From:  Maria Bruni, Acting Director
Division of Alcoholism and Substance Abuse

PROCESSING OF FY 2016 VOUCHERS FOR PAYMENT

Recently you received a bulletin from the Illinois Department of Human Services (IDHS), Office of Contract Administration indicating that the stop-gap budget passed by the General Assembly includes a mix of appropriations for FY 2016 and FY 2017, which creates the need to make changes to our accounting system in order to process payment for services that have been provided. The bulletin included the following important information about the logistics required for the processing of FY 2016 vouchers for payment:

Before IDHS can submit FY 2016 vouchers for payment, existing Community Services Agreements (CSA) obligations must be moved from FY 2016 GRF appropriations onto the stop-gap appropriations. This will occur in two steps.

  1. An e-mail notification generated from the CSA System will inform you that your FY 2016 CSA contract amount has been reduced (in most cases to zero). This is the first step in moving the FY 2016 CSA obligations onto the stop-gap appropriations (Commitment to Human Services Fund - the 0644 Fund). This reduction of your contract amount is a technical step necessary to the process and does not impact the actual amount of your FY 2016 payments.
  2. IDHS will complete system modifications to the CSA Tracking System necessary to submit vouchers. You may receive a second e-mail notification regarding the modification of your FY 2016 contract to reflect the move of funding onto the stop-gap appropriations.

Please contact your IDHS/DASA contract manager for any clarification as we work to implement this unprecedented process. We thank you for your ongoing support and willingness to work with us as we move forward into SFY 2017.