off of what we will self-report or will you monitor this another way?
    • All programs will need to submit paper documentation to verify training completion.

Child Care Assistance Program (CCAP) Policy/Procedure:

  1. What will the process be for current providers as it relates to not being approved due to trainings not being completed?
    • Cases that are approved with a provider who has not completed the training requirements by 9/30/17 will be closed out of all cases. They will need to complete the required trainings before re-applying and being re-approved. IDHS will monitor progress of training completions and plans to issue notices to families and providers as this deadline approaches.
  2. Currently, Child Care Assistance Program (CCAP) families can start at a provider before the provider's background check, etc. comes in. Is this now changed where the providers must have everything before the family can start and the provider can be paid?
    • IDHS will issue future guidance on pre-service qualifications for providers.
  3. What if a couple of employees that are required to take the trainings (as listed in #1 above) don't get the training completed (it could come down to the very last day). Are the families cut off Oct 1st? Is there a grace period for them to find another provider? Do we make them pay full price, eat the $ or send them packing?
    • All providers will need to complete all requirements by the deadlines given. Providers who have staff that have not met the requirements by the given dates will be closed off of all Child Care Assistance Program (CCAP) cases until all requirements are met.
  4. If a provider falls out of compliance with the annual training requirements, will they be eligible for all payments missed while they were out of compliance?
    • No. Providers who do not complete their training requirements will be canceled and will not be re-approved until the requirement is met. There will be no supplemental payments for periods that were not approved.

General Questions:

  1. You say "new" Directors - so what defines "new"?
    • The use of the term "new" on the Training Requirement Grid was used to denote Child Care programs that currently are not receiving payment from the Child Care Assistance Program (CCAP).
    • If a person is new to a director or teacher position and has a professional development record in Gateways that shows they had completed the required trainings earlier, they do not need to take the trainings again (other than re-certification of CPR/First Aid if required). New staff will be expected to complete the required trainings for their new position prior to beginning classroom duties.
  2. Since license-exempt providers will now be Gateways members, will they qualify for Great START and Gateways Scholarships?
    • Being licensed by IDCFS is still a requirement of Great START and Gateways Scholarship.
  3. How many children in the state of Illinois will be receiving child care subsidies when fully implemented?
    • Since these requirements focus on health, safety and child development subjects and not family eligibility, training requirements should not affect the number of families that are eligible to participate. If a family is using a provider that does not fulfill the requirements, the family can change to a qualified provider and continue on the Child Care Assistance Program (CCAP). There may be some families that prefer to use their current provider even if CCAP will no longer pay for the care.
  4. Will there be a maximum amount of hours providers can take online?
    • For the required Health, Safety and Child Development training, no.
  5. Is this policy change for children only in licensed facilities?
    • In Illinois, ALL current licensed and license exempt programs receiving the Child Care Assistance Program (CCAP) payment are required to take the training.
  6. Who should providers call to voice their opinion on this new rule?
    • IDHS has established a dedicated email address for questions and comments as they pertain to changes mandated per the Child Care Development Block Grant (CCDBG) Reauthorization Act. Please send messages to DHS.CCAP-REAUTH@ILLINOIS.GOV