The DDD Scoop (12-16-16)

Helping Families. Supporting Communities. Empowering Individuals.

Welcome to the latest edition of the DDD Scoop. This will be our last issue for the year. The next DDD Scoop will go out on January 6, 2017.

Christmas Tree of Wishes

I would like to take this opportunity to thank everyone who selected a card from the Christmas Tree of Wishes. We especially want to thank the Division of Rehabilitation Services employees, who share the first floor office space with us, for joining us in this holiday project. Please know that your generosity will brighten the season and meet some needs for individuals in the Springfield area. Together, we purchased gifts for 35 individuals from 15 different local social agencies.

Employee Appreciation Committee News

I also want to report that yesterday's bake sale was a huge success. At last count, the Employee Appreciation Committee realized $349.30 from the sale. Any leftover items are available in the break room. Prices are marked and the honor system is in effect.

HBS Workgroup

Yesterday Division senior staff met with a number of the members of the various HBS Workgroups to discuss their final recommendations. I prefaced the meeting by thanking participants for participating in meetings and for their many contributions to the Workgroups. A special thanks was given to Jennifer Elders for coordinating the work of the various Workgroups. The recommendations were reviewed and thoroughly discussed. It was helpful to the Division to hear first-hand from the members. Next steps include the identification of a communication strategy and further development of an action plan. A follow-up meeting with Division senior management is planned for late January.

Provider Enrollments in the IMPACT System

The Illinois Department of Healthcare and Family Services has posted a provider notice regarding revalidation of provider enrollments in the IMPACT system. You may view this notice at https://www.illinois.gov/hfs/MedicalProviders/notices/Pages/prn161208a.aspx.

Catalog of State Financial Assistance and Indirect Cost Rates

The Catalog of State Financial Assistance (CSFA) will be going live to the public at the beginning of the New Year. The CSFA is a government-wide compilation of Federal pass-through and State of Illinois programs and awards. As the basic reference source of State programs, the primary purpose of the Catalog is to assist users in identifying programs that meet specific objectives of the potential grantee, and to obtain general information on State sponsored programs.

In addition, the intent of the Catalog is to improve coordination and communication between the State of Illinois and its stakeholders including the grantee community. All federal and State indirect cost limitations and salary caps for all programs administered by each State grant-making agency will be identified in the CSFA by federal or State statute.

Webpage Information

The Division is continually working to make available to stakeholders information, data, and analyses that might be of interest and helpful in making decisions and planning. On our webpages, you can find summary reports of PUNS Waiting List enrollments (some by zip code, county, and legislative districts); summary information regarding Ligas Class Members and their needs; counts of abuse, neglect, and exploitation incidents in the Community Integrated Living Arrangement (CILA) Program; State-Operated Developmental Center profiles, claiming rates, and census; general statistics and comparisons of overall programs; Medicaid Waiver reports; and Legislatively mandated reports. All of this is available at Developmental Disabilities Reports.

One example of a recently released report is the "FY16 Services Funding and Persons Served (pdf)", In this report, you can see the total spending through the Division by program for the past fiscal year, as well as the number of persons served in each program, and the number of providers participating in each program. The notes at the end of the report offer additional information such as the total number of agency-based providers/facilities in the DDD system (370), the total number of Personal Support Workers in the Home-Based Support Services (HBS) Program (9, 923), and the total number of commercial businesses/professional providers, e.g., Behavior Therapist, Speech Therapists, home modification vendors, etc. (495). The total unduplicated count of persons served in the Division's Medicaid programs was 30,799, and overall spending totaled $1,513,748,340.

Another report offers a graph that documents utilization within the three Waivers for the past seven fiscal years:

 People in DD Waiver Services 

This report is available at http://www.dhs.state.il.us/OneNetLibrary/27897/documents/Waiver/3waivers.pdf.

We encourage stakeholders to visit the reports webpage and view any or all of the reports listed. We wish to recognize Tom Armitage, who designed both of the reports referenced above, and Mike Blazis and John McNamara, who maintain our webpages.

On the Move

Molly and Michelle

(Pictured from left to right: Molly Chapman and Michelle Staples)

On December 15, 2016 the Division bid farewell to Michelle Staples and Molly Chapman. Michelle will be staying on at the Iles Park Place complex, working out of Building 100 in the newly established mail room and office supply location. Michelle has worked as an office clerk in the Bureau of Quality Management since April 2014. Prior to that, she worked for the Division on a part-time basis in Regions as part of a supported employment program. We are thrilled for her to have the opportunity to move on to her new position in the Bureau of Business Services. We all wish her well and know she will be successful with her job duties and in meeting her new co-workers.

Molly Chapman has been a contractual employee for the past several years. She has worked on some of the Division's most important initiatives, most recently on the implementation of the Short Term Stabilization Homes. Molly has also been the in-house leader for the Support Services Teams. A few weeks ago, Molly was contacted by the Illinois Department of Healthcare and Family Services about an open position they had been unable to fill through promotion or transfer from within State of Illinois employee system. Molly participated in the interview process and was chosen as the successful candidate. We are very sorry to lose Molly, but are equally happy for her to have the security of a full-time position.

Moving forward, we are pleased to announce that Tiffany Bailey, Associate Director, State Operated Developmental Center Operations, will be taking on the responsibility for the Short Term Stabilization Homes and the Support Service Teams. She has over 20 years of experience working with individuals with developmental disabilities, and that experience includes habilitation counselor, social worker and clinical director. In this important role, she will report directly to Chief of Staff, Kathy Ward.

Tiffany will be leading a team that includes Kelly Sullivan and Erin Wade. Dr. Wade has a Ph.D. in psychology from Marquette University, and is a Doctoral level Board Certified Behavior Analyst (BCBA-D). He has many years of experience as a behavioral consultant for adults and children with autism and other developmental disabilities, providing behavioral treatment in multiple settings, from single family homes to schools, group homes, and large facilities. Dr. Wade has worked within the State Operated Developmental Center system in one capacity or another since 1997 and has been working with Jack Mabley Developmental Center since 2000.

Kelly Sullivan began working at Mabley Developmental Center in 2004 as a mental health technician. She quickly moved to a Residential Services Supervisor, and accepted a Mental Health Administrator positon in the Vocational/Training Department while also being temporarily assigned as the Center Investigator. Currently, Kelly is the Quality Manager/Center Investigator and has been temporarily assigned as the Assistant Center Director. She chairs the Human Rights Committee, Daily Incident Review Team and is a member of the Statewide Steering Committee.

Tiffany and Kelly spent two days working directly with Molly, as part of ensuring a smooth transition.

Maria Prewitt transferred to the Bureau of Reimbursement and Program Support effective December 16. She had previously worked in the Bureau of Transitional Services. In her new assignment, Maria will work as a Management Operations Analyst II in the CILA Rates Unit.

SODC 2016 Basketball Tournament

On Saturday, December 11, 2016 the SODC 2016 Basketball Championship game was held at the Illinois Department of Corrections training facility in Springfield. Regional games had been held throughout the fall to determine the two teams that would compete for the first annual trophy. The Choate Panthers and the Ludeman Stingers tipped off against each other. It was a very spirited contest, but in the end, the Choate Panthers prevailed. Congratulations to all the players and their coaches!!!

SODC Operations News

Fox Center - Fox Center received a donation this week from its Parents Organization that will be used to provide each individual with a Christmas present.

Kiley Center - On November 30, the Kiley Center celebrated the retirement of Cynthia Faulks, Laura Vanderwall and Nate Bell. Each of them had more than 30 years of service with Illinois Department of Human Services. They have all been great assets to the facility and will be missed.

Ludeman Center - Kelly Richards joined Ludeman as its Center Director, effective December 16.

Ludeman Center - The 16-week Boot Camp Challenge continues Tuesday and Thursday at 12:00 noon. Employees on their lunch time are invited to join the Boot Camp Instructor/Drill Sergeant to improve their fitness. The person showing the greatest improvement will become the Boot Camp Champion.

Mabley Center - A Tech Select was held on December 1, 2016 at the Dixon Armory.

Murray Center - The Murray Parents Association donated over $6,000 for Christmas presents for the Murray individuals. Each individual receives several gift wrapped presents "from Santa" on Christmas morning. Individuals make up a list with their Christmas wants, and the activity department then tries to purchase these special gifts for the individuals. Church and civic groups in the Centralia area also donate gifts, wrapping paper, and Christmas treats for the individuals.

Shapiro Center - Business Administrator meetings were held with Regional staff to implement best practices across the Division. Shapiro's QIDPs, Social Workers and Unit Directors will be meeting to discuss the Individual Service Plan process and review what is required in the document.

Close of 2016

As we come to the close of another challenging year, I would be remiss if I didn't take this opportunity to thank you for your many contributions throughout the year. We've come through a year that was filled with both challenges and accomplishments. I'm very pleased to report that through a series of in-house meetings we now have consensus on Division values, mission and vision, which can be located on the DHS website. More importantly, we have established action plans for every bureau in our Division that are aligned with key strategic objectives. As a result, we have narrowed the scope of Division activities to better focus on core priorities.

In September, Short-term Stabilization Homes (SSH) opened -- an initiative that has been in the works for the last couple of years. And through waiver amendments, we will receive a federal match on these homes and we have increased the number of behavior intervention hours per year from 66 to 104 hours. Additionally, in response to the Tribune articles, we have been exploring system enhancements to minimize the potential for negative outcomes for those we serve. At the base of our exploration has been a lot of brainstorming on strategies to improve services for individuals with exceptional needs, which we will be announcing shortly.

While we recognize that we have a long way to go to strengthen our ability to effectively respond to behavioral crises in community settings, we believe a platform for a more responsive service delivery system has been laid, if not yet fully developed.

As we look to the year ahead, we know that the challenges we will face in 2017 will be even greater than those we faced in 2016. Nevertheless, I have great confidence in our future because of all of you and your continued commitment. When I see you at conferences, meetings, homes and day program sites, your commitment is quite apparent. I feel your energy and your compassion. More than anything, I'm inspired by the progressive and determined leadership in our Division, stakeholder groups, provider agencies, Independent Support Coordination agencies and Trade Organizations supported by thousands of highly dedicated line staff.

I look forward to your continued support in the New Year and I know through our collective compassion we can create a better tomorrow for those we serve.

Here's wishing you and yours a very happy and peaceful holiday season.