18-444-26-0730-02 NOFO for Technical Assistance to the Gambling Disorder Services Program SFY'18

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Joseph Tracy

joseph.tracy@illinois.gov

(312) 814-6359

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-0730-02
6. Funding Opportunity Title: Gambling Disorder Services
7. CSFA Number: 444-26-0730-02
8. CSFA Popular Name: Gambling Disorder Technical Assistance
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 1-2
11. Estimated Total Program Funding: $225,000.00
12. Award Range $211,742.00-$225,000.00
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs N/A
16. Posted Date: 4/24/17
17.Application Range: 5-24-17 12:00 PM (noon)
18. Technical Assistance Session: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The purpose of the NOFO supplemental referred to as the Technical Assistance to the Gambling Disorder Services is to make an award to a contractor/subcontractor to assist the Department of Human Services in addressing its expressed goals in serving the needs of persons and their families in need of intervention and treatment services and who are diagnosed with a co-occurring disorder of substance abuse and gambling or with a gambling only disorder pursuant to all relevant parts of the Illinois Lottery Law (20 ILCS 1605/10.7), the Compulsive Gambling Program (ILCS 301/5-20), the Riverboat Gambling Act (230 ILCS 10/) and all other applicable administrative rules and regulations.

Deliverables and Performance Measures

The following expectations and performance standards are designed to assist the successful applicant in supporting the efforts of the Gambling services program as outlined in the Notice of Funding Opportunity for the Illinois Gambling Services either directly or via subcontract awards. The successful applicant will provide the following services:

  1. Deliverables
    1. The facilitation and monitoring of public education/awareness activities either directly or via subcontracts with a qualified vendor(s)
    2. Oversee the planning and preparation of activities related to training practitioners and agencies alike towards best practices and models of treating and preventing the onset of gambling disorder. Trainings may occur via, webinars, workshops, and/or all venues deemed suitable and fiscally prudent. All activities are to be duly documented and filed
    3. Will administer IDHS approved subcontracts with organizations selected to assist with meeting the goals and objectives of the Illinois Department of Human Services' Division of Alcoholism and Substance Abuse
    4. Will ensure the coordination of a 24-hour, 7-day per week Gambling Crisis Line supported by contributions from the Illinois Lottery. IDHS/DASA and the Illinois Lottery have entered into an interagency agreement that will allow the Illinois Lottery to pay for add-on services to an existing crisis line. The 24-hour number is 1-800-GAMBLER
    5. Will facilitate the development and coordination of a speaker's bureau for the entire State to increase public awareness about gambling disorder and offer linkages to treatment and recovery support resources via the state gambling treatment provider system. Outreach services would include, but not be limited to, educational programs, programs for senior citizens, etc
    6. Will coordinate and oversee the production of training and marketing material which includes print and online productions designed to enhance public awareness of the issue of gambling disorder.
    7. Will gather information about gambling disorder from all parties aligned via contractual relations and other sources at their disposal for the expressed purpose of making suggestions to IDHS/DASA about ways of improving the service delivery system throughout the state.
    8. The applicant who becomes a recipient of the technical assistant award will be responsible for arranging a 30-hour Gambling Disorder training for counselors in July of 2017 for all agencies that are awarded funding to provide gambling disorder services.
  2. Performance Standards
    1. Will provide to IDHS/DASA the following documents as proof of program performance and accountability:
      1. Copies of all subcontracts identifying the duties and responsibilities of the subcontractees;
      2. Copies of all training plans, calendars of events including promotions campaigns against gambling;
      3. Four (4) Quarterly reports corresponding to the four quarters of the fiscal year in action on the activities and progress being made towards the provision of treatment and intervention services;
      4. Quarterly reports documenting the activities related to the gambling crisis call line which includes but are not limited to the number of calls, client demographics, geographic areas, gaming preferences (lottery, dice, poker, etc). This information can be included in the reports required in #C in this section.
    2. Will provide an annual report that summarizes and evaluates the activities and efforts of the program plan. The report is due 30 days after the end of the fiscal year.
    3. Will have 100% documentation for the training and technical assistance provided related to training.
    4. Contractor will summit monthly documentation for 100% of all deliverables submitted for reimbursement within 30 days of the end of each month.
  3. Reporting Requirements
    1. Consistent with section two above, the successful applicant/contractor will report on a quarterly and yearly basis the events that transpired in the fiscal year to IDHS/DASA.
    2. Monthly reporting of and documentation for reimbursement is mandatory and must be submitted on a timely basis in order to receive payment during appropriate payment cycle.

B. Funding Information

This Special Project is a Non-Medicaid state funded program. In FY18, the Department anticipates the availability of approximately $500,000 in total funding with approximately $225,000 dedicated to the technical assistance (TA) feature of gambling disorder services. The grant period will begin no sooner than July 1, 2017 and will end on June 30, 2018. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services many not be provided until a contract is fully executed by the Department.

Statutory formulas are not applicable to this program.

Rules and regulations are enforced limiting the use of funds for their intended purpose of the program via reporting, on-site reviews and monitored on a monthly basis.

  1. Funding Restrictions
    1. Pre-award costs are not reimbursable.
    2. To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
      1. Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
      2. Be authorized or not prohibited under federal, state, or local laws or regulations.
      3. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
      4. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
      5. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
      6. Be specifically identified with the provision of a direct service or program activity.
      7. Be an actual expenditure of funds in support of program activities.
    3. Unallowable expenditures for this award are identified in 2CFR 200.

C. Eligibility Information

ELIGIBLE APPLICANTS

This competitive funding opportunity is limited to:

  • Organizations that demonstrate the ability to manage contracts in a manner described in this notice and are endowed with adequate resources and experience to accomplish stated goals;
  • Are in good standing with the Secretary of State;
  • Complete the GATA pre-qualification process;
  • All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding;
  • Applicant organizations will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov . During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

COST SHARING OR MATCHNG

  • Not applicable

OTHER

  • A successful applicant (s) awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:
    • Internet access, preferably high-speed
    • Email capability
    • Microsoft Excel
    • Microsoft Word

APPLICANT NOTIFICATION AND REMEDIATION

The applicant will receive one of three notifications:

  1. Notification of Non-Qualification - on State Debarred Suspended list or the Federal Excluded Parties list (no remedy available)
  2. Notification of Non-Qualification with Remediation - e.g. Stop Pay list, expired DUNS number, Not in Good Standing with Secretary of State - the applicant will be able to provide information to remedy
  3. Applicant is qualified to receive a grant award and will be required to provide additional information in Stage Two of the registration process.
  4. The Department will seek cultural inclusion among providers. DHS must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

INDIRECT COST RATE REQUIREMENTS

  1. Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.
  2. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
  3. De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

TRAINING AND TECHNICAL ASSISTANCE

  • A successful applicant(s) will participate in technical assistance with IDHS/DASA in the provision of technical assistance (TA) and training to agencies providing gambling disorder services. This will also include participation in IDHS/DASA's effort to incorporate a system of performance measures and quality indicators. Efforts will focus on helping service providers that provide gambling disorder services supported by this NOFO open and close clients in the DARTS system and complete all data fields related to the National Outcomes Measures (NOMS) at both admission and discharge.

SECTARIAN ISSUE

  • Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

BACKGROUND CHECKS

  • Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

OTHER

  • The option of funding more than one applicant for this award is left up to the discretion of the Illinois Department of Human Services' Division of Alcoholism and Substance Abuse.

D. Application and Submission Information

APPLICATION PACKAGE

Application guidelines are provided throughout the announcement.

Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

CONTACT PERSON

Joseph Tracy

Department of Human Services

Division of Alcoholism and Substance Abuse

401 S. Clinton Street, Second Floor

Chicago, IL 60607

Phone: (312) 814-6359

Email: joseph.tracy@illinois.gov

CONTENT AND FORM OF APPLICATION SUBMISSION 

Proposal Narrative Content

  • Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting

  • The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicant organizations must provide the following information (2-5 page narrative):

A. Organization Qualifications (30 points)

  • The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the support of statewide gambling services. The applicant is asked to describe its experience in providing technical assistance. This description will include but not be limited to describing the number of years and experience the applicant has with providing technical assistance and what that was comprised of, the number and topic areas of trainings the organization has provided, experience in managing crisis hotlines in general and gambling in particular, if applicable. If the applicant has promoted or delivered these services via subcontracts, then describe adequately the results of such business relationships and how goals and objectives were accomplished.

B. Planning and Promotion of Gambling Services (20 points)

  • In this section, the applicant is expected to describe its planning process and how it projects the needs of the field related to gambling disorders. What process is used to carry out the objectives of IDHS/DASA. How does the applicant develop and promote media campaigns, training and marketing materials, as well as keeping the general public informed about the availability of services and how to contact those services. Is there an evaluation process used to determine the effectiveness of these activities?

C. Management Approach and Methodology (30 points)

  • Describe in this section the overall approach to managing and monitoring the contract and how you intend to ensure that management objectives and contract deliverables are accomplished. This description should encompass approaches to ensuring a public awareness and education campaign focused on gambling disorder, the training of practitioners in the field via various modes of communication focusing on evidence based practices (EBPs), management of a 24 hour 7-Day per week gambling crisis hotline, and all other approaches to satisfying the contract deliverables. Describe the decision making process employed to determine that the best use of resources and funding is practiced.

D. Resource Availability (20 points)

  • Describe what resources and other knowledge, skill, and abilities in addition to those specific to the duration of the funding cycle it possesses or will budget for in order to support the objectives of IDHS/DASA regarding gambling disorder services. These may include but not be limited to the availability of space like meeting rooms, access to research and data that can be provided and shared with providers to enhance their abilities to provide the services.

E. Budget Narrative/Document (Not scored, include as an attachment)

  • Provide a concise narrative (1-2 pages) and proposed budget document on how your budgetary goals will support program objectives. This should clearly demonstrate how funding will be used to cover the various expenses related to contracting with IDHS/DASA and subcontracting with other entities.

DUN AND BRADSTREET UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER AND SYSTEM FOR AWARD MANAGEMENT (SAM)

Each applicant is required to:

  • Be registered at SAM.gov in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp.
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

SUBMISSION DATES AND TIMES:

  • Applications must be received no later than 12:00 p.m. on May 24, 2017. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.
  • Submit the completed grant proposal to DHS.GrantApp@Illinois.Gov and submit the proposal electronically on or before May 24, 2017 at 12:00 p.m. Applications must be emailed.
  • If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above.
  • To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

INTERGOVERNMENTAL REVIEW:

  • Not Applicable.

OTHER SUBMISSION RERQUIREMENTS:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.
  3. The entire application, including attachments, must be sequentially page numbered (hand written page numbers are acceptable). Items included in the Attachments are NOT included in the page limitations. The proposal narrative is a maximum of 10 pages.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line.  Specifically, the subject line must be:
    • Your Organization's Name, 18-444-26-0730-02, Joseph Tracy
  6. Successful applicants will be required to submit a complete electronic version of their approved application and budget.
  7. The Uniform State Grant Application, Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at INSERT.
  8. Applicants must submit a single proposal in pdf format. All attachments must be scanned or "pdf'd" into that single file.
  9. ALL Applications MUST include the following mandatory forms/attachments in the order identified below:
  • A.  Uniform State Grant Application
  • B.  Proposal Narrative
    • (1). Organization Qualifications
    • (2). Population of Focus and Statement of Need
    • (3). Description of Program Services
    • (4). Performance Data Collection and Reporting
  • C. Attachments to Your Application
    • (1). A Uniform State Budget Template with two signatures (authorized program representative and fiscal officer; if there is no fiscal officer, the applicant should include a statement indicating there is no such position within their agency) AND Budget Narrative.
    • (2). Staff Roster for the gambling program including staff names, titles and credentials. Currently vacant positions should be indicated.
    • (3). Linkage Agreements with other Service Providers & Referral Sources

E. Application Review Information

  1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NoFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and will not be considered for funding. Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
  2. Proposal Scoring: Application Narratives will be evaluated on the following criteria:
    • Organization Qualifications 30 points
      Planning and Promotion of Gambling Services 20 points
      Management Approach and Methodology 30 points
      Resource Availability 20 points
      Budget Not scored
      TOTAL 100 points
  3. The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.
  4. Review and Selection Process:
    • Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas, when making final award decisions. IDHS reserves the right to negotiate with successful applicants to cover un-served areas that may result from this process.  A successful applicant may be funded with contingencies. For example, an applicant may be asked to make changes to their proposed budget plan and re-submit for final approval.

MERIT-BASED EVALUATION APPEAL PROCESS

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
  3. An appeal must be submitted in writing to Joe Tracy of IDHS/DASA who will send to the ARO for consideration.
    • A. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    • B. The written appeal shall include at a minimum the following:
      • (1). The name and address of the appealing party
      • (2). Identification of the grant.
      • (3). A statement of reasons for the appeal.
  4. Response to Appeal.
  • A. IDHS will acknowledge receipt of an appeal within 14 calendar days from the  date the appeal was received.
  • B. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
  • C. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
  • 5. Resolution
    • A. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
    • B. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
    • C. The Agency will resolve the appeal by means of written determination.
    • D.The determination shall include, but not be limited to:
      • (1). Review of the appeal;
      • (2). Appeal determination; and
      • (3). Rationale for the determination

F. Award Administration Information

STATE AWARD NOTICES

Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

POST ASSISTANCE REQUIREMENTS

Post Assistance Requirements shall be incorporated by reference to the FY 2018 Grant Agreement

  1. Article XII, Maintenance and Accessibility of Records; Monitoring;
  2. Article XIII, Financial Reporting Requirements;
  3. Article XIV, Performance Reporting Requirements;
  4. Article XV, Audit Requirements

G. State Awarding Agency Contact(s)

  1. Questions related to this NOFO should be sent to the contact person listed below.
  2. All email correspondence must be sent using the following subject line: 18-444-26-0730-02 Joseph Tracy
  3. CONTACT PERSON:
    • Joseph Tracy
    • Department of Human Services
    • Division of Alcoholism and Substance Abuse
    • 401 S. Clinton Street, Second Floor
    • Phone: (312) 814-6359
    • Email: joseph.tracy@illinois.gov
  4. All email correspondence should be sent to joseph.tracy@illinois.gov AND DHS.dasahelp@illinois.gov

H. Other Information, if applicable

April 27, 2017 - corrected due date to May 24, 2017 at 12:00 p.m. in SUBMISSION DATES AND TIMES:

Mandatory Forms -- Required for All Agencies

  1. App18-444-26-0730-02 (pdf)
  2. Budgets must be entered into the CSA System.